6100064593 WINTER FOOD.pdf

ORIGINAL

BID - Invitation For Bid

5011 DHS ODP EBC WINTER FOOD BID

BID Effective Date:

10/07/2025

Bid Invitation Number:

6100064593

Type of Security furnished if required:

Irrevocable letter of credit

Supplier Name/Address:

Your SAP Vendor Number with us: _______________________

Certified bank cashier's check

Certificate of deposit

Other as specified by bid

Bond - If annual bond:

What is the name of the principal on the bond?

Procurement Contact:

Buyer: Tamara George

Phone: 814-472-0289

Fax:

Return Bid by:

Bid Ending Date:

10/22/2025

Bid Ending Time:

14:00:00

Expiration Date of Contract (if applicable)

Delivery Date:

See Items

Issuing Office:

Tamara George

Commonwealth of Pennsylvania

US

Please Return Quotation to:

Commonwealth of Pennsylvania

US

Please Deliver To:

DHS - Ebensburg Center 4501 Admiral Peary Hwy Ebensburg PA 15931 US

This Invitation For Bids is comprised of: Part I, General Information; Part II, Bid Requirements; Part III, Criteria For Selection;

Part IV, IFB Specifications; Part V, Contract Clauses; any documents attached to this Invitation For Bids or incorporated by reference; and any addenda issued by the Issuing Office prior to Bid Opening.

Supplier's Signature _________________________________ Title ____________________________________________

Printed Name _________________________________ Date ________________________

The Bidder has completed and submitted this Bid in accordance with the instructions and requirements and terms and conditions of the Invitation For Bid. The Bidder has attached documents that are required to be submitted with this Bid and those attachments are incorporated by reference and made a part of this Bid. The Bidder, intending to be legally bound hereby, offers and agrees, if this Bid is accepted, to provide the awarded items at the price(s) set forth in this Bid at the time(s) and place(s) specified.

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

1 Italian Sub 800.000 Each

ALL PRICES ARE F.O.B. DESTINATIONS

List of Items Continued on Following Page

5011 DHS ODP EBC WINTER FOOD BID

Original Approval Date: 09/24/2025

Supplier Name: ________________________________

Item Material/Service Desc

Qty UOM Unit Price Total Line Item Price

Item Text

Italian Sub with Baked Ham, Hard Salami, Provolone cheese, lettuce, red ripe tomatoes, chopped onions, hot or sweet pepper rings, and dressing.

800 - 11 inch at 9.59

2 All Veggie Sub 10.000 Each

Item Text

All Veggie Sub includes white american cheese, lettuce, red ripe tomatoes, chopped onions, pickles, and seasonings.

10 - 11 inch at 8.19

3 GF Chef Salad 3.000 Each

Item Text

Gluten Free option - Chef Salad

4 Potato Salad 200.000 US

Pound $_____________ $________________ Item Text

810 - 4 oz servings of Potato Salad (~200 lbs)

General Requirements for all Items:

Header Text

The Department of Human Services, Ebensburg Center is seeking a contractor to provide prepared and processed food items for consumers located at 4501 Admiral Peary HWY Ebensburg PA 15931 for the winter appreciation event in December 2025.

Bidders will bid only the Acceptable Brands listed on the specification sheet.

Bidders must bid products that meet the specifications/pack sizes and codes of the Acceptable brands.

Delivery Date are specified in accordance with facility storage space allotments and must be adhered to;

facilities may arrange alternate delivery as it requires.

QUANTITIES MAY BE ADJUSTED AT REQUEST OF DIETARY DIRECTOR TO MEET THE NEEDS OF OUR CONSUMERS.

ALL PRICES ARE F.O.B. DESTINATIONS

List of Items Continued on Following Page

5011 DHS ODP EBC WINTER FOOD BID

Original Approval Date: 09/24/2025

Supplier Name: ________________________________

Award will be made by lowest bidder or may be awarded based on lowest overall price.

Late bids will be disqualified. Contractor must provide appropriate responses to all "Mandatory Attributes" contained in the solicitation. Failure to submit bid as describe may result in yours being rejected as a non-responsive bidder.

ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED FOR SUBMISSION. All bidders are responsible for monitoring the DGS emarketplace website to view any change notices to this IFB. The change notices shall become incorporated as part of this bid. In order to submit your Bid Response, interested vendors must be registered. To register, obtain a vendor number and to allow for submission of an online bid, please visit www.pasupplierportal.state.pa.us You may refer to the SRM Bidding Reference Guide on the Supplier Service Center for bidding instruction or contact the helpdesk at (877) 435-7363, choose option 2.

ATTACHMENTS:

01. SPECS

02. TERMS AND CONDITION

03. WORKERS PROTECTION FORM

04. EXECUTIVE ORDER

Enter total bid amount here >>>>>>>>>>>>>

ALL PRICES ARE F.O.B. DESTINATIONS

5011 DHS ODP EBC WINTER FOOD BID

Original Approval Date: 09/24/2025

Supplier Name: ________________________________

*** Attributes Page ***

*** No further information for this bid ***

Mandatory QUESTION #02 - Is the offer in accordance with the “Representations and Authorizations” listed in section “Submission – 001.1” of the attached solicitation document?

Response:

Mandatory QUESTION #01 - Has the submitter read, and does the submitter understand, the “Representations and Authorizations” listed in section “Submission – 001.1” of the attached solicitation document?

Response:

PA PREFERRED AGRICULTURAL - ARE YOU OFFERING TO PROVIDE PA-PRODUCED AGRICULTURAL PRODUCTS AS DEFINED BY PA EXEC ORDER 2010-03 (ATTACHED)? IF YES, IN THE COMMENTS SECTION IDENTIFY WHICH LINE

ITEMS IN YOUR BID ARE PA-PRODUCED AGRICULTURAL PRODUCTS.

Response: