6188-0 Final.pdf

RFA S-10000-00015204 Page 1 of 44

The Oregon Department of Human Services (ODHS), acting by and through the Office of Resilience and Emergency Management

(OREM), hereinafter referred to as “Agency” issues this

REQUEST FOR APPLICATIONS (RFA)

OREGON BUYS # S-10000-00015204

ODHS # 6188

For the purpose of delivering

TRANSPORTATION OF PEOPLE DURING DISASTER RESPONSE

DATE RFA ISSUED IN OREGON BUYS: April 29, 2026 at 3:00 PM

APPLICATIONS WILL BE OPENED AND REVIEWED

ON AN ONGOING BASIS THROUGH: December 31, 2026 at 3:00 PM

Single Point of Contact (SPC):

Jason Fong, Procurement and Contract Specialist 3

Oregon Department of Human Services Office of Contracts and Procurement

500 Summer Street NE Salem, Oregon 97301 Phone: 971-374-3507

Email: jason.fong@odhsoha.oregon.gov

The State of Oregon promotes equal opportunity for all individuals without regard to age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or veteran status.

RFA S-10000-00015204 Page 2 of 44

SECTION 1. INTRODUCTION.

The State of Oregon, acting by and through the ODHS, OREM, (“Agency”), is issuing this Request for Applications (RFA) for Transportation of People during Disaster Response, such as Taxi, Shuttle, Non-Emergency Medical Transportation (NEMT), and Other Transportation Services (the “Services”).

Agency is seeking Applications from qualified Applicants to serve as transportation providers for individuals accessing OREM services or local community resources it is supporting. Examples may include, but is not limited to, picking up a client from their home, ODHS facility, or similar location, and transporting them to warming and cooling shelters, congregate shelters, non-congregate shelter settings such as hotels or motels located throughout Oregon, or other location as provided by

ODHS.

This RFA includes multiple Transportation options Applicants may choose to provide. This includes general taxi, shuttle, or bus transportation services; ride share or ride-hailing services; transportation brokerages;

NEMT providers; and other types of transportation services. Needs of individuals requiring transport may include those having no or limited access and functional or medical need, people with access and functional needs (e.g., a disability requiring a wheelchair) requiring an accessible vehicle for transport, and people with significant needs (e.g., utilizes a medical device or otherwise medical needs) needing non-emergency medical support available for transportation. OREM’s clients may also include individuals experiencing houselessness who may require assistance with their belongings, or individuals with support service animals.

ODHS OREM is active during disasters and emergencies, so ability to transport in severe weather conditions is strongly preferred, but not required to apply. The goal is to have as many service providers under an agreement as possible to have coverage for a variety of needs and capabilities.

During the Application process, Applicants will be able to select the services and levels of support it is able to provide, as well as geographical service area. Providing all types and levels of transportation is not a requirement to apply, and if awarded a contract Applicant will have the ability to accept or deny each request at its discretion.

This RFA document provides information to Applicants about the Application process and criteria the Agency will use to approve or

RFA S-10000-00015204 Page 3 of 44 disapprove submitted Applications. Only Agency approved Applications will be considered for award of a Price Agreement.

Agency anticipates the award of multiple Price Agreements from this RFA.

Agency reserves the right to extend, via a written amendment, the term of any awarded Price Agreement up to a maximum agreement term of seven

(7) years without further solicitation. Agency does not guarantee to successful Applicants that a minimum or maximum amount of Services will be ordered by Agency under any awarded Price Agreement and Services Request Order. Services ordered by Agency from any resulting Price Agreement will strictly be on an as-needed basis and will be ordered by Agency using the “Services Request Order Process” outlined in Exhibit A, Part 1, “Statement of Work”, Section 3, in Attachment 4, “Sample Price Agreement”.

Agency is asking Applicants to provide their current rate or rates for the Services they select to provide in Attachment C, “Applicant Questionnaire and Services Selection”. Agency will negotiate the final Services rate or rates with successful Applicants during Price Agreement negotiations.

SECTION 2. AUTHORITY.

Agency is issuing this RFA pursuant to its authority under ORS 279A.050, OAR 125-246- 0170(2)(d)(E), and DAS SP #826-16.

SECTION 3. DEFINITIONS.

For the purposes of this RFA, capitalized words are defined in OAR 125-246- 0110 or as defined below.

“Agency” means the Oregon Department of Human Services (ODHS), Office of Resilience and Emergency Management (OREM).

“Applicant” means an individual or business who submits an Application Packet for review and consideration.

“Application Packet” or “Application” means a written response to this RFA that contains all of the documents described herein. The term Application Packet and Application are used interchangeably.

“Client” means the Agency’s recipient of Services under a Price Agreement resulting from this RFA. The term “Clients” means (i) a group of individual Clients or (ii) a Client Household, unless expressly stated otherwise, or (iii) both.

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“Transportation” means picking up a Client at a pickup location and dropping them off at a destination, as specified by ODHS.

“Transportation of People with Access & Functional Needs” means transportation of individuals or groups of individuals who have disabilities or other access and functional needs. Transporting these individuals may require special vehicles or equipment to transport, such as ramps and wheelchair storage.

“Non-Emergency Medical Transportation” means transportation with medical needs that may require ambulatory support for transport. An example of people in this category are ODHS clients of a long-term care facility that requires medical assistance or equipment in order to safely transport from one facility to another, but the transportation is not an emergency in the sense that it does not require 9-1-1 assistance or first responder personnel.

SECTION 4. PURPOSE AND OVERVIEW.

4.1. Agency Overview and Background.

ODHS is Oregon’s principal agency for helping Oregonians in their own communities achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity, especially for those who are least able to help themselves.

ODHS also has many responsibilities to support people in Oregon as well as ODHS’ facilities and clients during disasters and other emergencies or emergent life-safety events. At its base, OREM supports business continuity for ODHS and its clients to ensure people continue to receive services during emergencies. Under the State’s Comprehensive Emergency Management Plan, ODHS is the primary Agency responsible for Emergency Support Function 6 (ESF 6) which covers the mass care, emergency assistance, shelter, food, water, and human/social services for people impacted by a declared emergency or disaster event.

Lastly, under ORS431A and ORS 409.760, ODHS has a responsibility to provide grants, technical assistance, and other types of direct support to warming, cooling, and cleaner air centers as well as resilience hubs and networks.

ODHS, OREM identifies unmet community needs and coordinates the distribution of life- sustaining goods and services to impacted

RFA S-10000-00015204 Page 5 of 44 populations of a declared emergency or disaster event, extreme weather incident, or other incident not technically classified as an emergency, including hydration, feeding, sheltering, evacuee support, family reunification, and emergency supply distribution.

ODHS-OREM develops networks of public and private partners, to include community-based organizations who are pre-vetted to perform specific response functions, local businesses, Tribal Nations, and local governmental bodies, to employ a whole community approach to integrated service delivery. ODHS-OREM conducts mass care planning and execution with a focus on equity and inclusion.

4.2 Project Overview and Background.

ODHS’ includes technical assistance or direct support to both ODHS operated facilities as well as facilities operated by other organizations who have requested ODHS’ support. Examples include but are not limited to temporary evacuation points, congregate shelters (e.g. Red Cross or community run shelter at a gymnasium or other community space), warming or cooling centers, non-congregate sheltering sites such as hotels, and other locations offering supports to people seeking refuge from emergencies or severe climate or weather events.

OREM has a commitment to equity and adhering to ODHS’ Equity North Star of Inclusivity, Equity, Service, and Well-being. As such, OREM may help facilitate access to these ODHS and other supports, such as transportation services to these sites if they have barriers getting to these locations.

SECTION 5. SCOPE OF WORK/SPECIFICATIONS.

The resultant Contractor(s) will provide transportation for people seeking to access ODHS services or local services that ODHS is providing during emergencies, extreme weather incidents, or other situations requiring emergent supports. The Price Agreements created and awarded as a result of this RFA will include pre-negotiated terms so that ODHS can arrange for Transportation services.

ODHS does not guarantee a certain number of Service Request Orders for services. ODHS understands that Applicant’s capacity and availability to meet ODHS’ request to deliver Services may vary, and Contractor will have the opportunity to turn down any Service requests or share with ODHS what aspects of the request they can meet.

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A sample description of Provision of Service, including Standards, Requirements, and Conduct are outlined in Attachment 4, “Sample Price Agreement”, Exhibit A, Part 1.

SECTION 6. RFA SOLE POINT OF CONTACT.

All communications concerning this RFA must be directed only to the SPC named on the cover page of this RFA. Any unauthorized contact regarding this RFA with other state employees or officials may result in Application rejection. Any oral communications will be considered unofficial and non-binding.

SECTION 7. APPLICATION REQUIREMENTS.

The Applicant(s) awarded Price Agreement(s) will be selected through a qualification-based selection process. A qualified applicant must have at least 1 years’ experience in providing similar transportation services.

Applications should be no more than 20 pages. The 20 pages includes the applicable attachments identified below:

• Application Form (Attachment 1)

Applicant must complete all sections of Attachment 1 along with attaching any required information as outlined below and sign.

• COBID Certification, Statement of Qualifications, Signature (Attachment 2) Applicant must complete all sections of Attachment 2 along with attaching any required information as outlined below and sign.

• Applicant Questionnaire and Services Selection (Attachment 3) Applicant must complete Attachment 3.

SECTION 8. APPLICATION SUBMISSION REQUIREMENTS.

Application submission must be done electronically through the OregonBuys website (https://OregonBuys.gov ). It is the responsibility of the Applicant to confirm Application and related documents have been received. Applications may be disqualified for the following:

• Late submittals https://oregonbuys.gov/

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• Page limit exceeded

• Incompleteness Detailed instructions on how to submit an application can be found at OregonBuys Vendor Formal Solicitation Response.pdf

Should you need further assistance, you can contact the OregonBuys Help Desk at support.oregonbuys@das.oregon.gov or by phone at 1- 855-800-5046.

The deadline date and time for Application submission is found on the cover page of this RFA. Applications received after the submission deadline date and time are late and will not be considered. Should ODHS determine enough applications have been received, the deadline date may be changed by addendum to the RFA.

SECTION 9. SELECTION PROCESS AND SCHEDULE.

An ODHS Review Committee will review all Applications received as they are submitted. At the discretion of the ODHS Review Committee, they will meet with qualified Applicants before issuing an award of Price Agreements. The meeting may include, but is not limited to:

review pricing structure together and make modifications, as needed, to make sure Applicants have accounted for all costs; confirm that Applicants understand and have their questions answered about the nature of ODHS work and greater detail on what the Applicant will be doing under the Price Agreement; to go over the mechanics and process of the Price Agreements and Service Request Orders. ODHS anticipates that from the time of ODHS receiving an Application, to notifying Applicants of an award, it will be approximately 30 calendar days. Applicants who receive Price Agreements will be added to a vendor list to be considered to deliver services during emergencies in the Price Agreement term.

SECTION 10. Service Request Orders (SRO)

Upon issuance of a Price Agreement, Awarding of Services Request Orders (SRO) will be based on multiples factors, including but not limited to, location of needed SRO, service regions covered by Awardees, requesting Awardee bids if multiples Awardees cover one region, or in the event of an emergency, direct awarding to Awardees without a competitive bid. Examples of emergency requests for transportation services may include, but are not limited to, transporting people evacuating from a disaster from a temporary https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf mailto:support.oregonbuys@das.oregon.gov

RFA S-10000-00015204 Page 8 of 44 evacuation point to a shelter, transferring one or multiple people with access and functional or medical needs from one long term care facility to another, or transporting people impacted by an extreme climate or air pollution event to a warming, cooling, or cleaner air center for refuge.

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ATTACHMENT 1

APPLICATION FORM

Disaster Response Transportation of People

RFA S-10000-00015204

Section 1: General Applicant Information

Individual/Organization Name:

Mailing Address:

City: State: County: Zip Code:

Phone:

Years in Service

Area(s) of Specialty:

Contact Name and Title:

Address (if different than above):

City: State: County: Zip Code:

Email:

Organization Type: Individual Agency/organization Other

Section 2: Responsible Applicant Requirements

BUSINESS REGISTRY

Yes, Applicant is currently registered with the Oregon Secretary of State business registry.

No, Applicant is not currently registered with the Oregon Secretary of State business registry but will meet requirement prior to Agreement execution.

INSURANCE

Commercial General Liability (CGL) Insurance:

Yes, we currently meet the CGL insurance requirement.

No, we do not currently meet CGL insurance requirements but will meet requirement prior to

Agreement execution.

Automobile Liability Insurance:

Yes, we currently meet the Auto insurance requirement.

No, do not currently meet Auto insurance requirements but will meet requirement prior to

Agreement execution.

Section 3: Applicant Checklist

Please confirm that the following Application Submission Requirements are included in your Application by checking each box.

Application Form (Attachment 1) COBID Certification, Statement of Qualifications, Signature (Attachment 2)

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Applicant Questionnaire and Services Selection (Attachment 3)

Section 4: Applicant Signature By signing below, Applicant confirms qualifications, ability, and availability to provide the service(s) described in this RFA and outlined in the Application submitted in response to this RFA.

Name and Title:

Phone:

Email:

Authorized Signature:

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ATTACHMENT 2

COBID CERTIFICATION, STATEMENT OF QUALIFICATIONS, SIGNATURE

*Applicant COBID registration number: ___________________ Date of certification:__________________ If not currently certified, please include an explanation demonstrating the Applicant’s intent to gain certification before beginning work issued through the Price Agreement). For more information on COBID registration see:

https://www.oregon.gov/biz/programs/cobid/pages/default.aspx *COBID registration is not a requirement of this RFA. The above information is to gather and share information only.

Statement of Qualifications Verification Applicant/Firm Name: _________________________________ Primary Contact Person: ___________________ Title: ______________ Address: ___________________________________________________ City, State, Zip:______________________________________________ Telephone:________________ Email:____________________________________ Website: ____________________________EIN: ______________________________ Statement of Insurance Coverage _______ (initial here) I certify that ___________________________ (Applicant) currently holds or will hold by the time of contracting all the required insurance coverages listed below in Exhibit C of the Price Agreement.

Signature Page By signing below, I confirm the Applicant’s ability to provide the Service(s) described in this RFA and outlined in the Application submitted in response to this RFA.

Authorized Signer: _________________________Date:_______________________________ https://www.oregon.gov/biz/programs/cobid/pages/default.aspx

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ATTACHMENT 3

APPLICANT QUESTIONNAIRE AND SERVICES SELECTION

1. Applicant’s Point of Contact for Contract Negotiations:

Name

Title

Phone

Email

2. Applicant’s Business Name:

Name of Business (as registered with the Oregon Secretary of State)

Physical Address of Business Location

City, State, Zip

3. Applicant Business Type:

Select the type of business entity that most closely describes your current business structure. (Check all that apply, for “Other:” please write in your business type)

• General Taxi/Shuttle/Bus Transportation ☐

• Ambulatory/Non-Emergency Medical Transportation☐

• Rideshare/Ride-hailing Service ☐

• Transportation Brokerage ☐

• Other: ☐ Explain:

4. Applicant Service Selection:

Select which Transportation Services you want to provide:

(Applicants may select one or more option)

a. General Taxi, Shuttle, and Bus Transportation YES NO

Transportation of individuals or groups of individuals for people that have little or no access and functional needs.

Please describe your transportation capabilities, such as the number of vehicles you have available, vehicle types, and how many people each can transport.

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b. Transportation of People with Access & Functional Needs YES NO Transportation of individuals or groups of individuals with disabilities who have disabilities or other access and functional needs. Transporting these individuals may require special ADA/accessible vehicles or equipment, such as vehicles that have a ramp or lift for wheelchairs and space to store them.

Please describe your transportation capabilities, such as the number of accessible vehicles you have available, vehicle types, and how many each can transport.

c. Non-Emergency Medical Transportation YES NO Transportation of individuals with medical needs that may require ambulatory support for transport. An example of people in this category are ODHS clients of a long-term care facility that requires medical assistance or equipment in order to safely transport from one facility to another, but the transportation is not an emergency in the sense that it does not require 9-1-1 assistance or first responder personnel.

Please describe your transportation capabilities, such as the number of vehicles you have available that can support ambulatory/non-emergency medical transportation, vehicle types, and how many each can transport.

5. Service Area:

a. List the Oregon County or Counties you wish to provide Services in:

Note: If Applicant wants to provide Services in all Oregon Counties, write “All.”

c. If Applicant selected an individual Oregon County or Counties to provide services in, will Applicant only provide Services within a certain radius from their place of business? YES NO N/A If yes, what is the radius in miles that Applicant will provide Services:

6. Severe Weather Capabilities:

ODHS OREM is active during disasters and emergencies, so ability to transport in severe weather conditions is strongly preferred, but not required to apply. The goal is to have as many service providers under an agreement as possible to have coverage for a variety of needs and capabilities.

Generally speaking, is your organization willing to transport during severe weather conditions? Reminder: You will have the ability to accept or deny each transportation request at your discretion. YES NO

Comments/Clarifications:

7. Applicant Service Rates:

Applicants describe your current Service rate or rates below for the Services you are applying to provide. This price proposal may take the Applicant’s preferred format (flat fee, hourly rate, price range, formula, etc.). The cost or pricing structure should clearly specify all anticipated services, equipment, supplies, travel, subcontracting and activities included or not included in the delivery of the services. Prices may be all-inclusive or separated by cost categories and contingencies.

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Applicant and Agency may do an annual Service rate review to adjust for changes in the market. If there is an unexpected major change in the market and applicant is able to provide justification, a Service rate review may be done prior to the annual review.

8. Key Person: Specify a minimum of one (1) key person to be assigned as Agency’s primary point of contact for ordering the Services and issues that may arise in billing.

9. Minimum Qualifications: Briefly describe how Applicant meet all the minimum qualifications set forth in Section 7 of the RFA. Applicants, based on their selection of Services, are encouraged to provide detailed information on their experience in preparing and delivering the Services.

10. Professional References: Provide 3 professional references (company name, contact person, email, phone number) for ODHS to verify that your organization has provided similar services.

Applicant Signature: _____________________________Date:___________________________

Printed Name: _________________________________Title: _________________________

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ATTACHMENT 4

SAMPLE PRICE AGREEMENT

(Applicant do not fill out the Sample Price Agreement)

Price Agreement Number 000000

STATE OF OREGON

PRICE AGREEMENT

You can get this document in other languages, large print, braille, or a format you prefer free of charge. Contact the Price Agreement Administrator at the contact information found below. We accept all relay calls.

This Price Agreement is between the State of Oregon, acting by and through its Oregon Department of Human Services, hereinafter referred to as “ODHS” or “Agency,” and

Contractor d.b.a. Facility or Assumed Name

Address Address

Attention: (required) Telephone: (required)

E-mail address: (required) hereinafter referred to as “Contractor.”

Services or Work to be performed under this Price Agreement relates principally to ODHS’

Office of Resilience and Emergency Management 6035 NE 78th Court, Suite 200

Portland, Oregon 97218 Price Agreement Administrator: Max Seiler or delegate

Telephone: (503) 890-2388 E-mail address: max.seiler@odhs.oregon.gov

1. Effective Date and Duration. This Price Agreement shall become effective on the later of: (I) the last date all required signatures in Section 6., below have been obtained, or (II)

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[insert start date (TBD Upon Award)] provided it is (i) signed by all parties on or before such date, and (ii) when required, approved in writing by the Oregon Department of Justice on or before such date, and (iii) when required, approved in writing by the Oregon Department of Administrative Services. Unless extended or terminated earlier in accordance with its terms, this Price Agreement shall expire on [insert end date (TBD Upon Award)]. Price Agreement termination shall not extinguish or prejudice ODHS’ right to enforce this Price Agreement with respect to any default by Contractor that has not been cured.

2. Price Agreement Documents.

a. This Price Agreement consists of this document and includes the following listed exhibits which are incorporated into this Price Agreement:

(1) Exhibit A, Part 1: Statement of Work

(2) Exhibit A, Part 2: Payment and Financial Reporting

(3) Exhibit A, Part 3: Special Provisions

(4) Exhibit B: Standard Terms and Conditions

(5) Exhibit C: Insurance Requirements There are no other price agreement documents unless specifically referenced and incorporated into this Price Agreement.

b. This Price Agreement and the documents listed in Section 2., “Price Agreement Documents”, Subsection a. above, shall be in the following descending order of precedence: this Price Agreement less all exhibits, Exhibits B, A, and C.

3. Consideration.

a. The maximum, not-to-exceed compensation payable to Contractor is subject to the quantity of Services ordered and authorized by Agency in each Services Request Order (SRO) issued under this Price Agreement. Agency will not pay Contractor any amount in excess of the not-to-exceed compensation authorized by each SRO for completing the Services, and will not pay for Services performed before the date this Price Agreement becomes effective or after the termination or expiration of any individual SRO issued under this Price Agreement. Upon termination or expiration of the Price Agreement, and at the request of Agency, the Contractor will continue to provide the Services and meet the obligations under any applicable SRO issued prior to the expiration or termination of the Price Agreement unless such SRO is otherwise terminated pursuant to the terms and conditions of the SRO. If the Contractor provides Services under any applicable SRO during the period following the termination or expiration of the Price Agreement, the terms and conditions and pricing of such SRO shall remain in effect.

b. Payments to Contractor shall be subject to ORS 293.462, and shall be made in accordance with the payment schedule and requirements in Exhibit A, Part 2., “Payment and Financial Reporting.”

c. Agency will only pay for Services performed and completed by the Contractor at the rates specified in Exhibit A, Part 2, upon receipt and approval of a Contractor submitted invoice for Services performed.

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4. Contractor or Subrecipient Determination. In accordance with the State Controller’s Oregon Accounting Manual, policy 30.40.00.104, ODHS’ determination is that:

Contractor is a contractor Not applicable Assistance Listing number(s) of federal funds to be paid through this Price Agreement:

N/A

5. Contractor Information and Certification.

a. Contractor Information. This information is requested pursuant to ORS

305.385 and OAR 125-246-0330(1).

PLEASE PRINT OR TYPE THE FOLLOWING INFORMATION

Contractor Name (exactly as filed with the IRS):

Street address:

City, state, zip code:

Email address:

Telephone: ( ) Fax: ( )

Is Contractor a nonresident alien, as defined in 26 U.S.C. § 7701(b)(1), a foreign person, or a foreign entity? (Check one box): YES NO Business Designation. (Check one box):

Professional Corporation Nonprofit Corporation Limited Partnership Limited Liability Company Limited Liability Partnership Sole Proprietorship Corporation Partnership Other

Contractor Proof of Insurance. Contractor shall provide the following information upon submission of the signed Price Agreement. All insurance listed herein and required by Exhibit C must be in effect prior to Price Agreement execution.

Commercial General Liability Insurance Company: ____________________________________ Policy #: ______________________________________ Expiration Date: ________________ Automobile Liability Insurance Company: ___________________________________________ Policy #: ______________________________________ Expiration Date: ________________ Workers’ Compensation: Does Contractor have any subject workers, as defined in ORS 656.027? (Check one box): YES NO If YES, provide the following information:

Workers’ Compensation Insurance Company: ________________________________________

Policy #: ______________________________________ Expiration Date: ________________

b. Certification. Without limiting the generality of the foregoing, by signature on this Price Agreement, the undersigned hereby certifies under penalty of perjury that:

(1) Contractor is in compliance with all insurance requirements in Exhibit C of this Price Agreement, and notwithstanding any provision to the

RFA S-10000-00015204 Page 18 of 44 contrary, Contractor shall deliver to the ODHS Price Agreement Administrator (see page 1 of this Price Agreement) the required Certificate(s) of Insurance within 30 days of execution of this Price Agreement. By certifying compliance with all insurance as required by this Price Agreement, Contractor acknowledges it may be found in breach of the Price Agreement for failure to obtain required insurance.

Contractor may also be in breach of the Price Agreement for failure to provide Certificate(s) of Insurance as required and to maintain required coverage for the duration of the Price Agreement;

(2) Contractor acknowledges that the Oregon False Claims Act, ORS 180.750 to 180.785, applies to any “claim” (as defined by ORS 180.750) that is made by (or caused by) the Contractor and that pertains to this Price Agreement or to the project for which the Price Agreement work is being performed. Contractor certifies that no claim described in the previous sentence is or will be a “false claim” (as defined by ORS 180.750) or an act prohibited by ORS 180.755. Contractor further acknowledges that in addition to the remedies under this Price Agreement, if it makes (or causes to be made) a false claim or performs (or causes to be performed) an act prohibited under the Oregon False Claims Act, the Oregon Attorney General may enforce the liabilities and penalties provided by the Oregon False Claims Act against the Contractor;

(3) The undersigned is authorized to act on behalf of Contractor and represents and warrants that Contractor has complied with the tax laws of the State of Oregon and the applicable tax laws of any political subdivision of Oregon. Contractor shall, throughout the duration of this Price Agreement and any extensions, comply with all tax laws of this state and all applicable tax laws of any political subdivision of Oregon. For the purposes of this Section, “tax laws” includes: (i) All tax laws of Oregon, including but not limited to ORS 305.620 and ORS chapters 316, 317, and 318; (ii) Any tax provisions imposed by a political subdivision of Oregon that applied to Contractor, to Contractor’s property, operations, receipts, or income, or to Contractor’s performance of or compensation for any work performed by Contractor; (iii) Any tax provisions imposed by a political subdivision of Oregon that applied to Contractor, or to goods, services, or property, whether tangible or intangible, provided by Contractor; and (iv) Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax laws or provisions.

Contractor acknowledges that the Oregon Department of Administrative Services will report this Price Agreement to the Oregon Department of Revenue (DOR). The DOR may take any and all actions permitted by law relative to the collection of taxes due to the State of Oregon or a political subdivision, including: (i) garnishing the Contractor’s compensation under this Price Agreement; or (ii) exercising a right of setoff against Contractor’s compensation under this Price Agreement for any amounts

RFA S-10000-00015204 Page 19 of 44 that may be due and unpaid to the State of Oregon or its political subdivisions for which the DOR collects debts;

(4) The information shown in Section 5.a., “Contractor Information” above is Contractor’s true, accurate and correct information;

(5) To the best of the undersigned’s knowledge, Contractor has not discriminated against and will not discriminate against minority, women or emerging small business enterprises certified under ORS 200.055 in obtaining any required subcontracts;

(6) Contractor and Contractor’s employees and agents are not included on the list titled “Specially Designated Nationals” maintained by the Office of Foreign Assets Control of the United States Department of the Treasury and currently found at: https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx;

(7) Contractor is not listed on the non-procurement portion of the General Service Administration’s “List of Parties Excluded from Federal procurement or Non-procurement Programs” currently found at:

https://www.sam.gov/SAM;

(8) Contractor is not subject to backup withholding because:

(a) Contractor is exempt from backup withholding;

(b) Contractor has not been notified by the IRS that Contractor is subject to backup withholding as a result of a failure to report all interest or dividends; or

(c) The IRS has notified Contractor that Contractor is no longer subject to backup withholding; and

(9) Contractor’s Federal Employer Identification Number (FEIN) or Social Security Number (SSN) provided to ODHS is true and accurate. If this information changes, Contractor shall provide ODHS with the new FEIN or SSN within 10 days.

https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx https://www.sam.gov/SAM

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CONTRACTOR, BY EXECUTION OF THIS PRICE AGREEMENT, HEREBY

ACKNOWLEDGES THAT CONTRACTOR HAS READ THIS PRICE AGREEMENT,

UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND PRICE

AGREEMENT.

CONTRACTOR: YOU WILL NOT BE PAID FOR SERVICES RENDERED BEFORE

THE EFFECTIVE DATE OF THIS PRICE AGREEMENT.

6. Signatures. This Price Agreement and any subsequent amendments may be executed in several counterparts, all of which when taken together shall constitute one agreement binding on all parties, notwithstanding that all parties are not signatories to the same counterpart. Each copy of the Price Agreement and any amendments so executed shall constitute an original.

Contractor Name By:

Authorized Signature Printed Name

Title Date

State of Oregon, acting by and through its Oregon Department of Human Services By:

Authorized Signature Printed Name

Title Date

Approved by the Oregon Department of Administrative Services:

Authorized Signature Title Date

Approved for Legal Sufficiency:

Oregon Department of Justice Date

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EXHIBIT A

Part 1

Statement of Work

1. Purpose. To establish a Price Agreement with the Contractor to provide and deliver Disaster Response Transportation of People, the “Services”. Agency does not guarantee to Contractor that a minimum or maximum quantity of Services will be ordered by Agency under this Price Agreement. Services ordered by Agency and provided by the Contractor under this Price Agreement shall be strictly on an as as-needed basis as requested by Agency through a Services Request Order (SRO).

Agency will follow the “Services Request Order Process” in Section 2. below to order Services from the Contractor.

2. Services Request Order Process.

a. When Agency needs Services, Agency will send Contractor a Services Request

Order (SRO) by email to Contractor’s contact email address listed on page 1, or any other contact email address Contractor provides in writing to Agency, to order the Services. Each Agency SRO email will include [To be negotiated with Highest Ranked Proposer], the Services rate(s) listed in Exhibit A, Part 2 for the Services being requested, the total not-to-exceed amount of all Services being requested, and the following statement in order for the SRO to be effective:

“THIS SRO IS SUBMITTED PURSUANT TO STATE OF OREGON PRICE

AGREEMENT #000000. THE PRICE AGREEMENT INCLUDING ITS

EXHIBIT B STANDARD TERMS AND CONDITIONS (T'S&C'S), ANY

SPECIAL PROVISIONS, CONTAINED IN THE PRICE AGREEMENT ARE

HEREBY INCORPORATED BY REFERENCE AND SHALL APPLY TO THIS

SRO AND TAKE PRECEDENCE OVER ALL OTHER CONFLICTING T'S

AND C'S, EXPRESSED OR IMPLIED.”

b. Upon Contractor’s email confirmation of acceptance of the SRO email sent by Agency, the SRO email and Contractor’s confirmation will be deemed an executed SRO between the Contractor and Agency (the “Parties”). This Price Agreement along with an executed SRO, all of which when taken together shall constitute one agreement binding on all Parties and will allow the Contractor to provide the Services described in this Exhibit A, Part 1, and in the executed SRO.

c. Upon issuance of a Price Agreement, Awarding of Services Request Orders (SRO) will be based on multiples factors, including but not limited to, location of needed SRO, service regions covered by Awardees, requesting Awardee bids if multiples Awardees cover one region, or in the event of an emergency, direct awarding to Awardees without a competitive bid. Examples of emergency requests for transportation services may include, but are not limited to, transporting people evacuating from a disaster from a temporary evacuation point to a shelter, transferring one or multiple people with access and functional or medical needs from one long term care facility to another, or transporting people impacted by an extreme climate or air pollution event to a warming, cooling, or cleaner air center for refuge.

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3. Provision of Services.

Contractor may provide Services through its employees’ private vehicles. All vehicles and drivers providing transportation under this Price Agreement are subject to the conditions below. Prior to performing transportation services for Clients, Contractor shall ensure all drivers performing transportation services meet all of the requirements listed below.

a. Insurance.

Contractor shall obtain and maintain Commercial Automobile Liability insurance at the liability limits described in Exhibit C “Insurance Requirements” throughout the term of this Contract.

b. Driver Standards. Contractor shall ensure any person performing transportation services meets all of the following requirements.

(1) Driver shall be currently and legally licensed to operate the transporting vehicle according to the laws and regulations of the State of Oregon;

(2) In addition, any employee that performs the function of Driver:

(a) Has not had a driver’s license suspended by the Oregon Division of Motor Vehicles, or a similar agency in another state, for a cause involving the unsafe operation of a motor vehicle or because of sanctions against a driving record, within the past two years;

(b) Has not had driving privileges revoked or suspended as a habitual offender under ORS 809.600, or a substantially similar provision in another state, within the past two years.

(c) Does not have a driving record that has an accumulation of 31 points based on the point system established in OAR 581-053- 0050(3)(g), within the past two years.

(d) Shall not consume any alcoholic beverage regardless of its alcoholic content or any drug that may affect the ability to operate a vehicle safely within eight hours prior to providing transportation services.

(e) If any employee is in violation of any provision listed above, or, to the best of the Contractor’s knowledge is currently under investigation of such actions, the Contractor shall immediately remove the employee from providing any transportation services to any Client.

c. Driver Conduct. Contractor shall ensure any person performing transportation services conducts the following:

(a) Refrain from smoking or the use of any tobacco product at any time while providing transportation services.

(b) Secure any articles in the passenger compartment of the transporting vehicle likely to cause injury to the occupants in the event of an accident, sudden stop or emergency evasive action.

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(c) Ensure vehicle is sufficiently fueled prior to transporting Client and refrain from refueling the vehicle while transporting Client.

(d) Provide adequate lighting, ventilation and heating in the transporting vehicle appropriate to the environment.

(e) Not carry, nor shall the vehicle transport, guns, knives, mace, pepper spray or weapons of any type or any potentially hazardous material when providing transportation services; nor shall the Contractor allow any mace, pepper spray or weapons of any type to be stored in any vehicles used to transport Client or staff.

(f) Have telephonic means available and follow all applicable laws regarding use of telephonic devices while driving. Telephonic device shall be used for contacting emergency assistance. Client transportation providers are prohibited from use of a cell phone or other telephonic or electronic device not specifically designed for use while driving while transporting Clients.

d. Vehicle Standards. Contractor shall ensure vehicles meet the following standards when being used for Client transportation services:

(a) Vehicle is fully registered and licensed according to the laws of the State of Oregon, and is in good and safe operating condition that meets or exceeds the applicable minimum standards, rules and laws for vehicle safety.

(b) Vehicle has a clean and uncluttered passenger compartment.

(c) Vehicle has a properly installed child-safety seat, booster seat or other device required by law or rule for the transport of children that shall be utilized as required by rule or law, if a child is being transported.

(d) Vehicle has seat belts that are properly installed and maintained and used by all occupants of the vehicle at all times the vehicle is in operation.

4. Reporting and Documentation. [TBD based on the Provision of Services negotiated with Highest Ranked Proposer.]

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Part 2

Payment and Financial Reporting

1. Payment Provisions.

a. As consideration for the Services provided by Contractor during the period specified in any issued SRO, Agency shall pay the Contractor the per item Service rate set forth below for each of the following Services:

[To be negotiated with Highest Ranked Proposer based on Price Proposal submitted.]

b. Contractor understands and agrees that this Price Agreement does not provide or guarantee that Agency will order a minimum or maximum quantity of Services from the Contractor.

c. Contractor shall provide the Services set forth in Exhibit A, Part 1, to Agency at rates that do not exceed the rates listed above in Section 1.a.

d. Applicant and Agency may do an annual Service rate review to adjust for changes in the market. If there is an unexpected major change in the market and applicant is able to provide justification, a Service rate review may be done prior to the annual review.

2. Contractor Invoice.

a. Contractor shall submit invoices monthly to Agency. Contractor must submit their final invoice to Agency no later than 30 days after last date Services were provided.

All invoices must be submitted via email to:

EmergencyManagement.Payments@odhs.oregon.gov, or to any other email address Agency may indicate in writing to Contractor.

b. All of Contractor’s invoices must include the following information:

(a) This Price Agreement Number,

(b) Date of SRO email;

(c) Invoice Number.

(d) Date of Invoice,

(e) Date(s) Services were provided,

(f) Quantity of Services provided,

(g) Rates for Services provided,

(h) Location Services were provided, and

(i) Total amount owing under the Invoice.

c. Agency will issue payment for invoices within 45 calendar days of receipt of an acceptable and approved invoice.

d. Contractor's claims to Agency for overdue payments on invoices are subject to mailto:EmergencyManagement.Payments@odhs.oregon.gov

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ORS 293.462.

3. Travel and Other Expenses. The rates identified in Section 1 above are all inclusive of travel and other expenses. Contractor will not invoice and ODHS will not pay for additional travel and other expenses under this Price Agreement.

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Part 3

Special Provisions

1. Confidentiality of Information.

a. Confidential Information. Contractor acknowledges that it and its employees, officers, directors, agents or subcontractors (collectively, “Contractor Staff”) may, in the course of performing the Services under this Price Agreement and an SRO, be exposed to or acquire information that is confidential to Agency or Agency Clients. Any and all information of any form (including but not limited to records, files, papers, materials, documents, and communications in written, verbal, oral and electronic form) that Contractor or any Contractor Staff may come into contact with or that is obtained by Contractor or Contractor Staff in the performance of Services under this Price Agreement shall be considered for the purposes of this Price Agreement as confidential information of ODHS (“Confidential Information”). Contractor shall, and shall cause Contractor Staff to treat any reports or other documents or items (including software) that result from the use of the Confidential Information in the same manner as the Confidential Information. Confidential Information does not include information that (i) is or becomes (other than by disclosure by Contractor or Contractor Staff acquiring such information) publicly known or is contained in a publicly available document except to the extent applicable law still restricts disclosure; (ii) is furnished by ODHS to others without restrictions similar to those imposed by this Price Agreement; (iii) is rightfully in Contractor’s possession without the obligation of nondisclosure prior to the time of its disclosure under this Price Agreement; (iv) is obtained from a source other than ODHS without the obligation of confidentiality, (v) is disclosed with the written consent of ODHS, or; (vi) is independently developed by Contractor or Contractor Staff who can be shown to have had no access to the Confidential Information.

b. Non-Disclosure. Contractor shall hold, and shall cause Contractor Staff to hold, all Confidential Information in confidence, using the highest standard of care applicable, and shall not copy, reproduce, sell, assign, license, market, transfer, distribute, or otherwise dispose of, give, make available or disclose, in whole or in part, directly or indirectly, Confidential Information to third parties (other than its authorized subcontractors), or use Confidential Information for any purposes whatsoever other than the provision of Services to ODHS hereunder, and shall advise Contractor Staff of their obligations to keep Confidential Information confidential. Contractor shall assist ODHS in identifying and preventing any unauthorized use or disclosure of any Confidential Information. Without limiting the generality of the foregoing, Contractor shall advise ODHS immediately in the event Contractor learns or has reason to believe that any person who has had access to Confidential Information has violated or intends to violate the terms of this Price Agreement, and Contractor will at its expense cooperate with ODHS in seeking injunctive or other equitable relief in the name of ODHS or Contractor

RFA S-10000-00015204 Page 27 of 44 against any such person. Contractor shall not at any time during or after the term of this Price Agreement, except as directed by ODHS, disclose, directly or indirectly, any Confidential Information to any person, except in accordance with this Price Agreement. Upon expiration or termination of this Price Agreement or at ODHS’s request, Contractor shall deliver to ODHS all documents, papers, and other matter in Contractor's possession that embody Confidential Information.

Notwithstanding the foregoing and unless otherwise specified in this Price Agreement, Contractor may keep one copy of such Confidential Information necessary for quality assurance, audits and evidence of performance of the Services.

c. Injunctive Relief. Contractor acknowledges that breach of this Section, including disclosure of any Confidential Information, will cause irreparable injury to ODHS that is inadequately compensable in damages. Accordingly, ODHS may seek and obtain injunctive relief against the breach or threatened breach of the foregoing undertakings, in addition to any other legal remedies that may be available. Contractor acknowledges and agrees that the covenants contained herein are necessary for the protection of the legitimate business interests of ODHS and are reasonable in scope and content.

d. Publicity. Contractor agrees that it will not disclose the form, content or existence of this Price Agreement and any resulting SRO in any advertising, press releases or other materials distributed to prospective customers, or otherwise attempt to obtain publicity from its association with ODHS or the State of Oregon, whether or not such disclosure, publicity or association implies an endorsement by ODHS or the State of Oregon of Contractor’s services, without the prior written consent of ODHS.

2. Amendments.

a. Subject to Section 2.c. below, ODHS reserves the right to amend or extend this

Price Agreement under the following general circumstances:

(1) ODHS may extend the Price Agreement for additional periods of time up to a total Price Agreement period of seven (7) years, and for additional money associated with the extended period(s) of time.