621353-event.pdf

Awarded To: Wilkinson Construction Co. Inc

Awarded to Wilkinson Construction Co, Inc. for lowest responsive bid on the Pre-Qual list for category and acreage.

Cow Hollow West Bullhog Open to only those on the Utah Pre-Qual List.

Open 7/10/2018 2:00 PM MDT Type Invitation for Bid

Close 7/26/2018 2:00 PM MDT Number AS19009 Currency US Dollar

Sealed Until 7/26/2018 2:00 PM MDT

Contacts

Ann Schliep aschliep@utah.gov

Commodity Codes

Commodity Code Description

99999 AVL - NOT FOR VENDOR USE

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Cow Hollow West Bullhog

SOLICITATION #AS19009

Pursuant to the Utah Procurement Code, participation on this solicitation is limited to prequalified contractors only. Bids or quotes submitted by a non-prequalified contractor will not be considered. If you are not on the current Pre-approved/Pre-qualified Vendor list for the State of Utah, please do not submit a bid.

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: bullhog services to reduce wildfire potential, protect sagebrush habitat for sage grouse and mule deer, and improve ecosystem resiliency by removing juniper and increasing perennial grass and forb cover.

Closing date and time

31 July 201831 July 2018 mailto:aschliep@utah.gov mailto:aschliep@utah.gov mailto:aschliep@utah.gov

The closing date and time for this sourcing event is July 26, 2018 at 2:00 p.m.Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Location and Description: This statement of work (SOW) is for the Bureau of Land Management, West Desert District, Fillmore Field Office but is administered through the Utah Division of Wildlife Resources (hereafter, the State). Work under this Contract is located on Federal Lands (BLM) approximately 18 miles southwest of the city of Eureka, in Juab County, Utah.

The work location is shown on the general location and site maps. Elevations range from 5,400 to 6,500 feet within the project site. Rocky areas are present but not consistent throughout the project area. The total number of acres identified for mastication treatment is approximately 1,647 of which 336 acres have previously been chained.

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. Four (4) wheel drive vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

SPECIFIC TASKS:

Work Limits: Only areas shown on the Project Map will be treated. The project areas are identified with GPS units. It will be the contractor’s responsibility to provide a GPS that is capable of loading project areas from a computer.

Government staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

Mulching: This is a “Bullhog” contract. ALL standing live juniper trees and saplings will be shredded with a wheeled or tracked MECHANICAL MULCHING/SHREDDER (Bullhog) unless they are deemed leave trees by the COR / Project Inspector. Leave trees are defined as large diameter single stemmed junipers having old-growth characteristics, trees with raptor nests, and bearing trees. The contractor will be responsible for identifying and avoiding leave trees with old growth characteristics and trees with raptor nests once they have been oriented on site by the Contracting Officer’s Representative (COR) or Project Inspector (PI). Bearing trees, if present, will be identified and flagged by the COR / Project Inspector and their location(s) made known to the contractor. The COR and/or PI and other appropriate specialists will meet with the contractor on site and provide a more detailed written and oral physical description on leave trees. Juniper cover, densities and size are variable across the landscape.

Masticated debris depth above the normal plane of the ground shall be four inches (4”) or less on average. All surplus vegetation and slash shall be ground or cut, such that no woody piece is greater than four feet (4’) in length. No live limbs shall be left on the stump of any ground stem. Stumps shall be no greater than six inches (6”) as measured on the uphill side. The COR or PI will do periodic inspections which may include compliance monitoring plots to ensure consistency with contract specifications.

Surface Disturbance: All-terrain-vehicles may be used within project areas as long as vehicle use does not create a visible trail.

Bullhog use will be prohibited when soils are wet and rutting might occur that may result in greater than 4” depth. All created visible trails and/or ruts will be reclaimed at the expense of the Contractor. Public or private access roads damaged by the Contractor shall be restored at the Contractor’s expense to the same condition they were in at the commencement of work. Final payment will be withheld until repair or reclamation work on roads, routes, or trails is completed. Roads must remain free of debris during treatment in order to allow public access along these roads. Once the treatments are completed, debris must be completely removed from all roads within and around the project area. Any sites to be used for camping or equipment maintenance on BLM lands will need to be pre-approved by the COR with the area being cleaned prior to completion.

Records and Notification: The Contractor shall maintain adequate records to allow the BLM to monitor contract progress and for the Contractor to be accountable for work quality. Contractor records shall include: (1) work dates, (2) number of acres completed, (3) location of acres completed (4) supervisor/inspector name, (5) work quality percentage and (6) supervisor signature and date. Written notice of completed acreage shall be submitted to the Project Manager on a biweekly basis.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements: At least two (preferably multiple), mobile, tracked or wheeled, hydraulically or PTO driven, mechanical mulching/shredder (Bullhog) shall be furnished on a fully-operational basis, with a competent, fully-qualified operator, and shall be capable of mulching/shredding live trees up to twenty-four (24) inches in diameter at four inches above ground. To prevent the spread of noxious weeds, equipment shall be washed with a high-pressure system to remove all soil and plant parts before entering and exiting project areas.

31 July 201831 July 2018

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

Length of the Contract

Project performance time: 166 calendar days.

Project Performance Window: October 1, 2018 to March 15, 2019.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS19009. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

SITE VISIT:

A site visit will not be held.

Bidders are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to attend the pre-proposal conference, or to otherwise inspect the site, constitute grounds for a claim after contract award.

SHAPE FILES:

Maps and shape files are attached in the Buyer Attachments Section of this solicitation. If bidder needs additional maps/files, please specify type in the Q&A Section of this solicitation.

Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Rangeland Standard Terms and Conditions that have been attached to this IFB.

See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Attachment A Rangeland Terms and Conditions

2. Claim of Business Confidentiality Form

3. Performance evaluation document--- FOR REFERENCE USE ONLY.

4. Changing your Time Zone

5. Attachment B Scope of work

6. Map: FY18_CowHollow_West_BH.kmz

7. Map: Cow Hollow Vicinity Map

8. Map: FY18_CowHollow_West_BH_wChaining (1)

9. FY18_CowHollow_West_i_BH.zip

Questions Required Questions

1. Acceptance of Prerequisites

1.1. Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

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1.2.

Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3.

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B. Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4.

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5. Is Bidder an employee of the State of Utah? If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6.

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing: www.commerce.utah.gov.

1.7. Does Bidder have an outstanding tax lien in the State of Utah?

1.8. Bidder acknowledges that a Performance Evaluation will be performed on this project and that they will be required to work with the project manager.

1.9.

Vendor acknowledges that a Performance Evaluation Review system has been implemented.

All projects will be evaluated throughout the course of performance and corrective action may be required. Failure to comply with corrective action requirements may disqualify vendor from future work. This evaluation and potential disqualification from future work will apply to all vendors working with rangeland projects.

1.10. Bidder acknowledges they have been prequalified for the category and acreage of this project and are included on the current Rangeland Prequalification List.

2. Vendor Information

2.1. Please provide your firm's legal company name.

2.2. Please provide your federal tax identification number? (If the vendor is sole proprietor please do not provide your social security number.)

2.3. Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4. Please provide your ordering address and the remit to address. Please clearly identify each address.

2.5. Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Cow Hollow West Bullhog 1,647 AC - Acre

See Attachment B for Scope of Work.