SOW - Renovate for VA Kids Care 6-10-24.docx

Request for Proposal To Renovate for VA Kids Care

Project No. 667-24-120 Overton Brooks VA Medical Center, Shreveport, LA

Scope of Work Provide Architect/Engineer and Construction professional services to include design development, construction documents, specifications, cost estimates, construction period services, construction site visits and construction.

Overton Brooks VAMC has a project requirement to renovate for a Kids Care Center. This design/build shall include approximately 660 SF of space for a child care center and approximately 120 SF of space for a relocated IT closet. Relocation of the IT closet is required to provide a new access location to the space as to not disrupt patient care in the surrounding area. The new IT closet/TR shall be designed to meet VA standards/requirements for Electronic Health Records Modernization (EHRM). Data cabling for area impacted by the relocation of the IT closet shall be upgrades to CAT 6A.

The new Kids Care Center shall be in accordance with (IAW) the latest version of all applicable VA Design Guidelines and Space Criteria. Plans should include but not limited to Life Safety, Architectural, Mechanical, Electrical, Plumbing, Structural, Controls, Communications, Asbestos Abatement and Fire Alarms/Protection. The space will be designs based off of the provided Program for Design (Attachment 1) as well as the VA Kids Care Space Design Guide (Attachment 2). Access and continued function/operation of adjacent occupied spaces (above, below and beside) shall be considered within the construction phasing plan to minimize the overall impact and disruptions generated by the construction activities. The nature of the work and location may require after hours and/or weekend work. All asbestos containing material within the space shall be abated including above the ceiling and any items determined to be abandoned or no longer required shall be identified to be removed and capped or terminated at the main source of supply.

This contract will provide for a complete site investigation and construction supervision.

NEW WORK:

New work includes, but is not limited to:

1. Demolition of interior walls and finishes.

2. Construct Security Vestibule with access control

3. Reconfiguration of Restroom to accommodate adult and child toilet/sink.

4. Construct Activity/Play Area

5. Relocate and upgrade IT Closet

6. Upgrade data cabling to CAT 6A

7. Ensure adequate system ventilation and cooling.

PERIOD OF PERFORMANCE

The delivery date for this design/build contract shall be 240 days from Notice to Proceed.

LOCATION

Overton Brooks Veteran Affairs Medical Center 510 E. Stoner Ave.

Shreveport, LA 71101

INFECTION CONTROL DURING CONSTRUCTION:

Contractor shall follow and comply with the established Infection Control Risk Assessment (ICRA) specific for numerous project sites. Contractor is responsible for dust control during demolition, during construction, and during hauling operations.

DEMOLITION:

Contractor shall protect all adjacent areas of the hospital, especially windows and doors during all operations. Repairing any damage shall be the sole responsibility of the contractor. If any damage is noticed prior to starting work which may be misconstrued as damage caused by the contractor, the COR shall be notified immediately, and the damage shall be documented as existing conditions.

PHASING, NOISE, SMELLS, AND AFTER-HOURS WORK:

The areas to be renovated will likely be occupied during construction, therefore, adequate scheduling shall be coordinated with the COR. Work resulting in extensive noise, vibrations or odor shall be performed after hours or on weekends. Any required utility outages shall be scheduled at the convenience of the hospital, and potentially require after hours work or on weekends. A minimum of 14 days’ notice is required prior to utility outage or work that impacts patient care.

DRAWINGS

This project will utilize AutoCAD, version 2021. All VA design guides and requirements can be found online at: https://www.cfm.va.gove/TIL/. Where conflicts occur between VA standards and applicable codes, the most stringent requirement shall govern. All drawings must be bundled using the “e-transmit” function.

UTILITY SURVEY

During the design phase, the designer/builder shall verify all VA information provided, the contractor will coordinate with VAMC Staff to obtain any available utility information to facilitate the design/build. Otherwise, what was not obtained shall be surveyed to extent necessary by the designer. Designer/ Builder shall procure any service (to include, but not limited to HVAC air and hydronic pre-testing and evaluation) required to adequately test and determine the capacity of the existing utility system.

ASBESTOS ABATEMENT SURVEY

During the design, the contractor will coordinate with VAMC Staff to perform an asbestos abatement survey to facilitate construction. The designer and VA shall survey the areas of conflict/in question to incorporate abatement accordingly.

HANDICAP ACCESSIBLITY

The design/construction will be required to comply with the Uniform Federal Accessibility Standards (UFAS), ABAAS (Architectural Barriers Act Accessibility Standards) and PG-18-13 (Barrier Free Design Guide) in all areas.

GOVERNMENT FURNISHED INFORMATION

The following is a list of government furnished information found on the VA’s Technical Information Library website (https://www/cfm/va.gov/TIL/) to be used for this project, if applicable:

NOTE: Utilize the latest version of guidance at time of design award image1.png