6058_IFB.pdf

State of California

California Department of Transportation - Division of Equipment

INVITATION FOR BID

BID DUE DATE: 02/18/2016

BID OPENING: 2:15 pm

Responses must be delivered to the Division of Equipment before 2:00 P.M. on the due date.

Supplier name and address:

Supplier email

SOLICITATION NO.

32-12-6058

REV

Date

01/18/2015

PURCHASE REQUESTED NO.

32-12-6058

__________% CASH DISCOUNT FOR

PAYMENT WITHIN __________DAYS.

SEE REQUIRED PAYMENT DATE OF THE

GENERAL PROVISIONS PARAGRAPH 30.

DELIVERY DATE:

240 DAYS ARO

ARE YOU CLAIMING PREFERENCE AS A

SMALL BUSINESS?

Yes Cert# No

IF YES, MANUFACTURER?

Yes No

ARE YOU A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% SMALL

BUSINESS SUBCONTRACTOR

PREFERENCE?

Yes No

Contact:

Phone:

Name (Print):

For further information, contact:

► Philip Dirden

Tel. (916) 227-9620 philip.dirden@dot.ca.gov

Title:

Return bid to:

DEPT. OF TRANSPORTATION

Division of Equipment Lobby / Receptionist 3400 R Street P.O. Box 160048 Sacramento, CA 95816

SECTION 14835 ET SEQ. OF THE CALIFORNIA

GOVERNMENT CODE REQUIRES THAT A 5%

PREFERENCE BE GIVEN TO BIDDERS WHO

QUALIFY AS A SMALL BUSINESS OR BIDDERS

WHO QUALIFY AS A NON-SMALL BUSINESS

CLAIMING AT LEAST 25% CALIFORNIA

CERTIFIED SMALL BUSINESS

PARTICIPATION. FOR REQUIREMENTS SEE

TITLE 2, CALIFORNIA CODE OF

REGULATIONS, SECTION 1896 ET SEQ. THE

VETERAN SERVICE AGENCIES QUALIFYING

AS A SMALL BUSINESS ARE CONTAINED IN

SECTION 999.50 ET SEQ. OF THE MILITARY

AND VETERANS CODE.

Signature:

Date:

Telephone Number:

FAX Number:

Federal Employer Identification Number

Bidder offers and agrees if this response is accepted within 45 calendar days from the date of opening to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions.

DECLARATIONS UNDER PENALTY OF PERJURY: By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed has complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 43 of the General Provisions is true and correct. (3) If a claim is made for the Small Business preference, the information set forth within is true and correct.

SCOPE

This solicitation is a One Time Acquisition conducted by the California Department of Transportation, Division of Equipment, For One (1) COMPLETE VENDOR SUPPLIED, CNG FUELED TRUCK CAB AND CHASSIS WITH A REFUSE COMPACTOR BODY

KEY ACTION DATES

Invitation For Bid (IFB) Release January 20, 2016 Last day to submit questions February 11, 2016 BEFORE 4:00 PM Invitation For Bid (IFB) Due February 18, 2016 BEFORE 2:00 PM

The Key Action Dates stated above are the important actions and dates by which the actions must be taken or completed. If the State finds it necessary to change any of these dates, it will be accomplished via an addendum to this IFB.

METHOD OF AWARD

This solicitation shall be awarded by ”All or None” basis. Cash discounts will not be considered in the evaluating quotes for award purposes (See Section 5 of the Bidders Instructions). The award will be made to the lowest responsive and responsible bidder meeting all administrative and technical requirements, terms, and conditions of this solicitation

REVISED 08/05/2014

STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION

DIVISION OF EQUIPMENT

SOLICITATION NO. REV.

CONTINUATION SHEET

Supplier Name:

RESPONSIVE BIDDER

A bid is considered responsive if it indicates compliance without material deviation from the requirements of the solicitation and the terms and conditions of the proposed contract at the time of bid opening.

RESPONSIBLE BIDDER

A bidder is responsible if they possess the experience, facilities, reputation, financial resources and are fully capable of performing the contract.

QUESTIONS REGARDING THE IFB

Bidders requiring clarification of the intent or content of this IFB or on procedural matters regarding the competitive IFB process may request clarification by submitting questions by the date(s) identified in the key action dates, to the Procurement Official identified in this IFB. If a Bidder submits a question after the scheduled date(s), the State will attempt to answer the question but does not guarantee that the answer will be prior to the bid due date.

PLEASE NOTE: Questions are to be submitted by Email to the Procurement Official at philip.dirden@dot.ca.gov Questions submitted in writing along with answers will be posted to the e-procurement system .

REQUEST TO CHANGE REQUIREMENT OF THE IFB

Bidders may request to change requirements of the IFB if the Bidder believes that one or more of the IFB requirements is onerous, unfair, or imposes unnecessary constraints on the Bidder in proposing less costly or alternate solutions. The Bidder shall submit recommended change(s) and facts substantiating the recommended change by the date(s) identified in the key action dates or two days prior to the bid due date (if no key action dates), in an email or envelope clearly marked “Request to Change Requirements of the IFB 6058” to the Procurement Official identified in this IFB.

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PARTICIPATION REQUIREMENTS

THE DEPARTMENT ELECTS TO WAIVE THE DVBE PROGRAM REQUIREMENTS IN THIS SOLICITATION, BUT OPTS

TO INCLUDE THE DVBE INCENTIVE

This solicitation does not I include a minimum DVBE participation percentage or goal.

DVBE BID INCENTIVE. A DVBE incentive will be given to bidders who provide DVBE participation. For evaluation purposed only, the State shall apply a DVBE Bid incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration, GSPN-05-105, (located elsewhere within the solicitation document) and confirmed by the State. The DVBE incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. Unless a table that replaces the one below has been expressly established elsewhere within the solicitation, the following percentage will apply for awards based on low price.

Confirmed DVBE Participation of: DVBE Incentive:

5% or Over 5%

4% to 4.99% inclusive 4%

3% to 3.99% inclusive 3%

2% to 2.99% inclusive 2%

1% to 1.99% inclusive 1%

The California DVBE Bid Incentive Instructions (09/03/09) includes information about the DVBE incentive located at:

www.documents.dgs.ca.gov/pd/poliproc/MASTER-DVBEIncentivePkg.pdf mailto:philip.dirden@dot.ca.gov http://www.documents.dgs.ca.gov/pd/poliproc/MASTER-DVBEIncentivePkg.pdf

CONTINUATION SHEET

Supplier Name:

ADDITIONAL ADMINISTRATIVE REQUIREMENTS

Bidder shall comply with all additional administrative requirements as detailed in the attached administrative procedures document.

ATTACHMENTS

The following documents are attached or referenced and are part of this solicitation:

1. IFB Pricing Sheet

2. Specification 04484-038-152

3. Administrative Procedures

4. Option page

5. Questionnaire, five (5) pages

6. Caltrans In-Shop Warranty Agreement

7. Drawings , five (5)

8. Matrix for decals

9. Bidder’s Instructions (GSPD-451) dated 11/09/2011 ** http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf

10. General Provisions (GSPD-401) dated 06/08/2010**http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

11. Bidder Declaration Form (GSPD-05-105 REV 08/09)

12. Postconsumer Content Certification Form (CIWMB 74) dated 4/2007

13. Darfur Contracting Act Certification

14. Federal Debarment Certification

15. Payee Data Record (STD. 204)

16. TACPA Preference Request (STD.830)

17. Manufacturer’s Summary (DGS/PD 525)

18. Bidder’s Summary (DGS/PD526)

** These documents are incorporated by reference and located at the link provided

PRICES:

Prices noted on the attached pricing page bid sheet(s) shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For the purposes of this bid, only bids quoted FOB Destination will be accepted.

Sales tax is not to be included on the bid or in the bid pricing. If awarded this bid, sales tax should be added at time of invoicing. The sales tax rate applied should be based on the rate of the area where the product is to be delivered, unless the deliverable is a vehicle, in which case the sales tax rate applied should be based on the rate where the vehicle will be registered with the California Dept. of Motor Vehicles (DMV).

TAXES:

Unless otherwise required by law, the State of California is exempt from Federal excise taxes. The State will only pay for any State or local sales or use taxes on the services rendered or goods supplied to the State pursuant to this contract

DELIVERY

Final delivery, inspection and acceptance shall be at the DIVISION OF EQUIPMENT, Equipment Receiving, 1920 35TH Street, Sacramento, Ca 95816. Unless specified differently in the Invitation for bid.

Note: In accordance with paragraph 15 of the General Provisions entitled “Delivery”, the contractor shall strictly adhere to the delivery terms and completion schedule as specified in this solicitation. Failure to comply with the delivery requirements, as stated, may be considered a breach of contract and subject the contractor to General Provisions 26, entitled “Rights and Remedies of the State for Default”.

http://www.documents.dgs.ca.gov/pd/modellang/GSPD451-110911.pdf http://www.documents.dgs.ca.gov/pd/modellang/GPnonIT060810.pdf

CONTINUATION SHEET

LATE DELIVERY CHARGE

This bid contains a “LATE DELIVERY CHARGE” clause.

See attached specification Administrative Requirements Page 7 Section 13

EQUIPMENT TO BE NEW

All equipment is to be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE, OR

DISCONTINUED MODELS ARE NOT ACCEPTABLE.

DESCRIPTIVE LITERATURE

Bidders are recommended to forward complete descriptive literature if available with the bid and are to note the brand name and catalog or model number on the bid. Descriptive literature shall be annotated to specify the applicable page, brand, model and item(s).

CALIFORNIA SELLER’S PERMIT

Bidders must provide their California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set forth in Sections 6487, 7101 and Sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

In order to expedite the process of verifying the validity of the permit, provide the BOE permit number in the space provided below (or attach a copy of the permit with your bid.)

For instructions on how to obtain a California Sellers Permit number or register to do business in the State of California, visit the Board of Equalization website at www.boe.ca.gov.

Retailer’s Seller’s Permit Number:

BIDDERS DECLARATION

All bidders must complete the Bidder Declaration Form GSPD-05-105 and include it with the bid response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract; this includes equipment manufacturers, equipment distributors and resellers. A subcontractor is any person, firm, corporation, or organization contracting to perform any part of the prime’s contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

If claiming the non-small business subcontractor preference, the form must list all the California small businesses with which the bidder commits to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837 (d)(4).

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

Disabled Veteran Business Enterprise Declarations (Std. 843):

Per the Military and Veterans Code Section 999.2, this form must be completed and signed by all disabled veteran owner(s) and disabled veteran manager(s) when a DVBE contractor or subcontractor will provide materials, suppliers, services or equipment. The completed form should be included with the bid response. Should the form not be included with the IFB, contact the State contracting official or obtain a copy online from the Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) website at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx.

Std. 843 form http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the requested written information as specified may be grounds for bid rejection.

http://www.boe.ca.gov/ http://www.dgs.ca.gov/pd/Programs/OSDS.aspx http://www.documents.dgs.ca.gov/pd/poliproc/STD-843FillPrintFields.pdf

CONTINUATION SHEET

NON-SMALL BUSINESS SUBCONTRACTOR PREFERENCE

A five percent (5%) bid preference is available to a non-small business claiming twenty-five percent (25%) California Certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

If claiming the non-small business subcontractor preference, the bid response must include a list of the small business(es) with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price with one of more California certified small businesses. Each listed certified small business must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4). The required list of California certified small business subcontracts must be attached to the bid response and must include the following: 1) subcontractor name, 2) address, 3) phone number, 4) a description of the work to be performed and/or products supplied, 5) and the dollar amount or percentage of the net bid price (as specified in the solicitation) per subcontractor.

Bidders claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS PREFERENCES AND CERTIFICATION

Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Small Business Nonprofit Veteran Services Agencies (SB/NVSA) prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq.

and obtaining a California certification as a small business are eligible for the five percent (5%) small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Completed certification applications and required support documents must be submitted to the Office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date and the OSDS must be able to approve the application as submitted.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

SMALL BUSINESS REGULATIONS

The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 9/09/04. The new regulations can be viewed at http://www.dgs.ca.gov/pd/Programs/OSDS.aspx. Access the regulations by clicking on the “Small Business Regulations” in the right sidebar. For those without internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940

PAYEE DATA RECORD

Bidders shall complete and sign the Payee Data Record (STD. 204) and submit with IFB submittal. An electronic version of this form can be found at: http://www.documents.dgs.ca.gov/osp/pdf/std204.pdf

POSTCONSUMER-CONTENT CERTIFICATION

State agencies are required to report purchases in many product categories. In order to comply with those requirements, bidders are required to complete and return the attached Postconsumer-Content Certification form (CIWMB 74) with their bid response.

TACPA COMPETETIVE SOLICITATION PREFERENCE PROGRAM

This solicitation contains Target Area Contract Preference Act (TACPA) preference request form (STD.830). Bidders wishing to take advantage of this preference will need to carefully review the form and requirements.

Bidders are not required to apply for this preference. Denial of TACPA preference request is not a basis for rejection of the bid.

http://www.dgs.ca.gov/pd/Programs/OSDS.aspx http://www.documents.dgs.ca.gov/osp/pdf/std204.pdf

CONTINUATION SHEET

The State as part of its evaluation process reserves the right to verify, validate, and clarify all information contained in the bid. This may include, but is not limited to, information from bidders, manufacturers, subcontractors and any other sources available at the time of bid evaluation. Bidder refusal to agree to and/or comply with these terms, or failure to provide additional supporting information at the State’s request may result in the denial of the preferences requested.

Contracts awarded with applied preference will be monitored throughout the life of the contract for compliance with statutory, regulatory, and contractual requirements. The State will take appropriate corrective action and apply sanctions as necessary to enforce preference programs.

Any questions regarding TACPA preference should be directed to the Department of General Services, Procurement

Division at (916) 375-4609.

TACPA Preference Request (STD 830): http://www.documents.dgs.ca.gov/osp/pdf/std830.pdf

Manufacturer’s Summary of Contract Activities and Labor Hours: http://www.documents.dgs.ca.gov/pd/dispute/mfgsum1001.pdf

Bidder’s Summary of Contract Activities and Labor Hours: http://www.documents.dgs.ca.gov/pd/edip/bidsum1001.pdf

FEDERAL DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

Expenditures from this contract may involve Federal funds. The Federal Department of Labor requires all State agencies which are expending Federal funds to have in the contract file a certification by the contractor that they have not been debarred nor suspended from doing business with the Federal government

DARFUR CONTRACTING ACT CERTIFICATION

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the Attachment).

A scrutinized company may still, however, submit a bid or proposal for a contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code section 10477(b). (See # 2 on the Attachment).

IRAN CONTRACTING ACT CERTIFICATION

Pursuant to the Iran Contracting Act of 2010 (Public Contract Code sections 2200 through 2208 are “the Act”), vendors are ine ligible to bid on, submit a proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or more if the vendor engages in investment activities in Iran, as defined in the Act.

Also, pursuant to the Act, financial institutions are ineligible to bid on, submit a proposal for, enter into, or renew any contract with the state for goods or services of one million dollars ($1,000,000) or more if the financial institution extends credit, as defined in the Act, to a business identified on the DGS list of ineligible vendors that will use the credit to provide goods or services in the energy sector in Iran.

Prior to submitting a bid or proposal and prior to executing any state contract or renewal for goods or services of one million dollars ($1,000,000) or more, a vendor must certify that it is not on the list of ineligible vendors prohibited from doing business with the State of California. Also financial institutions must certify that they are not extending credit to an ineligible vendor as described in the Act. This document shall be used to satisfy the Act’s certification requirements

The Act provides exceptions to the certification requirement, see PCC sections 2203(c) and (d) for additional information regarding the exceptions http://www.documents.dgs.ca.gov/osp/pdf/std830.pdf http://www.documents.dgs.ca.gov/pd/dispute/mfgsum1001.pdf http://www.documents.dgs.ca.gov/pd/edip/bidsum1001.pdf http://www.dgs.ca.gov/pd/Resources/PDLegislation.aspx http://www.documents.dgs.ca.gov/pd/poliproc/IranActCert.doc

CONTINUATION SHEET

PROHIBITION ON TAX DELINQUENTS BIDDING

Public Contract Code section 10295.4 provides that a state agency shall not enter into any contract for goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. This section applies to contracts executed on or after July 1, 2012. FTB and BOE will post and periodically update lists of the 500 largest tax delinquencies on their websites as required by law. Starting July 1, 2012, prior to executing contracts, state agencies must check the FTB and BOE lists to ensure the proposed awardee / vendor is not on either list. If the proposed awardee is on either list the bid may be considered non-responsive.

CHANGE ORDERS

Any Purchase Order resulting from this bid may be amended, modified, or terminated at any time by mutual agreement of the parties in writing. Change orders amending, modifying or terminating the Purchase Order, including any modifications of the compensation payable, may be issued only by the Department of Transportation, Division of Equipment Procurement Officer. All such change orders shall be in writing and issued only upon written concurrence of the supplier. Termination, as that term is used in this section, does not include termination for default of the supplier.

SPECIFICATION COMPLIANCE

The bidder must indicate below if the product or products offered on this bid complies in all respects with the attached specifications.

YES NO

If the bidder has indicated that the product offered does not comply in all respects with the attached specifications, he is to list below, in detail, any and all deviations.

LIST DEVIATIONS:

CONTINUATION SHEET

RESPONSE CHECKLIST

The following checklist identifies the applicable items that must be completed and returned in order to be evaluated for award:

Signed State of California – Dept. of Transportation Division of Equipment - solicitation document (with all fill-in spaces completed) Invitation For Bid Pricing Sheet Options Worksheet Questionnaire In-Shop Warranty Agreement Load chart with weight distribution Bidder Declaration Form (GSPD-05-105 REV 08/09) of two (2) pages Postconsumer Content Certification Form (CIWMB 74) of two (2) pages, dated 4/2007 Darfur Contracting Act Certification Federal Debarment Certification Payee Data Record (STD. 204)

Failure to return any of these items with your bid response may result in your bid being considered non-responsive and may be rejected.

The following items must be returned with the bid response only if your intention is to claim the applicable bidder preference. If you are not claiming the preference under this “Act”, you are not obligated to fill out or return any of the following forms:

Target Area Contract Preference Act (TACPA), request form (Std. 830).

Manufacturer’s Summary, form (DGS/PD 525) for goods only.

Bidder’s Summary, form (DGS/PD 526) for goods and services.

Note: The State makes no warranty that the checklist is a full and comprehensive listing of every requirement specified in the IFB.

Checking off the items on the checklist does not establish your firm’s intent nor does it constitute responsiveness to the requirement(s).

The checklist is only a tool to assist participating bidders in compiling their final bid response. Bidders are encouraged to carefully read the entire IFB. The need to verify all documentation and responses prior to the submission of final bids cannot be over emphasized.

CONTINUATION SHEET

BID SUBMISSION INSTRUCTIONS

This document is intended to assist bidders with standard instructions for how and where to submit a bid. The state makes no warranty that following these instructions will ensure a compliant submission. Bidders are required to carefully read the solicitation document and adhere to any other submission requirements. If there is a question regarding how to submit a bid, contact the Procurement Official listed on the first page of the solicitation document for assistance.

Bidders are required to submit response by the due date and time identified in this solicitation.

Award Note: In order to receive an award, Bidder must register their company with FI$Cal which requires all requested company information to be entered, especially the company Federal ID Number (FEIN). In case of a delay in the processing time, do not wait until the bid due date to verify company status.

BID SUBMISSION

PLEASE NOTE: BIDS SHALL BE SUBMITTED IN A SEALED PACKAGE WITH THE SOLICITATION NUMBER, INCLUDING THE

DUE DATE AND TIME, ON THE OUTSIDE OF THE PACKAGE. ONLY ONE BID RESPONSE MAY BE SUBMITTED IN EACH

ENVELOPE.

States Own Bid Form: Only bids quoted on the State's own bid form will be considered. Bids submitted referencing supplier attachments which include legal terms and conditions that conflict with the State's General Provisions shall be considered non-responsive and such bids may be rejected. Unless otherwise stated in the bid document, please DO NOT submit bids in binders or using plastic combs.

Submission Methods: Bidder may submit their bid using the following methods unless stated otherwise in the bid documents.

POSTAL MAIL: COURIER (FED EX/UPS/ETC.) OR HAND DELIVER:

Department of Transportation Department of Transportation

Lobby / Receptionist Lobby / Receptionist

Division of Equipment Division of Equipment

P.O. Box 160048 3400 R Street Sacramento, Ca 95816-0048 Sacramento, Ca 95816-0048

BID/IFB #: 6058 BID/IFB #: 6058

Due Date 02/18/2016 Due Date 02/18/2016 Time: 2:00 PM Time: 2:00 PM

FACSIMILE (FAX)

Faxed bids will be considered non-responsive and such bids will be rejected.

https://caleprocure.ca.gov/pages/index.aspx

04484-038-152T

STATE OF CALIFORNIA, DEPARTMENT OF TRANSPORTATION

ITEM NO

UNIT

CAB

TRANS

ENG

CAP

C.A.

F.A.

R.A.

04484

Unit

C

A-6

CNG320

43.0

12.0

31.0

SPECIFICATION NUMBER: 04484-038-152

SPECIFICATION FOR: A COMPLETE VENDOR SUPPLIED, CNG FUELED TRUCK

CAB AND CHASSIS WITH A REFUSE COMPACTOR BODY

PURCHASE ESTIMATE NUMBER: 32-12-6058

It is the intent of this specification to describe the minimum requirements for a compressed natural gas (CNG) engine powered, minimum 43,000 GVWR truck with a conventional cab, automatic transmission and a 16 to 17 cubic yard trash compactor body. This vehicle will be used to collect bags of trash, landscape waste, and other miscellaneous garbage from both the shoulder and median of the freeway.

The unit shall be the manufacturer's current standard production model(s) and may only be modified to meet these specifications where specifically allowed. The unit may not be modified from its original configuration to meet the basic requirements of this specification. It shall be equipped with all of the manufacturer's standard equipment and accessories which are part of the standard published literature. If optional equipment is identified on the invitation for bid it shall only be supplied and installed where identified on the Individual Line Item.

Only technical changes authorized by the Division of Equipment Specification Engineer in writing will be accepted. Technical changes made by any other Division of Equipment, Caltrans or State employees will not be accepted. Any interpretation of the technical drawings or specifications shall only be provided by the Specification Engineer in writing.

The unit shall comply with Caltrans Equipment Quality Standards for Electrical, Welding, Paint and Coatings as defined at: http://www.dot.ca.gov/hq/eqsc/qualstand.htm

NOTE: A load chart with a weight distribution on each axle with all of the specified components installed and fuel tank full shall be submitted with the vendor bid package.

http://www.dot.ca.gov/hq/eqsc http://www.dot.ca.gov/hq/eqsc

TECHNICAL SPECIFICATIONS

FOR CAB AND CHASSIS

1. CAPACITY: The manufacturer's GVWR shall not be less than 43,000 pounds.

2. WHEELBASE: The wheelbase shall be of proper length to give a usable cab-to-axle as required by the body installer and shall be approximately 108 inches but less than 125 inches. NOTE: If the CNG fuel tank housing is mounted behind the cab, the useable cab-to-axle distance shall be measured from the back of the CNG fuel tank housing to the center of the rear axle. The center line of the rear axle to the end of frame dimension shall be as needed by the body installer.

Splicing of the frame is not allowed.

3. ENGINE: The engine shall be a turbo charged, electronically controlled, compressed natural gas (CNG) fueled engine of not less than 320 gross SAE hp at the manufacturer's rated RPM, and not less than 1000 lbs.-ft. gross SAE torque at the manufacturer's rated peak torque RPM.

CALIFORNIA EMISSION CERTIFICATION: The engine shall meet all current Federal EPA emissions requirements, and be California Air Resources Board (CARB) certified to operate on-highway in the State of California at the time of manufacture. The engine shall comply with the CARB 5-minute Idle Rule.

Optional: A copy of the CARB Executive Order (E.O.) for the supplied engine shall be provided at time of inspection.

The engine shall be equipped with the following:

a. A full-flow, type oil filter.

b. Electronically controlled fuel injection system.

c. An Air Cleaner System: The system shall be of the correct capacity as recommended by the filter manufacturer to match the demand of the engine. The air cleaner connections shall be dustproof, waterproof, and either tubing or hose mounted to withstand abrasion, wear and vibration.

The top of the air cleaner assembly shall not extend above the top of the hood. The air cleaner system shall be one of the following combinations listed in order of preference:

(1) A centrifuging action pre-cleaner that removes coarse dust and moisture with a self-cleaning dust and water evacuator and two (2) dry-type replaceable paper elements consisting of an outer primary filter and an inner safety element.

(2) A centrifuging action pre-cleaner that removes coarse dust and moisture with a self-cleaning dust and water evacuator and a replaceable paper element filter.

(3) Two (2) dry-type replaceable paper elements consisting of an outer primary filter and an inner safety element.

(4) An air cleaner system (configuration) as recommended and installed by the OEM engine and/or chassis manufacturer if required to meet 2010 emissions certification.

d. An air restriction gauge shall be viewable during pre-op inspections (e.g.

may be mounted under the hood). Unit must hold and maintain the highest reading, and be resettable. Unit must be red lined as recommended by the engine manufacturer (Ref. Filter Minder Air Restriction Gauge, Model No. 3781-325 or comparable).

e. A thermostatic controlled radiator fan with an air-actuated clutch for engaging and disengaging the fan. The fan clutch shall be complete with a manual override mounted inside the cab. The switch for the fan clutch override shall be appropriately labeled.

f. An electronic hourmeter dash mounted to record engine running time.

g. Electric key shutoff.

h. Coolant temperature gauge.

i. An engine control, remote mounted, shall be supplied and installed to allow remote control of the engine for the operation of all compactor functions when required.

i. A dash mounted oil pressure gauge.

j. A warning light and audible alarm for low oil pressure.

k. The engine rpm shall be electronically regulated to meet the requirements of the hydraulic packer’s cycle times.

4. FRAME: The RBM (Resistance Bending Moment) of the frame shall not be less than 1,350,000 in.-lbs. per rail using a minimum 110,000 psi yield strength steel.

5. TRANSMISSION: The transmission shall be an Allison 3500 RDS automatic transmission if available or equivalent, having a primary shift schedule calibrated for the maximum performance from the engine. If driveline speeds do not allow the use of 6th gear it shall be electronically locked out while still providing the top speed requested in the rear axle section. An Allison 3000 RDS is an acceptable alternative or equivalent. The transmission supplied shall be the correct capacity for use with the engine supplied. The cooling system shall incorporate a water to oil heat exchanger to maintain the fluid at safe working temperatures.

Transmission controls and mounting shall be in accordance with the transmission and vehicle manufacturer’s specifications and recommendations. The shift selector indicator shall be backlighted for nighttime operation.

The transmission shall be factory-filled (or by the delivering dealer if not available from the factory) with Allison Transynd transmission fluid. The fill location(s) shall be labeled to indicate the transmission has been filled with Transynd and the recommended change interval.

The transmission as installed shall be provided with a power take-off (PTO) opening. Adequate clearance shall be provided for installation of the PTO, the PTO gear shall be installed.

6. COOLING SYSTEM: The engine shall be equipped with the most heavy-duty radiator available with the truck model supplied. The radiator shall be equipped with a deaeration system and temperature controlled fan. A gauge shall be supplied and installed in the dash to measure coolant temperature. The coolant change interval shall be a minimum of 5 years or 100,000 miles.

The radiator shall be equipped with a low coolant level warning light in case the cooling liquid becomes low (Ref. Robertshaw Model 813 NLU or comparable).

This warning light shall be mounted in the dashboard and in view of the driver. A Check Engine light is acceptable in lieu of a warning light.

All hoses used in the cooling system (including heater hoses and air compressor hoses) shall be high temperature rated, Ethylene Propylene Diene Monomer (EPDM) hoses. All hose clamps shall be specified by the hose manufacturer for EPDM use.

7. EXHAUST: The exhaust stack or stacks shall be mounted in a vertical position behind or beside the cab and shall be provided with the manufacturer’s recommended safety heat shield around the vertically exposed pipe(s) or horizontally below or between the frame rails. The muffler shall be mounted in a horizontal position below or between the frame rails. If necessary the wheelbase shall be extended to provide a usable space from the exhaust stack(s) to the centerline of the rear axle of at least 108 inches as determined by the body installer. A rain cap shall be installed on each exhaust stack if compatible with the required exhaust emission system. A curved tip exhaust is acceptable only if a rain cap is not permissible.

8. FRONT AXLE: The gross axle weight rating (GAWR) of the front axle, springs, brakes, wheels and tires shall not be less than 12,000 pounds. The bearings shall be lubricated by an oil bath, and the hubs shall have Stemco type oil seals with a transparent cap to view the oil level. The lubricant shall be the synthetic type (Ref. Emgard 50W, or equivalent), with an extended change interval. The hubs shall be labeled to indicate they have been filled with a synthetic lubricant and the recommended change interval.

9. REAR AXLE: The GAWR of the rear axle, springs (main), brakes, wheels and tires shall not be less than 21,000 pounds. The hubs shall have oil lubricated wheel bearings. The drums shall be outboard mounted.

The axle shall be single speed with a gear ratio to provide a maximum speed of 70 mph in the highest gear. NOTE: The successful bidder shall provide truck performance summaries (gradeability, startability, acceleration, etc) for different rear end gear ratios at the post award meeting.

The rear axle differential shall be filled with a synthetic type gear lubricant (Ref.

Emgard 75W-90, or equivalent), with an extended change interval. The fill location(s) shall be labeled to indicate the differentials have been filled with a synthetic lubricant and the recommended change interval.

10. PUSHER AXLE: There shall be a non-steerable pusher axle located in front of the rear axle. The pusher axle, suspension, brakes, wheels, and tires shall have a minimum GAWR of 10,000 pounds. The pusher axle shall be air lift type, with both air powered up and down capability. Controls for the pusher axle shall be located in the truck cab. Controls shall allow the operator to both apply and lift the pusher. The pusher shall automatically be lifted when the transmission is shifted in reverse. There shall be controls to adjust the air pressure to vary the load supported by the pusher axle and this control shall be located outside the truck cab and typically mounted under the cab by driver’s door. There shall be an air pressure gauge monitoring the pusher axle pressure. The gauge shall be panel mounted in the truck’s dash and shall be appropriately labeled. The bearings shall be lubricated by an oil bath, and the hubs shall have Stemco type oil seals with a transparent cap to view the oil level. The lubricant shall be the synthetic type (Ref. Emgard 50W, or equivalent), with an extended change interval. The hubs shall be labeled to indicate they have been filled with a synthetic lubricant and the recommended change interval.

11. BRAKES: Full air brakes shall be supplied with "S" cam actuation on all axles to match the axle load rating. Front disc brakes are acceptable. The brakes shall be self-adjusting such as Haldex's Self Adjusting Slack Adjustor or comparable.

The brake system shall be in compliance with Federal Motor Vehicle Safety Standards (FMVSS). The following shall be supplied and installed:

a. A minimum 12 CFM air compressor. Air for the compressor shall be filtered air taken from the air cleaner or air cleaner induction system.

b. A Bendix Model AD-IP Air Dryer or equivalent.

c. One (1) or more air accessory outlets with pressure protection valves.

Any air accessories shall be fed through a pressure protection valve.

d. A parking brake, spring activated. On tandem axles, there shall be spring chambers on both axles. All spring chambers shall be anti-compounding.

e. An air brake emergency stopping system, spring activated and in compliance with FMVSS.

f. Backing plates or dust shields, on all brakes including pusher axle.

Outboard drums shall be supplied on all axles. The backing plates or dust shields shall be correctly size for the brake drums.

g. ABS (Anti-lock Brake System). A minimum 4-channel system shall be supplied. The system shall be factory installed.

h. All front disk brakes shall be self adjusting.

12. FRONT SPRINGS: The front spring shall be leaf springs and have a rated capacity of not less than 12,000 lbs. Shock absorbers shall be supplied and installed.

13. REAR SPRINGS: The rear spring shall be leaf springs with auxiliary spring(s).

The main leaf springs shall have a rated capacity of not less than 21,000 lbs.

The auxiliary spring(s) shall have a minimum rated capacity of 2,250 pounds each. The auxiliary spring(s) may be leaf or rubber.

14. STEERING GEAR: The steering gear shall be the integral valve hydraulic power type.

15. WHEELS: A minimum of six (6) steel disc-type wheels shall be furnished excluding the pusher axle wheels. The wheels shall be drop center tubeless type designed for use with radial type tires. Two (2) non-polished aluminum disc-type wheels are acceptable for the pusher axle wheels only. All wheels supplied shall have ten (10) stud holes per wheel with a bolt circle diameter of 11.25 inches (285.75mm), and a center bore diameter of 8.66 inches (220mm). Wheel widths shall be as recommended by The Tire and Rim Association Inc. and the tire manufacturer. Wheels shall be hub piloted. All wheels shall have a minimum of two (2) hand holes; five (5) hand holes are preferred. All wheels and tires shall meet or exceed their axle loading requirements. All wheels supplied shall be of the same make and model except pusher.

Tire chain clearance shall be provided for dual tire chains with triple side chains.

Clearance shall conform to the requirements of SAE J683.

16. TIRES: A minimum of six (6) steel belted radial ply tubeless tires, duals on the rear, shall be furnished and shall be a minimum size of 11R X 22.5, load range H, with truck type highway tread, the same size, tread design, and load range. Tire capacity shall meet or exceed the capacity of the specified axle.

The pusher axle tire size shall be a R19.5 and the tire capacity shall meet or exceed the GAWR.

17. CAB: The cab shall be a conventional cab enclosed with an approved safety glass windshield, rear window, roll down side door glass, a front-tilting hood with fenders, and rubber or air suspension cab mounts.

The cab shall be fully locking with three (3) complete sets of keys per unit.

A wire mesh bug screen, constructed from corrosion resistant metal, shall be installed to protect the radiator.

The following items, supplementing those items already cataloged as standard cab equipment, shall be furnished and installed:

a. Dual visors.

b. Cab heater and windshield defroster.

c. 12 Volt DC accessory outlet.

d. Power and heated right and left outside rearview mirrors. Chrome finished mirrors and brackets are not acceptable. Factory installed (OEM) aerodynamic mirrors are also acceptable.

e. Dual windshield wipers. The wipers shall be supplied with an intermittent feature.

f. Dual windshield washers.

g. Dual arm rests (one on each door).

h. Inside arm rest for driver’s seat.

i. All necessary instruments including fuel, engine temperature, oil pressure, air pressure, speedometer, and tachometer. Warning lights shall not be substituted for readable indicating instruments. All gauges shall be mounted in the dashboard.

j. Fresh air ventilators or a combination fresh air and recirculating ventilation system.

k. Steps and grab handles to safely enter the cab from both sides.

l. Glove compartment or driver's side door pocket.

m. Dome light. Light shall be activated by opening the driver door, the passenger door, and by a switch in the cab.

n. Floor mats, headliner, and cab insulation.

o. Driver's air suspension-type seat (Ref. National 2000 Series, Bostrom Air, or comparable), with high back to support head and shoulders and lumbar support. Seat back shall be tallest available; 34 inches to 36 inches preferred. Seat cover shall be cloth, or vinyl with a cloth insert. The passenger’s seat shall have a high back to support the head and shoulders and match the driver’s seat in appearance and color. Three point type seat belts, with boot type retractors, shall be supplied and installed for the driver’s and passenger’s seat.

p. A tilting type steering wheel, telescoping if available.

q. Standard AM/FM/CD radio with Bluetooth and complete with speakers and antenna.

r. Dual air horns mounted on top of cab.

s. A factory installed air conditioner, integral with the heater, shall be furnished.

t. Power windows.

u. Halogen headlamps.

18. FUEL SYSTYEM: The fuel tank(s), plumbing, fittings, etc. shall be rated for 3,600 PSI minimum. All components shall be as recommended and approved for use in high pressure CNG fuel systems, and shall comply with all requirements of the engine manufacturer. The fuel system shall have fuel filling ports located on both sides of the vehicle. The fueling ports shall be compatible for use with 3,600 PSI and lower pressure filling stations. The system shall be equipped with a fuel filter on either the low pressure side or high pressure side of the system after or before the pressure regulator. A valve and fitting for de-fueling the tank shall be installed on the high pressure side of the regulator. There shall be a pressure gauge located near each fueling port, and a fuel capacity gauge installed in the dash.

The tanks shall have a minimum total water volume capacity of 300 gallons.

There shall be a shut-off valve at each tank for the supply lines. All fuel supply lines shall be stainless steel and rated for CNG.

The fuel system, tanks, and enclosure shall be fabricated and installed in accordance with the current NFPA 52 requirements. The fuel tanks shall be Type III or Type IV and meet the requirements of all applicable standards for compressed natural gas cylinders including but not limited to Federal Motor Vehicle Safety Standards 304 and ANSI/CSA NGV2. The fuel cylinders and enclosure shall be either installed on the frame rails directly behind the cab or on top of the packer body.

The mounted fuel tank enclosure shall not exceed the following when mounted directly behind the cab:

a. Width (excluding rear steps): 98 inches.

b. Height: 24 inches above the cab.

c. Depth: 30 inches from back of cab to rear most point of enclosure.

NOTE: A maximum of 26 inches of space shall be allotted for the fuel tanks and protective housing.

The mounted fuel cylinder enclosure shall not exceed the following when mounted on top of the packer body:

a. Width (excluding rear steps): 98 inches.

b. Overall vehicle height: 13 feet 6 inches including light bar.

All vehicle dimensions (Wheelbase, CA, CF, GVW, etc.) and component strength ratings shall be adjusted to accommodate the CNG tanks and other system components such that the vehicle performance and payload capacity are not compromised.

19. MISCELLANEOUS: The following equipment shall be furnished and installed:

a. Standard front bumper.

b. Tow hook(s) or pin(s) mounted on the front for towing the vehicle empty.

20. ELECTRICAL EQUIPMENT: Minimum electrical equipment shall comply with all Federal Motor Vehicle Safety Standards and State of California Department of Motor Vehicle regulations. The stop, tail and turn signal lamps shall be in combination, and the wires to these lamps shall be in a loom or conduit. A minimum 130-amp alternator with a matching regulator shall be furnished. The battery system shall be made up of not less than two (2) Group 31 12-volt accessible maintenance free batteries (Ref. Delco's Freedom or equivalent).

The system rating shall be not less than 1,250 CCA (cold cranking amps) at 0° F.

and a reserve capacity of not less than 320 minutes at 25 amps and 80° F.

Ratings are as established by BCI (Battery Council International) and SAE. Side terminal batteries are not acceptable.

Resettable circuit breakers shall be supplied in lieu of fuses where available.

21. PAINT: The cab, hood, and fenders shall be finish painted with lead-free Winter

White color. The finish coat shall be free from runs, drips, sags, etc., and shall be evenly applied to provide a gloss finish. The finish or top coat shall be compatible for re-coat or touch-up with lead-free DuPont Imron 5000, Winter White (#N6431HN H), polyurethane enamel; PPG Delta DUHS (#90604); or, Sherwin Williams Genesis (#G8-40687), equivalent color. Other components may be finished according to the factory standard finish.

22. LUBRICATION: Lubrication products used in each unit shall be compatible for top-off and refill with one of the following State contracted lubrication products:

a. SAE 15W-40 motor oil.

b. Dexron-III, Transynd or Mercon automatic transmission fluid.

c. Re-Refined Tractor hydraulic fluid.

d. SAE 50 motor oil.

e. SAE 85W-140 gear lube.

f. NLGI #2 multipurpose grease.

g. DOT 3 brake fluid.

h. Universal Extended Life Coolant (ELC), 50/50 pre-diluted.

NOTE: The coolant change interval shall be a minimum of 5 years or 150,000 miles. Only extended life coolant shall be used;

Standard coolant with a coolant filter is not acceptable.

Synthetic oils needed to maintain extended factory warranties will be used for top off and refill when provided.