633150-event.pdf

Awarded To: BK Mechanical LLC

Awarded to BK Mechanical LLC for lowest responsive bid.

South Monroe Mountain Mechanized Thinning and Piling This is open to the Rangeland Pre-Qual list only - for those approved to complete the acreage and treatment.

Open 8/2/2018 4:00 PM MDT Type Invitation for Bid

Close 8/20/2018 2:00 PM MDT Number AS19019 Currency US Dollar

Sealed Until 8/20/2018 2:00 PM MDT

Contacts

Ann Schliep aschliep@utah.gov

Commodity Codes

Commodity Code Description

70111 Removal services for ornamental plants or bushes or trees including tree and shrub removal services and lop and scatter and chaining and harrow and bullhog

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

South Monroe Mountain Mechanized Thinning and Piling

SOLICITATION #AS19019

This has been changed from the pre-qual list requirement to open to the public.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: mechanized conifer thinning/piling by cutting and piling 95-100% of all conifer trees and saplings from existing aspen stands with forestry type equipment. A total of 292 acres will be awarded dependent on availability of funds. The 9 “Mechanized Thinning and Piling” treatment unit’s total 292 acres. See the attached maps for project layout and treatment units.

Thinning and piling shall be accomplished throughout each of the identified treatment units, excluding aspen trees. Non coniferous tree species and all shrubs/brush will remain intact. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals

Closing date and time

The closing date and time for this sourcing event is 8/17/2018 at 2:00 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the

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Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

MECHANIZED THINNING AND PILING SITE SPECIFICS:

Location and Description: Work under this Contract is located west of Greenwich, Utah near Langdon Mountain, in Piute County, Utah. The legal location of the treatment units is Township 27 South, Range 2 West, Sections, 2-3, Township 26 South, Range 2 West Sections, 28, & 33-34, and Township 27 South 2 ½ West Sections 20, and 29-30. The work location is shown on the attached vicinity and treatment unit maps. Elevations range from 8,900 feet to 9,800 feet within the project area.

Access to the site: Access is possible by a combination of paved highways, county and Forest Service dirt surface roads.

Vehicle travel is limited to designated routes; off road/trail vehicle travel is prohibited. Equipment will drive to the nearest designated route for maintenance, fuel, etc. In the event of a breakdown, then cross country travel could occur with Richfield Ranger District approval.

SPECIFIC TASKS:

Work Limits:

Thinning:

-95-100% of all conifer trees and saplings within areas shown on the treatment unit maps shall be completely severed from the stump(s) unless explicit instructions exist otherwise. Desired species composition is 95% or greater aspen with the remaining conifer species constituting <5% total volume in all size classes. In order to meet stand objectives and promote a healthy stand and habitat, mechanical thinning will be done to encourage aspen suckering and the development of a nearly pure two-aged early seral aspen stand.

-No aspen will be cut with the exception of incidental cutting to access conifers, provided the total number of conifers removed from the area accessed is greater than the number of aspen that will be cut for access and those foreseeably significantly damaged. Significant damage is defined as bark loss greater than 25% of the tree’s circumference or damage to the crown resulting in a live crown ratio of less than 10%. All live aspen significantly damaged from the thinning operation are to be cut.

-Trees located on rocky ridges, or in other areas that are not as susceptible to fire will not be cut.

-Efforts will be made to cut trees as close to the ground as possible with no live limbs left on the stump of cut trees.

-Dead conifers may be cut and incorporated into slash piles as described above, provided the number of large snags left is 200 snags greater than 8 inches in diameter breast height (DBH) and 15 feet tall per 100 acres.

Piling:

-Conifers cut within 200 feet of a road will be whole tree skidded and neatly piled lengthwise in openings or meadows within 20 feet from the road. All cut trees further than 200 feet from the road will be consolidated into large slash piles kept nearly free of dirt.

-Except in areas where explicit instructions exist to jack-straw material for ungulate browsing mitigation, all other cut conifers within the treatment unit boundaries shall be piled into 15’ tall by 15’ wide or larger piles. Incidental aspen cut for access or substantially damaged during mechanical operations numbering up to 10 per acre can either be piled with the conifers or left on the forest floor. All additional cut aspen must be piled in accordance to the standards for conifers.

-Preference should be given to locating slash piles outside of the stand. Where this is not possible, up to two acre openings consisting of cutting and piling every tree regardless of species will be allowed. The number of clearings will number no more than necessary to account for slash produced. In all slash piles, all objects which extend more than 10 feet in any direction from the pile profile will be cut off and returned to the pile. All culverts and ditches will be cleared of slash

-Within the aspen areas, a minimum of 50 down logs per 10 acres, 6-inch diameter at 8 feet long, and 30 tons per 10 acres will be retained.

-Dead conifers may be cut and incorporated into slash piles as described above, provided the number of large snags left is 200 snags greater than 8 inches in diameter breast height (DBH) and 15 feet tall per 100 acres.

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Shape files of the individual treatment units will be provided to be loaded on a GPS receiver upon request. If requested, it will be the contractor’s responsibility to provide a GPS that is capable of loading treatment units from a computer.

Government staff will identify with flagging individual unit boundaries if not clearly defined by roads, or changes in vegetation for the work executed under the contract.

Additional treatment specifications:

1. Vehicle travel is limited to designated routes; off road/trail vehicle travel is prohibited.

The COR and/or PI will do periodic inspections which may include compliance monitoring plots to ensure consistency with contract specifications.

Records and Notification: The Contractor shall maintain adequate records to allow the Richfield Ranger District, Fishlake National Forest to monitor contract progress and for the Contractor to be accountable for work quality. Contractor records shall include: (1) work dates, (2) number of acres completed, (3) location of acres completed (4) supervisor/inspector name, (5) work quality percentage and (6) supervisor signature and date. Written notice of completed acreage shall be submitted to the Project Manager on a biweekly basis.

CONTRACTOR FURNISHED EQUIPMENT:

The Contractor shall furnish all labor, equipment, supervision, transportation, operating supplies and incidentals to perform all work as set forth in the specifications.

Equipment Requirements:

The Contractor shall furnish Equipment on a fully-operational basis, with competent, fully-qualified operators, and shall meet the following specifications:

1. Operate forestry type heavy equipment capable of cutting, skidding and piling coniferous tree species on up to a 40% slope, cutting as low to the ground level as possible, and 15’ tall by 15’ wide or larger piles.

2. Equipment shall be free of fluid leaks and be in good operating condition.

3. Equipment shall be washed before entering and exiting National Forest System lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Project Performance Time: August 27st 2018 - Sept 30th, 2019

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS19019. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

Site Visits:

A MANDATORY site visit will be held on Aug 14th , 2018 at 10:00 am. We will meet at the Koosharem Mercantile, along Hwy 62 and Main Street Koosharem, Utah. A sign-in sheet will be provided for all attendees to sign in with company name, contact person, phone number and email.

Per Utah Procurement Rule R33-6-103 Pre-Bid Conferences and Site Visits. Mandatory site visits must be attended in person by an authorized representative of the person or vendor submitting a bid. The meeting will begin promptly at 10:00 a.m. Any prospective bidders who arrive late to the meeting will not be allowed to continue with the site visit nor submit a bid. Failure to attend the site visit shall result in the disqualification of any bidder that does not have an authorized representative attend the entire duration of the mandatory site visit. This includes not taking calls/text during the site visit. Phones may be used to take pictures. All discussion not related to the site visit must be done after the site visit as to not be a disturbance during the site visit.

An attendance log will be maintained including the name of each attendee, the entity the attendee is representing, and the attendee’s contact information, minutes of the site visit, and copies of any documents distributed by the conducting procurement unit to the attendees and shall be published as an addendum to the solicitation. Any verbal modifications made to any of the solicitation documents during the mandatory site visit shall be reduced to writing and will be published as an addendum to the solicitation.

Shape Files: XXXX

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Rangeland Standard Terms and Conditions that have been attached to this IFB.

See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Attachment A Rangeland Terms and Conditions

2. Claim of Business Confidentiality Form

3. Performance evaluation document--- FOR REFERENCE USE ONLY.

4. Changing your Time Zone

5. Attachment B: Scope of Work

6. Map: SouthMonroeUnits31-34_20180716

7. Map: SouthMonroeUnits35-39_20180716

8. Map: SouthMonroeStripContract_Units31-38Travel_20180716

9. Site Visit Questions and Answers

0. Attendance Log

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

1.2.

Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3.

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4.

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6.

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

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1.7.

Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8. Does Bidder have an outstanding tax lien in the State of Utah?

1.9. Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.10. Bidder acknowledges they must attend the Mandatory Site Visit in order to submit a bid.

1.11. Bidder acknowledges that this is now open to the public and not restricted to the pre-qual list.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Unit #31 South Monroe Mountain Mechanized Thinning and Piling 32 AC - Acre

Work to be completed as described in Attachment B.

S2 Unit #32 South Monroe Mountain Mechanized Thinning and Piling 19 AC - Acre

Work to be completed as described in Attachment B.

S3 Unit #33 South Monroe Mountain Mechanized Thinning and Piling 41 AC - Acre

Work to be completed as described in Attachment B.

S4 Unit #34 South Monroe Mountain Mechanized Thinning and Piling 26 AC - Acre

Work to be completed as described in Attachment B.

S5 Unit #35 South Monroe Mountain Mechanized Thinning and Piling 50 AC - Acre

Work to be completed as described in Attachment B.

S6 Unit #36 South Monroe Mountain Mechanized Thinning and Piling 15 AC - Acre

Work to be completed as described in Attachment B.

S7 Unit #37 South Monroe Mountain Mechanized Thinning and Piling 60 AC - Acre

Work to be completed as described in Attachment B.

S8 Unit #38 South Monroe Mountain Mechanized Thinning and Piling 20 AC - Acre

Work to be completed as described in Attachment B.

S9 Unit #39 South Monroe Mountain Mechanized Thinning and Piling 29 AC - Acre

Work to be completed as described in Attachment B.