PERFORMANCE WORK STATEMENT Update 3.30 COR.docx
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- Solicitation number
- 619-26-3-5053-0024
About this file
This is a Performance Work Statement (PWS) for flooring maintenance services at the Tuscaloosa Veterans Affairs Medical Center (TVAMC) in Tuscaloosa, Alabama. The contract is structured as a Base Year plus four (4) one-year options, with performance periods aligned to the fiscal year subject to annual review. The contractor shall repair or replace up to 10,000 square feet of flooring annually and install 4,000 linear feet of rubber cove base using government-furnished materials and manufacturer-recommended adhesives. All work must comply with concept plans provided by the Contracting Officer's Representative (COR), include proper subfloor preparation, debris removal, and terminal cleaning of work areas. The contractor is responsible for providing all supervision, labor, equipment, and tools necessary for task completion.
Work shall be performed during normal hours of 7:00 AM to 3:30 PM, Monday through Friday, though contractors must be available for evening, weekend, and holiday work as required. All contractor personnel must obtain VA-issued non-PIV badges prior to entry, complete VA Privacy, Security, and HIPAA training, and possess appropriate OSHA certifications (30-hour card for onsite supervisors, 10-hour card for crew members). The contractor must implement a Quality Control program, maintain detailed work records, and ensure all VA information generated during performance is returned or destroyed within 30 days of contract completion. The solicitation number is 619-26-3-5053-0024, issued as a Sources Sought Notice by the Department of Veterans Affairs, Veterans Health Administration, Veterans Integrated Service Network 7, and is designated as a total Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.
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Text version
PERFORMANCE WORK STATEMENT (PWS)
FLOORING MAINTENANCE SERVICESTUSCALOOSA VETERANS AFFAIRS MEDICAL CENTER (TVAMC)
Procurement Request Reference Number: 679-26-3-5053-0024
1. INTRODUCTION
The Tuscaloosa Veterans Affairs Medical Center (TVAMC) requires a comprehensive flooring maintenance contract to support the Engineering Maintenance Staff in efficiently completing work orders and maintaining a safe and compliant environment for patients and staff. The services shall be performed at the TVAMC facility located at 3701 Loop Road East, Tuscaloosa, Alabama 35404.
2. OBJECTIVE
The purpose of this contract is to establish a Base plus Four-Year Option flooring maintenance service contract. The Contractor shall repair or replace up to ten thousand (10,000) square feet of flooring annually, along with four thousand (4,000) linear feet of rubber cove base.
3. DESCRIPTION OF SERVICE:
The Contractor shall perform all tasks necessary to repair and/or replace existing flooring, including but not limited to:
a) Preparing subfloors for new flooring installation
b) Installing government-furnished flooring materials using manufacturer-recommended adhesives
c) Installing government-furnished rubber cove base with epoxy adhesive
d) Removing and disposing of all trash and debris generated during work
e) Conducting a thorough terminal cleaning of all work areas prior to re-occupancy
f) Ensuring compliance with all applicable safety and environmental regulations throughout the performance of services.
4. CONTRACTING OFFICER’S REPRESENATIVE (COR):
a) COR: TBD
b) Phone: TBD
c) Email: TBD
d) No Government personnel, other than the Contracting Officer, have the authority to make a commitment or change this contract. The COR is authorized to verify work completed and validate invoices.
5. CONTRACTOR RESPONSIBILITIES
The Contractor shall:
a) Provide all supervision, labor, equipment, and tools necessary for the successful completion of flooring repair and replacement tasks
b) Protect existing finishes and furnishings during work to prevent damage
c) Employ dust barriers and containment measures at entry and exit points of work areas
d) Provide walk-off mats outside work areas to minimize debris spread
e) Follow the concept plans and specifications provided by the Contracting Officer’s Representative (COR)
f) Maintain a neat and professional appearance, including proper uniforms with company logos, long pants, and steel-toed shoes
g) Ensure all personnel obtain and maintain OSHA certifications, including a 30-hour OSHA card for onsite supervisors and a 10-hour OSHA card for crew members
6. WORK HOURS
Work shall be performed during normal hours from 7:00 AM to 3:30 PM, Monday through Friday. The Government reserves the right to modify work hours to meet operational needs. Contractors shall be available to perform work during evening, weekend, or holiday hours as required. WHEN (weekend, holiday, evening and nights) hours may be needed to accomplish a job, contractors will need to be available.
7. QUALITY CONTROL
The Contractor shall establish and implement a Quality Control (QC) program to verify that all services meet contract specifications. Any deficiencies identified shall be corrected at no additional cost to the Government. The Contractor shall provide a written QC plan upon request.
8. PERIOD OF PERFORMANCE
The contract shall include:
A Base Year Four (4) one-year options
Performance periods will align with the fiscal year, subject to annual review and mutual agreement.
9. PLACE OF PERFORMANCE
All work shall be performed at the Tuscaloosa Veterans Affairs Medical Center (TVAMC), 3701 Loop Road East, Tuscaloosa, Alabama.
10. SAFETY AND SECURITY REQUIREMENTS
All Contractor personnel shall adhere to VA security protocols.
Contractor personnel must obtain VA-issued non-PIV badges prior to entry.
The Contractor shall provide the following information for badge processing:
Legal Name Dates of work Two forms of valid ID (excluding SSN)
Contractor staff shall complete VA Privacy, Security, and HIPAA training, with certifications retained in the contract file.
No unauthorized photography or video recording is permitted on VA premises.
The Contractor shall comply with VA policies regarding VA information handling, data protection, and destruction, in accordance with VA Directive 6300 and VA Handbook 6500.1.
11. ACCESS AND BADGING PROCEDURES
Contractor personnel shall be issued VA badges prior to performing work.
The Contractor shall submit the required personnel information to the VA badge office in advance.
Badge issuance involves fingerprinting and background checks (SAC).
The Contractor shall coordinate badge issuance with the VA PIV Office.
12. DATA HANDLING AND DESTRUCTION
All VA information, including data, images, and documents, generated or received during contract performance, shall be returned or destroyed upon completion or termination of the contract.
The Contractor shall provide certification of data destruction or return within 30 days after contract termination, in accordance with VA policies and NARA requirements.
13. INTERIOR WORK STANDARDS
Work shall be performed in accordance with the concept plans provided by the COR.
The Contractor shall employ dust mitigation measures and protect existing finishes.
The Contractor shall act in a professional manner, minimizing disruption to hospital operations.
14. CONTRACT WORK HOURS AND SCHEDULING
Normal work hours are from 7:00 AM to 3:30 PM, Monday through Friday.
The Contractor shall be prepared to perform work outside these hours if required, including evenings, weekends, or holidays.
15. INSPECTION AND ACCEPTANCE
All completed work shall be subject to inspection by the COR for compliance with scope, quality, safety, and schedule.
Acceptance shall be contingent upon satisfactory inspection and verification.
16. REPORTING AND DOCUMENTATION
The Contractor shall maintain detailed records of work performed and may be required to submit progress reports or documentation as directed by the COR.
END OF PERFORMANCE WORK STATEMENT
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