6268 RFB Posted on VendorNet 05012017.docx

Robert E. Ellsworth Correctional Center & Taycheedah Correctional Institution

State of Wisconsin Wis. Statutes s.16.75

DOA-3070 (R05/2014)

BIDS MUST BE SEALED AND ADDRESSED TO:

Department Of Corrections 3099 E Washington Avenue PO Box 7991 Madison WI 53707-7991

Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact the person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award.

REQUEST FOR BID

THIS IS NOT AN ORDER

Bids MUST be in this office no later than April May 26, 2017, 3:00 PM CT

Name (Contact for further information) Charlene Orsted, Purchasing Services

Phone 608-240-5583 Date April 28, 2017

Quote 7Price and Delivery FOB Destination

|X| Fax bids are not accepted

Description

The Department of Corrections is requesting bids for Substance Abuse Counselor and Clinical Supervision services at the Robert E. Ellsworth Correctional Center, in Union Grove, WI and Taycheedah Correctional Institution, in Fond du Lac, WI per attached terms, conditions, and specifications.

Bid price must include all labor, travel, and insurance costs.

Before submitting this bid be sure to include all required documents listed in Section 2.4 and 9.

|_| We claim minority bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

|_| We claim disabled veteran owned business bidder preference [Wis. Stats. s. 16.75(3m)(b)(3)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Disabled Veteran Owned Businesses. Bidder must be certified by the Wisconsin Supplier Diversity Program. If you have questions concerning the certification process, contact the Wisconsin Supplier Diversity Program, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53703, (608) 267-9550. Does Not Apply to Printing Bids.

|_| We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-5462.

Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. |_| Yes |_| No |_| Unknown

In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury. We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.

Name of Authorized Company Representative (Type or Print) Title Phone ( )

Fax ( )

Signature of Above

Date

Email

This form can be made available in accessible formats upon request to qualified individuals with disabilities.

Robert E. Ellsworth Correctional Center & Taycheedah Correctional Institution

STATE OF WISCONSIN

REQUEST FOR BID (RFB) # CJO-6268

FOR: Substance Abuse Counselor and Clinical Supervision Services at Robert E. Ellsworth Correctional Center and Taycheedah Correctional Institution, TABLE OF CONTENTS

DEFINITIONS

1.0 INTRODUCTION, PURPOSE, AND SCOPE (pages 5 – 7)

2.0 BID PROCEDURE AND INSTRUCTIONS (pages 7 – 10)

3.0 BID ACCEPTANCE, REVIEW AND AWARD (pages 10 – 12)

4.0 TECHNICAL REQUIREMENTS (pages 12 – 18)

5.0 PERFORMANCE REQUIREMENTS (pages 18 - 19)

6.0 PRICING (page 19)

7.0 SUPPORT REQUIREMENTS (pages 19 – 27)

8.0 STANDARD AND SUPPLEMENTAL TERMS AND CONDITIONS (page 27)

DEFINITIONS:

The following definitions are used throughout the bid:

Cognitive Behavioral Therapy: A treatment method in which negative patterns of thought about yourself and the world are challenged in order to alter unwanted behavior patterns.

Combined Service

Earned Release

Inmate Program

Relapse Intervention

1.0

INTRODUCTION, PURPOSE, AND SCOPE

PURPOSE OF THIS REQUEST FOR BID

The Department of Corrections (DOC), through its Purchasing Services Section (Purchasing), on behalf of the Division of Adult Institutions (DAI), Wisconsin Women’s Correctional System (WWCS), Robert E. Ellsworth Correctional Center (REECC), and Taycheedah Correctional Institution (TCI), requests bids for the purchase of services for certified substance abuse counselors and required clinical supervision.

This bid is for counselors to facilitate the Earned Release Program, Short-term and Long-term Substance Abuse Treatment Programs, and Relapse Intervention Program at REECC and TCI. The awarded Contractor(s) will provide counselor(s) with on-site clinical supervision. The number of hours required by counselors for maintenance of their substance abuse certification will vary based on qualifications.

Three (3) substance abuse counselors and their clinical supervisor(s) are required at REECC. Two (2) substance abuse counselors and clinical supervisor(s) are required at TCI. Each counselor and clinical supervisor are one Combined Service Unit that must be bid together. Bidders may bid on one or more Combined Service Unit at one or both locations because this bid will be line item awarded for each Combined Service Unit.

TCI and REEC house adult female inmates. REECC is located at 21425-A Spring Street, Union Grove, WI 53182-9408. TCI is located at 751 County Road K, Fond du Lac, WI 54936-1947.

Other State agencies may use the resulting contract, if agreeable to both the DOC and the vendor, to obtain the benefit of reduction in administrative expenses.

1.2 CONTRACT TERM

The contract term will be for one year, with options to renew the contract for four (4) additional one-year terms. Renewal(s) beyond the initial contract term is contingent upon the performance of the contractor during the contract period and upon availability of funds.

1.3 EXECUTED CONTRACT TO CONSTITUTE ENTIRE AGREEMENT

In the event of contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the bid of the successful bidder, and additional terms agreed to, in writing, by DOC and the Bidder shall become part of the contract. Failure of the successful bidder to accept these as a contractual agreement may result in a cancellation of award.

In the event of conflicts or disputes between the parties about the meaning of any part of the contract, the following priority of documents will be used to resolve the conflict or dispute:

State of Wisconsin standard and supplemental terms and conditions

Final Signed Contract including any attachments or amendments

Official State of Wisconsin Purchase Order

Bidder’s written bid document

State of Wisconsin Request for Bid, including any amendments;

Other exhibits/attachments

Successful bidder should retain a copy of this RFB document and their response.

1.4 CANCELLATION AND TERMINATION

This Contract may be terminated or cancelled under any of the conditions included in this Section.

1.4.1 TERMINATION FOR CONVENIENCE

DOC may terminate the Contract at any time, without cause and without penalty, by delivering thirty (30) days written notice to the Contractor.

The Contractor may terminate by providing one hundred and twenty (120) days written notice to DOC.

In the event of a termination for convenience, the Contractor shall be entitled to receive compensation for any completed or partially completed services rendered or goods provided under the Contract. Compensation for partially completed services shall be no more than the percentage of completion of the services rendered, as determined solely by DOC, multiplied by the corresponding payment for completion of services as set forth in the Contract. Alternatively, at the sole discretion of DOC, the Contractor may be compensated for the actual service hours provided.

DOC shall be entitled to a refund for goods or services paid for but not received or implemented. The refund shall be paid within 30 days of a written request to the Contractor.

1.4.2 TERMINATION FOR CAUSE

If the Contractor breaches this Contract, the DOC shall provide the Contractor written notice of the breach and a time period (not less than 30 days) to cure. The notice of breach and opportunity to cure may be waived at DOC’s discretion for repeated breaches and may result in immediate termination of the Contract.

The Contractor may terminate this Contract, with cause, by notifying DOC in writing within thirty (30) days after the Contractor becomes aware of the DOC’s alleged noncompliance to the Contract. The notice shall include a complete description of the noncompliance. If the DOC does not, within forty-five (45) days after its receipt of the Contractor’s notice, either (1) effect a cure or (2) develop and diligently proceed with a plan to cure the noncompliance, then the Contractor may terminate the Contract by providing DOC written notice ninety (90) days in advance of the intended date of termination.

1.4.3 CONTRACT CANCELLATION

1.4.3.1 DOC reserves the right to cancel this Contract in whole or in part without penalty, and without notice, if the Contractor:

(A) Files a petition in bankruptcy, becomes insolvent, or otherwise takes action to dissolve as a legal entity;

(B) Makes an assignment for the benefit of creditors;

(C) Fails to maintain and keep in force all required insurance, permits and licenses as provided in this Contract;

(D) Fails to maintain the confidentiality of the DOC’s information that is considered to be Confidential Information; or

(E) Performs in a manner that threatens the health or safety of a State employee, offender, citizen, or customer.

1.4.3.2 DOC reserves the right to cancel this Contract in whole or in part without penalty, with 30 days written notice, if the Contractor:

(A) Fails to follow the sales and use tax certification requirements of s. 77.66 of the Wisconsin Statutes;

(B) Incurs a delinquent Wisconsin tax liability;

(C) Fails to submit a non-discrimination or affirmative action plan as required;

(D) Fails to follow the non-discrimination or affirmative action requirements of subch. II, Chapter 111 of the Wisconsin Statutes (Wisconsin’s Fair Employment Law); or

(E) Becomes a state or federally debarred Contractor.

1.5 VENDORNET REGISTRATION

Registration on the State of Wisconsin’s VendorNet System (https://vendornet.wi.gov/Registration.aspx) Uis available free of charge to all businesses and organizations that wish to sell commodities and/or services to the State. By registering on VendorNet, a Bidder may register for a bidders list for any commodity and/or service the Bidder is interested in providing to the State. VendorNet also provides automatic email notification each time DOC or another procuring State Agency, including University of Wisconsin System campuses, posts a solicitation with an estimated value over $50,000 in their designated commodity and/or service area(s). Only registered Bidders with a valid email address at the time a solicitation is posted will receive email notifications of amendments. Bidders who obtain the solicitation from a third party, through the State of Wisconsin Public Notices website or by any other means assume responsibility for checking for updates to the solicitation.

2.0 BID PROCEDURES AND INSTRUCTIONS

2.1 REASONABLE ACCOMODATIONS

The DOC will provide reasonable accommodations, including the provision of informational material in an alternative format, for qualified individuals with disabilities upon request. If accommodations at a bid opening are needed, email DOCProcurementManager@wisconsin.gov.

2.2 BID SUBMITTAL

Bidders must submit an original, marked as such, 1 copy, and an electronic version (i.e., flash drive, also known as “thumb drive”) of all materials required (see section 2.4) for acceptance of their bid. Receipt of a bid by the State mail system does not constitute receipt of a bid by the Purchasing Services Section, for purposes of this RFB. Use one of the options below for return of the bid.

The Bid(s) must be received at the Purchasing Services Section, at the office listed below, no later than May 26, 2017 3:00 PM Central Time. Any bids received after that time and date will be rejected.

NOTE: Allow an extra day for deliveries sent via the PO Box address.

FAXING: Faxed bids are NOT accepted. E-MAILING: Emailed bids are NOT accepted.

All bids must be packaged, sealed, and show the following information on the outside of the package:

2.3 CALENDAR OF EVENTS

Listed below are important dates and times related to this RFB must be completed. In the event the DOC finds it necessary to change these dates and times the Procurement Manager will issue an amendment on VendorNet, unless the event is listed as estimated or approximate.

2.4 FORMAT OF BID

Responses to this RFB must comply with the following format requirements.

2.4.1 SIGNED REQUEST FOR BID, Form DOA-3070 – RFB Cover sheet Include here the signed RFB form included with the bid and other forms and additional attachments required for submittal of a bid. By signing the RFB form, the Bidder is stipulating that the bid submitted is predicated upon the terms and conditions of this RFB and any amendment(s) thereof. Bids submitted in response to this RFB must be signed by the person in the vendor's organization responsible for the pricing decision or by an authorized agent.

2.4.2 COST SUBMITTAL INFORMATION (Attachment A)

Bidders must fully complete the attached itemized cost sheet, Attachment A, per the instructions on the attachment. All costs to furnish the services(s) must be included in the bid. Bidders may bid on one or more Combined Service Units at one or both DOC locations. For each Combined Service Unit bid, bidder must bid on both the counselor and clinical supervision position, and include the price per hour for each position item number (A and B) .

2.4.3 VENDOR INFORMATION, Form DOA-3477

Provide Vendor Company contact information as requested on the form.

2.4.4 DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION, Form DOA-3027 Information submitted as part of the bid document which is proprietary and confidential in nature and which qualifies as a trade secret may be kept confidential under the Wisconsin Open Records Law – Section 19.36(5), Wis. Stats. Complete and sign the attached form.

2.4.5 WISCONSIN’S COOPERATIVE PURCHASING SERVICE, Form DOA-3333 Vendors are encouraged to extend the contract resulting from this RFB to local governments in Wisconsin. Indicate your willingness to allow Wisconsin municipalities to participate in this contract by completing Form DOA-3333, Wisconsin’s Cooperative Purchasing Service.

2.4.6 VENDOR REFERENCE, Form DOA-3478

Complete the Vendor Reference form with up to four vendors that your company has conducted business with providing services similar in size and scope to those requested in this RFB. Include the company name, address, contact person, phone number, and email address along with a brief description of the service.

2.4.7 BID CHECKLIST (Attachment B)

Bidders must complete the Bidder Checklist, Attachment B, included in this RFB. This form must be completed by marking all check boxes and signing the bottom of the form. By marking these boxes, bidder is acknowledging ability to meet and comply with specifications.

2.4.8 ADDITIONAL INFORMATION

Additional required information and documentation is requested within the Request for Bid (RFB) document.

· Italics note all additional required information and documentation.

2.4.9 STATE OF WISCONSIN TERMS AND CONDITIONS

The standard (DOA-3054) and supplemental (DOA-3681) terms and conditions shall govern this RFB and subsequent award. Vendors must accept these terms and conditions or submit point-by-point exceptions along with proposed alternative or additional language for each point. Submission of any standard vendor contracts as a substitute for language in the terms and conditions is not a sufficient response to this requirement and may result in rejection of the vendor's bid. The State reserves the right to negotiate contractual terms and conditions other than those in the State of Wisconsin Contract when it is in the best interest of the State to do so.

2.5 INCURRING COSTS

The State of Wisconsin is not liable for any cost incurred by a vendor in the process of responding to this RFB.

2.6 COMMUNICATIONS, CLARIFICATIONS AND/OR REVISIONS THROUGH DESIGNATED CONTACT

Bidders are expected to raise questions, exceptions, or additions concerning the RFB document by May 12, 2017. If at any time prior to the bid due date, a Bidder discovers significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB, the Bidder must immediately notify the Procurement Manager named below of the issue in writing and request modification or clarification of the RFB document.

Send email to: charlene.orsted@wisconsin.gov

All communication and/or questions on all matters regarding this request for bid must be made via email and refer to RFB # CJO-6268 and be directed to the Procurement Manager, Charlene Orsted, Purchasing Services.

In the event it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions, including addendums and amendments, will be posted on VendorNet (https://vendornet.wi.gov/Bids.aspx).

All contact or communication with any employee or officer of the State of Wisconsin concerning this RFB, except through Purchasing Services Section and directed to the Procurement Manager, Charlene Orsted, charlene.orsted@wisconsin.gov, is strictly prohibited during the period from the date this RFB is released until the date the notice of intent to award is issued. The Procurement Manager may authorize in writing contact or communication with another state employee or officer as circumstances may dictate.

Prospective Bidders who hold a current Contract(s) with the DOC may continue to communicate with the Contract Administrator(s) regarding the performance of that current Contract(s) only.

Violation of the communication conditions in this section may be considered sufficient cause for rejection of a bid, irrespective of any other considerations.

3.0 BID ACCEPTANCE, EVALUATION AND AWARD

3.1 BID OPENING

Bids will be opened on the date and time indicated on the Request for Bid Form (DOA-3070) at 3099 East Washington Ave. Madison, WI 53704 Purchasing Services Section. Only names of the bidders shall be read aloud at that time, pricing will not be disclosed.

3.2 BID ACCEPTANCE

Bids which do not comply with instructions or are unable to comply with specifications contained in this RFB may be rejected by the State. The State retains the right to accept or reject any or all bids, or accept or reject any part of a bid deemed to be in the best interest of the State. The State shall be the sole judge as to compliance with the instructions contained in this RFB.

3.3 BID REVIEW

Bidders must complete BIDDER CHECKLIST (Attachment B) to verify ability to meet bid specifications. Bids will be reviewed by the DOC's Procurement Manager and program managers to verify that specified requirements have been met. Prior to award, DOC may consider results of past awards to the bidder by the State of Wisconsin.

3.4 FAILURE TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY THE BID

If no bidder is able to comply with a given specification, condition of bid or provide a specific item, the Procurement Manager reserves the right to delete that specification, condition of bid or item.

3.5 METHOD OF AWARD

DOC may award contracts to multiple vendors. Award(s) for primary and subsequent contractors will be determined by the lowest “Combined Service Unit Annual Total” for each Combined Service Unit Item Number from responsive, responsible bidder(s). Bidders can bid on one or any number of Combined Service Unit Item Numbers at one or both DOC locations.

The DOC reserves the right to accept or reject any and all bids in whole or in part. Bids that state the DOC shall guarantee a specific quantity or dollar amount will be disqualified. In the event of bidder error in calculation, Price per Hour shall prevail in award.

3.6 MINORITY BUSINESS ENTERPRISE

Bids from a certified Minority Business (MBE) may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m). MBE must be certified by the Department of Administration to be eligible for the preference. Indicate if applicable by checking the box on the front page, form DOA-3070.

3.7 DISABLED VETERAN-OWNED BUSINESSES

Bids from certified Disabled Veteran-Owned Business (DVB) may be provided up to a five percent (5%) bid preference in accordance with Wis. Stats. s. 16.75(3m). DVB must be certified by the Department of Administration to be eligible for the preference. Indicate if applicable by checking the box on the front page, form DOA-3070.

3.8 NOTIFICATION OF INTENT TO AWARD

Any bidders that respond to this RFB, will be notified in writing of the State’s intent to award the contract(s).

After intent to award is issued, copies of bids will be available during business days for public inspection 9:30 a.m. to 3:00 p.m. at 3099 East Washington Ave., Madison WI. Vendors shall schedule reviews in advance with Charlene Orsted, Procurement Manager.

3.9 PROTEST AND APPEALS PROCESS

The protest and appeals procedure applies to only those RFBs for services that are over $50,000. A notice of intent to protest a proposed bid award and the actual protest must be made in writing to the Secretary of the Department of Corrections as set forth below. The protest shall be as specific as possible and should identify statutes and Wisconsin Administrative Code provisions alleged to have been violated.

The written notice of intent to protest the Intent to Award a Contract must be filed with:

JON E. LITSCHER, SECRETARY

DOC

PO BOX 7925

MADISON WI 53707-7925

and be received in the Secretary’s office within five (5) working days after the notice of intent to award a contract is issued. The written protest must be filed with the Secretary of Department of Corrections as identified above and received in his office within ten (10) working days after the notice of intent to award is issued.

Copies of the notice of intent to protest and the written protest should be sent to the DOC Purchasing Director at the same address.

The decision of the DOC may be appealed to the Secretary of the Department of Administration, in writing, within five (5) business days of the DOC’s issuance of its written protest decision, provided the appeal alleges a violation of statute or a provision of a Wisconsin Administrative Code. The appeal must be filed with:

SCOTT NEITZEL, SECRETARY

WISCONSIN DEPARTMENT OF ADMINISTRATION

PO BOX 7864

MADISON, WI 53703-7864

A copy of the Appeal should also be filed with Jon E. Litscher, Secretary of Department of Corrections.

4.0 TECHNICAL REQUIREMENTS

All specifications in this section are mandatory. Failure by a bidder to meet any specific requirement may result in disqualification of the bid.

4.1 BIDDER EXPERIENCE AND QUALIFICATIONS

4.1.1 Bidder shall have 12 months or more of experience providing certified substance abuse counseling services to correctional clients and/or human services clients.

4.1.2 Bidder shall have 12 months or more of experience providing clinical supervision to substance abuse counselor(s) providing services to correctional clients and/or human services clients.

· Submit proof of requirements.

4.1.3 DOC reserves the right to consider the experience of the principle owners/managers of the bidder when making a determination of the experience requirements. Additionally, in cases where there has been a change in company name or incorporation, the experience of the prior business entity can be taken into consideration.

4.2 STAFF QUALIFICATIONS AND EXPERIENCE

4.1 4.2

4.2.1 SUBSTANCE ABUSE COUNSELOR SERVICES

4.2.1.1 3.1 3.2 3.2.1 4.2.1.0 The Wisconsin license and certification qualifications for staff providing substance abuse counseling services can be any of the following:

(A) A certified SAC-IT as defined in the DSPS SPS 160.02 (27); or

(B) a certified SAC as defined in the DSPS SPS 160.02 (26); or

(C) a certified CSAC as defined in the DSPS SPS 160.02 (5); or

(D) a professional possessing the Wisconsin MPSW 1.09 subspecialty and credentialed under s. 440.88, Stats; or satisfies the subsequent educational and supervised training requirements; or

(E) staff with Wisconsin SAC-IT application submitted who shall receive certification within 60 days of hire.

Counselors must have 12 months or more of experience (including internship) providing substance abuse treatment services to correctional and/or human services clients.

4.0 4.1 4.2.1.1 4.2.1.2 Must be available to work Monday through Friday, 7:45 AM to 4:30 PM, except for state holidays.

Must have access to contractor provided clinical supervisor for assistance and consultation regarding clinical issues as needed.

The counselor’s professional license must be free of restrictions or limitations. Any placement of restrictions/limitations after DOC staff approval at a location must be reported to that location’s contract administrator immediately.

CLINICAL SUPERVISION SERVICES

The Contractor shall provide clinical supervision of contracted staff. The number of hours required for maintenance of counselors’ substance abuse certification will vary based on their qualifications. The number of hours provided must comply with Wisconsin SPS 162.01 requirements. Contractor’s clinical supervisor(s) insure integrity of program delivery and professional practices are provided by contracted counselors.

Clinical supervision may be provided by staff meeting Wisconsin SPS162.02, requirements.

Clinical supervisors must provide onsite supervision of contracted staff. The days and times must be arranged in advance and approved by the contract administrator.

Clinical supervisors shall maintain weekly contact and communication with each contracted staff person at the DOC location and that location’s contract administrator.

The clinical supervisor’s professional license must be free of restrictions or limitations. Any placement of restrictions/limitations on supervisor after DOC staff approval at a location, contractor will report to that location’s contract administrator immediately.

4.3 PROGRAM REQUIREMENTS

4.3.1 RESIDENTIAL SUBSTANCE ABUSE PROGRAMS

Inmates with a documented substance abuse history may participate in substance abuse treatment programs. Inmates nearing release from incarceration must have enough time remaining in their sentence to participate and complete the program. Long-term (at TCI) and Short-term ( at REECC) treatment programs are available. The following provisions are required for the Residential Substance Abuse Programs at REECC and TCI:

4.3.1.7 Contracted staff will facilitate and co-facilitate treatment groups.

4.3.1.8 Contracted staff will provide individual treatment counseling.

4.3.1.9 Contract staff will serve on the Inmate Program Review Committee. (at REECC only)

4.3.2 RELAPSE INTERVENTION PROGRAM (TCI)

Inmates with a documented substance abuse history who have already completed a lengthy substance abuse treatment program and are exhibiting signs of relapse or destabilization, may participate in the relapse intervention treatment programs. Inmates nearing release from incarceration must have sufficient time remaining on their sentence to participate in and complete the program. In addition to the requirements listed in 4.3.1, contracted staff will monitor inmate compliance with DOC administered drug testing which is required at program admission, during the program and following discharge from the treatment program.

4.3.3 TREATMENT PROGRAM DELIVERY REQUIREMENTS (REECC AND TCI)

All treatment groups shall use the cognitive behavioral programming model. The behavioral components shall include modeling, role-playing, a system of reinforcement, experiential exercises, and involvement with appropriate collateral resources.

4.3.3.1 Contractor staff shall use the following approaches with inmates:

4.5.3 4.5.4

(A) Contractor staff interactions with inmates will be professional, assertive, and fair.

(B) Cognitive behavioral treatment methods will be used to challenge inmate criminal behaviors and substance abuse.

(C) Contracted staff will respond appropriately in correcting negative behaviors with cognitive behavioral therapy methods.

(D) Positive behaviors will be positively reinforced.

(E) Personal accountability will be stressed during treatment.

(F) A system of sanctions will be promptly and consistently applied to inmates.

4.3.3.2 Each treatment program has its own individualized program curricula with its own required number of treatment hours. Contracted staff will provide required treatment hours from the following list of Core Content Programs appropriate for the inmate’s treatment curricula and treatment plan: Comment by Casolari, Richard K: IRT left off here.

(A) Substance Abuse and Family Dynamics

(B) Relationship Counseling

(C) Communications Skills Training

(D) Abuse and Victimization Issues

(E) Domestic Violence Counseling

(F) Assertiveness Training

(G) Stress Management Skills Training

4.3.3.3 Additional Core Content program hours or other Optional Program Content hours may be provided when appropriate for the inmate’s treatment curricula and treatment plan. Other Optional Program Content titles include the following:

(A) Inmate as Perpetrator

(B) Issues of Cultural Diversity

(C) Employment Readiness

(D) Job Retention Skills

(E) Gender/Identity Issues

(F) Health and Wellness

(G) High School Equivalency Diploma (HSED)

(H) Leisure and Life Skills

(I) Literacy Services

(J) Money Management Training

(K) Parenting

(L) Social Skills Training

(M) Time Management Skills Training

(N) Values Clarification

4.3.4 PARTICIPANT EXPECTATIONS

The Contractor staff shall hold the inmate program participants accountable to the following behaviors while participating in substance abuse programming:

4.5.3 4.5.4 4.5.5

4.3.4.1 Understand and uphold program rules.

4.3.4.2 Abstain from alcohol and other drug use.

4.3.4.3 Work with staff to develop an Individual Treatment Plan.

4.3.4.4 Prepare for groups, listen, ask questions, and be responsive.

4.3.4.5 Work to be open, receptive to, and tolerant of different points of view.

4.3.4.6 Share personal experiences in group and individual counseling.

4.3.4.7 Provide constructive feedback to peers during group therapy.

4.3.4.8 Act as a role model and assist newer program participants.

4.3.4.9 Demonstrate effort and progress in achieving Individual Treatment Plan goals through identified methods (e.g. journal, homework, autobiography, and attendance at self-help support groups).

4.3.4.10 Cooperate fully with drug testing.

4.3.4.11 Take full responsibility for substance abuse and criminal behaviors and inmate’s role in changing those behaviors.

4.3.4.12 Work with Contractors and the supervising agent to maintain and expand treatment gains by accomplishing the goals of the Individualized Treatment Plan and monitoring / modifying the Personal Relapse Prevention Plan.

4.3.4.13 Complete homework at an acceptable standard.

4.3.4.14 If required, perform community job(s) / community service to an acceptable standard.

4.5.3 4.5.4 4.5.5 4.5.6

4.3.5 PROGRAM COMPLETION REQUIREMENTS

Contract staff must document when each program completion requirement is achieved. The contract staff willl require inmates to achieve the following:

4.3.5.1 Complete Individual Treatment Plan goals

4.3.5.2 Exhibit growing self-awareness and acceptance of need to correct negative behaviors

4.3.5.3 Demonstrate increased knowledge of substance use, abuse, dependence and its impact

4.3.5.4 Demonstrate active participation in the program (see Section 4.3.4)

4.3.5.5 Complete assignments to an acceptable standard

4.3.5.6 Demonstrate skills taught

4.3.5.7 Develop an acceptable Relapse Prevention Plan

4.4 TREATMENT PROGRAM DOCUMENTION REQUIREMENTS

Program assessment, treatment plan, monthly progress report, and discharge summary formats shall be developed by contractor staff in collaboration with the DOC program treatment team.

4.4.1 ASSESSMENT

Contract staff will utilize the DOC provided gender responsive assessment tools to assess and evaluate inmates regarding treatment and security needs. Assessments must be completed within 14 days from an inmate’s program admission date. (REECC only)

4.4.2 TREATMENT PLANS

4.4.2.1 Contracted staff will provide direct treatment planning development services to inmates with a focus on addressing individualized substance abuse needs, reducing recidivism risk, and preparation needs for reentry into the community. Contract staff will be assigned inmates by DOC staff. Treatment plans must be completed prior to completion of the 30th program treatment day and comply with DOC treatment plan requirements. Program-specific DOC treatment plan forms will be provided for contracted staff to complete. Form content includes but isn’t limited to the following:

(A) Inmate’s strengths

(B) inmate’s problem areas

(C) description of an inmate’s readiness to change

(D) identify inmate’s short / long term goals

(E) specify steps to be taken to achieve goals

(F) identify time frame for each step

(G) identify inmate’s responsibilities

(H) identify contractor staff responsibilities

(I) specify next progress review date

4.4.2.2 Contractor staff must review inmate treatment plan at least every 30 days and modify as needed.

4.5

4.4.3 PROGRESS REPORT

Contract staff will document inmate attendance and will report to DOC staff the inmate’s progress in the treatment program.

4.4.3.1 Contract staff will monitor and document the inmate’s progress in the treatment program. Inmate progress reviews will be completed at the program’s midpoint or more frequently if determined and directed by the DOC clinical supervisor or program supervisor.

4.4.3.2 Program progress information is documented by completing the DOC Progress Report forms which are specific to each program.

4.4.3.3 All progress reports must be submitted to the DOC clinical supervisor and DOC program supervisor for review and approval prior to distribution by contractor staff.

4.4.3.4 Written reports and program documents will be distributed to the inmate’s agent, social worker of record, and program supervisor.

4.4.4 PROGRAM DISCHARGE SUMMARY REPORT

Within 10 days of discharge from program, contract staff will provide a written discharge summary. DOC Discharge Summary forms will be provided to contract staff. Examples of form content includes, but isn’t limited to, the following:

4.4.4.1 Program discharge status

4.4.4.2 a description of inmate's progress in programming

4.4.4.3 additional program recommendations

4.4.4.4 recommendations to assist the social worker or agent in supervising the inmate's subsequent activities.

4.5 MONTHLY SERVICE REPORT (Attachment C)

Contract staff shall submit a completed Unit Service Monthly Report (DOC-1026) to provide data on the number of units of service provided each month. This report shall be submitted within thirty (30) days of the last day of the month prior. A copy of this form is attached.

4.6 REPORTING REQUIREMENTS

4.6.1 Serious Program Violations: Serious program rule violations shall be reported to unit security staff and program supervisor. An incident report will be immediately completed.

4.6.2 Ad Hoc Reports: Upon request, the contract staff shall provide to DOC staff, reports on inmates served in the program when needed by the courts, for revocation procedures, and/or other Departmental processes. Contract staff will also generate reports detailing the number of inmates successfully completing each of the treatment programs

5.0 PERFORMANCE REQUIREMENTS

5.1 STAFF PERFORMANCE

The DOC retains the right to require the reassignment of an employee or employees, as the Department may deem necessary. Reasons for this request may include, but are not limited to, incompetence, carelessness, or disruptive, unprofessional or otherwise objectionable behavior. The request for reassignment is in no way a call for dismissal.

5.2 STAFF VACANCIES

When a Combined Service Unit is vacant or becomes vacant, the contractor must have the staff approved and staffed at the location within 60 calendar days.

When a Combined Service Unit is vacant 60 calendar days, the Combined Service Unit will be offered to the subsequest contractor. The subsequent contractor will have a 60 calendar day timeframe to fill the position.

Combined Service Units may move between contractors during the life of the contract.

6.0 PRICING

6.1 FIRM PRICES

Prices must remain firm for the initial one year contract term.

6.2 PRICE INCREASE REQUESTS

Price increase requests proposed after the initial one year contract term must be received by the Contract Manager in writing 90 days prior to the beginning of the next contract term for acceptance or rejection. Proposed price increases are limited to fully documented cost increases to justify increases when the request is submitted. If DOC deems cost increases are not acceptable, DOC reserves the right to rebid the contract in whole or part.

7.0 SPECIAL CONDITIONS

7.1 PAYMENT TERMS AND INVOICING

7.1.1 Contractor must agree that all invoices shall reflect the contracted prices.

The DOC must meet a statutory mandate to pay invoices within 30 days of receipt of invoice or goods/services, whichever is later. Exemptions to the mandate are federally funded purchases and aids payments to individuals or organizations.

DOC verifies invoiced amounts are correct as per the contract. Only properly submitted invoices will be processed for payment. Prompt payment requires that contractor invoices be clear and complete in conformity with the instructions below. All invoices must be itemized showing:

· Contractor name

· Remit to address

· Purchase order number

· Date of service(s)

· Description of each of the services provided.

· Prices per the Contract

· Number of service hours

The original invoice must be sent to the the applicable DOC address which will be provided to the contractor prior to contract start date.

7.1.2 The Contractor is limited to performing the services contracted for in the terms of the contract as defined in this RFB. Any services provided outside the terms of the Contract will be considered “out of scope.” DOC will only pay for services within the scope of this Contract.

If DOC authorizes in scope services over and above what is specified in the Contract, the agreement must be in writing and must be approved by the Contract Administrator prior to the additional services being performed. Any invoices sent to DOC for services not covered by the Contract will be denied for payment.

7.2 WISCONSIN SALES AND USE TAX REGISTRATION

The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing contract if the vendor or contractor has not met or complied with the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax.

If you have not established a certification for Collection of Sale and Use Tax status with the Wisconsin Department of Revenue, the DOC and any other state agency can not issue any purchase orders to your firm. For additional information see https://www.revenue.wi.gov/html/vendlaw.html

7.3 PRIME CONTRACTOR: MINORITY BUSINESS SUPPLIERS AND

DISABLED VETERAN-OWNED BUSINESS SUPPLIERS

The State of Wisconsin is committed to the promotion of minority business in the state's purchasing program and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this program is found in ss. 15.107(2), 16.75(4), 16.75(5) and 560.036(2), Wisconsin Statutes. The contracting agency is committed to the promotion of minority business in the state's purchasing program.

The State of Wisconsin policy provides that minority-owned business enterprises certified by the Wisconsin Supplier Diversity Program should have the maximum opportunity to participate in the performance of its contracts. The contractor is strongly urged to use due diligence to further this policy by using minority-owned business enterprises to provide goods and services incidental to this agreement, with a goal of awarding at least 5% of the contract price to such enterprises.

The State of Wisconsin is also committed to the promotion of disabled veteran-owned businesses in the state's purchasing program and a goal of placing 1% of its total purchasing dollars with certified disabled veteran-owned businesses. Authority for this program is found in ss. 16.283(1)(b),(3) and 16.75(3m)(a)1,(b)2,3,(c), Wisconsin Statutes. The contracting agency is committed to the promotion of disabled veteran-owned businesses in the state's purchasing program.

The State of Wisconsin policy provides that disabled veteran-owned businesses certified by the Wisconsin Supplier Diversity Program should have the maximum opportunity to participate in the performance of its contracts.