663A4-24-209 - Construction SOW -DRAFT.pdf

Date: 07/07/2026

CONSTRUCTION STATEMENT OF WORK FOR

Project Name: Replace Fire Suppression Systems BLDG 61 Project Number: 663A4-24-209 Place of Performance: American Lake Campus

9600 Veterans Drive Southwest Lakewood, WA 98439

Part 1: Project Scope of Work Overview:

Contractor shall provide all labor, materials, and equipment to replace the fire suppression systems at Building 61 in accordance with the associated and published/provided contract 100% Construction Documents (Drawings, Specifications, etc.). The Government requires the newly replaced systems to operate seamlessly with the existing systems at the American Lake campus. The replacement of the existing systems is to be performed within tolerance delineated in the Manufacturer's Installation Instructions. The new replacement packages will be submitted in accordance with the contract submittal process and approved by the Government prior to the Contractor proceeding with any part of the scope of work.

The materials to be installed shall be new and installed per Manufacturer’s Installation instructions. The Contractor shall provide product data on the materials to be installed in this project with its proposal.

With execution of the Contract, and once the submittals are approved, the Contractor is authorized to order materials immediately thereafter. Construction debris and hazardous materials must be removed and disposed of in accordance with the Department of Veteran Affairs Infection Control Procedures, Federal and State Environmental Protection Procedures, and the published construction waste management policy for contractor work on a VA Campus.

The period of performance for this scope of work is three-hundred and sixty-five calendar days from the notice to proceed. All work is to be performed during normal operational business hours; work performed outside daily operating hours must be approved by the Contracting Officer 14-days prior to the intended scheduled off-hour work commencing.

Part 2: Period of Performance (POP) and Project Construction Cost Magnitude:

Complete all work including submittals, reviews, and quality control within 365 calendar days from Notice to Proceed (NTP) as shown below including final cleaning, inspections, corrections, and demobilization from the project site. This will be a phased project as described in the Drawings provided by the AE.

DRAFT

PERIOD OF PERFROMANCE CHART (IN CALENDAR DAYS AFTER AWARD)

Level Complete Calendar days

VA

Review Resubmit if Comments

Total Days after NTP

1. Notice to Proceed/Preconstruction Conference – Contractor Buyout / Core

Submittal Creation/ Required Submittals Submit/Review/ VA Agenda / Core Doc / Site

Visit for ICRA/PCRA Review: Submittal Register & Schedule

21 0 0 21

2. Product Data Material Submittals 28 21 7 77

3. Material & Equipment Procurement 28 0 0 105

4. Mobilization On-Site including Performance of Work

14 0 0 119

5. Period of Performance – Site-work 232 0 0 351

6. Contractor Demobilization; Pre-Acceptance / Acceptance Test / Inspect

7 7 0 365

Part 3: Construction Progress Meetings:

The Contractor’s Project Manager and Site Superintendent shall conduct weekly construction progress meetings with the COR during the period of performance.

a. The Contractor’s Construction Quality Control Manager (CQCM) is required to attend these meetings once new materials are received and are being installed onsite. The CQCM will update the GOV on the internal review process of sub-contractor submittals and onsite performance and provide an updated submittal register delineating current status of all pre-construction and closeout submittals.

b. The Contractor’s Construction Safety Officer is required to attend the monthly meetings with the VA Safety Director.

c. Subcontractors Project managers are required to attend.

d. Include minutes of the meeting and issue not later than three days after the meeting. Both PDF and Word/Excel format.

e. Construction progress meetings minutes shall contain list of attendees, list any issues or concerns, indicate days remaining per the contract, detail any safety incidents, RFI log, Shop Drawing Log, Submittal Register when relevant, a detailed two weeks look ahead schedule, and shutdown schedule. Meeting minutes will be provided, via email, to the COR as well as the Contracting Officer or Specialist (CO or CS).

f. At 25%, 50%, 75% and 95%, coordinate with the COR for walk through inspection with the VA Shops. The Contractor shall have the Foreman from all trades attend. The purpose of the meeting / walkthrough is for the VA Shops Leads talk with the respective Contractor Trade Forman / Superintendent and make corrections.

Daily Report:

The Contractor shall provide a Daily Report. The Daily Report shall: contain a list of any issues or concerns, indicate days remaining per the contract, detail any safety incidents, detail daily construction safety inspections including items checked and corrective actions taken, and include relevant construction progress photo(s). Email the Daily Report to the COR not later than 9 AM (PST) the next working day. The contractor is not required to submit a Daily Report for Saturdays, Sundays, or federal holidays where no work takes place.

Part 4: Submittals and Milestone Deliverables:

1. KICK-OFF MEETING with DOCUMENTATION

a. The Contractor’s Project Manager and Site Superintendent shall attend a Preconstruction Safety Meeting, to discuss the project details.

b. Submit: Provide a FULLY LOADED COST SCHEDULE Not less than one item per subcontractor. In addition, include any expected system shutdowns and off hours work.

c. Submit: LIST OF ALL CONTRACTORS AND SUBCONTRACTORS: company names, office address and main point of contact name with telephone number

d. Submit: CONSTRUCTION SAFETY PRECAUTIONS with project specific procedures, processes, analysis, and details including but not limited to:

i. CONSTRUCTION SAFETY PLAN

ii. ACCIDENT PREVENTION PLAN (APP) project specific

iii. ACTIVITY HAZARD ANALYSIS (AHA) project specific

e. Submit: CONSTRUCTION INFECTION CONTROL / DUST CONTROL PRECAUTIONS including:

i. Provide project specific details for construction infection control / dust control precautions for review and approval of the VA.

ii. In preparation of this item: Coordinate and meet with the COR to obtain approval of the CONSTRUCTION INFECTION CONTROL / DUST CONTROL PRECAUTIONS by VA Infection Control. Include one on-site meeting with the VA COR for preparation and one on-site meeting with the VA COR and the VA Infection Control Staff.

f. Submit: SHOP DRAWINGS AND PRODUCT LOG:

i. List all shop drawings and products in the submittal log.

g. Submit: Scanned copy of all workers OSHA Construction Safety Training certificates.

2. SHOP DRAWINGS AND PRODUCT SUBMITTALS

a. The Contractor shall provide all shop drawings and product submittals by email to the COR or through a submittal exchange.

b. Allow 21 calendar days for VA review, unless otherwise stated in the Period of Performance Chart.

3. MOBILIZATION ON SITE INCLUDING PERFORMANCE OF THE WORK

a. Contractor shall not mobilize on site until all KICK-OFF MEETING AND DOCUMENTATION and

SHOP DRAWINGS AND PRODUCT SUBMITTALS are reviewed and accepted by the VA.

b. Approval to mobilize shall be in writing by the COR.

c. Post and maintain emergency contact information, VA Infection Control Risk Assessment, and other information required by the COR, on the wall at all entry points to the worksite.

4. ACCEPTANCE AND CLOSE OUT

a. Submit a written statement from the Contractor attesting that the Work is Substantial Complete:

i. The final construction inspection and the related work corrections shall be completed before the end of the period of performance. Prior to expected Substantial Completion, at 75% construction complete, notify the CO and COR.

Provide the following:

1. This notification will allow the COR to coordinate final construction completion inspection.

2. This notification will allow the COR to coordinate with Operations and Maintenance Staff’s schedules to accommodate Demonstration and System Training.

3. With this notification, the Contractor shall provide the COR a list of items that are incomplete / incorrect. This list of incomplete / incorrect items will allow the Project Team to understand what work remains so that construction inspection findings are not incorrectly identified as a deficiency.

ii. At Substantial Completion, the Contractor shall notify the CO and COR in writing that work is complete, and the Contractor has completed their quality control measures.

b. Demonstration that the work is complete

i. The Contractor shall demonstrate the operation of the system(s).

ii. Provide factory startup and certification of all systems.

iii. Newly installed piping and distribution system components shall be flushed and disinfected prior to being placed in service. Include documenting completion

iv. Schedule the demonstration with the COR, 21 days in advance so that the VA

Operations and Maintenance staff and the Designer of Record can attend.

v. One demonstration of the correct operation of the system is required. Coordinate for during the day, however if staff and patients are impacted by the demonstration then it shall be scheduled at night or on the weekend.

vi. If the demonstration does not show expected operation, the Contractor shall make required system adjustments and reschedule and retest.

vii. This demonstration is not to be combined with the System Training functional performance testing.

c. Closeout Records: Provide three printed sets and three compact discs with electronic files of the following:

i. Plan as built record drawings of the installed condition shall be CAD drawn. Turn over the CAD files (do not bind xrefs), PDF files and the red line field notes to the

VA.

ii. Approved shop drawings

iii. Operations and Maintenance Manuals

iv. Spare parts listing

Part 5: Applicable Performance Standards

1. All work shall comply with

a. All VA Policies including and not limited to: VA Construction Safety and VA Infection Control Policies.

b. Codes, Standards and Executive Orders (Topic 1) found http://www.cfm.va.gov/til/cPro.asp

2. All persons including subcontractors shall have completed the 30 Hour OSHA Construction Safety

Training program or 10 Hour OSHA Construction safety Training program per their designed role.

3. The Prime Contractor shall have a supervisor (Foreman, Superintendent, or Project Manager) on site at all times when any worker(s) or sub-contractors are present.

4. The Contractor shall provide mitigating activities as outlined in the CONSTRUCTION SAFETY

PRECAUTIONS and CONSTRUCTION INFECTION CONTROL RISK ASSESSMENT / DUST CONTROL PRECAUTIONS including but not less than the following:

a. Fire extinguishers, pedestal mounted in the area of work.

http://www.cfm.va.gov/til/cPro.asp

b. Walk off dust mats, inside and outside all entry / exit points to the workspace, changed not less than daily or more as required by the construction or COR.

c. No trash, used packaging, or construction spoils shall be stored on site unless in a designated dumpster. Dumpsters shall be promptly emptied and replaced when full.

5. All work will be provided with one-year parts and labor warranty from date of acceptance by VA.

6. All work in the crawl spaces shall be planned and carried out as OSHA Permit Required Confined

Space.

7. Ensure addition of an option line item for lead/asbestos testing and abatement.

8. The contractor shall be responsible and bear all costs associated with testing, reporting, and abatement of all hazardous materials, if required. The Contractor shall be responsible for their employees wearing the proper PPE when performing work in hazardous areas. The Contractor must ensure that their employees who may work in hazardous areas have been adequately trained on asbestos safety. VA will provide the existing asbestos report to the Contractor upon request.

9. Security Requirements: The Contractor(s) will not have access to any personally identifiable information or patient sensitive information (PII/PSI). Nor will the Contractor(s) have access to any IT systems or connections. The VA Handbook 6500: RISK MANAGEMENT FRAMEWORK FOR VA INFORMATION SYSTEMS VA INFORMATION SECURITY PROGRAM establishes the VA’s information security program, including processes for identifying, assessing, and mitigating information security risks. The Contractor(s) shall retrieve this document from the VA’s Publications website at https://www.va.gov/vapubs/index.cfm (search Document Number: 6500) or from the COR.

10. The Contractor shall be responsible for the VA Infection Control Risk Assessment (ICRA) policy: VHA Directive 7715 (1) has changed the expectations of infection control methods from those previously utilized. The Contractor shall schedule a site visit with COR and VA Infection Prevention team to discuss the construction barriers, and detailed requirements for maintaining .01 inches/water gauge negative pressurization of the entire workspace by use of HEPA exhaust air systems directed outdoors for Level III and Level IV ICRA plan prior to mobilization and during the pre-submittal phase. The Contractor shall submit the ICRA and PCRA forms for VA infection prevention and VA safety team review and approval as requested by COR.

11. When accessing space above ceilings where a fully encapsulating barrier has not been employed, the Contractor shall use a HEPA Cart to mitigate dust contamination.

12. The Contractor shall be responsible to make all the corrections receiving the commissioning report as per the VA satisfaction.

13. The Contractor shall ensure that work performed will not trigger or damage the adjacent active fire suppression systems including, but not limited to, alarms and sprinklers.

14. The Contractor shall be responsible to make all the necessary arrangements, selection, and programming to make all the new installation or equipment compatible with the existing BACnet communications protocol controls along with Building Automation System.

15. Outside of work being performed within the scope of a current phase of construction, as dictated by the Phasing Plan in the Drawings, all building systems will be maintained in full operation at all times. Request system shutdowns including hot work permit in writing not less than 28 calendar days in advance. Work requiring major utility shutdowns shall be completed after hours or between Saturday 6 PM through midnight, concluding by 6 PM on the following Sunday.

16. Crane lifts, any work that closes drive isles, closes building entries, or closes public corridors shall be performed during after-hours or on weekends.

17. Crane plans need to be submitted to COR at earliest possible time which includes, but is not limited to, any need to close operations such as during swinging, and assurance of avoidance of damage to underground spaces and utilities.

https://www.va.gov/vapubs/index.cfm

18. Crane lifting and swinging over a building requires prior evacuation of all persons on all floors within that area of the building.

19. Any work related to excessive noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, soil compaction, or similar noise-producing activities shall be performed between 6:00 PM through midnight, concluding by 6 AM on the following day.

20. Contractor must coordinate with the COR and M&O to assure that emergency generators don’t come on during utility and system shutdowns.

21. If any questions or concerns arise, the Contractor is to coordinate with the COR for direction. Any and all disruptions to the normal functions of the American Lake VAMC (road closures, utility connections, etc.) shall be brought to the attention of the COR at the earliest possible date.

Part 6: VA Puget Sound Health Care System Additional Requirements

1. Project number and title in the subject line of all emails.

2. Contractor shall comply with the VAPSHCS Smoking Policy.

3. Normal construction work hours are 7:00AM to 4:00PM Monday through Friday, unless other specified in the SOW.

a. Normal work hours can be modified only by written approval of the COR.

b. No work by the Contractor on Federal Holidays, and no work on the weekend when the

Federal Holiday is on the respective Monday or Friday.

c. Work in stairs, or interior / exterior public areas shall be allowed between 6:00 PM through midnight, concluding by 6:00 AM on the following day.

d. Any work including, and not limited to: Noise, vibration, dust, odors, core drilling, hammer-drilling, saw-cutting, equipment moving in public corridors, soil compaction, or similar noise-producing activities shall be performed between 6:00 PM through midnight, concluding by 6 AM on the following day.

e. The Contractor shall check in (in person) with the Administrative Officer of the Day (AOD) which is located in Patient Admitting for any work between 6:00 PM through midnight to 6:00 AM or any time on weekends. Provide the name and cell number of the on-site supervisor to the AOD. At the completion of the work, check out with the AOD.

4. All building systems will be maintained in full operation at all times:

a. Request system shutdowns in writing not less than 21 calendar days in advance.

b. Shutdown work shall be during low patient demand times, and performed between

Saturday 6 PM through midnight, concluding by 6 PM on the following Sunday.

5. Process for excavation is as follows:

a. Identify the areas where excavation is required, and mark for COR review

b. Contractor shall verify buried utilities with VA record documents and municipal record documents.

c. Contactor shall contact all utilities for locator services in the area of work.

d. There is existing non-utility owned buried services and the Contractor shall provide locator services such as ground-penetrating radar and radio frequency techniques.

e. Before excavation the contractor core paved areas to verify concrete/pavement depth.

Coordinate the location of the holes with the COR before drilling.

f. Hand dig all non-paved areas prior to excavation

6. Deliveries, Parking, Elevators:

a. Deliveries only at the M&O Loading Dock Building 1, and coordinated with the COR. At time of delivery: provide vehicle information to the VA Police and remove the vehicle as soon as delivery is complete. Move materials in public corridors during low patient time and performed between 6 pm through midnight concluding by 6 AM on the following day.

b. No on-site parking or parking in the VA garage or VA parking lot. The existing VA parking is at capacity and reserved for patients and staff.

7. Contractor shall provide construction dumpsters with a surrounding safety fence. Pavement to be protected from damage of loading and unloading the dumpster and dumpster weight. Provide recycling and receipts from the salvage / deposal service in compliance with VA’s GEMS Policy.

8. No on-site office or on-site storage / office container shall be allowed. Provide ‘just-in-time delivery and pickup’. Coordinate with COR for staging within the area of work.

9. No music radios. Two-way communications radios are allowed where broadcast frequency is approved by COR.

10. Immediately stop work and notify the COR if asbestos is noticed or suspected in the area of work.

11. Before starting work the Contractor shall give 21 days’ notice to the COR so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

12. No photography of VA premises is allowed without written permission of the COR.

13. VA reserves the right to close down or shut down the project site and ask Contractor’s employees to leave the premises in the event of an emergency, or operational requirement. The Contractor may return to the site only with the written approval of the COR.

14. Compatible System procurements shall be as follows:

a. Locks and Keys: Door hardware shall be compatible with Best® 7-pin, F keyway, interchangeable core. Final pinout and keying is provided by the VA. Provide and turn over new blank cores to VA not less than 21 days in advance of construction completion. The final pinout and key blanks shall be provided by VA.