60MXG Women in MX Retreat Statement of Need.pdf

Statement of Work

Travis Air Force Base

60 MXG True North

1. General Description of Services:

1.1. Enriching lives of women in the maintenance career field through spiritual and mental resiliency seminars. Seminars shall focus on helping women maintainers build healthy self-care regimens, communication techniques, interpersonal skills and engagement/boundary tips. Each session shall incorporate activities which shall correspond with the main topics throughout the seminar. Developing the above skills shall provide participants the tools needed to navigate the stressors unique to women in the maintenance career field. The contractor shall provide on-site catering and conference space for between 25 and 40 women for one full day.

2. Requirements: Contractor shall provide the following:

2.1. Dates. Contractor has provided the following dates.

2.1.1. Friday, 6th of September 2024.

2.2. Alternate Dates. The Government may have to re-schedule a conference due to unforeseen circumstances. The contractor shall offer new dates for the rescheduled conference.

2.3. Location. The location will be in the Vacaville/Fairfield/Suisun City Area

3. General Responsibilities:

3.1. The Contractor shall provide breakfast and lunch for up to 40 people in an adequate sized conference space adjacent or close to a suitable sized outdoor space.

Includes between meal snacks and water, coffee and/or tea throughout the day.

3.2. The Contractor shall provide 2 meals and 2 snacks as well as beverages available throughout the day for up to 40 people.

3.3. The Contractor shall provide meeting space for group teaching sessions.

3.4. The requested contractor is the Rancho Solano Golf Course, 3520 Rancho Solano Parkway, Fairfield, CA 94535. Telephone Number: (707) 434-1160.

4. Additional Meal Requirements:

4.1. Breakfast, early morning (8:15 - 9:00 am). A breakfast including a minimum of two egg or meat main course options, pastries, and fruit. Breakfast must also include water, iced tea, lemonade, coffee, and hot tea. Buffet meal is permitted.

4.2. Snack, mid-morning (10:15 - 10:30 am). Snack to include assorted cookies and brownies with options for those allergic to nuts, fresh fruit, granola bars, fresh juices, water, freshly brewed coffee, teas, and assorted soft drinks.

4.3. Lunch, late morning-early afternoon (11:45 am - 12:30 pm). A lunch including a minimum of two main entrees, starters, accompaniments, and a dessert. Lunch must also include water, iced tea, lemonade, coffee, assorted soft drinks and hot tea. Buffet meal is permitted.

4.4. Snack, mid-afternoon (2:00 - 2:15 pm). Snack to include assorted cookies and brownies with options for those allergic to nuts, fresh fruit, granola bars, fresh juices, water, freshly brewed coffee, teas, and assorted soft drinks.

5. Conference Areas

5.1. Conference Center/Room. Conference area must be able to accommodate 40 people with the following requirements: Must include tables and chairs able to comfortably seat 40 people. Conference center must also have enough space to comfortably execute activities that require people to move around and gather in smaller groups. The room size should be able to hold up to 75 people. The room should be adjacent or have close access to an outdoor space.

6. Conference Itinerary. The following itinerary is for informational purposes and subject to change.

Conference Day.

Guests plan to arrive NLT 8:00 a.m.

8:15 - 9:00 a.m. Breakfast 9:15 - 10:15 a.m. Conference Session 10:15 - 10:30 a.m. Snack Break 10:30 - 11:45 a.m. Conference Session 11:45am - 12:30 p.m. Lunch 12:30 - 2:00 p.m.

2:00 - 2:15 p.m.

2:15 - 4:00 p.m.

4:00 - 4:30 p.m.

Conference Session Snack Break Conference Session Survey completion and return home

7. General Information

7.1. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

7.2. Re-performance of Service. When service performed does not conform to contract requirements, or when service was not performed in a specific area, the contractor shall perform or re-perform the service in conformity with contract specifications at no additional cost to the government. Performance or re-performance of these services shall commence immediately upon notification by the Contracting Officer. The contractor shall have a sufficient workforce dedicated to ensuring corrections are accomplished before noon the next workday without degradation to normal scheduled services.

7.3. Government Remedies. The contracting officer shall follow FAR 52.212-4(a), Inspection and Acceptance Clause, for contractor's failure to perform satisfactory services or failure to correct non-conforming services.

7.4. Hours of Active Operation. Contractor services for meals, activities and meetings shall be provided in accordance with the conference schedule provided by the True North Team prior to the event at a mutually agreed upon time.