60RRBH18R0015_Amendment_0001_with_Attachment_H_(Q+A).pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

06/07/2018

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

ACQMGMTCODE

U.S. Railroad Retirement Board Acquisition Management 844 N. Rush St.

Chicago, IL 60611

6. ISSUED BY 039CODE

U.S.RAILROAD RETIREMENT BOARD

ACQUISITION MANAGEMENT

844 N. RUSH ST., 9TH FL.

CHICAGO, IL 60611

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

60RRBH18R0015

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

05/22/2018

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitaiton/contract subject matter where feasible.)

Amendment 0001 is issued to RFP 60RRBH18R0015 to respond to questions received from potential offerors. Please see Attachment H for the RRB's responses.

Offerors shall submit one (1) signed copy of Amendment 0001 with their proposal to proposals@rrb.gov.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Paul T. Ahern

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By

(Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

Document Number: 60RRBH18R0015 PROCESSED Page 1 of 2

06/07/2018

RFP 60RRBH18R0015

Amendment 0001 Attachment H Page 2 of 2

Vendor Questions Regarding 60RRBH18R0015 for Medical Examination Services

Question 1: Regarding the electronic submission of proposal via email, is there a maximum file attachment size limit, for example, no larger than 10 MB?

RRB Response 1: The RRB recommends that offerors submit emails with proposal attachments that do not exceed 5-6 MB total. If the file attachments exceed this size, offerors may submit multiple emails to include all attachments in their submission. In this case, the RRB requires that offerors number the emails in the subject line of the email (ie: Email 1 of 2) in addition to the other email marking instructions for proposals in Section V. Offerors are responsible for ensuring that the RRB receives all necessary proposal items.

Question 2: Is it correct that the RRB has approximately 1,000 standard consultative exams performed per year, excluding specialty work?

RRB Response 2: Please refer to Attachment A for the number of exams ordered in FY17 and also refer to Attachment B, unit pricing schedule, which includes information on the estimated number of exams ordered annually. Please note that on Attachment B, for the base year and each of the option years, the specialist examinations are listed in the table beginning with exam/test number 101 and higher numbers. The medical examinations listed prior to exam/test number 101 are “standard exams/tests”.

Question 3: Can we utilize the RRB regional offices for examination locations in areas that we are not present?

RRB Response 3: Question 3 appears to be asking if offerors may use RRB Field Service space to complete examinations. No, the RRB cannot provide such space as there are space availability, privacy, and security concerns. Some medical examinations require testing in the “supine” position. The RRB is not able to provide equipment or ensure that Field Service space is available to bring equipment in for such an examination. Also, the space provided would have to be private to be compliant with HIPPA. The RRB is not able to predict how much space is needed or at what times the RRB will receive inquiries from the public to perform mission critical work. In addition, access to RRB Field Service space has security requirements and the process would cause additional hardship to provide such space.