664013-event.pdf

Awarded To: VIRCO INC.

School Specialty Inc

Foliot Furniture Pacific Inc

Midwest Office Inc.

Inside Elements LLC, dba Workspace Elements

EDUTEK CORPORATION

MeTEOR Education, LLC

The HON Company

Schoolhouse Outfitters LLC

Troxell Communications

ShuttleSystem, LLC

Workspace Interiors by Office Depot

Henriksen Butler Design Group

William P Peterson / Associates

Leeder Furniture LLC

Spacesaver Intermountain, LLC

Ecologic Industries LLC

AmTab Manufacturing Corporation

Krueger International, Inc.

Hertz Furniture

Solicitation AC19009 Education Furniture is awarded as specified in the award justification statement.

Education Furniture

Open 11/1/2018 4:00 PM MDT Type Request for Proposal No Line Item

Close 1/24/2019 3:30 PM MST Number AC19009 Currency US Dollar

Sealed Until 1/24/2019 3:30 PM MST

Contacts

Angela Carlisle acarlisle@utah.gov

Phone +801 (538) 3524

Commodity Codes

Commodity Code Description

56120 Classroom and instructional and institutional furniture and fixtures including library furniture

56100 General furniture including household furniture and outdoor furniture and dormitory furniture and baby and toddler furniture and accessories

56101 Office furniture including partitions and desks and filing cabinets and credenzas and conference tables

56110 Commercial and industrial furniture including desk systems and seating and computer support furniture and panel systems

17 July 201917 July 2019 mailto:acarlisle@utah.gov mailto:acarlisle@utah.gov mailto:acarlisle@utah.gov

56121 Cafeteria and lunchroom furnishings including mobile bench tables and mobile stool tables and mobile tables

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Purchasing

REQUEST FOR PROPOSALS

Education Furniture

SOLICITATION #AC19009

This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this RFP is to enter into a contract to provide: educational furniture and related accessories including all customer service, installation, and design services. See Attachment B: Scope of Work for additional details. Either original equipment manufacturers or resellers may respond to this RFP.

The State of Utah Division of Purchasing does not guarantee any purchase amount under an awarded contract. Estimated quantities are for solicitation purposes only and are not to be construed as a guarantee. From fiscal years 2017 and 2018 historical spend by Utah's Eligible Users under this portfolio were as follows:

Cities $ 40,922.08

Higher Education $ 1,066,400.28

Public Education $ 6,132,362.29

State Agencies $ 17,346.27

Unspecified $ 109,705.90

Grand Total $ 7,366,736.82

Closing date and time

The closing date and time for this sourcing event is January 24, 2019 @ 3:30 pm Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Multiple Contract Award Anticipated

It is anticipated that this RFP will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is: Offerors that meet all mandatory minimum requirements, meet all required technical score thresholds, and score a minimum total of 70% of the combined points (technical and cost) are deemed qualified for an award.

Length of the Contract

The contract resulting from this RFP will be for FIVE (5) years.

Background

17 July 201917 July 2019

The State of Utah, Division of Purchasing & General Services is requesting proposals for educational furniture and related accessories including all customer service, installation, and design services for State of Utah Cooperative Purchasing Contracts. The purpose of this Request for Proposals (RFP) is to establish State Cooperative Contracts to provide educational furniture products and related services for all Eligible Users. The objective of this RFP is to obtain best value for Eligible Users.

Any resulting State of Utah Cooperative Contract will be for the benefit of all Utah public entities, nonprofit organizations, and agencies of the federal government, i.e. State of Utah departments, agencies, and institutions, political subdivisions (colleges, universities, school districts, special service districts, cities and counties, etc.).

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the conducting procurement unit for this RFP (referred to as “the State”). The reference number for this RFP is Solicitation #AC19009. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the State relating to this RFP.

Additional Information

Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFP.

Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors.

Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the request for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the request for proposals, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the request for proposals by the procurement unit.

The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

The State reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, but proposals may be accepted without discussions.

New Technology

Pursuant to Utah Administrative Rule R33-12-502 the awarded contract(s) may be modified to incorporate new technology or technological upgrades associated with the procurement item being solicited, including new or upgraded: (i) systems; (ii) apparatuses; (iii) modules; (iv) components; and (v) other supplementary items. Further, a maintenance or service agreement associated with the procurement item under the resulting contract(s) may be modified to include any new technology or technological upgrades. Any contract modification incorporating new technology or technological upgrades will be specific to the procurement item being solicited and substantially within the scope of the original procurement or contract.

Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code.

To be responsive and responsible Offerors must review and respond to the following sections of this RFP: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP.

• The Buyer Attachments Section contains the standard contractual terms and conditions required by the State and any other required documents associated with this RFP.

• The Questions Section contains the questions that Offerors are required to answer in order to submit a proposal.

Offerors must review each section carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Offerors are encouraged to review this RFP prior to the deadline to submit a proposal, even if a proposal has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. Pursuant to the Utah Procurement Code the following entities are Eligible Users and are allowed to use the awarded contracts.

4. The State of Utah Division of Purchasing does not guarantee any purchase amount under an awarded contract.

5. Offeror must guarantee its pricing for the period described in this RFP.

6. If an Offeror is awarded a contract from this RFP then it is required to provide a quarterly administrative fee and report.

7. If it is determined to be in the best interest of the Conducting Procurement Unit, interviews and presentations may be held at the option of the State.

8. Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form. See the Buyers Attachment section.

9. The proposed Scope of Work has been attached to this RFP in the Buyer's Attachment.

10.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals. Offerors must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

11.

To determine which proposal provides the best value to the State, the evaluation committee will evaluate each responsive and responsible proposal that has not been disqualified or rejected using the subjective criteria listed in this prerequisites section.

12. Offeror's cost proposals will be evaluated independently.

13.

All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal. References to literature submitted with previous proposals, websites, or otherwise will not satisfy this provision.

14. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP.

15. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

16.

Proposals should be concise, straightforward and prepared simply and economically.Offerors may respond to one or more of the product categories. Please describe your product offering in a manner that allows evaluators to have a clear understanding of the breadth and depth of products. Do not submit a full catalog or generic literature or product link. Submit information specific to the characteristics listed.

Expensive displays, bindings, or promotional materials are neither desired nor required. However, there is no intent in these instructions to limit a proposal’s content or to exclude any relevant or essential data.

17. Proposals must be submitted electronically, through SciQuest.

18. Offeror acknowledges the requirements to submit a proposal through SciQuest.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A: Terms and Conditions for Goods & Services (Cooperative Contracts)

4. Attachment B: Scope of Work 12/26/2018

5. Attachment C: Definitions

6. Attachment D: Cost Schedule 12/26/2018

7. Score Sheet 12/26/2018

Questions Required Questions

Group 1.1: Acceptance of Prerequisites

1.1.1 Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

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1.1.2

Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.1.3

Offeror acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite, the technical requirements prerequisite, and any other prerequisite that required a document to be uploaded.

1.1.4

In the event that an Offeror offers pricing discounts for educational entities that (1) are applicable to this solicitation and (2) result in lower pricing than what is generally offered to other governmental entities, please attach a separate cost proposal labeled “Educational Pricing” to your proposal. This cost proposal for Educational Pricing is to be submitted in addition to the original Cost Proposal Form and will only be available to authorized end users. The Educational Pricing will not be used to evaluate costs. Offeror acknowledges that it has read and understands this question.

1.1.5 Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension.

1.1.6 Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the State of Utah.

Group 1.2: Vendor Information

1.2.1 Please provide your firm's legal company name.

1.2.2 Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.)

1.2.3 Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

1.2.4 Please provide your ordering address and the remit to address. Please clearly identify each address.

1.2.5 Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

1.2.6 Identify your firm's type of business.

Group 1.3: Vendor's Submission

1.3.1

Vendor understands and acknowledges that its response, including all uploaded documents, will not be considered received by the State of Utah unless the Vendor clicks submit. Even if Vendor uploads all required documents and responds to all required questions its response will not be considered if it does not click submit. Offeror acknowledges that after completing the solicitation it must click on the link in the left hand menu bar labeled “Review & Submit”, then check the box under the “Certification” heading to certify their bid. Then click the blue box labeled “Submit Response” in order to submit their bid. Once the response has been submitted, Vendor will receive a confirmation that the response was successfully submitted.

Vendors who fail to submit their response will not have their response reviewed and will be ineligible for further consideration under this solicitation.

Group 2.1: Mandatory Minimum Requirements General

2.1.1

This contract is a Statewide contract for the State of Utah and any Offeror must be able to provide product to any region of the State. Can you comply with this requirement? **Please note that this solicitation is NOT for NASPO ValuePoint. The State of Utah will not be participating in the NASPO ValuePoint Educational Furniture solicitation.**

2.1.2

At a minimum, education furniture products and materials offered under this solicitation must carry a ten (10) year warranty. Offerors may exclude textiles, color fastness, electrical components, pneumatic cylinders and other moving parts from the ten (10) year warranty but must upload a document in Question 3.1.2 describing the warranty offered and period of time for these items. If not explicitly excluded, items must carry the ten (10) year warranty.

Specialty products, ancillary products, and accessories may be excluded from the following requirements but must offer a warranty minimum of five (5) years. Seating fabric shall have a minimum of a five (5) year warranty. The Outdoor Furniture category shall have a minimum of a five (5) year warranty. Can you comply with this requirement?

2.1.3

All products (including parts and components) that fail under normal use as a result of a defect in design, materials, workmanship, or installation must be repaired or replaced free of charge (including labor, delivery, and installation) throughout the warranty period. Can you comply with this requirement?

2.1.4

Products that require warranty repair or replacement must be repaired or replaced within a reasonable time frame that is agreed to in writing by the Eligible User. This process is to ensure sufficient lead time for ordering warranty parts, components or products during the entire warranty period. Can you comply with this requirement?

2.1.5

Upon request, an owner’s manual shall be supplied for all procured products. Manuals may be available via the Contracted Supplier’s website. The manual shall contain complete assembly and disassembly instructions including all necessary parts lists and diagrams, and fabric maintenance and cleaning instructions, and specifications. Can you comply with this requirement?

2.1.6 Offerors shall meet the most current version of any and all standards required in this RFP.

Can you comply with this requirement?

2.1.7 Offerors shall offer wheelchair accessibility/ADA compliant options for the applicable product categories in accordance with the American Disabilities Act (Public Law 101-336, Title II).

Can you comply with this requirement?

2.1.8 Offerors shall meet all requirements of section 1.3 of the scope of work. Can you comply with this requirement?

2.1.9 Are there ways Eligible Users may achieve greater discounts than those listed on the Attachment D cost schedule? Please explain below. Examples might include the entity picking up its order, etc.

2.1.10 Does Offeror provide an additional discount to eligible users located in the Wasatch Front, i.e. Salt Lake County, Utah County, Davis County, Weber County, Cache County, etc? If so please provide the reasoning behind this and the additional discount offered.

Group 2.2: Mandatory Minimum Requirements/Products

2.2.1

All products offered shall be new. Used, shopworn, refurbished, demonstrator, prototype, or discontinued models are not acceptable. Each product purchased by a Eligible User shall have a unique identification number in an inconspicuous place for ease of warranty claims.

Can you comply with this requirement?

2.2.2

All products offered in response to this RFP shall address section 1.5 of the scope of work and discuss what environmental standards Offeror maintains for its products. If the standards listed in 1.5 of the scope of work are not relevant to the Offeror's industry than Offeror shall address the environmental standards relevant to the Offeror's industry and how they meet those requirements. If Offeror does not maintain an environmental standard they may offer an additional offer as an alternative a warranty document that exceeds, at a minimum, the mandatory minimum warranty period by 50%. This extended warranty does not apply to fabric, which is 5-year. Please upload a document of no more than 3 pages explaining how you meet this requirement.

2.2.3

All Offerors must upload a document addressing section 1.6 Environmental Evaluation of the scope of work. The document shall be in such a form that Eligible Users may easily access the information requested in section 1.6 of the scope of work. If Offeror is awarded a contract the document will be made available to Eligible Users through the State of Utah's Statewide Cooperative Contract platform.

2.2.4 All products offered in response to this RFP shall be standard catalog items for which printed literature, specifications, and certified test results are available. Can you comply with this requirement?

2.2.5 All product shipped shall have an identification tag/sticker, which shall include the following information: manufacturer’s name, model number, and year built. Can you comply with this requirement?

2.2.6 All products offered in this solicitation shall be designed in a manner that allows assembly and disassembly to occur with minimal disruption, time, noise volume, and space usage.

Can you comply with this requirement?

2.2.7

After award, individual quotes to Eligible Users shall include all miscellaneous items (hardware, brackets, clamps, braces, etc.) that would be necessary for the installation and layout of the furnishings. Offeror's/OEM's standard trim for all exposed corners or changes in height, if applicable, shall be included in the quote. Additional items or charges cannot be added after award of order, unless there is prior approval from the Eligible User. Can you comply with this requirement?

2.2.8 Offerors shall provide a finished edge on furnishings for all exposed ends, junctions, corners or changes in height. Can you comply with this requirement?

2.2.9

All products offered in this solicitation shall be designed of material and workmanship to withstand hard daily usage over an extended life. Products shall be free of all defects, imperfections, and hazards, which might affect appearance and performance. All products shall be durable with a variety of base/leg, finishes, shape, and size options. Seating shall be stain resistant, durable, and easy to clean and available for a variety of different environments (media center, office lobby, teacher lounge, etc). All products offered in response to this category shall meet or exceed the current ANSI/BIFMA Test standards or equivalent, or offer an extended warranty period. Can you comply with these requirements?

2.2.10 All Polyurethane foams, as applicable, shall have a minimum polymer density of 1.7 PCF or higher. Cannot be loaded or filled foam. Minimum IFD Softness value is 28-32 medium. Can you comply with this requirement?

2.2.11

All upholstered furniture shall, at a minimum, be certified under the standards of the current California Technical Bulletin 117 (CAL 117) for all fully sprinklered buildings. Furthermore, contract users shall have available the option to purchase upholstered furniture that meets the more stringent standards of the current California Technical Bulletin 133 (CAL 133) for non-sprinklered buildings & CAL-117 Flammability Requirements at a minimum. Can you comply with this requirement?

2.2.12

All submissions shall comply with the following, as applicable: ASTM-E-Latest Edition for surface burning characteristics, Underwriter's Laboratory (UL) approval for all electrical components, NEMA-Class-LD3 - high pressure directive laminates, National Fire Protection Association (NFPA) Life Safety, ASTM D 3574 – Method of Testing Flexible Cellular Materials: Slab, Bonded and Molded Urethane Foams, ASTM D 3770 – Standard Specification for Flexible Cellular Materials: High-Resistance Polyurethane Foams and ASTM D 4157 – Method of Abrasion Resistance of Textile Fabrics (Oscillatory Cylinder Method). Can you comply with this requirement?

2.2.13

Offerors or contracted suppliers are required to make available, when requested, certified test results from a nationally recognized testing facility for the products offered.

Manufacturers who are self-certified and comply with ANSI Z34.2 “Self Certification by Producer or Supplier” shall also make their test results available when requested. Eligible Users reserve the right to request second party testing data at any time. Can you comply with this requirement?

2.2.14 All products with power distribution units offered in response to this RFP shall meet all applicable UL Standards. Can you comply with this requirement?

2.2.15

The Offeror shall provide both F.O.B. destination, freight prepaid and F.O.B origin discounts on the cost sheet. If the Offeror only provides F.O.B. destination shipping they shall fill out the cost sheet by providing the same discount on both F.O.B. destination and F.O.B. origin sections of the cost sheet. Shipping costs shall be included in the product price for all Eligible Users. Can you comply with this requirement?

Group 2.3: Mandatory Minimum Requirements Carts

2.3.1 The following question applies to device management carts and must be answered by any Offeror submitting an offer in the Carts category. Please indicate you understand this requirement?

2.3.2

All device management carts shall comply with the following: a. shall be tested and certified to UL 60950-1 and UL 1667 standards and meet any and all FCC, State and Local requirements.

b.�All device management carts shall be universal design to accommodate different technology types (ie all brands of TV’s, computers, tablets, and touch devices).

c.�All device management carts shall be easy set-up with clean and neat cable management.

d.�All cart products offered in response to this procurement shall have a minimum of 10 year warranty, 2 year for power modules, 1 year for electrical components. Can you comply with this requirement?

Group 2.4: Mandatory Minimum Requirements Residential Furniture

2.4.1 The following questions apply to residential furniture and must be answered by any Offeror submitting an offer in the residential furniture category. Please indicate that you understand this requirement?

2.4.2 All upholstered residential furnishings must be constructed and treated for fire safety to meet standards of California Technical Bulletin 133 when tested as a complete unit if requested for projects that may require the certification. Can you comply with this requirement?

2.4.3 All residential furniture shall be constructed with steel frames using laminate inserts, or solid wood furniture. Composite wood construction is not acceptable. Can you comply with this requirement?

2.4.4 Residential Furniture components such as fabric, laminate panels, and legs shall be easily replaceable without special tools. Can you comply with this requirement?

2.4.5

All residential furniture beds shall have solid hardwood frames, or steel construction for end frames uprights and side rails (minimum 16 gauge) and platform center support (minimum 18 gauge) construction. Frames may be wrapped in wood or laminate. Beds shall be adjustable in height in 2-3” increments, from 6” to 32”. Can you comply with this requirement?

Group 2.5: Mandatory Minimum Requirements Portable Stages and Risers

2.5.1 The following question applies to portable stages and risers and must be answered by any Offeror submitting an offer in the portable stages and risers category. Please indicate that you understand this requirement?

2.5.2 All product offered in the portable stages and risers category shall be safe, stable, and secure to withstand heavy weight and high activity from student assembly. Units shall be easily assembled, disassembled, set-up, and stored, and be versatile. Can you comply with this requirement?

Group 2.6: Mandatory Minimum Requirements Lecture Hall Furniture and Auditorium Seating

2.6.1 The following question applies to lecture hall furniture and auditorium seating and must be answered by any Offeror submitting an offer in the lecture hall and auditorium seating category. Please indicate that you understand this requirement?

2.6.2 All lecture hall furniture and auditorium seating, when properly installed, shall meet local and national building codes and/or IBC (International Building Code. Can you comply with this requirement?

Group 3.1: Technical Evaluation Criteria/All Products

3.1.1

Offeror must upload a document of no more than 6 pages describing:

a.�To what extent the standard warranty for each product category exceed the minimum warranty requirement.

b.�Describe how access to warranty documents or warranty information is made available to a Eligible User.

c.�The number of claims filed for each of the product categories listed for calendar year 2017 (as applicable to the categories you are offering).

d. Describe your firm’s policy in regards to how the warranty applies to products that have been discontinued.

e.�To what extent beyond ten years or the warranty expiration period are parts and components available for products that have been discontinued?

f. Describe the process to file a warranty claim.

g. Provide any warranty information that is specific to any proposed furniture category.

h. If Offeror offers a lifetime warranty they must explain this warranty and how it is different from the 10 year warranty.

3.1.2

Offeror must submit a copy of the manufacturer’s standard warranty for each product category. Offerors shall also submit warranty information regarding textiles, color fastness, electrical components, pneumatic cylinders and other moving parts, and other products that are not covered in the standard ten (10) year warranty including specialty products, ancillary products, accessories, and seating fabric.

3.1.3

Offeror must upload a document of no more than 6 pages describing their customer Service.

Among other things this description should include:

a.�Describe in detail how your firm proposes to provide satisfactory product representation and sales support to Eligible Users.

b.�To what extent are your firm’s services centers open beyond the mandatory minimums?

c.�Describe the ordering options available.

d.�Describe the process that will be used to ensure that a Customer Service Representative will respond to all inquiries within one (1) business day.

e.�Describe the design and installation services available.

f.�Describe in detail the process that your firm utilizes to track and respond to issues and concerns from Eligible Users.

g.�Describe your return and restocking policy and procedure when the Eligible User orders in error.

3.1.4

Offeror must upload a document of no more than 3 pages describing their delivery services including, but not limited to:

a.�Describe in detail how your firm processes emergency or rush deliveries that are requested by an Eligible User.

b.�Describe in detail the standard lead time for shipping for each of the shipping methods defined in the Scope of Work.

c.�Describe your short-lead time or express delivery products program.

d.�What is your standard lead time from the time the order is placed until delivery?

3.1.5

Offeror shall upload a document of no more than 5 pages providing information about your firm including, but not limited to:

a.�Provide a brief history of your firm including the number of years manufacturing the Education Furniture product categories being offered in response to this RFP.

b.�Describe specifically what makes your firm a stable long term partner for the State of Utah and describe your Marketing and Implementation Plan if awarded a contract.

c.�Describe in detail your firm’s Escalation Management Plan.

d.�Briefly describe how your firm intends to promote and market the use of the contract to Eligible Users.

3.1.6 Offeror must upload a document of no more than 10 pages describing how they will fulfill the design services section of the scope of work and Offeror must provide design samples that they have completed for other schools.

Group 3.2: Technical Evaluation Criteria General Education Furniture

3.2.1 The following questions apply to General Education Furniture and must be answered by any Offeror submitting an offer in the General Education Furniture category. Please indicate that you understand this requirement?

3.2.2

Offeror shall upload a document of no more than 6 pages describing its desks including, but not limited to, the following:

a.�Describe your work surfaces including, but not limited to, standard and up charge laminates, veneers, shapes, depths, edge options, finishes, height adjustability, and support methods.

b.�Describe your free standing desks including types, sizes, number of drawers, types of finishes and materials (i.e. wood, metal), privacy type panels, base and leg/foot options, locking/security, and drawer tracking/glides.

3.2.3

Offerors shall upload a document of no more than 6 pages describing its tables including, but not limited to, the following:

a. All tables shall include descriptions of sizes (height/width/depth), types of finishes and materials (i.e.

wood, metal), any upcharges, and bases.

b. Descriptions should also include as appropriate locking/security and storage options, adjustability, fold-ability, storage and transportation options, collaborative options, cabling options for audio/visual/computer/electrical component equipment, UV coating and table dollies.

c. Offerors should address: Activity tables, Science tables, training tables, flip-top tables, computer tables, library media tables, folding tables, specialty tables such as art, ceramic, drafting, sewing, shop and demonstration tables, mobile and ADA options, and other tables as apply to this category.

3.2.4

Offeror shall upload a document of no more than 8 pages describing seating for K-12 and higher education including, but not limited to:

a. Describe your fabric grades, standard and up charge categories, soil and fade resistance, recycled content fabric (include recycled content type) for all seating types.

b.�Describe your task/work seating options including ergonomic, full adjustability including tilt, height, pneumatic, seat and swivel, multiple styles of casters to include carpet and non-carpet, minimum five star base, armrests to be height and width adjustable and easily removed.

c.�Describe your Folding, Nesting, and Stacking seating options including seat and back options/materials/construction, leg and base options, sizes, weight capacity, and accessory options. To include the maximum stack height, storage, chair dollies, and transportation options.

d.�Describe your work stool options including hard surface types, type of casters, bases, back, arm, and footrest options.

3.2.5

Offerors shall upload a document of no more than 5 pages describing its lounge seating and tables including, but not limited to, the following: a fabric grades, standard and up charge categories, soil and fade resistance, recycled content fabric (include recycled content type) for all seating types.

b.�Describe your multi-seat reception/lounge seating options ergonomic, multiple styles, sizes (multiple seat furniture, i.e. couches), type of casters, bases, and armrest options.

c.�Describe your single-seat reception/lounge seating options ergonomic, multiple styles, sizes (single seat furniture, club chairs, lounge chairs with and without arms, stools, benches, upholstered ottomans, etc.), type of casters, bases, and armrest & tablet arm options.

d.�Describe your lounge tables and side tables including sizes (height/width/depth), types of finishes and materials (i.e. wood, metal), and bases.

3.2.6 Provide schematics/layout that shows the versatility of your furniture and how it can be used collaboratively to form groups, teams, or instruction and movement.

Group 3.3: Technical Evaluation Criteria Filing, Storage, and Accessories

3.3.1 The following questions apply to Filing, Storage, and Accessories category and must be answered by any Offeror submitting an offer in the Filing, Storage, and Accessories category. Please indicate that you understand this requirement?

3.3.2

Offeror shall upload a document of no more than 8 pages describing its storage and accessories including, but not limited to the following:

a.�Describe your trophy and display cases including sizes (height, depth, width), styles (floor display, tower display, wall mount), and finishes (metal, wood, laminate) available.

b.�Describe your caddies, shelving, and bookcases including sizes (height, depth, width, number of shelves), styles, features, and finishes.

c.�Describe your general storage, chemical/flammable storage, blueprint storage, music/instrument storage, mobile storage, workbenches, and cabinets including sizes, types, styles, finishes, features.

Group 3.4: Technical Evaluation Criteria/ Carts

3.4.1 The following questions apply to the Carts category and must be answered by any Offeror submitting an offer in the Carts category. Please indicate that you understand this requirement.

3.4.2

Offeror shall upload a document of no more than 8 pages describing its carts including, but not limited to, the following: a.�Describe your Music/Instrument Storage carts, General Storage carts, Book Trucks, and Utility Carts including sizes (height/width/depth), weight and/or capacity, types of features, finishes and materials (i.e. plastic, metal), locking/security, mobility, storage options, adjustability, and legs/bases.

c.�Describe your Specialty carts (geology/microscope), Science, Music/Folio, Antimicrobial, Mobile Lab Units including sizes (height/width/depth), types of features, finishes and materials (i.e. wood, metal), bases, mobility, fold ability, storage and transportation options, and cabling options for audio/visual/computer/electrical component equipment.

d.�Describe your lecterns and podiums including sizes (height, depth, width), styles, and features, and finishes available.

e.�Describe your accessories.

3.4.3

Offeror shall upload a document of no more than 8 pages describing its Device Management Carts including, but not limited to: Presentation, Computer, Syncing/Charging, AV, Flat panel, and Laptop Carts including sizes (height/width/depth), weight and/or device capacity, types of features, finishes and materials (i.e. plastic, metal), cabling and syncing/charging options for audio/visual/computer/electrical component equipment, power system, locking/security, storage options, adjustability, and legs/bases/wheel. Include a description and list if there is additional cost for any additional required components, including but not limited to, cables and accessory kits. Include a list of compatible devices (including device generation or type). Include charging and syncing capabilities and capacities and expected syncing and charging times.

b.�Describe your accessories.

Group 3.5: Technical Evaluation Criteria/ Lockers

3.5.1 The following question applies to the Lockers category and must be answered by any Offeror submitting an offer in the Lockers category. Please indicate that you understand this requirement.

3.5.2

Offeror shall upload a document of no more than 5 pages describing its lockers including, but not limited to, the following: a.�Describe your lockers and cubbies including style (freestanding, wall mounted, cage, gym, and early childhood), construction (metal, wood, plastic), features (lock, keyless), sizes and number of units.

b.�Describe your accessories including benches (construction, size), locks, and bases.

Group 3.6: Technical Evaluation Criteria Residential Furniture

3.6.1 The following questions apply to Residential Furniture category and must be answered by any Offeror submitting an offer in the Residential Furniture category. Please indicate that you understand this requirement?

3.6.2

Offeror shall upload a document of no more than 10 pages describing its residential furniture including, but not limited to, the following:

a.�Describe your bedding units.

b.�Describe your desks and tables.

c.�Describe your seating.

d.�Describe your storage.

e.�Describe your all-in-one bedding, desk, and storage units.

f.�Describe your accessories.

g.�Describe the items' weight capacity.

h.�Describe any ADA options available.

Group 3.7: Technical Evaluation Criteria Outdoor Furniture

3.7.1 The following questions apply to Outdoor Furniture category and must be answered by any Offeror submitting an offer in the Outdoor Furniture category. Please indicate that you understand this requirement?

3.7.2

Offeror shall upload a document of no more than 8 pages describing its outdoor furniture including, but not limited to, the following:

a. Describe your outdoor tables, seating, benches, and outdoor tables with attached seating including construction methods and materials (including coatings), finishes, colors, sizes, weights and packaging, and types. Describe the recycled content of each item and recyclability of all materials as applicable. b.

Describe your outdoor accessories including bike racks, trash receptacles, recycling bins, and umbrellas and bases, shade structures, ash trays, and crowd barriers including construction methods and materials (including coatings), finishes, colors, sizes, weights and packaging, and types. Describe the recycled content of each item and recyclability of all materials as applicable. c. Describe any ADA options or accessories.

Group 3.8: Technical Evaluation Criteria Portable Stages and Risers

3.8.1 The following questions apply to the Portable Stages and Risers category and must be answered by any Offeror submitting an offer in the Portable Stages and Risers category.

Please indicate that you understand this requirement?

3.8.2

Offeror shall upload a document of no more than 8 pages describing its portable stages and risers including, but not limited to, the following:

a.�Describe your standing, seating, transport, and choral risers including sizes (height, rise, length) styles (straight, tapered, modular), construction and deck surfaces, weight capacity, railings, and assembly instructions.

b.�Describe your portable, adjustable, and fixed height stages including sizes (height, rise, length) styles (straight, circular, arc), construction and deck surfaces, and weight capacity, railings, and assembly instructions. Include any additional components that are included or required to be purchased separately (include costs).

c.�Describe your accessories.

Group 3.9: Technical Evaluation Criteria Cafeteria Tables and Seating

3.9.1 The following questions apply to the Cafeteria Tables and Seating category and must be answered by any Offeror submitting an offer in the Cafeteria Tables and Seating category.

Please indicate that you understand this requirement?

3.9.2

Offeror shall upload a document of no more than 7 pages describing its cafeteria tables and seating including, but not limited to, the following:

a.�Describe your dining room tables including size (height/width/depth), type of legs or bases, types of finishes and materials (i.e. wood, metal), mobility, fold ability, storage and transportation options.

b.Describe your dining room seating options including size (height/width/depth), type of legs or bases, types of finishes and materials (i.e. wood, metal), mobility, fold ability, storage and transportation (dollies) options.

Include wall mounted, freestanding, booth, café, bistro, barstool, and fixed seating. c. describe your wheelchair accessibility/ADA compliant options.

Group 3.10: Technical Evaluation Criteria Lecture Hall Furniture and Auditorium Seating

3.10.1 The following questions apply to the Lecture Hall Furniture and Auditorium Seating category and must be answered by any Offeror submitting an offer in the Lecture Hall and Auditorium Seating category. Please indicate that you understand this requirement?

3.10.2

Offeror shall upload a document of no more than 7 pages describing its lecture hall furniture and auditorium seating including, but not limited to, the following:

a.�Describe your auditorium seating including construction methods and materials, sizes, durability, styles, types, and options for fabric and finishes.

b.�Describe your Lecture Hall tables and seating including construction methods and materials, sizes, durability, styles, types, options and finishes c.�Describe your accessory options including aisle lights, cup holders, tablet/computer arms, and power and data connections. Include the construction materials, features, sizes, finish options, safety features, and benefits.

d. Describe any ADA options.

Group 4.1: Cost Evaluation

4.1.1

Offeror shall uploaded a completed Attachment D Cost Schedule 12/26/2018 as a response to this question. In response to this question, Offeror shall utilize the Attachment D Schedule provided by the State within the Buyer Attachments section. Failure to utilize this form, will result in disqualification.