662851-event.pdf

Awarded To: RMT Equipment

Awarded to the lowest responsive and responsible bidder

Tow Sweeper UDOT, Sweeper, Roads, Highways, clean up, Open 10/10/2018 2:00 PM MDT Type Invitation for Bid

Close 10/24/2018 2:00 PM MDT Number UDOT190165CN Currency US Dollar

Sealed Until 10/24/2018 2:00 PM MDT

Contacts

Cody Nelson codybnelson@utah.gov

Commodity Codes

Commodity Code Description

22100 Heavy construction machinery and equipment including equipment for paving and earth moving

30190 Construction and maintenance support equipment including ladders and scaffolding and construction sheds and trailers

Description

INVITATION FOR BIDS

Tow Sweeper

SOLICITATION #UDOT190165CN

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: 3 tow sweepers. Additional option items will be an addition if budget allows for items.

This contract will result in one contract award to the lowest responsive and responsible bidder.

See Scope of work for Specifications.

Length of the Contract

Delivery of 3 sweepers by February 1, 2019.

Delivery will be to UDOT Prep Shop

4501 S 2700 W

09 November 201809 November 2018 mailto:codybnelson@utah.gov mailto:codybnelson@utah.gov mailto:codybnelson@utah.gov

Salt Lake City, Utah 84119

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The UDOT Procurement Services Division is the issuing procurement unit and Equipment Operations is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation # UDOT190165CN This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the UDOT Procurement Service Division prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section carefully.

Required to View Event

Prerequisites Required to Enter Bid

09 November 201809 November 2018

1. All questions must be submitted through SciQuest during the Question and Answer period.

2. The Utah Department of Transportation does not guarantee any purchase amount under this Contract.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. See Buyer Attachments Section.

5. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Question Section for uploading a Claim of Business Confidentiality form.

6.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

7. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

8. The cost for this IFB will be evaluated as described in this prerequisite.

9. The proposed Scope of Work has been attached to this IFB. See Buyer Attachments section.

10. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

11. Bids can be submitted electronically, through SciQuest, or by submitting a hard copy to the address provided below.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Time Zone

3. Attachment B Scope of Work

4. Terms and Conditions

Questions Required Questions

1. Acceptance of Prerequisites

1.1.

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2. Is Bidder an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offerors manager at the State of Utah.

1.3.

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.4.

Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements any other prerequisite that required document to be uploaded.

1.5. Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.6. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.7. Did you include Submittals?

Warranty, equipment specs, locations?

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

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2.5. Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6. Identify your firm's type of business.

Product Line Items Product Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery

P1 Tow Sweepeer 3 EA - Each complete unit

P2 Option 1 1 EA - Each

Combination pintle and ball hitch, in lieu of the pintle hitch.

P3 Option 2 1 EA - Each

Spray System, Water tank, 150-gallon minimum, for supplying a fine curtain of water across face of brush controlling airborne dust.

Service Line Items Service Line Items

There are no Items added to this event.