RFP 75R60223R00030 05.04.2023.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/

EFFECTIVE DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

75R60223R00030

6. SOLICITATION

ISSUE DATE

05/04/2023

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

VERONICA DHANESS

b. TELEPHONE NUMBER (No collect calls)

301-443-5131

8. OFFER DUE DATE/LOCAL TIME

05/19/2023 1200 ET

9. ISSUED BY CODE OAMP 10. THIS ACQUISITION IS UNRESTRICTED OR X SET ASIDE: % FOR:

HHS/HRSA/OO/OAMP SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

Office of Acquisition

Management and Policy

HUBZONE SMALL

BUSINESS

SMALL BUSINESS PROGRAM

EDWOSB

NAICS:541614

5600 Fishers Lane, Rm 14W26B

Rockville MD 20857

X SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

SIZE STANDARD: $20

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB X RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE OAMP

HHS/HRSA/OO/OAMP

Office of Acquisition

Management and Policy

5600 Fishers Lane, Room 14W26B

Rockville MD 20857

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

IS CHECKED SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Title: Scholar and Student to Service

Visit and Relocation Services

(S2S) Site

Procurement ID #: BHW98C 4482

Contract Type: Time and Materials

This is a Request for Proposal (RFP) for Scholar and Student to Service (S2S) Site Visit and

Relocation Services utilizing Federal Acquisition

Regulation (FAR) Parts 12 and 15 under NAICS

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

X ARE

ARE

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: OFFER

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

JIMMY K. HUPALAR

31c. DATE SIGNED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

541614 Process, Physical Distribution and

Logistics Consulting Services.

This solicitation is 100% set-aside for Service

Disabled Veteran Owned Small Businesses (SDVOSB).

Provide the following information:

1. Contact Name:

2. Phone Number:

3. Email Address:

4. UEI Number:

Questions regarding this solicitation shall be submitted electronically via email to Veronica

Dhaness at vdhaness@hrsa.gov no later than 12:00 PM, May 8, 2023. Questions received after the due date and time will not be considered.

Proposals, signed by an official authorized to bind your organization, must be submitted by 12:00 PM ET, May 19, 2023 to Veronica Dhaness by email, in MS

Power Point, PDF and / or Excel- compatible format, at VDhaness@hrsa.gov with cc. Mario Checchia at mchecchia@hrsa.gov.

ATTACHMENTS:

Attachment A-Statement of Work

Attachment B-Non-Disclosure Agreement

Attachment C-Disclosure of Lobbying Activities

Attachment D-CPARS Information Sheet

Attachment E-Scholar and S2S Travel Request Form

Attachment F - Past Performance Questionnaire

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK 2

mailto:vdhaness@hrsa.gov mailto:VDhaness@hrsa.gov mailto:mchecchia@hrsa.gov

75R60223R00030 - Scholar and Student to Service (S2S) Site Visit and Relocation Services

SECTION B – SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 Purpose of Contract

The purpose of this is to provide site visit travel and relocation logistics for NHSC scholars and S2S participants. These services include providing counseling about approved travel and relocation guidelines and eligible expenses; managing participants’ travel and relocation allotments;

coordinating and preparing travel and relocation logistics; and submitting invoices for all accountable activities.

B.2 Compensation

B.2.1 In consideration of the satisfactory performance of the services and tasks detailed in in Section J

– Attachment A-Statement of Work, the Contractor shall be compensated in accordance with the following amounts:

a. Base Period (Period of Performance TBD)

The price to the Government for full performance of the base period under this contract will be

b. Option Period One (Period of Performance TBD)

The price to the Government for full performance of Option Period One, if exercised, under this contract will be $__________.

c. Option Period Two (Period of Performance TBD)

The price to the Government for full performance of Option Period Two, if exercised, under this contract

d. Option Period Three (Period of Performance TBD) The price to the Government for full performance of Option Period Three, if exercised, under this contract

e. Option Period Four (Period of Performance TBD) The price to the Government for full performance of Option Period Four, if exercised, under this contract

f. Option to extend for 6 Months in accordance with FAR Clause 52.217-8 Options to Extend Services. (Period of Performance TBD)

The cost to the Government for full performance of Optional to extend, if exercised, under this contract

Optional IT Tasks

g. Optional Task 1. The cost to the Government for full performance of each Optional Task 1, if exercised, under this contract will be $__________.

h. Optional Task 2. The cost to the Government for full performance of each Optional Task 2, if

i. Optional Task 3. The cost to the Government for full performance of each Optional Task 2, if

j. Optional Task 4. The cost to the Government for full performance of each Optional Task 1, if

k. Optional Task 5. The cost to the Government for full performance of each Optional Task 1, if

Optional Program Tasks 1 & 2:

Optional Program Task 1

l. Optional Task 1.1 – Entry Transition. The cost to the Government for full performance of Optional

Task 1.1, if exercised, under this contract will be $__________.

m. Optional Task 1.2 – Exit Transition. The cost to the Government for full performance of Optional Task 1.2, if exercised, under this contract will be $__________.

Optional Program Task 2

n. Optional Task 2.1 Site visits. The cost to the Government for full performance of each Optional Task 2.1, is $__________ if exercised. Under this contract if all Optional Task 2.1 Site Visits are exercised the total price will be $__________.

o. Optional Task 2.2 Relocations - in the continental U.S. . The cost to the Government for full performance of each Optional Task 2.2, is $__________ if exercised. Under this contract if all Optional Task 2.2 are exercised the total price will be $__________.

p. Optional Task 2.3 Relocations - outside of the continental U.S. The cost to the Government for full performance of each Optional Task 2.3, is $__________ if exercised. Under this contract if all Optional Task 2.3 ae exercised the total price will be $__________.

q. Optional Task 2.4 . Advance Storage. The cost to the Government for full performance of each Optional Task 2.4, is $__________ if exercised. Under this contract if all Optional Task 2.4 are exercised the total price will be $__________.

B.2.2 The Grand Total price for the Base Period, all Options Periods, Option IT Tasks, Optional Program Tasks, 1 & 2, including the total number of times additional optional tasks are exercised is $____________..

SECTION C – DESCRIPTION / SPECIFICATIONS

C.1 Statement of Work

Independently and not as an agent of the Government, the contactor shall furnish all personnel, material, facilities, services, and equipment as needed to perform in accordance with the proposed Statement of Work set forth in Section J, (Attachment A) and made part of this contract.

SECTION D – PACKAGING AND MARKING

D.1 Packaging

All postage and fees related to submitting information including forms, reports, etc. to the Contracting Officer or Contracting Officer Representative (COR) are the responsibility of the contractor.

All submission shall be made via electronic mail unless otherwise specified by the CO or the COR designated in the contract.

D.2 Marking

All reports and documents shall have, at a minimum in the document header, the contract number, and the COR’s name. All reports and documents shall have, at a minimum in the document footer, the author in the lower left corner, the page # of total # of pages in the center bottom of the page, and the date and /or version of the document (not the auto date) in the lower right corner.

The Contractor shall deliver all items at the time indicated in the Deliverables Schedule.

All deliverable reports are to carry at the top of the first page the following information:

a) Contract number

b) Deliverable item number

c) Deliverable item delivery due date

d) Date of submission

SECTION E – INSPECTION AND ACCEPTANCE

E.1 Inspection and Acceptance

The Contracting Officer Representative (COR), as a duly authorized representative of the Contracting Officer, shall assume the responsibilities for monitoring contractor performance, evaluating the quality of services provided by the contractor and performing final inspection and acceptance of all deliverables.

FAR 52.246-6 Inspection Time-and-Material and Labor-Hour (May 2001) applies to Time-and- Material and Labor Hour type contracts and is hereby incorporated by reference.

SECTION F – DELIVERIES OR PERFORMANCE

F.1 Period of Performance

The period of performance shall be a base period of twelve (12) months and four twelve (12)-month option periods. The option periods under this contract may be exercised in accordance with FAR clause 52.217- 9 Option to Extend the Term of the Contract (MAR 2000). Additionally, the Government may extend the services under this contract for an additional 6 months in accordance with FAR clause 52.217-8, Option to Extend Services. The period of performance under this contract shall commence with the effective date of the contract.

F.2 Place of Performance

The Place of Performance for this contract shall be at the contractor’s facility.

F.3 Observance of Federal Holidays

It is anticipated that no services or deliveries shall be performed on Saturdays, Sundays or Federal legal holidays, or any other Government closures unless superseded by the language set forth in the contract.

Official Holidays:

New Year’s Day January 1st Martin Luther King, Jr. Birthday 3rd Monday in January Washington’s Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth National Independence Day June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th *Inauguration Day January 20th (following a Presidential election)

For work to be performed at Government site(s):

1. No services or deliveries shall be performed, nor shall HRSA reimburse a contractor for work performed on Saturdays, Sundays, Federal legal holidays, holidays set forth by Presidential Executive Order and any other Government closures, including closures for inclement weather, unless otherwise provided for in the terms of the contract. The contractor may not bill for hours not worked.

2. When the Government site is closed, there may be a rare emergency situation or a necessity for critical work to continue where the Contracting Officer or the Head of Contracting Activity may authorize work at the fixed hourly rate set forth in the contract.

F.4 Schedule of Deliverables

The Contractor shall:

• Ensure all products and services delivered under this contract are compliant with Section 508 in accordance with the Health and Human Services Acquisition Regulation (HHSAR).

These Section 508 Standards were issued by the United States Access https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.access-board.gov%2F&data=05%7C01%7CDJones-McHorgh%40hrsa.gov%7Cf664069bf4cc480e1da008dae8303438%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638077590975654533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=xgKIGiWmuhcnpS8xmA8EoeQLk3G1R7pZnpVkcNWueRQ%3D&reserved=0

Board (https://www.access-board.gov/) and published in the Federal Register, on January 18, 2017, as the final rule (https://www.access-board.gov/ict/). The final rule updates the Section 508 Standards along with accessibility guidelines for telecommunication products and equipment covered by section 255 of the Communications Act.

The Section 508 Standards applicable to this contract are:

Section 508 Standards and Guidelines (https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines)

• Web Content Accessibility Guidelines (WCAG) 2.0

• Success Criteria, Level A and AA

• Chapter 3: Functional Performance Criteria (FPC)

• Chapter 4: Hardware (If Applicable)

• Chapter 5: Software

• Chapter 6: Support Documentation and Services

Section 508 requires that all external public facing content and non-public facing official agency communications be accessible. Regardless of format, all digital content or communications materials produced as deliverables under this contract must conform to applicable Section 508 standards to allow federal employees and members of the public with disabilities to access information that is comparable to information provided to persons without disabilities.

The contractor shall complete and submit the applicable HHS Section 508 Accessibility Compliance Checklist per Section 508 deliverable. The checklist will serve as an artifact declaration of the Section 508 deliverable's compliance. Remediation of any Section 508 deliverables that do not comply with the applicable requirements as set forth below shall be the contractor's responsibility.

HHS guidance and checklists regarding accessibility of documents can be found at https://www.hhs.gov/web/section-508/accessibility-checklists/index.html.

The HHS Section 508 Product Assessment Template (PAT) that is referenced above in 352.239-73 Electronic Information and Technology Accessibility Notice, Paragraph (c), has been replaced with the Voluntary Product Accessibility Template Version (VPAT) 2.4 or later, and is considered to meet HHS PAT requirement. The new form can be downloaded from https://www.itic.org/policy/accessibility/vpat.

NOTE: ICT vs. EIT Procurement documentation from HHS or other agencies may contain references to "EIT" (Electronic and Information Technology) and "ICT" (Information and Communications Technology). HHS considers these terms to be interchangeable, and "EIT" should always be interpreted to be "ICT" in any HHS procurement.

Task Description Quantity Delivery Date/ASAP for 12, 13 & 14 below

Format and Place of Delivery

1 Records Management Training

1 per each staff member, updated annually as required by

HRSA

Within 30 days after contract award and upon new staff onboarding and thereafter completing the annual refresher course during the life of the contract

Within 30 days after contract award and upon new staff onboarding and thereafter completing the annual refresher course during the life of the contract

2 Kick off meeting Agenda

1 10 days within contract award 10 days within contract award

3 Project management plan

1 5 days within contract award 5 days within contract award https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.access-board.gov%2F&data=05%7C01%7CDJones-McHorgh%40hrsa.gov%7Cf664069bf4cc480e1da008dae8303438%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638077590975654533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=xgKIGiWmuhcnpS8xmA8EoeQLk3G1R7pZnpVkcNWueRQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.access-board.gov%2F&data=05%7C01%7CDJones-McHorgh%40hrsa.gov%7Cf664069bf4cc480e1da008dae8303438%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638077590975654533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=xgKIGiWmuhcnpS8xmA8EoeQLk3G1R7pZnpVkcNWueRQ%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.access-board.gov%2Fict%2F&data=05%7C01%7CDJones-McHorgh%40hrsa.gov%7Cf664069bf4cc480e1da008dae8303438%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638077590975654533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=x2wSx5pM40DhyH8GI3fuR3QqVpkvkdObqMP7soxBkW4%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.access-board.gov%2Fict%2F&data=05%7C01%7CDJones-McHorgh%40hrsa.gov%7Cf664069bf4cc480e1da008dae8303438%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638077590975654533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=x2wSx5pM40DhyH8GI3fuR3QqVpkvkdObqMP7soxBkW4%3D&reserved=0 file:///C:/Users/djones-mchorgh/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/1CIFYWAF/Section%20508%20Standards%20and%20Guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hhs.gov%2Fweb%2Fsection-508%2Faccessibility-checklists%2Findex.html&data=05%7C01%7CDJones-McHorgh%40hrsa.gov%7Cf664069bf4cc480e1da008dae8303438%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638077590975654533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=mUUOOhS5%2BiPGybWrR4s5dUYH0rc%2Fu6dLwtHuP7Y7g4c%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hhs.gov%2Fweb%2Fsection-508%2Faccessibility-checklists%2Findex.html&data=05%7C01%7CDJones-McHorgh%40hrsa.gov%7Cf664069bf4cc480e1da008dae8303438%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638077590975654533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=mUUOOhS5%2BiPGybWrR4s5dUYH0rc%2Fu6dLwtHuP7Y7g4c%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.hhs.gov%2Fweb%2Fsection-508%2Faccessibility-checklists%2Findex.html&data=05%7C01%7CDJones-McHorgh%40hrsa.gov%7Cf664069bf4cc480e1da008dae8303438%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638077590975654533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=mUUOOhS5%2BiPGybWrR4s5dUYH0rc%2Fu6dLwtHuP7Y7g4c%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.itic.org%2Fpolicy%2Faccessibility%2Fvpat&data=05%7C01%7CDJones-McHorgh%40hrsa.gov%7Cf664069bf4cc480e1da008dae8303438%7C14b77578977342d58507251ca2dc2b06%7C0%7C0%7C638077590975654533%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=4KUFRjABJBjiTq%2FM9CA0VeqeU1jkuFwbnREUiu8QIhk%3D&reserved=0

4 Monthly progress report 12 On the 5th of each month On the 5th of each month

5 Progress meetings 26 Biweekly; agenda sent within 1 business day of the actual meeting

Biweekly; agenda sent within 1 business day of the actual meeting

6 Progress meeting summary

26 2 business days post meeting 2 business days post meeting

7 Project evaluation/Lessons learned

1 5 business days prior to the end of the base and each option year

5 business days prior to the end of the base and each option year

8 Ad hoc meeting agendas/minutes

12 As needed As needed

9 Ad hoc reports 18 As needed As needed

10 Secure quotes and select moving company

Ongoing 10 business days upon confirmation

10 business days upon confirmation

11 Draft of reimbursement form

1 Within 30 calendar days Within 30 calendar days

12 Incident Response - Incident Report (as incidents or breaches occur)

As needed Upon request from government

As soon as possible and without reasonable delay and no later than 1 hour of discovery

13 Incident Response- Incident and Breach Response Plan

As needed Upon request from government

Upon request from government

14 Incident Reporting- Incident reports (as needed) Incident Response Plan

12 On the 5th of each month Incident Reports – must respond to all alerts/Indicators of Compromise (IOCs) provided by HHS Computer Security Incident Response Center (CSIRC)/HRSA Computer Security Incident Response Team (hrsacsirt@hrsa.gov) within 24 hours

Report all suspected and confirmed information security and privacy incidents and breaches to the HRSA Computer Security Incident Response Team as soon as possible and without unreasonable delay, no later than one

(1) hour

Incident Response Plan

- 30 days prior to the Operational Readiness Review (ORR) to the Contracting Officer (CO) and/or Contracting

Officers Representative

(COR)

Schedule of Deliverables Optional Program Tasks:

Optional Task

Description Quantity Delivery Date Format and Place of Delivery

1 Entry Transition 1 Complete all transitions tasks and have a tracking system in place no later than two (2) months after the beginning of the period of performance

Complete all transitions tasks and have a tracking system in place no later than two (2) months after the beginning of the period of performance

2 Exit Transition 1 Work with the incoming contractor during the first two months after award to a new contractor

Work with the incoming contractor during the first two months after award to a new contractor

3 Site Visit 8 At least 90 days prior to the actual delivery of services per contract period

At least 90 days prior to the actual delivery of services per contract period

4 Relocation – CONUS 9 At least 90 days prior to the actual delivery of services per contract period

At least 90 days prior to the actual delivery of services per contract period

5 Relocation –

OCONUS

3 At least 90 days prior to the actual delivery of services per contract period

At least 90 days prior to the actual delivery of services per contract period

6 Advance Storage 4 At least 90 days prior to the actual delivery of services per contract period

At least 90 days prior to the actual delivery of services per contract period

Payment Schedule

The contractor shall submit monthly invoices on a Time & Materials basis after services are rendered and accepted by the COR.

F.5. Reporting Requirements and Deliverables

F.5.1. The contractor shall submit the items in quantities and during the time periods indicated above to the following email address:

Bureau of Primary Health Care Health Resources and Services Administration U.S. Department of Health and Human Services 5600 Fishers Lane Rockville, MD 20857 Email: TBD

F.5.2. All deliverables items are to be separate physical submissions.

F.5.3. All deliverables are subject to the review and approval/concurrence of the COR.

F.6 Clauses and Provisions

Clause No. Title Date

52.242-15 Stop-Work Order AUG 1989

52.242-15 Stop-Work Order, Alternate I APR 1984

52.242-17 Government Delay of Work APR 1984

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. Contracting Officer’s Authority

The Contracting Officer is the only person authorized to make or approve any changes in any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely in the Contracting Officer.

In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price.

G.2. Designation of Contracting Officer Representative (COR)

The person identified below is hereby designated as the Contracting Officer Representative (COR) for this contract. The responsibility of the COR is to ensure that the Government’s technical objectives are met. To this end, the COR will provide necessary information, direction, coordination, etc., within the contractual work description. Issuance of changes which affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer who is the only party authorized to bind the Government to contract:

COR:

TBD

Bureau of Health Workforce U.S. Dept. of Health and Human Services, Health Resources and Services Administration 5600 Fishers Lane Rockville, MD 20857

Phone Number: TBD Email: TBD

G.3 Contracting Officer’s Representative’s Responsibility

1. Technical Direction

The COR will provide the necessary information, direction, and coordination within the confines of the existing contractual work description in order for the contract to have a successful outcome for the government.

This includes providing technical direction to the contractor to guide the contract effort in order to accomplish the contractual statement of work. This may include providing information to the contractor for assistance in the interpretation of government provided information, specifications or technical portions of the work description, and where required by the contract, review and approval of product deliverables of the contractor to the Government under the contract. Only the Contracting Officer has the authority to make a formal change to the contract.

2. Contract Progress and Performance Management

The COR will be responsible for preparing performance evaluations in accordance with FAR 42.1502.

G.4. Restrictions on the Contracting Officer’s Representative’s Authority

Direction given by the COR to the contractor must be within the parameters of the statement of work as stated of the Contract.

The COR may not issue any direction to the contractor that:

1. Solicits a proposal, or

2. Constitutes an assignment of additional work outside the Statement of Work of this Contract, or

3. In any manner causes an increase in the total contract cost or the time required for contract performance, or

4. Changes any of the express terms, conditions, or specifications of the Contract (e.g., changes in the price or scope of work, instructions to start or stop work, approval of any actions that will result in additional charges to the government).

Issuance of changes that affect the articles, terms, or conditions of this contract will be accomplished through the Contracting Officer, who is the only party who can determine if a direction is within the statement of work.

G.5. Key Personnel

Pursuant to the Key Personnel clause (HHSAR 352.237-75) referenced in SECTION I of this contract, the following individual(s) is (are) designated as Key Personnel and considered to be essential to the work being performed under this contract:

Title _________ Name________________ (To be completed at time of award)

Contact information for key personnel:

Name:

Phone:

Email:

The person identified as the_________________ shall direct the necessary work and services toward fulfillment of the contractual requirements. Prior to removing, replacing, or diverting the specified individual(s), the Contractor shall notify the Contracting Officer in writing and reasonably in advance, and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the contract. No diversion shall be made by the Contractor without the written consent of the Contracting Officer, provided that the Contracting Officer may ratify in writing changes made due to events beyond the control of the Contractor, and such ratification shall constitute the consent of the Contracting Officer required by this clause. Examples of events beyond the control of the Contractor are: (1) prolonged sickness, (2) termination of employment, and (3) death. Key personnel, with the consent of the Contracting Officer, may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

G.6. Evaluation of Contractors Performance

Interim and final evaluation of contractor performance (including options) on this contract shall be conducted in accordance with FAR Subpart 42.15 and entered into the Contractor Performance Assessment Reporting System (CPARS) (www.cpars.gov) (see Section J, Attachment D).

The Government will conduct an evaluation of contractor performance based on the completion of this contract.

G.7 Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP)

G.7.1 All Invoice submissions for goods and or services delivered to facilitate payments must be made electronically through the U.S. Department of Treasury’s Invoice Processing Platform System (IPP).

G.7.2 Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov.

G.7.3 The Department of Treasury will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award for new contracts or date of modification for existing contracts.

G.7.4 Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973- 3131.

G.7.5 The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

G.7.6 If your company is already registered to use IPP, you will not be required to re-register.

G.7.7 If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

Additional HRSA Invoice Requirements:

a. The contractor shall submit invoices under this contract once per month or as specified in the payment schedule. For indefinite delivery vehicles, separate invoices must be submitted for each order.

b. Invoices must break-out price/cost by contract line-item number (CLIN) as specified in the pricing section of the contract.

c. Invoices must include the Unique Entity Identity Identifier (UEI) of the Contractor.

d. Invoices that include time and materials or labor hours CLINS must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

e. Invoices that include cost-reimbursement CLINs must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts.

f. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred:

1. Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category ;

2. Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects)- show rate, base and total amount:

3. Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant:

4. Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and http://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov mailto:IPPCustomerSupport@fiscal.treasury.gov the per diem costs. Other travel costs shall also be listed;

5. Subcontractors (if applicable) - include, for each subcontractor, the same data as required for the prime Contractor;

6. Other Direct Costs - include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and

7. Fee – amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. Food

Food (including but not limited to meals, light refreshments, and beverages) is not to be provided and is an unallowable cost.

H.2. Equipment

The Contractor shall not use federal funding available through this contract for costs incurred for services or equipment which are reimbursable as part of another government contract. The federal funding available through this contract shall not be used to reimburse the contractor for the purchase of computer hardware and/or software without prior Contracting Officer approval.

H.3. Confidentiality Agreement Requirement

The Contractor shall implement a confidentiality agreement related to all data provided by the Government staff. All Contractor staff that work with the Federal Government and are provided information and access to databases shall sign such an agreement and a copy of the signed agreement for each relevant staff member shall be submitted to the COR prior to receipt of relevant documents.

H.4. Travel Reimbursement

Any travel reimbursement under this contract shall be performed in accordance with Federal Travel Regulations.

H.5. Prohibition against Personal Services

The Contractor shall not perform personal services as defined under FAR 2.101 under this contract.

Contractor personnel are employees of the Contractor or its subcontractors and are under the administrative control and supervision of the Contractor. A Contractor supervisor must give all individual Contractor employee assignments and daily work direction. The Government will not supervise or direct Contractor employees in the performance of their assignments. If at any time the Contractor believes that any Government action or communication has been given that would create a personal service relationship between the Government and any Contractor employee, the contractor shall promptly notify the Contracting Officer of this communication or action. The Contractor shall not perform any inherently governmental functions under this contract. No Contractor employee shall represent or give the appearance that he/she is a Government employee, agent or representative. No Contractor employee shall state orally orin writing at any time that he or she is acting on behalf of the Government. The Contractor is responsible for ensuring that all employees assigned to this contract understand and are committed to following these requirements.

H.6. Conflict of Interest

1. Conflict of Interest (COI):

The Contractor shall have procedures in place to monitor and disclose all Organizational and Personal Conflicts of Interest throughout the life of the contract.

2. COI information shall be submitted as follows:

a. Initial Submission of COI Information: The Contractor shall submit Conflict of Interest information identified in the performance of the contract.

b. Mitigation/Resolution: The CO determines whether a COI has been identified and whether the actual, potential or apparent COI has been mitigated/resolved to the

Government’s satisfaction. The Contractor's approved COI Mitigation/Resolution plan shall be incorporated into the contract.

c. In cases whereby a COI cannot be, or has not been, mitigated to the CO’s satisfaction, the CO may take the following action including, but not limited to:

i. Request a waiver in accordance with FAR 9.503 Waiver, from the Head of the Contracting Activity; or

ii. Make changes to the requirements of the contract; or

iii. Terminate the contract.

3. COI disclosure during contract performance: COI Disclosure Revisions shall be submitted to the

CO.

4. Subcontractor Flow-Down Clause: The prime Contractor is responsible for avoiding, neutralizing and mitigating all actual, potential, or apparent COIs of its Subcontractors, in accordance with this clause.

Therefore, the prime Contractor shall flow-down applicable clauses of this contract in all subcontracts. For Subcontractors, wherever the term “Contractor” is used, insert “Subcontractor.”

H.7 Use of Plain Language Guidelines and Other Government Laws and Regulations for all Products

The Contractor shall:

1. Follow the federal Plain Language Guidelines when developing products. The Plain Language Act of 2010 requires federal agencies to create communications that are clear and understandable to the public.

2. Produce content that follows federal plain language guidelines. All text content must aim for a Flesch-Kinkaid Reading Ease score of at least 60. HRSA’s Office of Communications’ liaisons use Readable to review, update, and score content. Contractor shall work with the COR and program communications liaisons and use Readable to review, score and enhance the content.

3. Use PlainLanguage.gov’s Checklist for Plain Language and HHS’s Plain Writing Checklist as guidelines.

4. Ensure that all materials adhere to federal copyright laws including the citation of sources in endnotes or footnotes; obtaining written permission to reproduce, reprint, or adapt existing materials used in the creation of materials under this contract; and including credits for images, which include photographs, pictures, illustrations, tables, charts, figures, and graphs.

5. Ensure that all materials adhere to the Government Printing and Binding Regulations, including the prohibition on commercial advertising which says, “No Government publication or other Government printed matter, prepared or produced with either appropriated or non-appropriated funds or identified with an activity of the Government, shall contain any advertisement inserted by or for any private individual, firm, or corporation; or contain material which implies in any manner that the Government endorses or favors any specific commercial product, commodity, or service.” -- (Title III--General Provisions, 13.

Advertisements, Commercial.)

6. Ensure that all materials do not contain any non-federal logos (since logos are a form of institutional advertising); that materials do not contain contact information for non-federal organizations, except the website address for informational purposes; and that all materials do not contain any contact information for individuals.

7. Ensure that all materials do not contain the name of the contractor or subcontractors since this is also a form of advertising.

8. Ensure that all materials adhere to the prohibition against referring to lobbying in materials produced with appropriated funds. The prohibition against lobbying also includes grassroots lobbying, which is advocating for a change in legislation at the federal, state, or community level.

SECTION I – CONTRACT CLAUSES

I.1 Federal Acquisition Regulation (FAR) 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Dec 2022) Alternative I (Nov 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act ( 31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer- System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer-Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.-

(a) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

Prompt payment. The Government will make payment in accordance with the Prompt Payment Act ( 31 U.S.C.3903) and prompt payment regulations at 5 CFR Part 1315.

(1) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(2) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(3) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the

Contracting Officer.

(4) Interest.

(iii) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(iv) The Government may issue a demand for payment to the

Contractor upon finding a debt is due under the contract.

(v) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting

Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(vi) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(vii) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(viii) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(ix) The interest charge…