612571295_Sources_Sought_Mail Requirement.docx

SOURCES SOUGHT NOTICE

612571295

The Defense Information Systems Agency (DISA) is seeking sources for J413/ DISA Mail Distribution Branch Mail Screening.

CONTRACTING OFFICE ADDRESS: DITCO-NCR/ Procurement Services Directorate (PSD) – PS61/ PO BOX 549 FORT MEADE, MD 20755-0549 USA

INTRODUCTION:

This is a SOURCES SOUGHT NOTICE to determine the availability and technical capability of small businesses (including the following subsets: Small Disadvantaged Businesses, Certified 8(a), Service-Disabled Veteran-Owned Small Businesses, HUBZone Small Businesses and Woman-Owned Small Businesses) to provide the required products and/or services.

The DISA Mail Distribution Branch (J413) has a need to establish a mail screening process prior to mail entering the DISA HQ building. This requirement is directly tied to security and safety and is a direct result of the realization of vulnerabilities in current mail processing could allow terrorist opportunities to induct dangerous goods in the mail stream with the intent to harm personnel, infrastructure and operations. This effort will focus on having all mail and packages addressed to DISA getting picked up by contractor, screening everything against Chemical, Biological, Nuclear, Radiological and Explosive (CBRNE) threats and ultimately delivering everything to DISA HQ upon being cleared.

The anticipated Period of Performance is 1 February 2025 – 31 January 2028.

The anticipated Place of Performance is:

Pick up mail from commercial carriers daily at:

· UPS – 14841 SWEITZER RD, LAUREL, MD 20707

· FEDEX EXPRESS – 2130 BALDWIN AVE, CROFTON, MD 21114

· FEDEX GROUND – 11900 TROLLEY LN, BELTSVILLE, MD 20705

Perform mail screening off-site at a contractor’s facility and deliver mail to DISA Headquarters – Ft. Meade, MD.

DISCLAIMER:

THIS SOURCES SOUGHT NOTICE IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS NOTICE. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS NOTICE. ANY INFORMATION SUBMITTED BY RESPONDENTS IS STRICTLY VOLUNTARY.

CONTRACT/PROGRAM BACKGROUND: N/A

REQUIRED CAPABILITIES:

1) Requirement to pick up, screen and deliver mail and packages to DISA on the same day as follows:

Daily morning pickup of mail and packages addressed to Defense Information Systems Agency (DISA) from United Parcel Service (UPS) and Federal Express (FedEx) from the following addresses:

* FEDEX GROUND – 11900 TROLLEY LN, BELTSVILLE, MD 20705DISA mailroom personnel will pick up United States Postal Service (USPS) mail and deliver to contractor for screening.

2) Provide offsite facility to perform x-ray and full screening for detection of Chemical, Biological, Radiological, Nuclear, and Explosives (CBRNE). Facility must be cleared by DCSA to process, and store classified material (up to SECRET).

3) Require personnel assigned to perform screening process to have, at a minimum, a SECRET clearance due to the potential classification of correspondence received by our agency.

4) Deliver all screened mail and packages with negative test results for any of the hazards listed to DISA headquarters mailroom located at 6910 COOPER AVE, FORT MEADE MD 20755 on the same day it was received and screened.

SPECIAL REQUIREMENTS:

The Contractor must have Secret clearance. Please note that a potential Offeror named is required to possess the clearance. If the potential Offeror is a joint venture, partnership or other entity, that joint-venture, partnership, or entity must possess the clearance to be eligible. It is not acceptable for each company in the joint-venture, partnership, or entity to possess the clearance individually.

Include in your response the Facility Clearance Level (FCL) you currently hold.

SOURCES SOUGHT:

The North American Industry Classification System Code (NAICS) for this requirement is 561431, with the corresponding size standard of $19,000,000.

In order to make a determination for a small business set-aside, two or more qualified and capable small businesses must submit responses that demonstrate their qualifications. Responses must demonstrate the company’s ability to perform in accordance with FAR clause 52.219-14, Limitations on Subcontracting.

To assist DISA in determining the level of participation by small business in any subsequent procurement that may result from this Sources Sought Notice, provide information regarding any plans to use joint ventures (JVs) or partnering. Please outline the company's areas of expertise and those of any proposed JV/partner who combined can meet the specific requirements contained in this notice.

SUBMISSION DETAILS:

Responses should include:

1) Business name and address;

2) Name of company representative and their business title;

3) Small Business Socio-economic status (if small);

4) CAGE Code;

5) Prime contract vehicles; to include ENCORE III, SETI, NIH CIO-SP4, NASA SEWP V, General Service Administration (GSA): OASIS, ALLIANT II, VETS II, STARS III, MAS (including applicable SIN(s), groups or pools), or any other Government Agency contract vehicle that allows for decentralized ordering. (This information is for market research only and businesses with a valid cage that lack prime contract vehicles are still encouraged to respond to this notice.)

Businesses who wish to respond must send a response via email NLT 12:00 PM Eastern Daylight Time (EDT) on January 17, 2025 to daniel.g.limoges.civ@mail.mil and sarah.a.thacker2.civ@mail.mil.

Interested businesses should submit a brief capabilities statement package addressing the specific questions above (no more than five pages) demonstrating the ability to perform the services listed under Required Capabilities.

Proprietary information and trade secrets, if any, must be clearly marked on all materials. All information received that is marked Proprietary will be handled accordingly. All submissions become Government property and will not be returned. All government and contractor personnel reviewing submitted responses will have signed non-disclosure agreements and understand their responsibility for proper use and protection from unauthorized disclosure of proprietary information as pursuant to 41 USC 423. The Government shall not be held liable for any damages incurred if proprietary information is not properly identified.

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