648-20-107 ACQ5 EHRM Additional DDPO-SOW.pdf

Statement of Work Project 648-20-107

ACQ5 EHRM Additional DDPO

At

Portland Oregon VA Medical Center

Portland Oregon

1 INTRODUCTION

1.1 Scope

Contractor shall completely prepare site for building operations and furnish labor and materials and perform work for EHRM ACQ5 Additional DDPO as required by drawings and specifications at the Portland Oregon VAMC 3710 SW US Veterans Hospital Rd Portland, OR

97207. Furnish labor and materials for the installation of approximately 47 data receptacles and

15 duplex power receptacles at VA Portland Healthcare System Bldg. 100 in accordance with the drawings and specifications. There are no bid alternates.

1.2 Basic Requirements

Overall requirements include the efficient management of the Contract, but not limited to, the submission of accurate, on time, and quality contract deliverables, as well as timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to, early involvement in the process to allow for the development of the most cost-effective and technically sound approach or solution. The Portland Engineering Project

Section will rely on the contractor’s expertise in recognizing and addressing problematic issues and successful execution of this Contract. The Contractor shall perform all work in accordance with federal, state, and local codes, statutes and regulations.

1.3 General Requirements

This section sets forth the general requirements for the Contractor. Contractor and any subcontractor shall possess applicable licensures prior to award of the Contract in order to meet the requirements to perform construction works identified in this Contract and its subsequent attachments.

The Contractor shall comply with all applicable VA Master Construction Specifications, Technical

Information Library (TIL), and all other applicable standards/regulations. In the event of conflicting criteria, the Contractor shall notify the Contracting Officer (CO) and seek guidance.

The contractor shall be required to perform the requirements contained in any of the Contract attachments, drawings, specifications, exhibits and other documents. The contractor shall follow order of precedence as established in the basic contract clauses 52.215-8, Order of Precedence, and 52.236-21, Specifications and Drawings for Construction. Contractors shall not use conflicts between guidance, interpretation of the guidance and order of precedence as a basis for a later request for equitable adjustment. Regulations and standards that may be applicable to the work in this Contract include but are not limited to federal, state, local statutes/regulations; Department of

Veteran Affairs instructions, manuals, handbooks, regulations, guidance, and policy letters

National Association of Corrosions Engineers (NACE); National Fire Protection Association

(NFPA); Steel Structures and Painting Counsel (SSPC); National Electrical Code (NEC); and

International Building Code (IBC), including all changes and amendments in effect on the date of issuance of this Contract.

1.4 Period of Performance

Work will be completed within 60 days of Notice to Proceed

1.5 Hours of Work

Contractor will execute all work outside hours of Monday thru Friday 07:00 to 16:00. Work at the Ward 3C will depend on the surgery schedule and will typically be outside the hours of Monday thru Friday 07:00 to 18:00.

2 PROJECT SCHEDULE

The project schedule will show the sequence of events involved in carrying out the project design tasks within the specific Contract period. This should be at a detailed level of scheduling sufficient to identify all major design tasks, including those that control the flow of work.

Include review and correction periods associated with each item. This should be a forward planning as well as a project monitoring tool. The schedule reflects calendar days and not dates for each activity. If the schedule is changed, submit a revised schedule reflecting the change within 7 calendar days. Include in the DQC Plan the discipline-specific checklists to be used during the design and quality control of each submittal. Submit at each design phase as part of the project documentation these completed discipline-specific checklists.

2.1 Acceptance of Plan

Acceptance of Plan: Acceptance of the Contractor’s plan is required prior to the start of design and construction. Acceptance is conditional and will be predicated on satisfactory performance during the design and construction. The Government reserves the right to require the Contractor to make changes in the CQC Plan and operations including removal of personnel as necessary, to obtain the quality specified.

2.2 Submittals and Deliverables

Submittals have to comply with the requirements in Section 01 33 23 Shop Drawings, Product

Data, and Samples. The CQC organization is responsible for certifying that all submittals and deliverables are in compliance with the contract requirements. When Section 01 91 00 General

Commissioning Requirements is included in the contract, the submittals required by the section have to be coordinated with the Section 01 33 23 Shop Drawings, Product Data, and Samples to ensure adequate time is allowed for each type of submittal required.

3 INSPECTIONS

3.1 Site Safety and Health Officer

The Prime Contractor shall designate a minimum of one SSHO at each project site that will be identified as the SSHO to administer the Contractor's safety program and government-accepted

Accident Prevention Plan. Each subcontractor shall designate a minimum of one CP in compliance with 29 CFR 1926.20 (b)(2) that will be identified as a CP to administer their individual safety programs. The SSHO shall conduct frequent and regular safety inspections

(daily) of the site and each of the subcontractors CPs shall conduct frequent and regular safety inspections (daily) of the their work operations as required by 29 CFR 1926.20(b)(2). Each week, the SSHO shall conduct a formal documented inspection of the entire construction areas with the subcontractors’ “Trade Safety and Health CPs” present in their work areas. Coordinate with, and report findings and corrective actions weekly to COR.

3.2 Accidents

Notify the COR as soon as practical, but no more than four hours after any accident meeting the definition of OSHA Recordable Injuries or Illnesses or High Visibility Accidents, property damage equal to or greater than $5,000, or any weight handling equipment accident. Within notification include contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured;

extent of property damage, if any; extent of injury, if known, and brief description of accident (to include type of construction equipment used, PPE used, etc.). Preserve the conditions and evidence on the accident site until the COR determine whether a government investigation will be conducted.

4 CONSTRUCTION ACTIVITIES

4.1 Construction

Upon issuance of the Construction Notice To Proceed (NTP) by the CO, the Contractor may commence on-site construction activities. The Contractor shall provide the manpower, equipment, material, services, and transportation, and other incidental related services, necessary to review, plan, develop, and implement quality control and oversight services during the construction phase of the Contract. Details regarding construction management requirements, inspection and testing, construction facilities and temporary controls, environmental protection, quality control system, construction quality control, and project closeout will be provided at the pre-construction conference. The Contractor shall perform construction, restoration, emergency response, repair, enhancement, maintenance, modernization, and demolition of facilities, utilities, real property systems, and infrastructure systems in support of construction, furniture, fixtures and equipment, and engineering requirements as specified in this Contract. Shop drawings and other submittals that require approval shall be signed/approved by the CO prior to actual work placement of submitted elements. Construction activities shall be in conformance with local and

Veteran Affairs standards and regulations. The Contractor shall coordinate, cooperate, and assist the Government in deconflicting field activities from those of other Contractors outside the main construction sites.

4.2 Preconstruction Conference

Contractor representatives who have a responsibility or significant role in implementation of the accident prevention program, as required by 29 CFR 1926.20(b)(1), on the project shall attend the preconstruction conference to gain a mutual understanding of its implementation. This includes the project superintendent, subcontractor superintendents, and any other assigned safety and health professionals. Discuss the details of the submitted APP to include incorporated plans, programs, procedures and a listing of anticipated AHAs that will be developed and implemented during the performance of the contract. This list of proposed AHAs will be reviewed at the conference and an agreement will be reached between the Contractor and the Contracting

Officer's representative as to which phases will require an analysis. In addition, establish a schedule for the preparation, submittal, review, and acceptance of AHAs to preclude project delays. Deficiencies in the submitted APP will be brought to the attention of the Contractor within 14 days of submittal, and the Contractor shall revise the plan to correct deficiencies and re-submit it for acceptance. Do not begin work until there is an accepted APP.

4.3 Temporary Environmental

This section specifies the control of environmental pollution and damage that the Contractor must consider for air, water, and land resources. It includes management of visual aesthetics, noise, solid waste, radiant energy, and radioactive materials, as well as other pollutants and resources encountered or generated by the Contractor. The Contractor is obligated to consider specified control measures with the costs included within the various contract items of work.

4.3.1 Environment Submittals

Environmental Protection Plan: After the contract is awarded and prior to the commencement of the work, the Contractor shall meet with the Resident Engineer to discuss the proposed

Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection. Not more than 20 days after the meeting, the Contractor shall prepare and submit to the Resident Engineer for approval, a written and/or graphic Environmental

Protection Plan including, but not limited to, the following:

• Name(s) of person(s) within the Contractor's organization who is (are) responsible for ensuring adherence to the Environmental Protection Plan.

• Name(s) and qualifications of person(s) responsible for manifesting hazardous waste to be removed from the site.

• Name(s) and qualifications of person(s) responsible for training the Contractor's environmental protection personnel.

• Description of the Contractor's environmental protection personnel training program.

• A list of Federal, State, and local laws, regulations, and permits concerning environmental protection, pollution control, noise control and abatement that are applicable to the Contractor's proposed operations and the requirements imposed by those laws, regulations, and permits.

• Methods for protection of features to be preserved within authorized work areas including trees, shrubs, vines, grasses, ground cover, landscape features, air and water quality, fish and wildlife, soil, historical, and archeological and cultural resources.

• Procedures to provide the environmental protection that comply with the applicable laws and regulations. Describe the procedures to correct pollution of the environment due to accident, natural causes, or failure to follow the procedures as described in the Environmental Protection Plan.

• Permits, licenses, and the location of the solid waste disposal area.

• Drawings showing locations of any proposed temporary excavations or embankments for haul roads, material storage areas, structures, sanitary facilities, and stockpiles of excess or spoil materials. Include as part of an Erosion Control Plan approved by the District

Office of the U.S. Soil Conservation Service and the Department of Veterans Affairs.

• Environmental Monitoring Plans for the job site including land, water, air, and noise.

• Work Area Plan showing the proposed activity in each portion of the area and identifying the areas of limited use or nonuse. Plan should include measures for marking the limits of use areas. This plan may be incorporated within the Erosion Control Plan.

4.4 Pre – Final Inspection

Pre-Final Inspection: The Government will perform the Pre-Final Inspection to verify that the facility is complete and ready to be occupied. A Government Pre-Final Punch List may be developed as a result of this inspection. Ensure that all items on this list have been corrected before notifying the Government, so that a Final Acceptance Inspection with the customer can be scheduled. Correct any items noted on the Pre-Final Inspection in a timely manner. These inspections and any deficiency corrections required by this paragraph need to be accomplished within the time slated for completion of the entire work or any particular increment of the work if the project is divided into increments by separate construction completion dates.

4.5 Final Acceptance Inspection

The Contractor’s QC Inspection personnel, plus the superintendent or other primary management person, and the Contracting Officer’s Authorized designee is required to be in attendance at the

Final Acceptance Inspection. Additional Government personnel can also be in attendance. The

Final Acceptance Inspection will be formally scheduled by the Contracting Officer’s or

Authorized designee based upon results of the Pre-Final Inspection. Notify the Contracting

Officer through the Resident Engineer office at least 14 days prior to the Final Acceptance

Inspection and include the Contractor’s assurance that all specific items previously identified to the Contractor as being unacceptable, along with all remaining work performed under the contract, will be complete and acceptable by the date schedule for the Final Acceptance

Inspection. Failure of the Contractor to have all contract work acceptably complete for this inspection will be cause for the Contracting Officer to bill the Contractor for the Government’s additional inspection cost in accordance with FAR Clause 52.246-12 titled “Inspection of

Construction”.

4.6 Final Clean Up

Final Clean-up: On completion of project and after removal of all debris, rubbish, and temporary construction, Contractor shall leave the construction area in a clean condition satisfactory to the

Resident Engineer. Cleaning shall include off the station disposal of all items and materials not required to be salvaged, as well as all debris and rubbish resulting from demolition and new work operations.

5 OTHER CONTRACT REQUIREMENTS

5.1 Nicotine Free Campus Effective 1 Oct 2019

As part of the U.S. Department of Veterans Affairs’ (VA) commitment to provide excellent health care for Veterans, the department will implement a new policy restricting smoking by patients, visitors, volunteers, contractors and vendors at its health care facilities by October.

VHA’s new smoke-free policy applies to cigarettes, cigars, pipes, any other combustion of tobacco and non-Federal Drug Administration approved electronic nicotine delivery systems

(ENDS), including but not limited to electronic or e-cigarettes, vape pens or e-cigars.

5.2 Compliance with Emergency Management directives

Contractors shall comply with all safety directives and emergency management instructions as directed by the local VA Medical Center site specific policies & procedures, Local Construction

Handbook, and any subsequent updates to the handbook directed by policy or law. These directives are to ensure preparedness and safety of all personnel doing business on the VA

Medical Center property. Notifications of “Exercise” and Real-World events are typically made via a Public Address/Giant Voice Systems. The contractor shall responsible for the participation of their on-site employees and reasonably respond to these announcements in the safest means practicable.

All employees of the contract are required to participate in mandatory required facility exercises to meet facility accreditation and compliance. The timeframe for these exercises are typically short. Examples include, but not limited, Active Shooter/Active Threat, Tornado, Bomb Threat and Fire Drills. The contractor/subcontractor employees shall be required to respond to any VA

Medical Center Drill as if it were a real-world emergency/threat.

All employees of the contractor/subcontractor shall participate in preparations for all VAMC

Safety or Emergency Management as directed. All hazards, events, and disasters including inclement weather, earthquakes, mandatory evacuations and also includes site saf ety and preparations for visits by high profile VIP’s.

5.3 Severe weather

During Forecasted Severe Weather Events, Contractors will be expected to take all precautions necessary, and are required to secure or remove any loose items that may become projectiles, especially any material or equipment stored on elevated levels. Contractors will be required to perform the following when requested by the VA (as needed according to the type of severe weather event) -

• A survey of your areas to determine the potential exposure to high winds and flooding. Identify areas in need of protection, material removal, etc.

• Examine structures or materials covered with tarps to ensure they will remain standing in a storm. The wind can fill a tarp and cause it to pull down materials or structures.

• Examine any materials stored in your laydown area and secure as needed. The

Laydown area onsite may be prone to flooding, recommend anything of value to be removed.

• Dumpster removal.

• Porta-John removal.

• Scaffolding removal.

• Removal of any ladders, trailers, temporary structures, or other items that could become a projectile.

• Removal of any materials, supplies, or tools that are stored on rooftops.

• Removal of any materials identified by the VA that could become a hazard during severe weather.