635265-event.pdf

Awarded To: Arjo Inc

Patient Wheelchair Lifts Ramps Modifications and Accessories The State of Utah Division of Purchasing is seeking to contract with additional vendors for patient wheelchair lifts, ramps, modifications, and accessories.

Open 8/15/2018 4:00 PM MDT Type Request for Proposal No Line Item

Close 8/31/2018 4:00 PM MDT Number NH19006 Currency US Dollar

Sealed Until 8/31/2018 4:00 PM MDT

Contacts

Nick Hughes nhughes@utah.gov

Commodity Codes

Commodity Code Description

42192 Patient transport products including wheelchairs and patient scooters and accessories

42140 Patient care and treatment products and supplies including medical documentation products and syringes and accessories and eyeglasses and contact lenses

85100 Health care facilities and administration including health care centers, hospitals, clinics, medical laboratories, pharmacies, nursing homes, hospice care

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Purchasing

REQUEST FOR PROPOSALS

Patient Wheelchair Lifts Ramps Modifications and Accessories

SOLICITATION #NH19006

This Request for Proposals ("RFP”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this RFP is to enter into a contract to provide: To provide community and environmental adaptation and accessibility products and maintenance to assist people with accessibility in the home and community. There are seven main categories of products and services pursuant to this contract. The categories are:

1. Vehicle Lifts;

2. Portable home lifts;

3. Stair Lifts;

4. Ceiling track lifts;

5. Ramps;

6. Bathing and toileting assistive equipment; and

07 September 201807 September 2018 mailto:nhughes@utah.gov mailto:nhughes@utah.gov mailto:nhughes@utah.gov

7. Other community and environmental adaptation and accessibility equipment.

Closing date and time

The closing date and time for this sourcing event is August 31, 2018 4 PMMountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Multiple Contract Award Anticipated

It is anticipated that this RFP will result in multiple contract awards. The methodology or formula that will be used to determine the number of contract awards is: All vendors that receive a minimum of 700 points out of 1000 points (70%) shall receive a Multiple Award Best Value contract. There are two main stages of the solicitation: a technical portion which consists of 850 points. To move on from the technical stage, a vendor must receive at least 595 out of 850 points (70%). All vendors that make it through to the cost stage will be given points based upon their cost. The cost stage consists of 150 available points.

Cost points will be determined by the language listed below. All vendors that receive a total combined (technical + cost) of 700 or above out of 1000 will receive a Multiple Award Best Value contract.

COST

As it may be difficult to compare costs and catalogs from one vendor to another that offer unique products, cost points will be based upon a discount percentage applied to the State of Utah Eligible Users. The discount percentages and point allocation will be as follows:

1. 0-3% Discount = 30 Cost Points;

2. 4-6% Discount = 60 Cost Points;

3. 7-9% Discount = 90 Cost Points;

4. 10-13% Discount = 120 Cost Points; and

5. 14 + % Discount = 150 Cost Points.

Keep in mind, this discount must be applied at a minimum to all orders processed under the subsequent contract.

Vendors will also be required to upload a catalog and/or product list of offering from company with corresponding cost, the above discount MUST apply to the catalog. As it is a statewide contract, there is no guarantee of use, thus if you are unreasonably priced, then there may be a greater likelihood that you will not be utilized. However the State has elected for a higher technical category so that vendors that are extremely qualified may still receive an award even without receive a single cost point. This is done so that if the vendor is needed on behalf of the patient and the patient has the right to informed choice and elects to go with a higher dollar item, then they may do so.

Length of the Contract

The contract resulting from this RFP will go through June 30, 2021 to be consistent with the current Multiple Awarded vendors already on contract. At the end of this contract term, a new solicitation will be conducted wherein all vendors will be required to resubmit a proposal.

Background

The State of Utah is issuing this procurement to enhance competition to provide assistive products and devices for a population in need of such devices. There are several vendors currently on statewide contract. These vendors do not need to submit a response to this solicitation.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and the conducting procurement unit for this RFP (referred to as “the State”). The reference number for this RFP is Solicitation # NH19006. This solicitation number must be referred to on all proposals, correspondence, and documentation submitted to the State relating to this RFP.

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Additional Information

Offerors are prohibited from communications regarding this RFP with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this RFP.

Wherever in this RFP an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Offerors.

Offerors may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the request for proposals. Product samples must be furnished free of charge unless otherwise stated in the request for proposals, and if not destroyed by testing, will upon written request within any deadline stated in the request for proposals, be returned at the Offeror's expense. Samples must be labeled or otherwise identified as specified in the request for proposals by the procurement unit.

The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

The State reserves the right to conduct discussions with the Offerors who submit proposals determined to be reasonably susceptible of being selected for award, but proposals may be accepted without discussions.

Evaluation Administrative and Mandatory Minimum Requirement Compliance

Each proposal received shall be evaluated as outlined in this RFP and the Utah Procurement Code.

To be responsive and responsible Offerors must review and respond to the following sections of this RFP: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites section includes the objective and subjective criteria that will be used to evaluate the proposals, which include the mandatory minimum requirements, technical criteria, and other prerequisites that Offerors must read and agree to in order to respond to this RFP.

• The Buyer Attachments Section contains the standard contractual terms and conditions required by the State and any other required documents associated with this RFP.

• The Questions Section contains the questions that Offerors are required to answer in order to submit a proposal.

Offerors must review each section carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Offerors are encouraged to review this RFP prior to the deadline to submit a proposal, even if a proposal has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. Pursuant to the Utah Procurement Code the following entities are Eligible Users and are allowed to use the awarded contracts.

4. The State of Utah Division of Purchasing does not guarantee any purchase amount under an awarded contract.

5. Offeror must guarantee its pricing for the period described in this RFP.

6. If an Offeror is awarded a contract from this RFP then it is required to provide a quarterly administrative fee and report.

7. If it is determined to be in the best interest of the Conducting Procurement Unit, interviews and presentations may be held at the option of the State.

8. Offerors may request that part of its proposal be protected by submitting a Claim of Business Confidentiality Form. See the Buyers Attachment section.

9. The proposed Scope of Work has been attached to this RFP in the Buyer's Attachment.

10.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals. Offerors must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

11.

To determine which proposal provides the best value to the State, the evaluation committee will evaluate each responsive and responsible proposal that has not been disqualified or rejected using the subjective criteria listed in this prerequisites section.

12. Offeror's cost proposals will be evaluated independently.

13.

All proposals in response to this RFP will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFP. Offerors bear sole responsibility for the items included or not included within the proposal submitted by the Offeror. Each area of the evaluation criteria must be addressed in detail in the proposal.

14. Offeror may take exception and/or propose additional language to the Standard Terms and Conditions that have been attached to this RFP.

15. The issuing procurement unit may not accept a proposal after the time for submission of a proposal has expired.

16. Responses should be concise, straightforward and prepared simply and economically.

17. Proposals must be submitted electronically, through SciQuest.

18. Offeror acknowledges the requirements to submit a proposal through SciQuest.

Buyer Attachments

1. Attachment A TCs Goods and Services

2. Attachment B Scope of Work

3. Attachment C Cost Sheet

4. Attachment D Score Sheet

5. Claim of Business Confidentiality Form

6. Changing your Time Zone

Questions Required Questions

1. Acceptance of Prerequisites

1.1.

Is Offeror presently or has Offeror ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

1.2.

Offeror acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.3.

Offeror acknowledges that it has uploaded a document providing a point-by-point response to the following prerequisites: the mandatory minimum requirements prerequisite, the technical requirements prerequisite, and any other prerequisite that required a document to be uploaded.

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1.4.

In the event that an Offeror offers pricing discounts for educational entities that (1) are applicable to this solicitation and (2) result in lower pricing than what is generally offered to other governmental entities, please attach a separate cost proposal labeled “Educational Pricing” to your proposal. This cost proposal for Educational Pricing is to be submitted in addition to the original Cost Proposal Form and will only be available to authorized end users.

The Educational Pricing will not be used to evaluate costs. Offeror acknowledges that it has read and understands this question.

1.5. Does Offeror have an outstanding tax lien in the State of Utah? If yes, Offeror must provide a statement regarding its debarment or suspension.

1.6. Is Offeror an employee of the State of Utah? If yes, then Offeror must submit an external employment form signed by Offeror's manager at the State of Utah.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number. (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number. If you do not have a State of Utah Sales Tax ID Number, please write "N/A".

2.6. Identify your firm's type of business.

3. Mandatory Minimum Requirement

3.1.

Must certify they have all necessary licenses and authorizations required to sell/install product within the State of Utah. Does Vendor have all necessary licenses and certificates to sell within the State of Utah?

3.2.

Must certify they have a minimum of three (3) years experience providing similar/equivalent products to target population. Does Vendor have minimum of three (3) years experience within the industry?

3.3. Must upload a completed Attachment C Cost Sheet. Please upload Cost Sheet to complete this requirement.

3.4.

Must upload a product catalog and/or list of all products offered under the contract. May upload a web link to a web document of products. Please upload product catalog and/or document that provides web link to products to complete mandatory minimum requirement.

Products listed must also have prices attached to them.

4. Technical Response

4.1. Category 1: Vendor's Ability to Meet the Scope of work (475 Points) - Provide a description of how your firm meets and/or exceeds the requirements identified within the Scope of Work.

4.2.

Category 2: Vendor's Technical Qualifications and/or Certifications (200 Points) - Provide a description of your firm's technical qualifications and certifications which support your status as a qualified vendor.

4.3.

Category 3: Vendor's Experience Providing Similar Services (175 Points) - Provide your firm's historical experience in providing your product and services within the target community of those that need accessible systems

4.4. Additional and Supporting Documentation for Technical Criteria - May Upload File Here.

5. Cost and Catalog

5.1. Vendor must upload completed Attachment C Cost Sheet

5.2. Vendor must upload product catalog and/or list of items to which discount applies.