Responses 63NLRB26Q0001 Clarficiations_Questions.xlsx

This file contains clarifications and questions with responses for RFQ 63NLRB26Q0001, a solicitation issued by the National Labor Relations Board (NLRB) for Trial Advocacy Training Conference lodging and meeting space. The conference is scheduled for September 14-18, 2026, in either Chicago, Illinois or Denver, Colorado. Key clarifications address pricing flexibility, location alternatives, and room configuration requirements. The Government confirmed that lodging priced above the standard per diem rate may be considered when reasonably unavailable at the per diem ceiling, consistent with Federal Travel Regulation provisions permitting actual expenses up to 300 percent of applicable per diem. The Government also indicated willingness to consider properties located near but outside the immediate downtown core, provided they remain in safe areas with convenient access to restaurants and amenities.

Additional requirements clarified include: the September 14-18, 2026 dates are fixed and not subject to change; 130 total lodging rooms are required for single occupancy; rooms may be split among multiple hotel locations, though the Government prefers consolidation at one hotel; and there is no incumbent contractor for this requirement. The meeting space must accommodate a general session for up to 140 people in banquet rounds, ten concurrent breakout rooms, and a hospitality room. This is a new requirement with no prior execution history.