36C24125Q0367 0006.docx

36C24125Q0367-Facility Scan Questions

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 07-09-2025 Department of Veterans Affairs VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton

MA

02301 Jeffrey S. Fleming Jeffrey.Fleming@va.gov Department of Veterans Affairs VA Boston Healthcare System Contracting Officer (90C) 940 Belmont Street Brockton

MA

02301 To all Offerors/Bidders

36C24125Q0367 06-09-2025

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 07-18-2025 13:00 EDT The Purpose of this Amendment is to provide answers to questions.

Response date remains: 07-18-2025 13:00 EDT

AS of this Amendment the issued Wage Determination is unchanged.

Wage Determination: 2015-4019 Rev. 29 12/23/2024

Jeffrey S. Fleming Contracting Officer

1. The SOW states “No confined spaces are to be included” and “above-ceiling scans only in already-exposed areas.”

Q1) May we access limited attic or ceiling-plenum areas via existing access panels, or must we exclude all above-ceiling areas entirely?

Answer: Answer: Scanning is to be performed above-ceiling when said space is accessible by access panel and/or removal and subsequent reinstallation of drop-ceiling tiles. For further information, see Solicitation Amendment 001

2. Per-Building Fee Assumptions Fee proposals must be broken out “for each individual building, in addition to an overall fee.”

Q2) Aside from square footage, are there any unique site conditions such as restricted access hours, specialized mechanical rooms) per building that could affect our unit scanning rates?

Answer: Answer: Scanning of many/most locations on campus will not require anything further than typical COR-facilitated coordination with occupants. However, buildings 1, 15, and 18 all have patient-care spaces, which will require further and more detailed coordination. While COR believes that coordination for scanning of most patient-care areas (including CLC/nursing home, etc.) is possible during normal working hours (7:00-3:30), it is likely that some off-hours work will be required to scan some patient-care areas, given the possibility of misalignment of work schedule and patient-care schedules.

3. Definition of “Off-Hours” The SOW allows “off-hours work, as needed, to facilitate scans of high-traffic areas.”

Q3) How does VA define “off-hours” (e.g., nights, weekends)?

Answer: “Off-hours” work is defined as work taking place outside of normal working hours (7:00-3:30), or on federal holidays.

4. Q4) Are there labor-rate differentials or security escort requirements during these periods?

Answer: The Service Contract rates apply, See response to question 20 regarding escort.

5. Q5) What's the preferred method or time to capture scan data with permanent residents (I.E nursing home etc).

Answer: See response to question 2.

6. Q6) Will VA provide a template or example Gantt overview, or should we propose our own format and level of detail?

Answer: Contractor is required to propose and supply a project schedule. VA will not provide templates. Additionally, VA requires a schedule to be submitted within 10 business days of NTP.

7. Q7) Our Method is Autodesk Construction Cloud (ACC). Is this acceptable?

Answer: Contractor is authorized to use whichever Project Management Software is preferred, provided that the ultimate submission requirements are met.

8. Q8) Will model substitutions be allowed for any content current not available in a BIM format?

Answer: Model substitutions will be allowed, as necessary, as long as they accurately reflect existing conditions.

9. Q9) Will there be any Technical submittals and or manuals for maintainable assets to populate the COBie Data?

Answer: Manchester VA currently has no COBie data on maintainable assets to supply to the contractor but will provide submittals/manuals as they are available.

10. Q10) Are there preferred output formats (e.g., equirectangular JPEG, Matterport), minimum resolution specifications, or hosting-platform requirements?

Answer: Output formats should be chosen and submitted such that they are easily viewable with minimal software required to be installed on the viewing machine (i.e. formats that can be emailed to, for example, the Executive Leadership Team and could be viewed, shared, and understood by them with little/no CAD experience/software).

11. Q11) Should Omniclass parameters be filled in only for maintainable assets, or for all model elements?

Answer: Omniclass parameters will be utilized for all maintainable assets.

12. 120 days from NTP includes all scanning, modeling, and final deliverables including training of staff, correct?

Answer: Correct. Though the Period of Performance (PoP) is able to be reevaluated as necessary (with discussion and concurrence from CO), VA currently expects that the project and all deliverables will be completed by the end of the PoP.

13. Are floor plans available for distribution? Understanding the sensitivity/security, it would allow for a more accurate estimation of scanning and deliverables Answer: See attached floorplans.

14. This is only an SF1449 submission, correct? Can we supply a cover letter, brief synopsis of capabilities, and any assumptions with the submission?

Answer: SF 1449 line item pricing and acknowledgement of amendments. You can provide any documentation to support your quote.

15. To assist with maintaining accuracy throughout the campus, we recommend placing temporary control markers on walls or floors, is this acceptable to the VA? Targets will be less than 6"x6" Answer: Temporary control markers are acceptable, provided they present no hazard to building occupants (e.x. secure sticker, strip of painter’s tape, etc.). Contractor will, upon completion of work, ensure that any and all damage done to facility by temporary control markers—or by any other work performed under this contract—is repaired and VA facilities are returned to their prior state.

16. Is the scan and model interior only or do we include exterior as well?

Answer: As part of deliverable 5.2.5 from SOW, VA expects a complete, facility-wide model. This includes exterior scans of each building, as well as a common reference frame that is accurately shared between interior spaces.

17. What accuracies are expected to be obtained within the LiDAR collection?

Answer: VA expects accuracies to align with VA BIM Manual and with industry-standard modelling tolerances.

18. Is there existing control through the scope areas? If not, what type of physical control markers are acceptable?

Answer: No physical control markers currently exist onsite. See response to question 15 regarding use of temporary control markers.

19. Is it a correct assumption all Revit models are to maintain spatial relationships between each other? (1 defined coordinate system for entire campus).

Answer: See response to question 16.

20. Are escorts required or will badge access be given along with NTP and any required on site trainings are completed?

Answer: Flash badges will be provided to contractors at the start of each working day and will ease necessity of VA escort. Some spaces (locked spaces, patient-care spaces, etc.) may still require escort, but COR or alt-COR will provide and/or coordinate required escorts.

21. Are there any 2D deliverables required? If so can you provide expectations for those deliverables.

Answer: No 2D deliverables are expected.

22. The BIM Manual refers to data needing to be exported in COBie format. Please provide a list of parameters or list of desireable data to be captured and inputted into the model.

Answer: Desirable COBie data includes, but is not necessarily limited to, manufacturer, model number, serial number, location information, etc.

23. Per the BIM Manual, what is the Level of Development (LOD) required for the model? See below descriptions of each Level of Development (LOD).

Answer: Contractor will meet LOD 200 requirements for model submissions.

24. The SOW states "contractor shall not include removal and replacement of ceiling tiles in fee proposal."

Amendment 2 clarifies that 90% of the square footage is above drop ceiling and states to carry 20% ceiling tile replacement.

Could you clarify if the contractor is to perform the removal and replacement of the ceiling tiles for the scanning procedure, and if so, what ICRA requirements will be required.

Answer:

Contrary to the originally-solicited SOW, the contractor will indeed be performing removal and replacement of the ceiling tiles. As long as the contractor is able to remove only one tile at a time, ICRA requirements will be almost negligible (i.e. typical housekeeping procedures will be all that is necessary, in addition to typical coordination with space occupants and patients).

25. Can you provide a breakdown of the 2x2 vs 2x4 tiles? We are assuming 90% the facility has drop ceilings and 20% of those tiles will need replacement per your instructions.

Contractor to bid assuming 20% ceiling-tile replacement (due to damage when removing/reinstalling). Facility standard ceiling tiles are:

· 2x2: Armstrong 824 Cortega FireGuard Square Lay-in with 15/16” white grid

· 2x4 Armstrong 823 Cortega FireGuard Square Lay-in with 15/16” white grid Answer:

For bidding purposes, contractor is to assume that 60% existing ceiling tiles are 2x2 and 40% existing ceiling tiles are 2x4.

26. Should we assume half of the ceiling is 2x2 and half 2x4 for pricing purposes?

See response, above.

27. PWS provides the information on the building names and number. Where can we find floor plans or as-builts or campus maps for those buildings? I would appreciate if you could point us in the right direction. We were able to access the attached pdf's but would like to confirm we have the correct information on the buildings.

See attached Space Plans.

28. Amendment 2 clarifies that 90% of the square footage is above drop ceiling and states to carry 20% ceiling tile replacement.

Could you clarify if the contractor is to perform the removal and replacement of the ceiling tiles for the scanning procedure, and if so, what ICRA requirements will be required.

Answer:

Contrary to the originally-solicited SOW, the contractor will indeed be performing removal and replacement of the ceiling tiles. As long as the contractor is able to remove only one tile at a time, ICRA requirements will be almost negligible (i.e. typical housekeeping procedures will be all that is necessary).

29. Could you please extend the period of performance of 120 from award to 180 days from award?

Answer:

COR has no objection to extending PoP from 120 to 180 calendar days.

See attached document: Manchester VAMC Space Plan 2025.

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