6268 Bid Addendum 1 QA.doc
DOC document 46 KB Posted
- Contract number
- 410017-M18-CJO6268-RFB-01
- Issued by
- Wisconsin
About this file
This is a bid addendum document responding to vendor questions regarding Request for Bid No. CJO-6268 issued by the Wisconsin Department of Corrections. The procurement seeks substance abuse counselors and clinical supervision services at two correctional facilities: Robert E. Ellsworth Correctional Center in Union Grove, Wisconsin, and Taycheedah Correctional Institution in Fond du Lac, Wisconsin. The incumbent contractor providing these services is Horizon Healthcare, Inc., and the bid solicitation was issued due to expiring contracts rather than performance issues.
The service requirements include three substance abuse counselors and clinical supervision at REECC, with the clinical supervision costs incorporated into the hourly rates rather than being separately itemized. Historical expenditures show approximately $140,000 spent at REECC and $130,000 at TCI for fiscal year 2015-2016, with anticipated spending of $205,000 at REECC and $130,000 at TCI for fiscal year 2016-2017. The current fee structure operates on an hourly rate basis for counselors with supervision costs bundled within those rates. The bid response deadline was corrected from an erroneous April 26, 2017 date to May 26, 2017 at 3:00 PM CT, and this correction was communicated through a separate bid amendment.
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Other files
| File | Type | Posted |
|---|---|---|
| 6268 RFB Posted on VendorNet 05012017.docx | DOCX document | |
| 6268 18 corrected Contract Announcement TCI.doc | DOC document | |
| 6268 18 Contract Announcement TCI.doc | DOC document | |
| 6268 17 Contract Announcement TCI.doc | DOC document | |
| 6268 17 Bid Amendment 1.doc | DOC document | |
| Copy of Copy of 6268_ Attachment A_Cost Sheet 04282017 (1).xlsx | XLSX spreadsheet | |
| 6268 Attachment B_Bidder Checklist 04282017.docx | DOCX document | |
| DOC-1026 Unit Service - Monthly Report.pdf |
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Text version
DATE: May 18, 2017
BID ADDENDUM NO. 1 (Page 1 of 2)
REQUEST FOR BID NO. CJO-6268
BID DUE DATE: May 26, 2017 3:00 PM CT SERVICE: Substance Abuse Counselors and Clinical Supervision Services at Robert E. Ellsworth Correctional Center in Union Grove, Wisconsin, and Taycheedah Correctional Institution in Fond du Lac, Wisconsin.
This addendum is a response to questions asked regarding the above Request for Bid.
Q.1.
Who are the incumbent vendor(s) currently providing these services, if any?
A.1.
The vendor providing these services at TCI and REECC is Horizon Healthcare, Inc.
Q.2.
Is this a new or existing service? If it is an existing service, who is the current provider?
A.2.
This is an existing service. The contractor at TCI and REECC is Horizon Healthcare, Inc.
Q.3.
Has the service been put out for bid because the current contract is expiring or is it being bid at this time for another reason?
A.3.
The current service contracts are expiring and the reason for the bid.
Q.4.
What is the current fee structure for the incumbent vendor(s) currently providing these services?
A.4.
The current fee structure at REECC and TCI is an hourly rate of pay for each substance abuse counselor. The contractor’s cost for clinical supervision services are included within the counselors hourly rate of pay. It isn’t itemized separately on purchase orders or invoices currently.
Q.5.
What was the annual expenditure for these services ytd and for the previous calendar year?
A.5.
The DOC fiscal year runs from July 1st to the 30th of June. This is the timeline for our expenditure data. The Correctional Management Service Director (CMSD) was consulted and shared the following expenditure figures:
· From July 1, 2015 through June 30, 2016 about $140,000 was spent at REECC and about $130,000 was spent at TCI.
· From July 1, 2016 through June 30, 2017 it’s anticipated that about $205,000 will be spent at REECC and about $130,000 will be spent at TCI.
When service postions are vacant, it impacts the fiscal year expenditure amount.
Q.6.
Can you confirm if the due date is 5/26, as stated on the website or 4/26, as stated on page 1 of the bid document?
A.6.
The due date for bid responses was incorrectly entered as April 26, 2017 on the first page of the bid document, form DOA-3070. The due date on this form was corrected, and the corrected form was posted on VendorNet with a May 1, 2017 post date. A bid amendment was emailed to bidders on May 1, 2017 via VendorNet. The amendment notified bidders of the error and the correct bid response due date. The correct due date for bid responses is May 26, 2017 3:00 PM CT.
Bid amendment number one details this bid document correction.
DATE: May 18, 2017
BID ADDENDUM NO. 1 (Page 2 of 2)
REQUEST FOR BID NO. CJO-6268
BID DUE DATE: May 26, 2017 3:00 PM CT Q.7.
This new BID is requesting "Three (3) substance abuse counselors and their clinical supervisor(s) are required at REECC." The current contract we hold at REEC has 6 substance abuse counselors in place. Am I to infer that there will only be three needed for the duration of the new contract?
A.7.
Per the CMSD, three substance abuse counselors and their clinical supervisor(s) are anticipated at REECC for the duration of the resulting contract.
For further information concerning this addendum contact:
Charlene Orsted, Procurement Manager
Telephone: 608-240-5583
Department of Corrections
Email: Charlene.Orsted@wisconsin.gov
File details come from the government source that posted it. Updated .