608-24-902 Facility Scanning SOW- v1.pdf

VA New England Healthcare System Manchester VA Medical Center

718 Smyth Road Manchester, NH 03104

STATEMENT OF WORK

608-24-902 Facility Scanning and Modeling

1.0 INTRODUCTION

Manchester VAMC, NH is in need of an updated, campus-wide BIM (Building Information Modelling) Facility Model. This project will serve to produce three-dimensional scans of the entire campus, and subsequently an updated, usable Revit model of the facility.

It shall be the Contractor’s responsibility to identify the applicable federal, state, and local laws and regulations and Veterans’ Health Administration (VHA) Directives and apply the procedures and protocols, as required.

The project includes, but is not limited to, providing materials, tools, survey procedures, and qualified and competent personnel for conducting a three-dimensional scan and subsequent development and delivery of a Revit BIM model (.rvt file).

2.0 PROJECT STAFF

3.0 SCOPE AND PROJECT TASKING

The contractor shall perform a 3-D LiDAR (Light Detection and Ranging) scan of all accessible spaces of the facility campus, including mechanical rooms, storage rooms, etc.

This includes coordination with COR regarding personnel in occupied spaces, access to secure spaces, and post-scan modelling. No confined spaces are to be included in this scope. Above-ceiling scans will be performed only in already-exposed areas; contractor shall not include removal and replacement of ceiling tiles in fee proposal.

mailto:bryan.briggs@va.gov

Buildings to be inspected:

Building Number

Building Name Approximate Square Footage

1E CSB 16,895

1 Main Medical Center 189,400 6 Facility Services 3,478 7 Boiler Plant/O&M 13,050 11 Smyth Tower

(Historic)

15 Nursing Home Care Unit

71,729

18 Primary Care 11,965 20 Electrical Distribution

Vault 2,582

4.0 PERFORMANCE REQUIREMENTS

This project’s Period of Performance (PoP) shall be 120 calendar days from Notice to Proceed (NtP) to final acceptance by the Contracting Officer (CO) of the deliverable .rvt file.

For the purposes of schedule and fee proposal, Contractor will allow for off-hours work, as needed, to facilitate scans of high-traffic areas. Further, Contractor will break-out proposed fees for each individual building, in addition to an overall fee proposal for all proposed work.

Contractor will work with COR to determine suitable scheduling and sequencing to ensure minimal disruption to the facility’s ability to provide continual, and consistently excellent care to veterans.

5.0 DELIVERABLES

5.1 Submittals:

5.1.1 Contractor to provide task-based project schedule within 10 business-days of NtP.

5.1.2 Contractor to submit credentials of qualified personnel and scanning methodology within 5 business-days of NtP.

5.2 Final Deliverables:

5.2.1 Contractor to provide VA-approved FTP site for purposes of transferring large files (e.g. Procore, etc.)

5.2.2 Contractor to provide un-processed scan data (point cloud, surface mesh, etc.) in .e57, .rcp, or equivalent.

5.2.3 Contractor to provide separate .rvt BIM files (Central Models) for each above-listed building.

5.2.3.1 BIM file to be modelled fully, representing the actual, existing facility as accurately as possible.

5.2.3.2 Contractor to include the following in .rvt model:

5.2.3.2.1 Spaces and space tags, including room, occupant, department, room SF area, flooring/wall/ceiling finishes, etc.

5.2.3.2.2 Furniture/equipment information (generic item

description, location, quantity, etc.)

5.2.3.3 All BIM models and files will be drafted and submitted in accordance with VA BIM Standard BIM Manual V2.2. See appendix A.

5.2.4 Contractor to provide virtual tour, including 360° panorama within each scanned and modeled space.

5.2.5 Contractor to provide Facility Model, referencing each building’s individual Central Model.

5.2.6 Contractor to provide Content Library, complete with all wall types, doors, sinks, etc. found in all delivered Central Models, as well as all associated Families and any additional Families typically used in design of a healthcare facility.

5.2.7 Contractor to provide 2 hour training session, sharing features, functionality, and uses of completed Facility Model.

***END OF THIS SCOPE OF WORK***

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NOVEMBER 1, 2016

REVISED: NOVEMBER 1, 2023

VA BIM STANDARD

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Table of Contents

1 . GENERAL INFORMATION

1.1. VA BUILDING INFORMATION LIFECYCLE VISION

1.1.1. Purpose

1.1.2. VA Objectives for BIM use

1.1.3. Requirements for Implementation

1.1.4. VA BIM Standard Documents

1.2. LEGAL CONSIDERATIONS

1.2.1. Ownership and Use of BIM

1.2.2. Contract Documents

1.2.3. Authority of a Federal Construction Agent

1.2.4. Reviews, Approvals, Issue Resolution, and Waivers

1.2.5. Required Expertise

1.3. REQUIRED DATA MANAGEMENT

1.3.1. Importance of Data Integrity in Building Lifecycle

1.3.2. Folder and File Structure

1.3.3. BIM Execution Plan (BxP)

1.4. MODEL MANAGER RESPONSIBILITIES

2 . MODELING REQUIREMENTS

2.1. GENERAL

2.2. OPEN DATA STANDARDS

2.3. BIM TECHNOLOGY AND PLATFORMS

2.4. MODELING TOLERANCES AND DIMENSIONING

2.5. PROPERTIES AND ANNOTATIONS

2.6. BIM OBJECTS

2.7. LEGENDS AND SYMBOLS

2.8. SCHEDULES AND DETAILS

2.9. GEO-REFERENCE REQUIREMENTS

2.10. QUALITY ASSURANCE/QUALITY CONTROL

2.11. MODEL PROPERTIES

2.12. STARTING A NEW PROJECT

2.13. MODELING SPACES

2.13.1. Spatial Objects

2.13.2. Spatial Data

2.13.3. Modeling Space

2.13.4. Measuring Space

2.13.5. Model Referencing

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2.14. MODELING EQUIPMENT

2.14.1. Medical Equipment

2.14.2. Food Service, Laboratory Equipment

2.14.3. ASE Equipment

2.14.4. Furniture, Fixtures, and Equipment (FFE)

2.14.5. Acquisition Codes

2.14.6. LOD for Equipment Modeling

2.14.7. Room Contents List (and Data)

2.15. ROOM TEST-FITS

2.16. MODELING SPACE RESERVATIONS

2.17. MEDICAL TECHNOLOGY INFRASTRUCTURE

2.18. DISCIPLINE MODELS

2.18.1. Site Civil

2.18.2. Architecture

2.18.3. Structure

2.18.4. Interiors

2.18.5. Medical Equipment

2.18.6. Food Service, Laboratory Equipment

2.18.7. FFE

2.18.8. Mechanical, Electrical, Plumbing, Fire Protection, & Medical Technology (MEPFT)

2.18.9. Historic Significance

3 . DELIVERABLES: BIDDING, CONSTRUCTION USE, AS-BUILTS, DATA .................2 0

3.1. DRAWING DELIVERABLES REQUIREMENTS (DDR) COMPLIANCE

3.2. DESIGN-INTENT MODEL - BIDDING

3.3. CONSTRUCTION AWARD

3.4. FACILITY MANAGEMENT DATA

3.5. RECORD MODEL

3.6. GC AND AE CONSTRUCTION PERIOD SERVICES FOR FM

3.7. CONSTRUCTION MODELS

3.8. AS-BUILT DRAWINGS

3.9. DELIVERABLE SUMMARY

4 . USING BIM ON A PROJECT................................................................................2 5

4.1. EXISTING CONDITIONS

4.2. MODEL AUTHORING

4.3. FM DATA

4.4. ROOM EQUIPMENT MANAGEMENT

4.5. VERIFICATION, ANALYSIS, & DECISION SUPPORT

4.5.1. Concept Options (Blocking and Stacking Departments)

4.5.2. Spatial Validation

4.5.3. Room Data Sheets

4.5.4. BIM Interactive Reviews

4.5.5. Fit-for-Purpose Design Validation

4.5.6. Distances

4.5.7. Visually Monitored Spaces

4.5.8. Fire Partitions, Emergency Exiting, Accessibility

4.5.9. Communicating Design Aesthetic

4.5.10. Sequencing

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4.6. QUANTITY TAKE OFF

4.7. SUSTAINABILITY & ENERGY

4.7.1. Daylight, and Sun Studies

4.7.2. Energy Analysis Studies

4.8. CONSTRUCTABILITY AND SYSTEMS COORDINATION

4.8.1. Coordination Management

4.8.2. Integrated Work Teams

4.9. VALUE ADDED PROCESSES

4.9.1. BIM Integrated Specifications

4.9.2. Laser Scanning, Photogrammetry, GIS, and

Ground Penetrating Radar (GPR) During Construction

4.9.3. Modular Building Components

4.9.4. Use of Electronic Data Tools for Commissioning

4.9.5. Virtual Mockups

4.9.6. Other Proposed Strategies

5 . DEFINITIONS ........................................................................................................3 4 6 . ACKNOWLEDGEMENTS ........................................................................................3 6

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1 . GENERAL INFORMATION

1.1. VA BUILDING INFO RMATIO N LIFECYCLE VISIO N

1.1.1. Pu rp o s e

The United States Department of Veterans Affairs (VA) is committed to utilizing Building Information Modeling (BIM)1 tools, 3D Models, 2D Drawings, Data, and other uses to support the delivery and management of world-class healthcare for our nation’s veterans. The goal of VA’s use of BIM for new facilities is to deliver higher value in quality, timeliness, cost, and to maximize building performance during operations. VA recognizes BIM is not a specific software platform but rather an innovative process that encompasses the use of various software and techniques. VA has adopted the BIM definition provided in the National BIM Standard:

“BIM is a digital representation of physical and functional characteristics of a facility. BIM is a shared knowledge resource for information about a facility forming a reliable basis for decisions during its lifecycle; defined as existing from earliest conception to demolition. 2”

BIM represents a paradigm shift in the product, management, and delivery of planning, design, construction, activations, facilities operations, and real managing of property that if utilized properly, promises to deliver significant value for owners. Just as digital medical records help VA improve patient care, so standardized building data available electronically across VA will help the agency take advantage of previously inaccessible knowledge to manage its real property portfolio lifecycle more efficiently.

BIM and other digital tools can enhance communication and Lean efficiencies during project development, providing all stakeholders an improved way of understanding the issues so they can fully participate together in solving problems. Because of these advantages, VA adopted BIM for design on Major Construction projects in 2009 and issued the BIM Guide requirements for use on all VA construction in 2010, but as technology and business practices enabled by BIM have been continuously evolving, revisions were necessary. The release of the VA BIM Standard, a collection of documents which includes this BIM Manual, will allow VA and our industry partners to apply the efficiencies BIM provides to capital asset projects for VA.

VA will utilize BIM to provide stakeholders with a greater understanding of how a building is to be planned, designed, constructed, used, operated, and managed. BIM will serve as a virtual representation of the actual building, and the basis of the 2D documentation (i.e., plans, elevations, sections, schedules, 3D perspectives, isometrics, and details), which are generated from and must be fully coordinated with the concurrent model.

1 BIM is used both a verb (modeling) and a noun (model) in industry 2 National BIM Standard v1 2007

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Industry has used BIM tools to enable Lean business process improvements that have made dramatic advances in eliminating wasteful, non-value added effort in design and construction workflow. The result has improved project coordination, reduced rework, and accelerated project delivery. VA requires all Architect-Engineer (AE) and General Contractor (GC) Teams to drive inefficiencies out of their workflow by employing Lean/BIM methodologies to increase delivery efficiencies in relation to faster delivery, and increased quality of design and construction.

1.1.2. VA O b je c t ive s fo r BIM u s e

A. IMPROVE ACCESS TO HEALTHCARE for veterans by reducing the time it takes to deliver a high-performing facility through the use of more efficient and Lean business processes enabled by BIM.

B. EXECUTE A FACILITY INFORMATION LIFECYCLE APPROACH for healthcare buildings through the use of digital information developed and shared through the activities of facility planning, design, construction, activations, facility management, portfolio management and property disposal, to help achieve better stewardship of VA’s capital assets.

C. VALIDATE THAT THE PROPOSED DESIGN SOLUTION solves VA’s medical functional needs, regulatory requirements, building operational needs, and safety requirements.

D. ACHIEVE IMPROVEMENTS IN CONSTRUCTION by recognizing that the AE’s work deliverable must be tailored specifically for the needs of contractors; consequently VA intends to use the models (not just the drawings) for construction purposes such as the use of regular 3D coordination meetings during design and construction (to reduce field coordination issues such as Requests-For-Information (RFIs) and change orders), general quantity take-offs for materials, using survey coordinates for the site and building layouts, and other process improvements such as off-site fabrication, etc.

E. ENHANCE COMMUNICATION AND FEEDBACK through the use of live, facilitated reviews with all stakeholders (i.e., VA leadership, medical staff, construction trades, facilities staff, etc.).

1.1.3. Re q u ire m e n t s fo r Im p le m e n t a t io n

VA BIM Standard is a suite of documents (including this BIM Manual) that apply to the physical asset documentation of existing and new facilities owned by VA. (National Cemetery Service projects are exempt from these BIM requirements.) For leases, see Appendix 6 BIM for Leases.

These standards apply to design and construction projects where the services of a professional licensed architect or engineer (AE) are required to sign the construction documents and to other work if the final deliverable is ultimately to be used to document the physical asset, even in cases where a licensed professional is not required. VA BIM Standard applies to the work of the AE and the construction team managed by the General Contractor (GC). The use of BIM on non-recurring maintenance (NRM) projects is strongly encouraged but is at the discretion of the local VA facility.

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1.1.4. VA BIM St a n d a rd Do c u m e n t s

The following is a list of general categories within the VA BIM Standard. See the VA Technical Information Library for the entire set of documents. Additional documents will be added.

• BIM Manual & Appendices

• Drawing Deliverable Requirements (DDR) v1.0 & Appendices

• Drawing Sheet Templates

• FM Data (Data requirements for Facility Management

1.2. LEGAL CO NSIDERATIO NS

1.2.1. O wn e rs h ip a n d Us e o f BIM

The ability to own, reuse, and properly manage building data throughout the facility lifecycle accrues significant advantages for an owner. Consequently, VA places significant importance on the accurate creation, management, and stewardship of all digital information (including but not limited to Models, 2D Drawings, specifications, visualizations, and data) created during project development and execution. VA intends that this information will be used for planning, design, construction, equipment selection, facility management, as well as other purposes (including but not limited to commissioning, management of project activities, and real property reporting), and by other software as needed.

In accordance with FAR Part 27, clauses incorporated in Section 00 72 00, Contract Clauses and Special Contract Requirement 1.14 GOVERNMENT RE-USE OF DESIGN (Section 00 73 00), the Government has ownership of and rights to all CAD files, BIM Models, objects, elements, associated model data, and Facility/Site information, etc., developed under contract to the government. The Government may make use of this data for any purpose. Model elements that pre-exist the contract, and that are incorporated into the BIM, are perpetually licensed to the Government, without fee, for use in constructing, operating, maintaining, renovating, and expanding the facility. Neither the AE, nor the GC will assert against the Government any right of copyright to materials developed under contract to the Government.

1.2.2. Co n t ra c t Do c u m e n t s

The Design-Intent Model is the AE’s primary design deliverable to VA. The 2D drawings are derived from the Design-Intent Model, but only reflect specific extracted views, and do not contain as much information as is in the Model, itself. The General Contractor is required to construct in accordance with the Model, as amended through contract approved processes. The Contract Documents may specifically state for construction costs less than $10 million that 2D drawings or other information takes precedence over the Design-Intent Model, but in all other cases, the Design-Intent Model takes precedence over the 2D drawings, and the non-editable federated Design-Intent Model will be the Instrument of the Contract used for construction award (NWD or equal). Regardless, all revisions to the Contract Documents after construction award must be made in the Design-Intent Model and the subsequent updated 2D Drawings must be derived from the updated Model. All models must be shared with project stakeholders as needed.

https://www.cfm.va.gov/til/projReq.asp https://www.cfm.va.gov/til/projReq.asp

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1.2.3. Au t h o rit y o f a Fe d e ra l Co n s t ru c t io n Ag e n t On those projects where VA is using the services of a Federal agency with construction authority to act as the Construction Agent, such as the United States Army Corps of Engineers (USACE), Naval Facilities Engineering Command (NAVFAC), or General Services Administration (GSA), the Construction Agent will use VA BIM Standard to manage the work. If a Construction Agent is used, the Construction Agent will exercise the rights of VA to manage the work required in these documents. Exceptions are where deviations from VA Standards are requested, approvals needed by users, or in other cases where noted.

1.2.4. Re vie ws , Ap p ro va ls , Is s u e Re s o lu t io n , a n d Wa ive rs Situations may arise where adherence to this standard is not in the best interest of VA. If such a situation arises, the party creating the information must request and obtain a waiver from VA before deviating from VA BIM Standard. If a Construction Agent is used the Construction Agent must submit the waiver request to VA for a decision. The Construction Agent is not authorized to waive VA BIM Standard. VA is not opposed to waiver requests, but the request must identify the specific standard for which the waiver is requested, the reason for the waiver, the resulting impacts on the purposes VA intends, and any alternative approaches that should be considered.

The AE and the GC must update their respective BIM Project Execution Plans (BxP) with any approved waivers.

1.2.5. Re q u ire d Exp e rt is e

All work requiring services to create BIM Models and data about or for VA facilities must take place under the formal direction of a BIM professional who has a minimum of five years of proven experience in using BIM for similar projects of size and complexity, and who can provide examples of competency to execute the requirements in VA BIM Standards. Design services must be conducted under the supervision of a licensed professional architect and/or engineer.

Site surveying, identifying the survey monument for the project, laser or photogrammetry scanning, must be under the formal direction of a licensed professional surveyor competent in geomatics.

1.3. REQ UIRED DATA MANAGEMENT

1.3.1. Im p o rt a n c e o f Da t a In t e g rit y in Bu ild in g Life c yc le VA considers building data to be a strategic asset that must be managed appropriately to maintain its value. All entities working on VA capital asset projects will take due care that data nomenclature, integrity, accuracy, and completeness are maintained during project delivery and transfer between software applications. VA will be using the COBie3 format as the method to import information into the CMMS.

1.3.2. Fo ld e r a n d File St ru c t u re

All deliverables will be appropriately named and stored as described within VA BIM Standard - Drawing Deliverable Requirements (DDR).

3 Construction Operations Building Information Exchange (COBie)

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1.3.3. BIM Exe c u t io n Pla n (BxP)4

The BxP is a process management document executed between the AE prime and its consultants, and between the GC and its sub-contractors, which defines how those teams will use BIM to meet VA requirements. The BxP must include the standards, responsibilities, and protocols for modeling and file transfers (such as setting up collaboration servers). The AE and GC’s BxP(s) will be used to track progress towards meeting VA BIM requirements.

The AE, with the assistance from VA, will assist in the transition between the design and construction BxP in Design-Bid-Build (DBB) procurements. The AE BxP must be used as the basis for the GC BxP, and will be updated as required by the GC.

The protocol for sharing the models between the AE and GC, and the method of coordination during Construction Period Services for the handoff of information, including scheduling handoff dates, formatting, responsibilities, data validation, etc., must be coordinated between the AE and GC and documented in their respective BxP plans. 5

The AE must submit the BxP according to the PG 18-15 list of deliverables. The GC must submit their BxP with the required overall Project Management Plan submittals and resubmit the BxP periodically again at construction milestones and when updated.

The BxP(s) must include a Project Data Security Plan for the exchange of information during design and construction and a COBie Execution Plan for managing FM Data. The Data Security Plan must address the methods and systems for protecting and managing the data developed under contract with VA to prevent unwanted intrusion, viruses, damage, and unauthorized access to project files and to assure that data is effectively backed-up and secured. It is the responsibility of the AE and GC to ensure that digital systems, software, and servers, etc. being used to create or manage VA building information during project delivery are accessible to only those individuals who are responsible for design, construction, coordination, management, and/or approval of the specific project.

The BxP(s) must provide the information as required in the Army Corps of Engineers (USACE) BxP Template.

1.4. MO DEL MANAGER RESPO NSIBILITIES

One individual must be designated as the Model Manager to be the responsible person who is accountable to VA for BIM, including data creation and model management coordination between team members for the project. If the project is being procured by Design-Bid-Build then there will be a separate Model Manager for the AE and the GC who must coordinate their respective work.

If Design-Build (or other similar joint Design/Construction entity) procurement is used, there may be just one Model Manager for the entire project work.

Each Model Manager is accountable to VA for the following activities:

A. Ensuring compliance with VA BIM Standard and required deliverables

B. Developing, maintaining, updating, distributing, and providing clarifications to/for the BxP

4 Also known in industry as the BIM Project Execution Plan (PxP) 5 For additional information on BxP, see the National BIM Standard – United States® (NBIMS-USTM).

https://cadbimcenter.erdc.dren.mil/default.aspx?p=a&t=1&i=14 https://cadbimcenter.erdc.dren.mil/default.aspx?p=a&t=1&i=14 https://www.nationalbimstandard.org/

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C. Structuring, defining, coordinating, and managing model creation, model and data quality control across all firms, disciplines, or trades under its contractual umbrella

D. Leading and facilitating the BIM Management Project Kick-off meeting with project team member modelers to explain the BIM project objectives and management protocols

E. Verifying that the geo-references in the associated technical discipline models are properly referenced to the identified project permanent survey monument and with each other

F. Ensuring regularly scheduled periodic Design Coordination and/or Construction Coordination review meetings

G. Coordinating updates of the Design-Intent model(s) to create the Record Model and delivery of BIM-derived 2D Drawings and other information as required to support the project delivery process

H. Instituting Quality Control (QC) for proper modeling, standards adherence, and classification of all spaces and equipment as required

I. Providing proper delivery and data and model quality control and coordination with VA Office of Information Technology (OI&T), Activations/VA Medical Center Engineering for the transfer of VA required facilities management data and BIM to the CMMS

2. MODELING REQUIREMENTS

KEEPING THE END IN MIND6 - The Models, 2D Drawings, and specifications serve three essential purposes: First, the information must effectively and clearly convey the AE’s design to allow VA to evaluate the suitability of the design for VA’s operational needs; Second, the information must unambiguously present the design to the GC and its subcontractors and vendors during the bidding and construction process, thus minimizing RFIs and eliminating Change Orders due to incomplete, inaccurate or conflicting information (VA expects that AE documentation will correspond to the contractor’s need for information and to support efficient project execution); Third, the information must support VA’s Facility Management requirements.

The information listed in this section is a minimum requirement. It remains the responsibility of the AE and the GC to create the appropriate level of information needed to fulfill their required contractual project obligations. It is expected by VA that the models, analyses, and data will be used to support the decision making process for high performance building design and construction activities. 7

2.1. GENERAL

At a minimum, all elements within the scope of work and within the limits of the construction site or that may be affected by construction must be modeled, including but not limited to:

• All building structures, equipment, and systems

• Utilities above or below ground inside and outside of project boundaries to service connection points

6 Quote by Stephen R. Covey 7 Note: Refer to the GSA’s BIM Guide 07 for an excellent description of modeling and coordination meetings.

http://www.gsa.gov/portal/mediaId/150578/fileName/BIM_Guide_07_v_1.action

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• Construction Details

• All major vegetation (e.g., heritage trees) to be preserved

• Any areas to be protected during construction

• Project site conditions

• Equipment needed for Room Test-fits and Building Service Equipment

2.2. O PEN DATA STANDARDS

VA is committed to the interoperability of data as a strategic management tool to enable access and reuse of building information over the lifecycle of its capital assets regardless of software used. The models and data must be developed using national standards so that information can be machine read and used throughout the facility lifecycle that will occur over a great number of years. Unique GUIDs 8, assigned in the Space and Equipment Planning Tool (SEPS) or in the BIM tools, must be maintained throughout project development and delivery to support data workflows that require keeping track of space and equipment.

Users should consult with their BIM-authoring application vendor to learn the recommended method for creating space objects that can be exported to an IFC format.

2.3. BIM TECHNO LO GY AND PLATFO RMS

VA is vender neutral in regards to the use of specific authoring software platforms, and accepts parametric software applications that comply with current Industry Foundation Classes (IFC) standards (ISO 16739) as the structure for future-proofing access to legacy projects and for exchanging building data. All IFC model deliverables must be derived from native software authoring tools. If, for some specific purpose a specific platform must be used for design that diverges from these requirements (such as at the request of VA Chief Engineer at a Medical Center), an approval via waiver will be obtained from VA and noted in the BxP. BIM software authoring platforms used for documentation of VA capital asset projects MUST be:

• Certified to meet the most current Industry Foundation Classes (IFC) Coordination View, and FM Handover View (COBie) when FM Data is needed.

• Within one version of the current authoring software release at project turnover. This is to ensure that the Model is viable for facility management.

When using Autodesk Revit, the model must be checked for compliance with VA requirements for data and modeling using the free model checker provided by Autodesk. Other similar authoring softwares must provide equivalent quality control model checking, which must be outlined in the AE BxP and accepted by VA. The results of the Model Compliance Report must be submitted to VA at each design progress review.

8 GUID – Globally Unique Identifier, which is a unique code identifying each object/space. A GUID should not be confused with “code” in “room code,” “equipment code (JSN),” or “space code.” The GUID assigned by the BIM authoring tool persists through room name changes and various other modifications, allowing the object/space to be tracked throughout the project execution process.

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2.4. MO DELING TO LERANCES AND DIMENSIO NING

Building Objects/elements must to be modeled in their exact location within the industry standard tolerance for the trade or discipline being represented, but in no case greater than 1/8”. All BIM Objects for construction must be modeled to actual real-world dimensions (not nominal). The AE and GC are responsible for designating stricter tolerances if needed to facilitate the intended uses of the model as outlined in this manual or as needed to execute the project. GC modeling for construction uses must have tolerances that enable accurate manufacture or layout of elements to which it applies. If laser-guided layouts (such as Total Station), pre-fabrication, or modular assembly techniques are being used, then the modeling teams, preferably with the GC, will review the tolerances required in those areas and for that building system component. Results and any adjustments affecting current and future modeling must be documented in the BxPs. Exceptions must be approved by VA and also noted in the BxP.

Dimensions must comply with the DDR 9. Dimensions must be automated, object referenced and associated, and must not be overridden. Dimensional values (i.e., the text appearing in dimension strings) will be in Imperial units (e.g., 10’-0”).

2.5. PRO PERTIES AND ANNO TATIO NS

The BIM Model(s) and BIM Objects must contain the appropriate non-graphical properties to accurately support automatic population of annotation tags and schedules from within the BIM software. In general, all information that would appear in a schedule for a particular object must have object properties with populated values.

All general annotations must comply with the DDR. Where VA BIM Standard does not explicitly define a standard for a particular type of annotation, the latest version of the National CAD Standard applies.

The models must be documented with the appropriate tool within the BIM software designed for that purpose.

All references including but not limited to elevations (interior or exterior, partial or whole), sections (building, wall, or object), plan, and detail callouts or marks must be created using the appropriate tools/commands from within the BIM software and remain dynamically connected throughout the project. Manual overrides are not permitted.

Titleblock identification values (e.g., sheet number and sheet name) must be associated and automatically populated and remain current throughout the project.

Annotation symbols such as tags are to read and display information contained within the model properties. Fire rating fill patterns must be constructed within 3D wall types so that the partition’s respective rating is shown through all scales and types of views, including 2D Drawings.

2.6. BIM O BJ ECTS

The term BIM Objects encompasses elements, components, and systems. While the terminology is often interchanged and the understanding can vary based on software platform used or Various disciplines/trade involved, the basic concept is that BIM Objects refers to an individual item, or a collection of items, that comprise the model(s) for the design of the facility and the site. All BIM Objects and categories must be named in accordance with FM Data Spreadsheet 10 and space & equipment

9 Refer to the National CAD Standard BIM Implementation Section.

10 Facility Management (FM) Data

BIM MANUAL Rev. November 1 , 2023 9 standards 11. Where no VA naming is available, follow a logical naming convention that is to be documented in the BxP.

The authoring of BIM Objects must adhere to the following guidelines:

• Global Properties must be used where appropriate to increase modeling value and performance.

The attribute of any given BIM Object will reference global properties for its respective category.

For example, a Width property for one piece of equipment must use the same global properties designated as Width for all equipment within the same category. Additional properties denoting the same attribute with slight variations must not be created (i.e., width1, Object Width, etc.)

• All objects must be modeled or created using the tool within the software that is designed to be used for that specific object or purpose. For example, a BIM software’s wall tool must be used to create a wall. A wall is not permitted to be merely drafted lines. If a new object is created then it must be designated as the real world element it represents, having the proper classification and/or data attributes for the project and object type, and must report properly from the BIM software as the objects they represent rather than unassigned graphic primitives.

This will allow the information associated with them to be properly updated, reported and available for export and reuse. Generic, miscellaneous, or unspecified categories are not allowed.

• Use BIM authoring software object libraries 12 when creating BIM Objects whether they are actual 3D BIM Objects or 2D representations. Models must be comprised of the software’s BIM Objects for representing building products. Geometric lines, arcs, and vertices are not allowed.

This is necessary to enable classification and reference keynoting (such as to the Unified Facilities Guide Specification (UFGS) or MASTERSPEC number).

2.7. LEGENDS AND SYMBO LS

Legends and symbols in the 2D drawings may be 2D representations but are to be connected to the actual BIM Objects to which they are referring (i.e., any change to the actual BIM Object will result in an immediate updated 2D representation). Actual BIM Objects must be 3D objects with attached or associated data and metadata as defined throughout VA BIM Standard.

2.8. SCHEDULES AND DETAILS

All construction details must be “Model Details” and created with BIM tools and linked to the 3D view.

All details that appear on 2D Drawings must be derived from BIM and match the assembly in BIM. No “Drafting Details” created in 2D software and added to the 2D Drawings will be accepted.

All 2D drawing schedules must be derived from the properties of the model object, with the exception of calculations (e.g., calculations for low voltage, structural, electrical, etc.). Schedules are not to be augmented with unconnected data. Exceptions where calculations are done outside of BIM must be noted in QA/QC reports and state the technical reason for the exception.

11 Appendix 3 - VA Spatial & Equipment Data Spreadsheet 12 Revit: Annotation Families; Detail Component Families

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2.9. GEO - REFERENCE REQ UIREMENTS

VA requires that all models contain geospatial information that is properly referenced between a permanent, physical, USGS13 Survey Marker’s geographic survey point (Site Origin Point) available in the State Plane Coordinate system where the project is located, and the coordinate system in the model space (Project Base Point14), thereby providing a precise, measurable reference point for accurately locating and constructing buildings, site work, utilities, and infrastructure. (See Appendix 5 – Instructions for Geo-Referencing)

2.10. Q UALITY ASSURANCE/ Q UALITY CO NTRO L

The AE and the GC are responsible for assuring their models and data submittals have been thoroughly checked and meet VA BIM Standard and contract requirements for the project. Models and data must be submitted as noted in Section 3.9 – Deliverable Summary, for compliance evaluation by VA.

2.11. MO DEL PRO PERTIES

Physical construction and products that are represented in objects must include the basis of design for the properties of the object as described in FM Data Spreadsheet and the Appendix 3 - VA Spatial & Equipment Data Spreadsheet. The AE may use external BIM tools to manage the data during design if the external tools are IFC compliant. The final deliverable must provide the required information in a COBie format for import into the CMMS. (There is a COBie import feature available in CORE The CMMS for the data and a viewer API for the 3D Model.)

The AE will model all BIM Objects with sufficient detail necessary to communicate design intent (if Design-Bid-Build procurement) for construction, conduct design coordination, and facilitate VA BIM requirements. If a Design/Build procurement will be used, the AE must model for construction fabrication and adapt that model for FM (see Record Model).

The GC will model detailed elements of building equipment and systems, with their accompanying space reservations as defined in VA BIM Standard, and for other uses as determined by the GC.

OmniClass Codes 15 (latest published version) must be assigned to all spaces, building equipment, systems, and underground utilities. Spatial Objects must maintain the codes provided in the SEPS BIM Export file. If a new Space Object has been created or does not have an OmniClass code in the PFD, then the appropriate OmniClass code must be applied. Use OmniClass Tables 13 and 14 in combination as appropriate for spaces and OmniClass Tables 21, 22, and 23 for building assets: Table 21 for systems, Table 22 to align modeled technical solutions with specification sections, and Table 23 for building equipment.

2.12. STARTING A NEW PRO J ECT

At the beginning of the design work for each new project, VA will provide a Project BIM Export file from SEPS in an Excel spreadsheet format to the AE. This file will include 1) the Program for Design (PFD) which lists each required room and the amount of space the room contains, and 2) the Project Room Contents (PRC) which provides a preliminary equipment list for each room (no building service

13 United States Geological Survey = USGS 14 Base Point, Survey Point, and Origin Point are names for the same thing in different software systems 15 For questions about OmniClass, consult the Construction Specifications Institute (CSI).

http://www.cfm.va.gov/til/bim/BIM-Manual-Append5.pdf http://www.cfm.va.gov/til/bim/BIM-Manual-Append5.pdf http://www.csinet.org/

BIM MANUAL Rev. November 1 , 2023 1 1 equipment). The PRC will be further refined by the AE Equipment Planner for the specific project. The final deliverable, called the Room Contents List, will identify the equipment in each room for VA Activations use. The Project BIM Export file may be used as the source for creating the room layouts in BIM and establishing a starting point for refining the non-medical and the medical equipment contents for each room. The Project BIM Export file contains the unique identifying GUID codes (and other data) so that the rooms and equipment can be tracked throughout the project development. The AE and GC must maintain the naming, GUIDs, and other codes and identifiers in the Project BIM Export file as required and include them in work deliverables provided to VA (See Appendix 3 - VA Spatial & Equipment Data, and FM Data).

2.13. MO DELING SPACES

2.13.1. Sp a t ia l O b je c t s

Rooms, departments, areas, and mechanical spaces that are typically a part of the Architectural, MEPFT, and Interior Design models must be generated with the appropriate BIM tool and associated with bounding elements (walls, doors, windows, floors, columns, ceilings, underside of deck). All properties information associated with these spaces appearing in schedules, the FM Data Spreadsheet and VA Spatial & Equipment Data exports, tags, and diagrams, etc., must be fully generated from and connected to the model geometry which defines its boundaries.

When using Autodesk Revit, Architectural Spaces (in the architectural and interior design models) must be modeled as “Rooms” and when rooms are aggregated into Departments they must also be modeled as “Areas.” Mechanical Spaces for MEPFT must be modeled as “Spaces” (volumes that go to the underside of the deck above for load calculations) and when spaces are aggregated together they must also be modeled as a “zone.”

2.13.2. Sp a t ia l Da t a

Spatial Data is defined as the properties of each Spatial Object, and applies to all spaces, even if those spaces are not listed in the SEPS PFD. Design progress submissions (described in PG 18-

15) must contain a tabular calculated comparison of the current proposed project design square footage measurements derived from BIM against the approved project PFD square footages derived from SEPS. Coding noted in Appendix 3 - VA Spatial & Equipment Data from the SEPS BIM Export file must be maintained with the Spatial Object throughout project development so that the specific space object can be tracked.

2.13.3. Mo d e lin g Sp a c e

Rooms: The Net Square Footage (NSF) must be modeled for each functional room and space.

Rooms must be represented and broken down into functional areas (e.g., Medical Exam Room, Laser Treatment Room, Waiting Room, etc.) as defined in the PFD even though they may be parts of a larger designed physical area. A physical area may contain several functional areas that are treated as individual rooms in the PFD spatial program. If two rooms have different functional space classifications, even though they are within the same physical area, they must be modeled as two separate spaces. For example, a security checkpoint area within a lobby that is not enclosed by walls must be defined as two separate non-overlapping spaces. These spaces might also be grouped into a Zone, for visualization and analysis purposes (e.g. for thermal simulation calculations). The PFD NSF and the proposed design NSF must be shown on all 2D plans in each room and space.

http://www.cfm.va.gov/til/bim/BIM-Manual-Append3.xlsx http://www.cfm.va.gov/TIL/BIM/VA-FM-Data.xlsx http://www.cfm.va.gov/TIL/BIM/VA-FM-Data.xlsx http://www.cfm.va.gov/til/bim/BIM-Manual-Append3.xlsx

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AEs should consult with their BIM authoring application vendor to learn the recommended method for measuring room square footages.

Departments: The VA Medical Center will define the organizational arrangement for providing services. Rooms must be grouped into the Medical Center defined Departments for space management and square footage analysis, and color coded to help distinguish space belonging to the different organizations.

Circulation Factors: Must be calculated based on the spatial values derived from the floorplates in BIM.

2.13.4. Me a s u rin g Sp a c e

Refer to VA Standards Alert 16 002a Standardization of Square Footage Space Definitions and Measurement for VA Facilities for guidance on definitions and on how to measure spaces.

2.13.5. Mo d e l Re fe re n c in g

All discipline models must reference each other, and the references described in the BxP, to assure proper coordination (utility hookups, shielding, structural support, etc.) between disciplines.

2.14. MO DELING EQ UIPMENT

There are two types of equipment in a facility: Preliminary Room Contents (PRC), (e.g. room furnishings, medical equipment, etc.) that are identified in the SEPS export, and Building Service Equipment (e.g.

generators, boilers, pumps, etc.) which are identified and defined by the AE for the project. Managing Building Service Equipment during design and construction is a relatively standardized process. Room contents in a hospital setting, on the other hand, are much more difficult, as room contents are categorized by type, purchasing, utility requirements, coordination with the GC, etc., as well as require complicated taxonomies and definitions to understand how to model, organize, track, and manage the information through the planning, design, construction, procurement, and activation processes. PRC equipment must carry the appropriate properties as outlined in the FM Data Spreadsheet and VA Spatial & Equipment Data requirements.

The following are definitions of Preliminary Room Content types:

2.14.1. Me d ic a l Eq u ip m e n t

Fixed or movable specialized equipment that is used for the treatment of patients.

2.14.2. Fo o d Se rvic e , La b o ra t o ry Eq u ip m e n t

Specialized non-medical equipment used for preparing, storing, and transferring food, or equipment needed to conduct laboratory experiments.

2.14.3. ASE Eq u ip m e n t

Medical Equipment, Food Service, and Laboratory Equipment, and other equipment customarily installed by the manufacturer or vendor requiring construction coordination for structural

16 Located in the VA Technical Information Library http://www.cfm.va.gov/til/sAlert/sAlert002a.pdf http://www.cfm.va.gov/til/sAlert/sAlert002a.pdf http://www.cfm.va.gov/TIL/BIM/VA-FM-Data.xlsx http://www.cfm.va.gov/til/bim/BIM-Manual-Append3.xlsx http://www.cfm.va.gov/til/

BIM MANUAL Rev. November 1 , 2023 1 3 support or utility hookups is considered Architecturally Significant Equipment (ASE)17 and must be carefully managed and coordinated (e.g., VA Activations, equipment procurement, equipment planners, General Contractor (GC), installer/vendor, AE, etc.). Examples of ASE are surgical lights and booms, fume hoods, sterilizers, imaging equipment, radiotherapy equipment, ceiling mounted patient lifting devices, patient headwalls, walk-in refrigerators, kitchen equipment, laundry, computer servers, etc.

ASE is generally purchased by VA with Activation funds, as these items are not typically part of the construction contract (Acquisition Codes VV, VC—see 2.14.5).

All ASE must be identified as “ASE” in the equipment object properties, which also must include all information and modeling needed for the required utility hookup components, shielding, structural support requirements, etc., up to the connection point to the building systems. The AE must provide VA with an ASE Equipment Schedule that lists the individual equipment items and identifies the utility connections and capacity needed at each design deliverable milestone.

Because of the complexity in coordinating construction with ASE, all rooms containing ASE must be identified in the Model and graphically on the 2D with Room Name, SEPS Room Code, PFD NSF and Designed NSF, the equipment name and JSN number, and utility service codes. The required electronic codes (See Appendix 3 - VA Spatial & Equipment Data Spreadsheet) are not visibly shown on the 2D plans.

In almost all cases, the actual installed ASE may be different than the basis-of-design, to reduce VA’s construction risk; therefore, the ASE chosen for test-fitting must provide the worst case scenario. This will increase the likelihood that the room size and building systems will be sufficient to accommodate the final equipment selection.

2.14.4. Fu rn it u re , Fixt u re s , a n d Eq u ip m e n t (FFE) FFE is defined as Furniture (e.g., modular furniture, office furniture, furnishings, etc.), Fixtures (coat racks, white boards, signs, etc.), and Equipment (computers, telephones, etc.). FFE that is fixed (e.g., built-in casework) and purchased as a part of the construction contract (Acquisition Code CC – see 2.14.5) must be placed in the Architectural model or in the Interiors model that is referenced to the Architectural model file. When modeling, do not attach FFE equipment objects to a surface, because the ability to replace the initial basis-of-design objects with the actual objects after final selection will be compromised.

2.14.5. Ac q u is it io n Co d e s

The responsibilities for equipment purchasing and installation are defined by a VA Acquisition Code that is designated for each piece of equipment. All equipment must have Acquisition Codes associated with the equipment object.

The codes are:

• VV = Government Furnished/ Government Installed

• VC = Government Furnished/ Contractor Installed

• CC = Contractor Furnished/Contractor Installed

• R = Reused Existing Equipment

17 The Facilities Guidelines Institute uses the term Major Technical Equipment instead of ASE.

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2.14.6. LO D fo r Eq u ip m e n t Mo d e lin g

• PRC purchased by VA (Acquisition Code VV, VC) must be modeled without complex detail to LOD 30018 but accurate to size for test-fitting, so that model efficiency will not be impacted. The final equipment selection will be determined during the construction phase of the project. ASE must be modeled to LOD 350.

Single instances of rooms must have 3D PRC equipment objects (LOD 300) placed in each room for Room Test-Fitting. Where there are multiple instances of the same room with the same PRC or building equipment and the PRC utility connections to the building have standardized room locations, there must be one standardized room which contains 3D equipment objects; duplicate spaces may show the equipment as 2D objects in the plans, elevations, etc. Assure all 2D objects are intelligent for classification/keynoting.

• Building Service Equipment must be modeled without complex detail to LOD 30019 but accurate to size for test-fitting. Coordinate with facility when naming and numbering Building Service Equipment to eliminate duplication with existing equipment.

2.14.7. Ro o m Co n t e n t s Lis t (a n d Da t a )

Working with the Medical Center user groups, the AE Equipment Planners will refine the SEPS Preliminary Room Contents List into a Room Contents List which will be used by VA Activations to select the make, model, features, and…