RFQ-jdv.final.signed.pdf

Regional Acquisition and Assistance Office

Issue Date: July 28, 2009 Deadline for Questions: August 7, 2009 Closing Date & Time: August 27, 2009 [1600 hrs Pretoria time]

SUBJECT: Request for Quotations (RFQ) No. 674-09-053

Cashier Services for USAID/Southern Africa

The United States Agency for International Development (USAID) is seeking quotations from interested commercial banks registered to operate in South Africa for the banking services described in the attached solicitation.

This is a combined synopsis/solicitation for commercial service prepared in accordance with FAR 12. This Solicitation is issued as a competitive unrestricted and firm-fixed price acquisition.

The applicable North American Industry Classification System (NAICS) code is 522110.

The contractor shall provide all labor, supervision, transportation, equipment, tools, materials, and other items and services necessary to provide banking services to USAID/Southern Africa.

If your organization decides to submit a quotation in response to this solicitation, it must be submitted in accordance with the instructions of the RFQ at the designated place and time indicated therein. All quotations shall be submitted by e-mail on or before the closing date and time specified in the solicitation. A quotation received after the closing date and time will not be considered eligible for evaluation or award, unless there is acceptable evidence to establish that it was received by the Government installation prior to the time and date specified in the solicitation pursuant to FAR Part 15.

Any questions regarding this solicitation shall be sent to the following individual by e-mail or fax no later than 1600hrs [Pretoria Time], August 7, 2009:

Hossana Agedew Regional Acquisition & Assistance Specialist E-mail: hagedew@usaid.gov; and proposals@usaid.gov Fax No. +27-12-460-3177

All submissions must be marked clearly with the solicitation number “674-09-053” and must be sent to proposals@usaid.gov with a copy to hagedew@usaid.gov.

RFQ No. 674-09-053 Cashier Services Page 2 of 43

Issuance of this solicitation does not constitute an award commitment on the part of the Government, nor does it commit the Government to pay any costs incurred in the preparation and submission of a quotation. Furthermore, the Government reserves the right to reject any and all offers, if such action is considered to be in the best interest of the Government.

Sincerely, [signature on file]

Kent J. Howard Regional Contracting Officer

The Contractor shall provide banking services to USAID/Southern Africa as described in the attached Statement of Work.

1. REQUISITION NO. BPA NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. MODIFICATION NO. 5. SOLICITATION NO. 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS

UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

EMERGING SMALL BUSINESS

BUSINESS

8(A)

NAICS:

SIZE STANDARD: 6.5M

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE NET x

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTRERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ COPIES 29. AWARD OF CONTRACT: REFERENCE ___________________________________ OFFER TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET DATED ________________________________. YOUR OFFER ON SOLICITATION (BLOCK FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

THE TERMS AND CONDITIONS SPECIFIED HEREIN. HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 3/2005)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

674-09-053 27-12-452-2168 August 27, 2009

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

674-09-053 July 28, 2009

Regional Acquisition and Assistance Office x USAID/Southern Africa P. O. Box 43 Groenkloof 0027, Pretoria, RSA

522110

N/A

Regional Acquisition & Assistance Office USAID/Southern Africa P. O. Box 43 Groenkloof 0027, Pretoria, RSA

Regional Acquisition & Assistance Office USAID/Southern Africa P. O. Box 43 Groenkloof 0027, Pretoria, RSA

Regional Financial Management Office USAID/Southern Africa P. O. Box 43 Groenkloof 0027, Pretoria, RSA

See CONTINUATION Page

See Section B.9.

x x x x

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED CORRECT 36. PAYMENT 37. CHECK NUMBER

FOR

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 3/2005) BACK

RFQ No. 674-09-053 Cashier Services Page 5 of 43

SECTION B

SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 TITLE

CASHIER SERVICES FOR USAID/SOUTHERN AFRICA

B.2 PURPOSE

The United States Agency for International Development (USAID), USAID/Southern Africa requires a commercial bank to provide banking services as detailed in Section D.

B.3 CONTRACT TYPE

This is a firm-fixed price commercial services contract in accordance with FAR Part 12.

For the consideration set forth in the Contract, the Contractor shall provide the deliverables or outputs described in Section D and comply with all contract requirements.

B.4 PRICE SCHEDULE

This firm Fixed-Price (FFP) of this contract is __________________. Payment under this Contract shall be contingent upon the approval by the Contracting Officer’s Technical Representative of the deliverables stated in Section D.

The Contractor will not be paid any sum in excess of the fixed price or the total obligated amount whichever is less.

B.5 PERIOD OF PERFORMANCE

The period of performance for this Contract is from October 01, 2009 to September 30, 2010.

Depending on satisfactory performance of the Contractor during the base period and availability of funds, USAID/SA may exercise an option to extend the Contract by an additional 24 months pursuant to FAR 52.217-9 “Option to Extend the Term of the Contract.” The Contractor shall provide the banking services 5 days per week [Monday to Friday] for at least 7 hours per day except on U.S. and South African holidays. Annual holiday schedule is published at the beginning of each year and will be provided to the Contractor by the Contracting Officer’s Technical Officer [COTR].

B.6 AVAILABILITY OF FUNDS

According to FAR Clause 52.232-18 “Availability of Funds (APR 1984),” which is incorporated by reference into this contract. Option years may be exercised by the Government based on availability of Fiscal Year funds for a particular option year.

B.7 USE OF GOVERNMENT FACILITIES AND PERSONNEL

The Contractor is ONLY authorized to use a secure office space, a desk and a chair within the U.S. Government facilities. The Contractor is not authorized to use U.S. Government clerical or technical personnel in the performance of the services specified in the Contract.

If, at any time, it is determined that the Contractor has used U.S. Government personnel without written authorization from the COTR, then the amount payable under the Contract shall

RFQ No. 674-09-053 Cashier Services Page 6 of 43 be reduced by an amount equal to the value of the service provided by the U.S. Government personnel, as determined by the Contracting Officer.

If the parties fail to agree on an adjustment made pursuant to this clause, it shall be considered a “dispute” and shall be dealt with under the terms of the clause of this Contract entitled “FAR 52.233-1 - Disputes.”

B.8. INVOICES

One (1) original of each invoice shall be submitted on an SF-1034 Public Voucher for Purchases and Services Other Than Personal to the Regional Financial Management Office with a copy of weekly reports at the end of each month. One copy of the voucher and the invoice shall also be submitted to the COTR.

Electronic submission of invoices is encouraged and can be sent to invoice@usaid.gov.

The invoice must be signed, and it must be submitted along with the SF-1034 and any other documentation in Adobe.

Paper Invoices shall be sent to the following address:

Local Address:

Regional Financial Management Office USAID/Southern Africa, 100 Totius Street, P.O. Box 43 Groenkloof 0027, Pretoria, South Africa

US Pouch Address:

Regional Financial Management Office USAID/Southern Africa 9300 Pretoria PL Washington, D.C. 20521-9300

B.9 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12)

AAPD 06-12 (SEPTEMBER 2006)

In response to the general threat of unauthorized access to federal facilities and information systems, the President issued Homeland Security Presidential Directive-12. HSPD-12 requires all Federal agencies to use a common Personal Identity Verification (PIV) standard when identifying and issuing access rights to users of Federally-controlled facilities and/or Federal Information Systems.

USAID will begin issuing HSPD-12 “smart card” IDs to applicable contracts, using a phased approach. Effective October 27, 2006, USAID will begin issuing new “smart card” IDs to new contractors (and new contractor employees) requiring routine access to USAID controlled facilities and/or access to USAID’s information systems. USAID will begin issuance of the new smart card IDs to existing contractors (and existing contractor employees) on October 27, 2007. (Exceptions would include those situations where an existing contractor (or contractor employee) loses or damages his/her existing ID and would need a replacement ID prior to Oct 27, 2007. In those situations, the existing contractor (or contractor employee) would need to follow the PIV processes described below, and be issued one of the new smart cards.)

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Accordingly, before a contractor (including a PSC* or a contractor employee) may obtain a USAID ID (new or replacement) authorizing him/her routine access to USAID facilities, or logical access to USAID’s information systems, the individual must provide two forms of identity source documents in original form and a passport size photo. One identity source document must be a valid Federal or state government-issued picture ID. (Overseas foreign nationals must comply with the requirements of the Regional Security Office.) USAID/W contractors must contact the USAID Security Office to obtain the list of acceptable forms of documentation, and contractors working in overseas Missions must obtain the acceptable documentation list from the Regional Security Officer. Submission of these documents, and related background checks, are mandatory in order for the contractor to receive a building access ID, and before access will be granted to any of USAID’s information systems. All contractors must physically present these two source documents for identity proofing at their USAID/W or Mission Security Briefing. The contractor or his/her Facilities Security Officer must return any issued building access ID and remote authentication token to USAID custody upon termination of the individual’s employment with the contractor or completion of the contract, whichever occurs first.

The contractor must comply with all applicable HSPD-12 and PIV procedures, as described above, and any subsequent USAID or government-wide HSPD-12 and PIV procedures/policies, including any subsequent related USAID General Notices, Office of Security Directives and/or Automated Directives System (ADS) policy directives and required procedures. This includes HSPD-12 procedures established in USAID/Washington and those procedures established by the overseas Regional Security Office.

In the event of inconsistencies between this clause and later issued Agency or government-wide HSPD-12 guidance, the most recent issued guidance should take precedence, unless otherwise instructed by the Contracting Officer.

The contractor is required to include this clause in any subcontracts that require the subcontractor or subcontractor employee to have routine physical access to USAID space or logical access to USAID’s information systems.

END OF SECTION B

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SECTION C

CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

For FAR Clauses: http://www.arnet.gov/far For AIDAR Clauses: http://www.usaid.gov

A. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

NUMBER TITLE

52.204-9 PERSONAL IDENTITY VERIFICATION OF SEPT 2007

CONTRACTOR PERSONNEL

52.228-5 INSURANCE--WORK ON A GOVERNMENT JAN 1997

INSTALLATION

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT OCT 2004

CLAIM

52.245-1 GOVERNMENT PROPERTY JUN 2007

B. AID ACQUISITION REGULATION (48 CFR CHAPTER 7) [AIDAR] CLAUSES

752.204-2 SECURITY REQUIREMENTS

752.210-70 LANGUAGE AND MEASUREMENT

752.7008 USE OF GOVERNMENT FACILITIES OR PERSONNEL

752.228-3 WORKER'S COMPENSATION INSURANCE

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

(MAR 2009)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

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(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice;

and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking

RFQ No. 674-09-053 Cashier Services Page 10 of 43 information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor Registration), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see

52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in Section 611 of the Contract Disputes Act of 1978 (Public Law 95-563), which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

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(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by

33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The

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Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. 3701, et seq., Contract Work Hours and Safety Standards Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986;

41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; Section 1553 of the American Recovery and Reinvestment Act of 2009 relating to whistleblower protections for contracts funded under that Act; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, and Compliance with Laws Unique to Government Contracts paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) Central Contractor Registration (CCR).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the

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Government’s reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, “doing business as” name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR Subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day’s written notification of its intention to (A) change the name in the CCR database; (B) comply with the requirements of Subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the CCR information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the “Suspension of Payment” paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. Information provided to the Contractor’s CCR record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the “Suspension of payment” paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. (End of clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 90 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 36 months.

[END OF SECTION C]

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SECTION D

CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 STATEMENT OF WORK

1. Background

USAID/Southern Africa located in Pretoria manages and supports U.S. Government foreign assistance and development projects throughout the southern African region. The portfolio is managed by approximately 60 U.S. citizens and by approximately 100 locally hired staff. The cashier supports the implementation of programs by collecting amounts due from projects and from employees, making payments to vendors, and providing foreign exchange services to U.S. citizen employees and their dependents. On average, the cashier has processed the following volume of transactions:

Transaction Type Total Number of Transactions per Month

Collections 10 to 30 Cash Payment on Vouchers 25 to 40 Petty Cash Payments (incidentals less than $500 per voucher)

40 to 50

Accommodation Exchange 200 to 250

2. General Requirement

The Contractor shall serve as the payment agent for USAID/Southern Africa.

3. Specific Task Requirements

This Statement of work outlines specific tasks to be performed by the Contractor as follows:

Task Requirement No. 1 - Collections

The Contractor shall receive cash and check payments in U.S. Dollars or in South African Rands for USAID made by grantees, vendors, contractors, customers, or employees. Cash and check collections shall be deposited to the United States Disbursing Office (USDO) account. Receipts must be issued for all collections.

Task Requirement No. 2 - Petty cash and cash voucher payments

The Contractor shall make cash advances, petty cash, and cash voucher payments in US Dollars and in South African Rands based on payment documents approved by an Authorized Certifying Officer. The Contractor shall obtain the signature of the payee on the original payment document and provide a copy of the signed original to the payee.

Task Requirement No. 3 - Accommodation exchange services

The Contractor shall exchange U.S. Dollar cash, personal checks, and traveler checks provided by authorized U.S. personnel, their spouses, and foreign travelers visiting on temporary duty assignments for South African Rands and/or U.S. Dollars. The Contractor

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Task Requirement No. 4 - Reverse accommodation exchange services

The Contractor shall exchange South African Rands for U.S. Dollars when authorized by a USAID Financial Management Officer. Provide a daily record of reverse accommodation exchange transactions, including individuals receiving exchange and the amounts.

Task Requirement No. 5 - Distribution of checks

The Contractor shall hold U.S. Dollar and local currency checks on behalf of USAID for distribution to payees upon presentation of appropriate identification.

Other Tasks

Task Requirement No. 6 - Automated banking

The Contractor shall maintain an automated teller machine on the USAID premises at no additional cost to USAID.

Task Requirement No. 7 – Banking

The Contractor shall provide full range of banking services to USAID employees holding accounts with the bank at no additional cost to USAID. The Contractor shall arrange for well-secured cash transfer between USAID and the bank. The Contractor may, but is not required to, charge account holders transaction fees that the account holder would normally pay in a branch bank.

D.2 SPECIAL CONTRACT REQUIREMENTS

1. Key Personnel

The contractor shall provide the following key personnel for the performance of this Contract:

{Positions to be specified by the offeror and incorporated into the contract at time of award, but will be consistent with the requirements)

USAID reserves the right to adjust the level of key personnel during the performance of this Contract.

The key personnel identified above must be able to get and maintain security clearance to work on the USG premises at all times.

Any replacement for these positions must be approved in writing, in advance, by the Contracting Officer. The key personnel identified above were proposed by the Contractor in its original proposal and/or proposal revision(s) or modification(s) and/or final proposal revision(s) which was (were) accepted by USAID through award of this Contract, and are considered to be essential to the work being performed hereunder. Unless otherwise agreed to by the Contracting Officer, the Contractor shall be responsible for providing such personnel for performance of this Contract for the term required hereunder. Unless failure to provide the designated key personnel as specified above is beyond the control, and without the fault or negligence, of the Contractor (e.g., non-acceptance or termination of employment by the

RFQ No. 674-09-053 Cashier Services Page 16 of 43 individual, illness or death of the individual), failure to provide such key personnel as specified above may be considered nonperformance by the Contractor. If the Contractor, at any time, is unable to comply with these requirements, the Contractor shall simultaneously notify, in writing, the Contracting Officer and the COTR reasonably in advance of the individual's departure or non-acceptance of employment and shall submit written justification and explanation in sufficient detail (including implications for the total estimated cost of this Contract) to permit evaluation of the impact on the program. No replacement of personnel shall be made by the Contractor without the written consent of the Contracting Officer;

provided, that the Contracting Officer may ratify in writing such replacement and such ratification shall constitute the consent of the Contracting Officer required by this clause.

Proposed substitutions must be submitted simultaneously to the Contracting Officer and the COTR not later than 30 days after the departure of, or non-acceptance of employment by, any of the approved individuals, and the proposed substitute personnel must have at least the same qualifications as the applicable key personnel specified above. Failure to do so may be considered nonperformance by the Contractor. The listing of key personnel may, with the consent of the contracting parties, be amended from time to time during the course of this Contract to add, change or delete personnel and positions, as appropriate.

The Contracting Officer may require dismissal from work of those Contractor employees which he/she deems incompetent, careless, insubordinate, unsuitable or otherwise objectionable, or whose continued employment he/she deems contrary to the public interest or inconsistent with the best interest of national security. The Contractor must fill out, and cause each of its employees on the contract work to fill out, for submission to the Government, such forms as may be necessary for security or other reasons. Upon request of the Contracting Officer, the Contractor's employees must be fingerprinted.

2. Authorized Geographic Code

The authorized geographic code for the purchase of goods and services under this Contract is 935.

3. Language Requirements

All reports and deliverables shall be produced in English.

4. Confidentiality and Ownership Of Intellectual Property

All reports generated and data collected under this Contract shall be considered the property of USAID and shall not be reproduced, disseminated or discussed in open forum, other than for the purposes of completing the tasks described in this document, without the express written approval of a duly-authorized representative of USAID. All findings, conclusions and recommendations shall be considered confidential and proprietary.

5. Disclosure of Information

(a) The Contractor is reminded that information furnished under this Contract may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personnel information must be clearly marked. Marking of items will not necessarily preclude disclosure when the U.S. Office of Personnel Management (OPM or The Government) determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed to be releasable.

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(b) Any information made available to the Contractor by the Government must be used only for the purpose of carrying out the provisions of this contract and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

(c) In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of Government records and must ensure that all work performed by its subcontractors shall be under the supervision of the Contractor or the Contractor's responsible employees.

(d) Each officer or employee of the Contractor or any of its subcontractors to whom any

Government record may be made available or disclosed must be notified in writing by the Contractor that information disclosed to such officer or employee can be used only for a purpose and to the extent authorized herein, and that further disclosure of any such information, by any means, for a purpose or to an extent unauthorized herein, may subject the offender to criminal sanctions imposed by 19 U.S.C. 641. That section provides, in pertinent part, that whoever knowingly converts to their use or the use of another, or without authority, sells, conveys, or disposes of any record of the United States or whoever receives the same with intent to convert it to their use or gain, knowing it to have been converted, shall be guilty of a crime punishable by a fine of up to $10,000, or imprisoned up to ten years, or both.

6. Contractor’s Staff Support, And Administrative And Logistics Arrangements

The Contractor shall be responsible for all administrative support and logistics required to fulfill the requirements of this Contract. These shall include all travel arrangements, appointment scheduling, secretarial services, report preparation services, printing, and duplicating.

The Contractor shall assign one full-time employee who is qualified and experienced in accounting and/or banking to serve as the primary cashier during the Contract period. In addition, the Contractor shall assign an alternate cashier with the same level of qualification and experience to perform the tasks in this Contract in the absence of the primary cashier.

7. Executive Order on Terrorism Financing

The Contractor is reminded that U.S. Executive Orders and U.S. law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the contractor to ensure compliance with these Executive Orders and laws. This provision must be included in all subcontracts/subawards issued under this Contract.

8. Contracting Officer’s Technical Representative Responsibilities

A Contracting Officer’s Technical Representative [COTR] will be designated in a separate letter upon award of this Contract who will be responsible for administration of this Contract including making required inspections and accepting completed work for USAID.

D.4 STANDARDS OF PERFORMANCE

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The Contractor’s performance shall be evaluated based on the completion of specific tasks as outlined in the Contract and reports submitted to the Contracting Officer’s Technical Representative (COTR).

The following are the measurable performance standards that have been established for this Contract and will be used to evaluate the Contractor’s performance:

(a) Technical competence: Performance shall be measured by the Contractor's effectiveness and professionalism on the assignment in providing the required customer service.

(b) Ability to assemble or prepare effective expertise: Performance shall be measured in several different ways. For example, superior contractor recruitment ability goes beyond a simple review of candidate’s resumes before submission to USAID. Some candidates might appear qualified on paper, but may lack effectiveness in action. Superior recruitment processes shall be based on references and first-hand contacts with the technical expert proposed. Superior contractor performance shall take into consideration how each individual will contribute to create positive group chemistry when assembling teams. Inferior performance is marked by disruptive team relations, notwithstanding the sometimes stellar reputation of individual members on the team.

(c) Contractor responsiveness: Performance shall be measured by the Contractor's ability to maintain open, direct, and responsive communications channels with USAID/Southern Africa and its staff members. Superior contractor performance is marked by a rapid, helpful response to clients without undue delays. Inferior performance may result from a lack of strong communications efforts with USAID and it clients.

(d) Client satisfaction with the services: Performance shall be measured in many ways.

Superior contractor performance is distinguished by customer satisfaction of the services provided and the high quality of the final deliverable. High quality deliverables should be clear, concise, accurate, well-structured, and easily comprehended. Advisory services shall be measured by the results from recommendations followed.

D.5 REPORTS AND DELIVERABLES

In addition to the requirements set forth for submission of reports in accordance with AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor shall submit reports, deliverables or outputs as further described below to the COTR. All reports and other deliverables shall be in the English language, unless otherwise specified by the COTR.

(a) Daily Report:

The Contractor shall provide a daily accountability of disbursements, collections, and accommodation exchange to USAID no later than 1700 hrs [Pretoria time] each day. The Contractor shall develop a standard daily report form in consultation with the COTR.

(b) Weekly Report:

The Contractor shall submit to USAID all original vouchers stamped paid and a report showing the reconciliation between the vouchers paid and the cash dispensed no later than Friday of each week. The Contractor shall develop a standard weekly report form in consultation with the COTR.

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(c) Final Report

At the end of the Contract, the Contractor shall prepare a completion report which highlights accomplishments, addresses lessons learned and suggests ways to resolve constraints identified. The report may provide recommendations for follow-on work that might complement the completed work.

(d) AIDAR752.242-70, PERIODIC PROGRESS REPORTS (OCT 2007)

(a) The contractor shall prepare and submit progress reports as specified in the contract schedule. These reports are separate from the interim and final performance evaluation reports prepared by USAID in accordance with FAR 42.15 and internal Agency procedures, but they may be used by USAID personnel or their authorized representatives when evaluating the contractor's performance.

(b) During any delay in furnishing a progress report required under this contract, the contracting officer may withhold from payment an amount not to exceed US$25,000 (or local currency equivalent) or 5 percent of the amount of this contract, whichever is less, until such time as the contractor submits the report or the contracting officer determines that the delay no longer has a detrimental effect on the Government's ability to monitor the contractor's progress.

[END OF SECTION D]

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SECTION E

SOLICITATION PROVISIONS

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

E.1 GENERAL

The Government anticipates the award of one (1) Firm-fixed price Contract/Purchase Order a result of this RFQ; however, it reserves the right to make no award.

E.2 ACQUISITION SCHEDULE

The schedule for this acquisition is anticipated to be as follows:

Date_____ RFQ issued July 28, 2009 Questions due August 7, 2009 Answers to questions disseminated August 18, 2009 Proposals due August 27, 2009 Technical/Price evaluation September 1, 2009 Award of Contract September 25, 2009 Performance begins October 01, 2009 Debriefings begin (if required) September 28, 2009

All Questions relating to this RFQ must be submitted to Hossana Agedew at hagedew@usaid.gov via email no later than August 7, 2009. Unless otherwise notified by an amendment to the RFQ, no questions will be accepted after this date. Offerors must not submit questions to any other USAID staff, including the technical office.

E.3 GENERAL INSTRUCTIONS TO OFFERORS

(a) Separate Technical and Price Proposals

Regardless of the method used to submit proposals, the Technical Proposal and Cost/Price Proposal must be kept separate from each other. Technical Proposals must not make reference to pricing data in order that the technical evaluation may be made strictly on the basis of technical merit.

(b) Government Obligation

The US Government is not obligated to make an award or to pay for any costs incurred by the Offeror in preparation of a proposal/quotation in response hereto.

(c) RFQ Instructions

If an offeror does not follow the instructions set forth herein, that Offeror's proposal may be eliminated from further consideration.