646102-event.pdf

Awarded To: SQUIRE PATTON BOGGS

Awarded to highest scoring proposer Squire Patton Boggs.

Federal Representation Services Multnomah County‘s Office of Government Relations seeks proposals from individuals or firms (Proposers) to provide Federal Representation Consultation, Advocacy and Special Project Services.

Open 10/12/2018 4:00 PM PDT Type Request for Proposal (RFP)

Close 11/14/2018 4:00 PM PST Number RFP-56-2019 Currency US Dollar

Sealed Until 11/14/2018 4:00 PM PST

Payment Terms 0% 0, Net 30

Contacts

Anthony Blackmon anthony.blackmon@multco.us

Phone +1 503-988-9287 ext. 89287

Lawrence Russell lawrence.e.russell@multco.us

Phone +1 503-988-7548 ext. 87548

Commodity Codes

Commodity Code Description

80101599 Consulting Services, General

81111708 Telecommunications Consulting

Description

20 May 201920 May 2019 mailto:anthony.blackmon@multco.us mailto:lawrence.e.russell@multco.us mailto:anthony.blackmon@multco.us mailto:anthony.blackmon@multco.us mailto:lawrence.e.russell@multco.us mailto:lawrence.e.russell@multco.us

PRE-PROPOSAL CONFERENCE:

There will not be a pre-proposal conference for this sourcing event. Please submit all questions electronically through the Q&A functionality of this electronic Event.

SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION

PURPOSE AND OVERVIEW

Multnomah County‘s Office of Government Relations seeks proposals from individuals or firms (Proposers) to provide Federal Representation Consultation, Advocacy and Special Project Services.

Services are intended to assist the Office of Government Relations and County Departments in professionally representing the interests of the County in a variety of priority initiatives.

The Office of Government Relations represents the Board of Commissioners and County Departments to advance Multnomah County priorities before the United State Congress, the Oregon Legislature and local governing bodies.

SCOPE OF WORK

Multnomah County Government Relations seeks Proposers qualified to provide expert consultation, strategic planning development, direct and indirect federal representation, and focused analysis of pertinent factors relating to legislation and policy with potential to impact county priorities. The successful proposer must have an office in Washington DC and experience representing jurisdictions of as a similar size and service mix to Multnomah County.

Multnomah County and the Office of Government Relations seek to engage the successful Proposer for the following services:

a. Monitor relevant federal legislative committees, federal agencies, rulemaking, regulations and the activities of appropriate interest groups, which pertain to the federal interests, goals, and objectives of the County.

b. Represent the county’s federal legislative and regulatory objectives with members of the Oregon Congressional Delegation, other pertinent members of Congress, appropriate congressional committees and federal agencies in addition to maintaining effective relationships with major public interest groups and coalitions, such as National Association of Counties (NACO).

c. Develop strategies and action plans in order to advance specific federal objectives

d. Seek funding opportunities for County capital and other projects and programs through special appropriations, grants and other means.

e. Promote any grant application submitted by the County for funding.

f. Provide regulatory forecasts with customized monitoring of emerging regulatory activity to identify potential federal agency rulemaking impacts at the preliminary stages of development in order to assess potential impact to the County.

TECHNICAL OR REQUIRED SERVICES

20 May 201920 May 2019

The successful Proposer shall perform the tasks listed below for this project, and shall be expected to work closely with designated County personnel to accomplish these goals:

a. Professionally represent the County’s federal objectives and priorities with members of the Oregon congressional delegation and staff, relevant members of Congress and their staff, appropriate congressional committees and their professional staff, The Executive Branch and relevant federal agencies.

b. Monitor and report on relevant federal legislative, administrative and judicial developments and decisions that pertain to the County’s federal interests.

c. Work with the County’s congressional delegation to advance the Counties priorities.

d. Identify and advocate on federal issues as they arise during the course of the contract year that are relevant to the County but not previously outlined.

e. Influence legislative, administrative and regulatory decisions in favor of County priorities.

f. Identify and implement strategies to secure federal funding on County priorities through annual appropriations, authorization legislation, and discretionary programs.

g. Work with Government Relations staff to organize relevant departmental and congressional meetings for County Commissioners and policy staff during annual Washington DC visits.

The County’s interests encompass those of general concern to a large jurisdiction with specific emphasis on the following:

a. Infrastructure - Issues and funding related to seismic vulnerabilities unique to the Cascadia Subduction Zone and the importance of preparing infrastructure in the region for a seismic event and subsequent emergency response and rebuilding efforts. Specific emphasis is placed on the replacement or retrofitting of the Burnside Bridge, which has been identified as a critical transportation link and the Columbia River Levees, which protect a large portion of the County’s geography

b. Health and Human Services - Issues related to Medicaid expansion and reimbursement rates, Mental health and substance abuse regulations and funding levels, SNAP and other safety net benefits, Federally Qualified Health Centers, and Public Health efforts.

c. Affordable housing – issues and funding related to preservation and development of affordable rental housing; preventing and ending homelessness; veterans experiencing homelessness;

preventing foreclosures; increasing home-ownership among communities of color; creating sustainable communities; and protecting fair housing policies.

d. Public safety – issues and funding related to jail management and coordination, justice reform activities, justice reinvestment, community supervision and reentry, among others.

e. Homeland security and disaster preparedness – issues and funding related to homeland security grant programs, emergency management, including mitigation, preparedness, and response and recovery capabilities for both acts of terrorism and natural disasters.

PERFORMANCE MEASURES/PERFORMANCE CONTRACTING

Successful Proposers may be required to adhere to performance measures or performance contracting standards as appropriate to the project work being conducted. Generally, a successful Proposer’s performance will be measured through program elements that can be reasonably collected and reviewed against agreed criteria to determine contract effectiveness. The final performance measures appropriate to the contract will be negotiated between the County and the selected contractor.

CONTRACT NEGOTIATION

The County will initiate contract negotiations with the responsive and responsible Proposer with the highest scoring proposal. Multnomah County may, at its option, elect to negotiate general contract terms and conditions, services, pricing, implementation schedules, and such other terms as the County20 May 201920 May 2019 determines are in the County’s best interest. If negotiations fail to result in a contract, the County reserves the right to terminate the negotiations and initiate contract negotiations with the next highest scoring responsive and responsible Proposer. This process may continue until a contract agreement is reached.

CONTRACT AWARD

Through this RFP process, the County is seeking to award one contract. Award, as determined by the County, will be made to the responsible Proposer whose Proposal the County determines is most advantageous to the County based on the evaluation process and evaluation factors described in this RFP.

Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesses and Organizations in providing these services.

CONTRACT TERM

The contract term shall be up to 5 years.

COMPENSATION AND METHOD OF PAYMENT

The County expects to fund these services under a Fixed Pricing Structure. Under this structure, Supplier will charge one annual price for the entire program providing a reasonable estimate of services it can provide for which there is sufficient operating capacity (adequate, planned and budgeted space, equipment and staff).

Contractor payments may be made monthly or quarterly, following the provision of services, within 30 days of the receipt of a detailed invoice.

INSURANCE REQUIREMENTS

Type of Coverage Incident Aggregate Professional Liability $1,000,000 $2,000,000 Commercial General Liability (Naming Multnomah County as Additional Insured) $1,000,000 $2,000,000

Commercial Auto Liability $1,000,000 $2,000,000 Workers Compensation $ 500,000 N/A

MINIMUM REQUIREMENTS

At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide any of the required documents or meet any of the below requirements shall result in rejection of the proposal.

1. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M.

local Portland time on the proposal submission deadline.

2. Proposer Representations and Certifications

The Proposer must certify that they agree to the Proposers Representation and Certification terms in the Pre-requisite page of the Sourcing Event. 20 May 201920 May 2019

FUNDING

The Multnomah County Office of Government Relations has budgeted approximately $100,000 annually for Federal Representation Services.

FISCAL REQUIREMENTS AND REPORTING

Generally, regular and periodic data collection and reporting may be required as appropriate to the program focus. The Government Relations office will determine final reporting requirements with the selected Proposer during contract negotiations.

Required to View Event

Prerequisites Required to Enter Bid

1. Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their supplier portal updated with current contact information.

2. Please review the statements in this certification regarding Assurances, Certification Regarding Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.

3. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.

Buyer Attachments

1. Procedural Instructions (Proposals)

2. Responding to a Sourcing Event - MMP Supplier Guide

3. Sample County Services Contract

4. Sample Exhibit 2

5. Sample Exhibit 3

Questions Required Questions

Group 1.1: Company Certification Information - This section is not scored

1.1.1 State of Incorporation

1.1.2 Date of Incorporation

1.1.3

ASSURANCES - Proposer attests that Proposer is a resident proposer, as described in ORS 279A.120, of the State of (ENTER STATE) and has not discriminated against any minority, women, or emerging small business enterprises certified under ORS 200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran as defined in ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110.

Enter State:

1.1.4 Where Proposer is unable to certify to any of the statements in Proposer Representations and Certifications of the pre-requisite, Proposer shall provide an explanation to their offer here.

1.1.5

The Proposer certifies to the best of its knowledge and believe that neither it nor any of its principal participants and agents has or has had the following relationships with the specific firm(s)/individual(s), identified below, which may be determined to be an organizational conflict of interest. I understand that based on the information provided by Proposer, Multnomah County may exclude the Proposer from further consideration and may withdraw its selection if the real or apparent organizational conflict of interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed:

1.1.6 Upload additional explanation as needed

1.1.7 Name of person submitting the Proposal:

1.1.8 Title of person submitting the Proposal:

1.1.9 I represent that I am at least eighteen (18) years of age.

1.1.10 I represent that the printing of my name and the submittal of a Proposal is intended to authenticate this writing and to have the same force and effect as my manual signature.

20 May 201920 May 2019 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/646102-671432823Procedural%20Instructions_Proposals%20%28Final%29%206.18.18.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1621463945&Signature=4n0BCudeZgcYbkfkaNNnbTKs5BI%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/646102-671432823Procedural%20Instructions_Proposals%20%28Final%29%206.18.18.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1621463945&Signature=4n0BCudeZgcYbkfkaNNnbTKs5BI%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/646102-675837122Responding%20to%20a%20Sourcing%20Event%20-%20MMP%20Supplier%20Guide.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1621463945&Signature=ds0N7flnP%2B%2FxBXjYYsvOC4CQ0Ok%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/646102-675837122Responding%20to%20a%20Sourcing%20Event%20-%20MMP%20Supplier%20Guide.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1621463945&Signature=ds0N7flnP%2B%2FxBXjYYsvOC4CQ0Ok%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/646102-668245753Sample%20county_services_contract_final_1.1.17.%20%285%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1621463945&Signature=mRWe8srs%2Bxal373diw6QAvke8AQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/646102-668245753Sample%20county_services_contract_final_1.1.17.%20%285%29.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1621463945&Signature=mRWe8srs%2Bxal373diw6QAvke8AQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/646102-668245510Sample%20Exhibit_2_-_4-7-15_final.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1621463945&Signature=RVI6pclZnMQqMmJSCvtDo3n4cNc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/646102-668245510Sample%20Exhibit_2_-_4-7-15_final.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1621463945&Signature=RVI6pclZnMQqMmJSCvtDo3n4cNc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/646102-668245511Sample%20Exhibit_3_-_certification_statement_for_corp.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1621463945&Signature=pzzcRho7O2iGWHJVQTkCB3oq4fI%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/646102-668245511Sample%20Exhibit_3_-_certification_statement_for_corp.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1621463945&Signature=pzzcRho7O2iGWHJVQTkCB3oq4fI%3D

1.1.11 I represent that I am either authorized to bind the Proposer, or that I am submitting the Proposal on behalf of and at the direction of the Proposer's representative authorized to contractually bind the Proposer.

1.1.12 I represent that the Proposer and/or its applicable representative(s) has reviewed the information contained in this Proposal and that the information submitted is accurate.

Group 2.1: Background, Experience and Location (30% of Total Score)

2.1.1

Provide a brief overview of your organization’s background and detail experience relevant to activities outlined in the Scope of Work.

(20% of Total Score) Evaluation Criteria: �Proposer details relevant background and specific experience in working with federal contracts in the Washington, D.C. area and demonstrates an understanding of how to coordinate services.

2.1.2

Describe your firm’s mission and federal lobbying experience, including your experience working with members of the Oregon Congressional Delegation and staff, other relevant members of Congress and their staff, relevant congressional committees and their professional staff, House and Senate leadership, and pertinent members of the Administration and Cabinet. (20% of Total Score) Evaluation Criteria: Firm’s mission and approach to lobbying are aligned with the County’s needs, values, and priorities.

2.1.3

Provide names and titles of your firm’s principal member(s) and their proposed involvement in this project, as well as the names of other staff who will be assigned to this project, along with their proposed responsibilities and experience. (20% of Total Score) Evaluation Criteria:

Qualifications of assigned staff demonstrate experience that will provide value to the County and are sufficient to carry out the Scope of Work.

2.1.4

Provide a matrix of related projects your firm has overseen. Include a basic summary of the work performed, who you represented, staff assigned to the project and any outcomes. (20% of Total Score) Evaluation Criteria: Matrix details public sector projects similar to possible County activities and reflect relevant outcomes.

2.1.5

Identify your primary location and describe your presence in Washington D.C. and Oregon and how you will ensure ongoing contact in both locations. (20% of Total Score) Response demonstrates ongoing presence in Washington DC and an understanding of how to coordinate services across distances.

Group 2.2: Proposed Services (25% of Total Score)

2.2.1

Describe your proposed work plan and approach to providing federal representation to Multnomah County. (25% of Total Score) Evaluation Criteria: �Proposer provides a comprehensive plan for the proposed services and demonstrates a good understanding of the County’s needs within the proposed Scope of Work.

2.2.2

Describe how you will work with County staff to identify County priorities and create a work plan to achieve established goals. (15% of Total Score) Evaluation Criteria: Proposer demonstrates a good understanding of the County’s needs and the proposed Scope of Work.

2.2.3 Describe how you will work with County staff to identify County priorities and create a work plan to achieve established goals. (15% of Total Score) Evaluation Criteria: Proposal provides structured approach to work with County staff to refine plan.

2.2.4 What barriers do you anticipate and how will you help overcome them? (15% of Total Score) Evaluation Criteria: Proposal provides realistic solutions to overcoming barriers and demonstrates experience with specific issues.

2.2.5

Describe any data driven or best practice methodologies that your firm employs. (15% of Total Score) Evaluation Criteria: Services described provide relevant and valuable support for implementing the work plan and include data driven and/or represent best practices methodologies.

2.2.6

What areas of opportunity do you see in the next 2-4 years for the County in Federal Legislation or Funding? (15% of Total Score) Evaluation Criteria: �Proposer clearly defines an outreach and communication component to allow a logical path for progress on priority issues and opportunities

Group 2.3: Program Pricing (20% of Total Score)

2.3.1 Provide details about the pricing for the services described in your proposal. (50% of Total Score) Evaluation Criteria: Pricing reflects realistic and reasonable request for funding the proposed services that is competitive and demonstrates a favorable cost to value ratio.

2.3.2

Briefly summarize any opportunities to work with your other similar public sector clients in order to meet shared goals or increase the level of impact that can be leveraged, accessed, or enhanced through the addition of County funding requested under this proposal. (50% of Total Score) Evaluation Criteria: Funding plan maximizes possibilities to leverage, access, and/or enhance existing resources.

Group 2.4: Responsible Business Practices (25% of total score)

2.4.1

ENVIRONMENTAL IMPACT - What measures will you take to minimize impacts to the environment in the delivery of services? (40% of Total) Evaluation Criteria: Response describes positive environmental impacts or reductions in impacts to relevant environmental factors such as energy, waste.

2.4.2

SOCIAL EQUITY - Describe in detail the efforts and activities undertaken by your organization to create economic and social benefits for current or future generations. Please provide specific examples. (40% of Total Score) Evaluation Criteria: The proposer describes efforts or activities such as volunteering, donations, sponsorships, economic and social development participation, youth and community organization participation, scholarships, or other community capacity building activities.

2.4.3

ECONOMIC IMPACT - Please describe how your service delivery has positive economic impacts for the communities you are serving? (20% of Total Score) Evaluation Criteria:

Proposal response describes how service delivery will help the client and community have positive economic impacts. This may include developing a workforce internally that is from within the community, providing services that aid in obtaining job skills and assisting in building a business community where services are delivered.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Federal Representation 1,000,000 USD - US Dollar 1/1/2019 to 12/31/2023

80101599 - Consulting Services, General

Consultation and Representation Services on behalf of Multnomah County