61-63100-26-32843_61-63100-26-32843 Sole Source Determination.pdf.PDF

2026 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without Protest and subsequently approved in writing by the State Purchasing Agent. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency.

I. Name of Agency: New Mexico Department of Workforce Solutions Agency Chief Pr ocurement Of ficer: Maria Garcia-Cunningham Telephone Number: 505-616-7114 Agency Contact for this request: Marcos Martinez Email Address Marcos.Martinez@dws.nm.gov

II. Name of prospective Contractor: SPEVCO Inc.

SHARE Vendor Number (must be active): 0000062576 Address of prospective Contractor: 8118 Reynolda Rd, Pfafftown, NC 27040 Contact Name, Telephone Number and Email Address:

Chuck Sullivan 704-682-0607, csullivan@speco.com Amount of pr ospective contract before tax: $ 699,562.50 Estimated tax amount ( tax is subject to change): included

III. Term of prospective contract: one-year Note: Please refer to §13-1-150 for contract term limits.

If this is an amendment request to an existing contract, include current sole source posting number issued by SPD:

IV. If this is a Sole Source for new or existing IT software licensing subscription(s), Agency is required to upload the Contractor’s draft Service Level Agreement (SLA) with the Sole Source online submission.

N/A

V. Agency is required to provide the detailed scope of work (or amendment) for this sole source. Scope of work must match the scope included in the services determination and Horizons declination.

NMDWS requires a contractor to provide a one-year service for the operation, management, transportation, maintenance, and staffing of the Be Pro Be Proud (BPBP) Mobile Workshop program in New Mexico, including operation of a specialized 53-foot

Docusign Envelope ID: FF96CD72-7744-8C92-801C-2B0EECAC5363 double-expandable mobile workshop trailer and associated tow vehicle.

The contractor must operate the BPBP Mobile Workshop program under an authorized Memorandum of Understanding (MOU) with Be Pro Be Proud, Inc. (BPBP). SPEVCO, Inc. is the exclusive nationwide operator authorized by BPBP to manage and operate the BPBP Mobile Workshops.

Scope of Work – Tour Management Operations

The contractor shall provide all labor, staffing, transportation, logistics, maintenance, operational support, and related services necessary to operate the BPBP Mobile Workshop throughout New Mexico for the period of August 1, 2026 through June 30, 2027.

Operational Requirements

• Operate one client-provided 53-foot double-expandable trailer.

• Operate one client-provided extended chassis road tractor.

• Provide two (2) qualified Exhibit Operators/Tour Ambassadors for the duration of the contract.

• Provide approximately forty (40) event weeks of operations.

• Provide transportation services for approximately 12,000 miles during the contract period.

An event week is defined as a Sunday through Saturday period during which one or more events occur.

The contractor shall coordinate with NMDWS regarding tour schedules and event logistics.

NMDWS will maintain scheduling through the BPBP NM website and coordinate event requests from schools, community colleges, and statewide community organizations.

Contractor Responsibilities

General Operations

The contractor shall:

• Manage, operate, and maintain the BPBP Mobile Workshop in New Mexico.

• Provide transportation and operation of the mobile workshop exhibit.

• Provide fuel, tolls, permits, and related transportation expenses.

• Maintain insurance coverage for the tow vehicle and mobile platform.

• Provide pre-trip cleaning, operational supplies, and final cleaning before events.

• Coordinate logistics between event sites and NMDWS staff.

• Convert the platform between travel mode and show mode.

• Provide general service and preventative maintenance for the tractor, trailer, generator, hydraulics, air conditioning systems, simulators, and internet connectivity.

• Assist NMDWS staff with event setup, branding, audiovisual support, and operational troubleshooting.

During Events

The contractor shall:

• Provide daily event reporting through Smart Sheet reporting tools.

• Document and submit event photographs to NMDWS.

• Provide lodging and transportation for operators.

• Maintain daily cleaning and servicing of the mobile workshop.

• Operate and maintain the onboard generator.

• Provide training support for student ambassadors participating in the BPBP program.

After Events

The contractor shall:

• Assist with event cleanup.

• Return the exhibit to travel mode.

• Transport the mobile workshop to the next scheduled location.

Scheduling and Deployment

NMDWS will manage statewide scheduling through the BPBP NM website. Event requests submitted by schools and organizations will be coordinated by NMDWS schedulers. The contractor shall ensure the mobile workshop is delivered, set up, operated, and removed according to scheduled event dates and times.

Payment Schedule

The total compensation under this agreement shall not exceed $699,562.50 and shall be paid according to the following schedule:

Payment Payment Date Amount Payment 1 08/01/2026 $349,781.25 Payment 2 11/01/2026 $116,593.76 Payment 3 03/01/2027 $116,593.76 Payment 4 06/01/2027 $116,593.73 Total $699,562.50 The total cost includes all applicable Gross Receipts Taxes (GRT).

Insurance Requirements Prior to deployment, the contractor shall maintain Commercial Automobile Liability insurance with limits of at least $2,000,000 and Workers Compensation coverage as required by law.

NMDWS shall maintain the required Commercial General Liability, Automobile Liability, Umbrella Liability, Workers Compensation, and any applicable Liquor Liability coverage identified in the agreement. SPEVCO, Inc. shall be named as an Additional Insured where required.

VI. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

NMDWS developed the following minimum criteria necessary to fulfill the requirements of this contract:

1. The contractor must maintain a current Memorandum of Understanding (MOU) with Be Pro Be Proud, Inc. (BPBP) authorizing the contractor to operate the BPBP Mobile Workshop program. This requirement is necessary because the BPBP Mobile Workshop is a proprietary workforce development program operated under the authority and direction of BPBP. Contractors without authorization from BPBP are not permitted to operate the workshops or represent the program.

2. The contractor must have demonstrated experience managing and operating mobile educational outreach programs. Required experience includes transportation logistics, tour scheduling, mobile workshop operations, event coordination, and outreach activities at middle schools, high schools, community colleges, and statewide community organizations. This experience is necessary to ensure the contractor can effectively manage the statewide operational requirements of the BPBP program.

3. Contractor personnel responsible for transportation operations must possess valid Class A Commercial Driver’s Licenses (CDL) and experience operating a 53-foot tractor trailer. This requirement is necessary because the BPBP Mobile Workshop consists of a specialized 53-foot double-expandable trailer that must be safely transported, deployed, and operated throughout the state.

4. The contractor must have experience providing maintenance and operational support for specialized mobile workshop equipment, including trailer hydraulics, generators, audiovisual systems, simulators, and onboard connectivity systems.

Based on the agency’s review of available sources, SPEVCO, Inc. is the only contractor that satisfies all required criteria. SPEVCO, Inc. maintains the required MOU with BPBP, has direct operational experience managing BPBP Mobile Workshop programs in multiple states, and employs qualified personnel with the required Class A CDL credentials and operational expertise necessary to manage the specialized mobile workshop platform.

VII. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes their company the only source capable of providing the required professional service, general service, construction or item(s) of tangible personal property.

(Please do not state the source is the “best” source or the “least costly” source.

Those factors do not justify a “sole source.”)

SPEVCO, Inc. is the only contractor capable of providing the required services because it maintains an exclusive Memorandum of Understanding (MOU) with Be Pro Be Proud, Inc. (BPBP) authorizing SPEVCO, Inc. to serve as the sole nationwide operator of the BPBP Mobile Workshops.

Under this exclusive agreement, SPEVCO, Inc. has the proprietary authority to manage, transport, maintain, and operate the BPBP Mobile Workshop program nationwide. No other contractor has authorization from BPBP to operate the workshops or provide official BPBP Mobile Workshop tour management services.

In addition to its exclusive authorization, SPEVCO, Inc. possesses specialized operational knowledge and experience directly related to the BPBP Mobile Workshop program. SPEVCO currently operates BPBP Mobile Workshops in multiple states, including Alabama, Arkansas, Georgia, New Mexico, North Carolina, South Carolina, Tennessee, and Texas.

Through its ongoing operations, SPEVCO has developed expertise in:

• Operation of the specialized 53-foot double-expandable BPBP trailer;

• Tour scheduling and statewide logistics coordination;

• Preventative maintenance and repair of BPBP-specific mobile workshop systems;

• Generator, simulator, and connectivity operations;

• Event deployment and setup procedures;

• Workforce outreach event coordination; and

• Training and support for program ambassadors and operators.

Because BPBP has granted SPEVCO exclusive operational authority for the BPBP Mobile Workshops, and because SPEVCO possesses the specialized experience and institutional knowledge necessary to operate the proprietary mobile workshop program, no other contractor is authorized or capable of providing the required services.

VIII. Provide a detailed, sufficient explanation of how the professional service, general service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

During the 2024 legislative session, the Legislature appropriated funding through House Bill 2 (HB2) to the New Mexico Department of Workforce Solutions (NMDWS) to support workforce development initiatives, including employment case management and apprenticeship-related outreach activities.

As part of this initiative, NMDWS is implementing the Be Pro Be Proud (BPBP) program to introduce students and job seekers to technical and skilled trade careers through interactive mobile workshop experiences that incorporate simulators, audiovisual technology, and hands-on career exploration activities.

The BPBP Mobile Workshop is a specialized and proprietary workforce development platform designed specifically for career outreach and workforce engagement. The mobile workshop consists of a customized 53-foot double-expandable trailer equipped with industry-specific simulators, educational exhibits, audiovisual systems, generators, and connectivity infrastructure designed to support workforce development programming at schools and community events statewide.

The intended purpose of this contract is to provide statewide operation, transportation, maintenance, and deployment of the BPBP Mobile Workshop in support of New Mexico workforce development goals, including:

• Expanding awareness of skilled trades and technical careers;

• Increasing workforce participation among students and underserved populations;

• Supporting apprenticeship and career pathway development; and

• Aligning workforce training opportunities with employer needs.

SPEVCO, Inc.’s services are unique because SPEVCO is the exclusive authorized operator of the BPBP Mobile Workshops nationwide and possesses the specialized operational expertise required to safely and effectively manage the proprietary BPBP platform.

SPEVCO’s unique qualifications include:

• Exclusive authorization from BPBP to operate the mobile workshops;

• Experience operating BPBP Mobile Workshops in multiple states;

• Specialized expertise operating and maintaining the BPBP trailer systems and equipment;

• Experience managing statewide tour logistics and workforce outreach events; and

• Qualified personnel with the required CDL licensing and operational experience.

These unique capabilities are substantially related to the purpose of the contract because operation of the BPBP Mobile Workshop requires specialized authorization, training, equipment knowledge, and operational experience that are specific to the BPBP program and not generally available through other vendors.

IX. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet; contacting similar service providers; and reviewing the State Purchasing Divisions’ Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

NMDWS contacted several specialty vehicle manufacturers and mobile operations providers to determine whether other vendors could provide the required operational services for the Be Pro Be Proud Mobile Workshop program. Through this review, NMDWS determined that the vendors contacted were not authorized or capable of providing the specialized operations and management services required for the BPBP Mobile Workshops in the same manner as SPEVCO, Inc.

NMDWS also conducted additional research regarding companies that maintain a Memorandum of Understanding (MOU) with Be Pro Be Proud, Inc. (BPBP). As part of this process, NMDWS contacted BPBP directly and obtained documentation confirming BPBP’s MOU with SPEVCO, Inc. In a letter dated September 1, 2022, BPBP confirmed SPEVCO, Inc.’s proprietary rights and exclusive authorization to manufacture and operate licensed Be Pro Be Proud Mobile Workshops nationwide.

Due to SPEVCO, Inc.’s demonstrated ability to custom-produce mobile workshops that meet the specialized requirements of the Be Pro Be Proud program, along with the quality of support and operational services provided since 2019, the Be Pro Be Proud, Inc. Board of Directors approved a Memorandum of Understanding designating SPEVCO, Inc. as the exclusive nationwide fabricator and operator of Be Pro Be Proud Mobile Workshops.

Agency certifies this sole source submission complies with NMSA 1978, Sections 13-1-28 through 13-1-199, the New Mexico Administrative Code (NMAC) and Governmental Conduct

Act, NMSA 1978, Sections 10-16-1 through 10-16-18.

Certified by: Date:____________________

Agency Chief Procurement Officer

Certifying Legal Sufficiency by: Date: ____________________

Agency Legal/General Counsel

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy Documentation for Courtesy Postings do not need to be submitted to SPD for approval

Docusign Envelope ID: FF96CD72-7744-8C92-801C-2B0EECAC5363

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