650191-event.pdf

Emergency Flares and Fuses The Department of Purchasing seeks to enter into a five-year contract for the purchase of emergency flares and fuses and related products as a statewide contract for eligible users.

Open 9/11/2018 12:00 PM MDT Type Invitation for Bid No Line Item

Close 9/25/2018 4:00 PM MDT Number KB19024 Currency US Dollar

Sealed Until 9/25/2018 4:00 PM MDT

Contacts

Kraig Brinkerhoff kbrinkerhoff@utah.gov

Commodity Codes

Commodity Code Description

12130 Explosive materials including explosives and pyrotechnics and igniters and propellants and fireworks and flares

39110 Lighting fixtures and accessories including exterior lights and emergency lights and special effects devices and portable and temporary lighting and accessories and stage and studio lighting and accessories

42170 Emergency and field medical services products including emergency or rescue blankets and spine boards and splints and ambulance cots and defibrillators and accessories and first aid supplies and kits

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Purchasing

STATE OF UTAH COOPERATIVE CONTRACT

INVITATION FOR BIDS

_Emergency Flares, Fuses and Related products_

SOLICITATION #_KB19024_

This Invitation for Bids (“IFB”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this IFB conflicts with the Utah Procurement Code or Utah Administrative Code, the Utah Procurement Code or Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a State of Utah Cooperative Contract with a qualified vendor to provide: _Emergency Flares, Fuses and Related Products__.

Closing date and time

The closing date and time for this sourcing event is _September 25, 2018, 4:00 P.M.__ Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Eligible Users

03 October 201803 October 2018 mailto:kbrinkerhoff@utah.gov mailto:kbrinkerhoff@utah.gov mailto:kbrinkerhoff@utah.gov

This State of Utah Cooperative Contract will be for the benefit of all Utah public entities, nonprofit organizations, and agencies of the federal government, i.e. State of Utah departments, agencies, and institutions, political subdivisions (colleges, universities, school districts, special service districts, cities and counties, etc.).

The following Eligible Users are allowed to use the awarded contract: State of Utah’s government departments, institutions, agencies, political subdivisions (i.e., colleges, school districts, counties, cities, etc.), and, as applicable, nonprofit organizations, agencies of the federal government, or any other entity authorized by the laws of the State of Utah to participate in State Cooperative Contracts will be allowed to use this Contract.

Each Eligible User is considered an individual customer. Each Eligible User will be responsible to follow the terms and conditions of this IFB and will be responsible for its own charges, fees, and liabilities.The State is not responsible for any unpaid invoice.

Contract Award

It is anticipated that this IFB will result in a single contract award. The contract will be awarded using the following methodology: The Award will be made to the lowest total responsible and responsive bidder as indicated on the Cost Sheet (Attachment C), which must be completed and uploaded by each bidder. The cost of each line item in the cost sheet will be totaled and the lowest total cost will be awarded the contract.

Length of the Contract

The contract resulting from this IFB will be for FIVE (5) years.

Background

_The State of Utah seeks to replace contract PD1730 for flares and fuses which is expiring on October 22, 2018. This new contract will be effective October 23, 2018 and may be expanded to include related products as submitted in bidders catalog with a percentage discount off of MSRP_____.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing and conducting procurement unit for this IFB (referred to as “the State”).

The reference number for this IFB is Solicitation #_KB19024__. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

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• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other applicable documents to this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section carefully.

Pursuant to Section 63G-6a-606 of the Utah Procurement Code this IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

The conducting procurement unit shall:

(a) award the contract as soon as practicable to:

(i) the responsible bidder who submits the lowest responsive bid that meets the objective criteria described in the invitation for bids; or

(ii) if, in accordance with Subsection (4), the procurement officer or the head of the conducting procurement unit rejects a bid described in Subsection (3)(a)(i), the responsible bidder who submits the next lowest responsive bid that meets the objective criteria described in the invitation for bids; or

(b) cancel the invitation for bids without awarding a contract.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. If a Bidder is awarded a contract from this IFB then it is required to provide a quarterly administrative fee and report.

5.

Bidders must accept the Standard Terms and Conditions that have been attached to this IFB. A contract that results from this IFB will include the required the applicable Standard Terms and Conditions. If the Standard Terms and Conditions are not attached to this IFB, then contact the purchasing agent assigned to this IFB.

6. The proposed Scope of Work has been attached to this IFB. See the Buyer Attachments section.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. Bidders must provide their costs for this IFB as required by this prerequisite.

9. The Division of Purchasing does not guarantee any purchase amount under a contract awarded from this

IFB.

10. Bids must be submitted electronically, through SciQuest.

11. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality.

12. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

13. Bidder acknowledges the requirements to submit a bid through SciQuest.

14. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. Attachment A - State of Utah Terms and Conditions

03 October 201803 October 2018 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/650191-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1601669038&Signature=4mof2QjSiJLx8vQmgQmk%2Bf2vdKM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/650191-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1601669038&Signature=4mof2QjSiJLx8vQmgQmk%2Bf2vdKM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/650191-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1601669038&Signature=Wp0w5J4yKby71sTJYOQSYGOKuIU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/650191-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1601669038&Signature=Wp0w5J4yKby71sTJYOQSYGOKuIU%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/650191-702821832TCCoopGoods-1%20%285%29.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1601669038&Signature=hF%2F36scCjjqyHITQoXKIYgf%2BgaY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/650191-702821832TCCoopGoods-1%20%285%29.docx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1601669038&Signature=hF%2F36scCjjqyHITQoXKIYgf%2BgaY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/650191-702835663274TB14020_-_Attachment_B_-_Safety_Flare.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1601669038&Signature=POSI%2F5%2F7b%2BfIv4Z8P0Th2A7ZiV0%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/650191-702835663274TB14020_-_Attachment_B_-_Safety_Flare.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1601669038&Signature=POSI%2F5%2F7b%2BfIv4Z8P0Th2A7ZiV0%3D

4. Attachment B - Scope of Work

5. Attachment C - Pricing Sheet AMENDED

Questions Required Questions

1. Acceptance of Prerequisites

1.1.

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.2.

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling (801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.gov.

1.3.

Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.4.

In the event that an Bidder offers pricing discounts for educational entities that (1) are applicable to this solicitation and (2) result in lower pricing than what is generally offered to other governmental entities, please attach a separate cost proposal labeled “Educational Pricing” to your proposal. This cost proposal for Educational Pricing is to be submitted in addition to the original Cost Proposal Form and will only be available to authorized end users. The Educational Pricing will not be used to evaluate costs. Bidder acknowledges that it has read and understands this question.

1.5. Does Bidder have an outstanding tax lien in the State of Utah? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.6. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6. Identify your firm's type of business.

3. Mandatory Minimums

3.1. Bidder confirms the product bid are Orion Safety Flares Models 9240, 9340 and 1240 or equivalent?

3.2. Bidder confirms they are able to meet the Scope of Work (Attachment B)?

3.3.

Bidder acknowledges that this solicitation has been amended with an amended Pricing/Cost sheet and has uploaded the amended version of the completed Pricing/Cost Sheet (Attachment C)?

3.4. Bidder has provided a copy of their Underwriter's Laboratory Certifications and Material Safety Data?

4. Optional Catalog Upload

4.1. Bidder has uploaded a Copy of their catalog to offer additional related products at a minimum percentage discount off of MSRP?

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