60499802 tdp_Part1.pdf

LICN: 3439-LL-N05-0278 L1 PAGE 1

ITEM NAME: ROD, WELDING COPPER ALLOY February 23, 2026

DOCUMENT NUMBER: 6049-9802

1. SCOPE

1.1 The material covered in this contract/purchase order will be used in a crucial shipboard system. The use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself. Therefore, the material has been designated as SPECIAL EMPHASIS material (Level I, Scope of Certification, or Quality Assured) and special control procedures are invoked to ensure receipt of correct material.

2. APP DOCS

2.1 Order of Precedence - In the event of a conflict between the text of this contract/purchase order and the references and/or drawings cited herein, the text of this contract/purchase order must take precedence. Nothing in this contract/purchase order, however, must supersede applicable laws and regulations unless a specific exemption has been obtained.

2.2 Applicable Documents - The document(s) listed below form a part of this contract/purchase order including modifications or exclusions.

2.2.1 “Document References" listed below must be obtained by the Contractor. Ordering information is included as an attachment to this contract/purchase order.

2.3

DOCUMENT REFERENCES

SPEC NO. SLASH NO. PART NO. REV DATE DISTR CD AMEND CHD NTC SUPP

ANSI/NCSL Z540.3 0 0 03/26/2013 A

AWS B4.0 0 0 01/01/2016 A

ISO 9001 0 0 11/15/2008 A

ISO 9002 0 0 07/01/1994 A

ISO 10012 0 0 04/15/2003 A

ISO 17025 0 0 11/17/2017 A

MIL-DTL-23765 0 0 C 08/16/2024 A

MIL-E-23765 3 0 A 03/11/1986 A

MIL-I-45208 0 0 A 07/24/1981 A 1

MIL-STD-45662 0 0 A 08/01/1988 A

3. REQUIREMENTS

3.1 Manufacture and Design – The item furnished under this contract/purchase order must meet the requirements as specified in MIL-DTL-23765 REV C, except as amplified or modified herein. MIL-DTL- 23765 REV C dated 16 August 2024, and MIL-E-23765/3 REV A dated 11 March 1986, ordering data information is provided below:

Ordering data for MIL-DTL-23765:

(a) Electrodes and rods, welding, bare, solid and alloyed cored; MIL-DTL-23765, dated 16

August 2024.

(b) Electrodes and rods, welding, bare, solid Copper Alloy; MIL-E-23765/3, Rev A, dated 11 March

1986.

(c) Type- MIL-CuAl-A2

Form-6 Size-3/32”

LICN: 3439-LL-N05-0278 L1 PAGE 2

(d) When Qualification is required. Vendor shall be QPL qualified in accordance with 3.2.

(e) Alloy identity testing and certification of each electrode or rod after final marking is not required.

(f) When the plastic spool burn test is required and how many spools are to be tested. Not applicable.

(g) 36” Rod required.

(h) Whether containers are required to be in accordance with MIL-W-10430 or AWS A5.02/A5.02M.

Level of preservation, packaging, and packing must be Level C in accordance with MIL-W-10430.

(i) Additional container requirements. Not applicable.

(j) Additional container marking requirements. Marking requirements must be as specified elsewhere in the contract/purchase order.

(k) When first article inspection is required. Not applicable.

(l) Maximum allowable number of defects. Per sample rate requirements of section 6.9 and table VI.

(m) When a sampling plan for containers and container marking other than in accordance with MIL-W-10430 is required. Not applicable.

(n) Plastic spool burn test sampling requirements. Not applicable.

(o) When a CoC is not required. COC is required per paragraph 3.2 and 3.20 of this TDP.

(p) When a CoC indicating electrodes, rods, flux, and packaging are asbestos-free. Not required.

(q) Accepted analytical method agreed upon by the supplier and purchaser. In case of dispute, the procedure in ASTM E350 shall be the referee method.

(r) When check mechanical property tolerances are not permitted for retest as part of receipt inspection. Per Para 4.6.4.2

(s) Packaging requirements. Per paragraph 6.5, MIL-W-10430 Level C.

(t) Requirements for first article inspection reports. Not applicable.

3.2 Testing Certification - Certifications are required for the following tests on the items listed below. Additional testing (if any) per applicable specifications is still required, but certifications are only required as listed below.

Test - Quality Conformance/Compliance Inspection

- Radiographic

- Visual and Dimensional

Item - Welding Rod Performance - MIL-DTL-23765 IAW Table IV and MIL-E-23765/3 IAW Table VIII Acceptance - MIL-DTL-23765 and MIL-E-23765/3

Test - Chemical and Mechanical Properties

Testing is required as per Table VIII of MIL-E-23765/3 and Table IV of MIL-DTL- 23765.

Item - Welding Rod Performance -MIL-DTL-23765 and MIL-E-23765/3 Acceptance -MIL-E-23765/3

3.3 Welding Electrode Strip Heaters - ***Waived per Originator*** Electrical resistance rod-type or pad-type heaters (i.e. strip heaters) that are controlled automatically by thermocouples or manually by an on-off switch must be used to maintain preheat/interpass temperatures within the required range before and during welding of the usability (i.e. soundness) test plate and the mechanical property (when required) test plate. The test plate must be insulated or separated from the work bench. OXY-FUEL heating of any test plate is not permitted.

3.3.1 Holding fixture - ***Waived per Originator*** During welding, the mechanical property test plate must be held in place by a fixture built in accordance with "HOLDING FIXTURE FOR MECHANICAL PROPERTY TEST PLATES" (CSD005 in the ECDS (Electric Contractor Data Submission) system at:

https://register.nslc.navy.mil/) The strip heaters required above must be placed against the back side of the test plate, between the test plate and the base plate of the test fixture. The length and width of the test plate must be dimensioned so as to be adequately held in place by the fixture.

3.4 Certificate of Compliance - (SPECIAL EMPHASIS MATERIAL) The Contractor must prepare and submit a certificate of compliance certifying that the items/components furnished under this contract comply with the requirements of the procurement document, including any/all invoked specifications and drawings.

LICN: 3439-LL-N05-0278 L1 PAGE 3

3.5 Configuration Control - The Contractor must maintain the total equipment baseline configuration.

For items of proprietary design, Contractor drawings showing the latest assembly configuration must be provided to the Government in electronic (C4) format. Definitions are provided elsewhere in the Contract/Purchase Order.

3.5.1 Waivers/Deviations - All waivers and deviations, regardless of significance or classification require review and approval by the Contracting Officer. Waivers and Deviations must be designated as Critical, Major, or Minor. The Contractor must provide a copy of this request to the QAR. Requests must include the information listed below.

a. A complete description of the contract requirement affected and the nature of the waiver/deviation (non-conformance), including a classification of Critical, Major, or Minor.

b. Number of units (and serial/lot numbers) to be delivered in this configuration.

c. Any impacts to logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel or impacts to the operational use of the product.

d. Information about remedial action being taken to prevent reoccurrence of the non-conformance.

3.5.2 Requests for Waivers/Deviations for Puget Sound Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF) Contracts must be submitted via email to the Procurement Contracting Officer

(PCO).

3.5.3 ECPs - The Government will maintain configuration control and change authority for all modifications or changes affecting form, fit, function, or interface parameters of the Equipment and its sub-assemblies. The Contractor must submit an Engineering Change Proposal (ECP) for any Class I or II changes that impact the Equipment covered by this contract. ECPs must be prepared in Contractor format, and must include the following information:

a. The change priority, change classification (Class I or Class II), and change justification.

b. A complete description of the change to be made and the need for that change.

c. A complete listing of other Configuration Items impacted by the proposed change and a description of the impact on those CIs.

d. Proposed changes to documents controlled by the Government.

e. Proposed serial/lot number effectivities of units to be produced in, or retrofitted to, the proposed configuration.

f. Recommendations about the way a retrofit should be accomplished.

g. Impacts to any logistics support elements (such as software, manuals, spares, tools, and similar) being utilized by Government personnel in support of the product.

h. Impacts to the operational use of the product.

i. Complete estimated life-cycle cost impact of the proposed change.

j. Milestones relating to the processing and implementation of the engineering change.

3.6 Mercury Free - Mercury and mercury containing compounds must not be intentionally added or come in direct contact with hardware or supplies furnished under this contract. Mercury contamination of the material will be cause for rejection.

3.7 NAVSEA 0948-LP-045-7010 - Any applicable requirements of NAVSHIPS 4410.17, NAVSEA 0948-LP-045- 7010, or 0948-045-7010 which the contractor must meet are included in this contract/purchase order. The above documents are for Government Use Only. Further application of the above documents is prohibited.

3.7.1 Marking of material with a Material Designator per the Drawing is also prohibited, with the exception of Fasteners. Fasteners must be marked with a Material Symbol/Designator as specified elsewhere in this contract.

* QUALITY ASSURANCE REQUIREMENTS *

3.8 Quality System Requirements - The Contractor furnishing items under this contract/purchase order must provide and maintain a quality system in accordance with MIL-I-45208, ISO 17025, ISO 9001 or ISO 9002 (except as amplified or modified herein), with the calibration system requirements of MIL-STD-45662 or ISO 10012 or ANSI/NCSL Z540.3.

LICN: 3439-LL-N05-0278 L1 PAGE 4

3.8.1 The Contractor's quality system and products supplied under the system are subject to evaluation, verification inspection, and acceptance/non-acceptance by the Government to determine the system's effectiveness in meeting the quality requirements established in the Contract/Purchase Order.

3.8.2 The Contractor's quality system must be documented and must be available for review by the Contracting Officer prior to initiation of production and throughout the life of the contract.

The Prime Contractor must, upon notification, make his facilities available for audit by the Contracting Officer or his authorized representative.

3.8.3 See Contract Data Requirement List (CDRL) DI-QCIC-81110 (Quality Management Systems) - All suppliers of Level I/SUBSAFE (LI/SS) material are required to submit a copy of their current documented quality system procedures to the Procurement Contracting Officer (PCO) prior to award of any contract/purchase order. Suppliers that have a copy of their current quality system procedures on file at the Procuring Activity may request the PCO waive this requirement.

3.8.4 This contract provides for the performance of Government Quality Assurance at source. The place or places of performance may not be changed without the authorization of the Procurement Contracting Officer. Upon receipt of this order, promptly notify the Government representative who normally services your plant so that appropriate planning for Government inspection can be accomplished. If you do not have an assigned Government representative, notify the nearest Defense Contract Management Agency (DCMA) Office. In the event that a local Government representative or DCMA Office cannot be located, our purchasing agent should be notified immediately.

3.8.5 Any changes made by the Contractor to a qualified quality system will require re-submittal to the PCO and concurrence by the Government Quality Assurance Representative prior to adoption.

3.9 Contractor Inspection Requirements - The Contractor must maintain adequate records of all inspections and tests. The records must indicate the nature and number of observations made, the number and type of deficiencies found, the quantities approved and rejected and the nature of corrective action taken as appropriate. Inspection records must be traceable to the material inspected.

3.9.1 The supplier's gauges, measuring and test equipment must be made available for use by the Government when required to determine conformance with Contract requirements. When conditions warrant, the supplier's personnel must be made available for operations of such devices and for verification of their accuracy and condition.

3.9.2 All documents and reference data applicable to this contract must be available for review by the Government. Copies of documents required for Government inspection purposes must be furnished in accordance with the instructions provided by the Government.

3.10 Subcontractor Inspection Requirements - The Government has the right to inspect at source, any supplies or services that were not manufactured or performed within the contractor's facility.

Any purchasing documents to a subcontractor must cite the applicable portions of the contractually invoked quality system (e.g. calibration requirements), plus any product requirements that apply to the supplies being purchased. When the Government elects to perform source inspection at the subcontractor's facility, applicable purchase documents must be annotated with the following statement: "A Government inspection is required prior to shipment from your plant. Upon receipt of this order, promptly notify the PCO so that appropriate planning for Government inspection can be accomplished.

3.10.1 The prime contractor's program must include procedures to assess the capability of the prospective suppliers to produce the products or supply the services in accordance with the contract, prior to the issuance of any purchase document.

3.10.2 Each sub-tier supplier of material or services for items in Section 3 of this contract must be subjected to a periodic review or audit by the Prime to determine the continued capability of the supplier to control the quality of the products or services specified in the purchase order or contract.

LICN: 3439-LL-N05-0278 L1 PAGE 5

3.10.3 The prime contractor must ensure that the purchased product conforms to specified purchase requirements and this contract. The type and extent of control applied to the supplier and the purchased product must be dependent upon the effect of the purchased product on the end item represented by this contract.

3.10.4 The prime contractor must evaluate the requirements of the contract and select suppliers based on their ability to supply the product in accordance with the prime contractor's requirements and the contract. Criteria for selection and evaluation must be established. Records of this effort must be available for review by the government.

3.10.5 The prime contractor's supplier quality assurance program must provide for a review of purchase documents to assure applicable quality requirements are included or referenced in the documentation for compliance by the supplier.

3.11 Government Furnished Material and/or Equipment (GFM/GFE) - When material or equipment is furnished by the Government, the Contractor must develop documented control procedures that require at least the following:

3.11.1 Visual examination upon receipt to detect damage during transit.

3.11.2 Inspection for completeness and proper type.

3.11.3 Verification of material quality received.

3.11.4 Periodic inspection and precautions to assure adequate storage conditions and to guard against damage from handling and deterioration during storage.

3.11.5 Functional testing, either prior to or after installation, or both, as required by the Contract to determine satisfactory operation.

3.11.6 Identification and protection from improper use or disposition.

3.11.7 Reporting to the Government, any GFM or GFE property found damaged, malfunctioning, or otherwise unsuitable for use. In the event of damage or malfunction during or after installation, the supplier must determine and record probable cause and necessity for withholding the material from use.

3.11.8 For GFE material, and as required by the terms of the bailment agreement, the supplier must establish procedures for adequate storage, maintenance, and inspection of bailed Government material. Records of all inspection and maintenance performed on bailed property must be maintained.

3.11.9 Material returned to the contractor must be handled as GFM.

3.12 Traceability and Certification Requirements - To assure that correct materials are installed in Level I/SUBSAFE systems, it is imperative that traceability be maintained from the material to the material certification test report and other required Objective Quality Evidence (OQE). The material certification report must completely and accurately reflect that the material supplied meets the specified requirements. Materials requiring Traceability and Certification Data are identified within Paragraph 3, Section C of this contract/purchase order.

3.12.1 The following provides the minimum requirements for maintaining material traceability and supplements the requirements specified in DI-MISC-81020 and elsewhere in the contract/purchase order. The Contractor must develop written procedures that implement the material control requirements stated herein.

3.13 Material Traceability - The certification data report must be identified through a unique traceability number, heat-lot number, or heat-treat number, as applicable, which must also be marked on the unit containers. This traceability marking must provide direct traceability to the material's chemical composition and mechanical properties certification data. Traceability must be maintained through all process operations including any subcontracted operations, to the finished component.

LICN: 3439-LL-N05-0278 L1 PAGE 6

3.13.1 Permanent markings are not required for consumable material (weld filler material, etc.).

Traceability must be by a label attached to each unit container. The unit container identification label must include, in addition to the contract number and the National Stock Number (NSN),or Local Item Control Number (LICN), all markings required for identity and traceability. Each container in the lot must contain material from the same traceability number or heat/lot, as defined in the applicable specification. Identification marking must be the Type designation in accordance with the applicable detail specification.

3.13.2 For covered welding electrodes, the Type designation or classification number must also be applied to the electrode covering within the space 2 1/2 inches from the grip end of the electrode. The marking must consist of at least one complete type designation or two or more partial type designations that can be read or positively interpreted as the intended designation.

The two partial type designations must consist of at least the top portion and the bottom portion of the designation.

3.13.3 Individual cut length bare welding rods must be identified in accordance with the applicable commodity specification. In the absence of specific specification marking requirements, at least one legible type designation/classification number must be applied to each rod, either by stamping or by tagging (i.e. flag tagging).

3.13.4 Spool and Coil weld filler material must be identified in accordance with the applicable commodity specification.

3.14 Material Certification - In addition to the certification data requirements specified in the detailed specification invoked in this contract, the following material certification requirements apply:

3.14.1 See CDRL DI-MISC-81020 (Chemical and Mechanical) - Material Certification - In addition to the certification data requirements specified in DI-MISC-81020, the following material certification requirements apply:

3.14.1.1 Quantitative chemical and mechanical analysis of material traceable to traceability markings is required. Material certification test reports must include the class, form, condition, grade, type, finish, and/or composition, as applicable, of the material supplied.

3.14.1.2 Re-identification and re-certification of material is required when the material is subjected to a process which alters it's properties. If the starting material or raw stock is processed in a manner that will not affect its chemical composition or mechanical properties, the original certifications for the chemical composition and mechanical properties, as required by the material specification, are acceptable. Re-certification of the chemical or mechanical properties is required if a process is used during fabrication that alters the original properties of the material (e.g. alloying, heat treating, or forming). In these instances, the properties of the material must be re-determined and documented to reflect the altered condition. The altered material must be uniquely re-identified. The properties thus determined and documented, are required for final certification and must conform to the material specification or the contract/purchase order requirements. When only the mechanical properties are altered, the original certification for chemical composition must be overstamped and/or annotated with the unique traceability marking used with the altered material and at a minimum contain the information below.

TRACEABILITY MARKING ________________________________________________

(marking on finished item)

IS FABRICATED FROM RAW MATAERIAL IDENTIFIED TO

HEAT/LOT NUMBER ________________ AND HEAT TREAT NUMBER ________________________

(when applicable)

_________________________________________ DATE _____________________

(name and signature of auth. co. rep.)

LICN: 3439-LL-N05-0278 L1 PAGE 7

3.14.2 Material certification data forwarded by the manufacturer must contain a signed certification that the report results represent the actual attributes of the material furnished and indicate full compliance with all applicable specification and contract requirements.

Transcription of certification data is prohibited.

3.14.3 Statements on material certification documents must be positive and unqualified.

Disclaimers such as "to the best of our knowledge" or "we believe the information contained herein is true" are not acceptable.

3.14.4 If material is received without the required certification papers or with incorrect/missing data on the certification papers, the material will be rejected.

3.15 Material Handling - The written material control process must include the following:

3.15.1 All raw materials must have traceability markings (except as specified below).

3.15.2 Stored raw materials requiring traceability must be segregated to preclude intermingling with materials not requiring traceability.

3.15.3 When traceability markings will be removed by a manufacturing or fabrication process, the marking must be recorded prior to removal and be immediately restored upon completion of the process. If this cannot be done or is impractical, an appropriate material control procedure (such as a bag and tag, tagging, and/or tote box control) must be employed. The material control procedure must provide a method of positive control to preclude commingling of heats/lots or loss of traceability. The traceability marking must be reapplied upon completion of the final manufacturing process.

3.15.4 Purchase orders for raw material must specify that the material be traceable to material certification test reports by traceability markings on the material and identified on the test reports. The certification data requirements contained in DI-MISC-81020 must be invoked by the prime contractor on all subcontractors supplying Level I material.

3.15.5 The material control process must include requirements for the maintenance of traceability for items sent out for subcontracted operations. If such operations would remove traceability markings, purchase or work orders must specify a method and marking location for remarking. The contractor must also ensure that subcontractor production controls are adequate to preclude commingling of materials during processing.

3.16 Receiving inspection -

3.16.1 Products and services produced by sub-tier suppliers for incorporation in the contract end item must be subject to inspection or audit at the time of receipt by the prime prior to further processing within the prime contractor's plant or shipment to another location.

3.16.2 Receiving Inspection must include as a minimum -

- Verification that the traceability marking on the material agrees with that on the certification test reports.

- Verification that certification test reports are legible and complete.

- Verification that the contents of the certification test reports are in compliance with the contractually invoked specifications and requirements.

3.17 Discrepancy reporting -

3.17.1 Nonconforming products from sub-tier suppliers must be identified and processed in accordance with the prime contractor's procedures for controlling nonconforming products. The prime contractor must report the receipt of any nonconforming products to the responsible sub-tier supplier in accordance with established procedures. Nonconforming material records must be maintained and available for review by the Government.

LICN: 3439-LL-N05-0278 L1 PAGE 8

3.18 Final Inspection - The following inspections must be performed prior to Government inspection and acceptance.

3.18.1 Material Sampling - Material must be inspected for form, fit, and function. Lot acceptance must be based on zero defects and lot rejection based on one defect. The sample size must be in accordance with the sampling plan(s) in the applicable military specification or standard, federal specification or standard, or drawing to which the material was manufactured. In the absence of such sampling plans, sampling inspection must be per ANSI/ASQ-Z1.4, general inspection level II (for sample size selection code); table IIA (for sample size).

SMALL LOT SIZES - For lot sizes of fifty or less, the minimum sample size must be eight units. For lot sizes of eight or less, the sample size must be one hundred percent of the lot.

3.18.2 The Manufacturer may elect to use Statistical Process Control (SPC) to assure product quality in lieu of the above attribute sampling plan, provided that the SPC methodology/system used provides acceptable products to the Government. However, the Government/Navy Receipt Inspection Activity may perform their acceptance inspection of the material using the attribute sampling plan outlined above.

3.18.3 All data concerning material verification (chemical, mechanical or physical properties), traceability (material certifications to material marking), and nondestructive test (NDT) certifications for material must be 100% inspected. The certification test reports must also be 100% inspected for completeness and legibility.

3.18.4 All material requiring traceability must be 100% inspected for traceability marking and that the marking is legible.

3.19 See CDRL DI-MISC-82386 (Special Emphasis C of C) - The certificate of compliance must show traceability to the marking applied on each individual item, and must contain the following information:

1. Contractor's name, address, phone number and e-mail address.

2. Authorized personnel's signature including printed name and title.

3. Date.

4. The contract/purchase order number (example: SPMYM2-11-P-FA12) including the Contract Line

Item Number and Government contracting agencies name (example: DLA Maritime Puget Sound).

5. A statement certifying that all items furnished on the contract are in full compliance with all specification and contract requirements. Statements on material certification documents must be positive and unqualified. Disclaimers such as "to the best of our knowledge" or "we believe the information contained herein is true" are not acceptable.

And when applicable:

6. Heat number and lot number.

7. Lubricants, sealants, anti-seize, and/or thread locking compounds.

8. Certification that O-rings, packing, gaskets, or other elastomeric products were installed in a compressed state within an assembly or sub-assembly, prior to expiration of the shelf life.

9. When weld procedure submittal is required by the contract, a statement that the approval date of the qualification data precedes any production or repair welding performed on this Contract.

3.20 See CDRL DI-MISC-82386 (QUALITY CONFORMANCE/REQUIRED TESTS) - Certification is required for each test performed under Quality Conformance listed in the applicable paragraph of the military specification. (or Table 5 of AWS specifications). Certification shall be IAW MIL-E-23765 Figure 2, and MIL-DTL-23765 paragraph 4.4.8.

4. QA PROV

4.1 Notes to DCMA QAR and the Contractor -

4.1.1 DCMA QAR and the Contractor for proprietary designs - Departures from Contractor imposed requirements, not specifically covered by the contract, must be judged individually on the basis of the effect, if any, on contractual requirements. When there is a disagreement between the Contractor and the Government representative as to the effect on contractual requirements, the departure must be considered a nonconformance and be submitted to the PCO for disposition.

LICN: 3439-LL-N05-0278 L1 PAGE 9

4.1.2 DCMA QAR and the Contractor for proprietary designs - All records of departures from Contractor imposed requirements must be maintained and available for review at the Contractor's facility. A copy must be given to the local Government representative. A record of these departures, traceable to the applicable part number and contract number must be submitted to the PCO.

4.1.3 DCMA QAR and the Contractor for proprietary designs - For proprietary designs, the contractor's part numbers are acceptable for reference only. The delivered material must conform to all drawings, specifications, and other contractual requirements.

4.1.4 DCMA QAR - It is the responsibility of DCMA QAR to review Non-Destructive Testing (NDT) procedures.

4.1.5 DCMA QAR and the Contractor - The ECDS (Electronic Contractor Data Submission) system is available for certain data submissions and to submit questions, clarifications, and waivers on Contracts and Solicitations. ECDS can be found at:

https://register.nslc.navy

This application will require a PKI Digital Certificate prior to registration and use. Information on initiating a PKI can be found at: http://iase.disa.mil/pki/eca/index.html

5. PACKAGING

5.1 Preservation, Packaging, Packing and Marking - Preservation, Packaging, Packing and Marking must be in accordance with the Contract/Purchase Order Schedule. In addition to Contract/Purchase Order Schedule requirements, all unit, intermediate and shipping containers must be marked in accordance with MIL-STD-129. Refer to DLA Procurement Note C20 for further instructions

6. NOTES

6.1 Several definitions of terms that apply to LI/SOC items are listed below. All terms may not apply to every item.

6.1.1 The ECDS (Electronic Contractor Data Submission) system is at:

https://register.nslc.navy.mil/ This application will require advance registration using a PKI Digital Certificate. Information on initiating a PKI can be found at:

http://iase.disa.mil/pki/eca/Pages/index.aspx A Vendor User Guide is available as CSD001 in the CSD (Contract Support Document) Library within ECDS.

6.1.2 Critical Safety Item (CSI) - Any ship part, assembly, or support equipment containing a critical characteristic whose failure, malfunction, or absence of which could cause a catastrophic or critical failure resulting in loss of, or serious damage to the ship, or unacceptable risk of personal injury or loss of life.

6.1.3 Critical Process - As determined by the TWH, any process, operation or action performed on a Ship CSI that serves to establish a critical characteristic (such as welding, soldering, machining, polishing, cleaning, or assembling) or confirm that a critical characteristic is within drawing or specification compliance (such as, testing, measurement, or non-destructive evaluation).

6.1.4 First Article - Pre-production models, initial product samples, test samples produced to ensure a manufacturer's capability to meet full specification requirements.

6.1.5 First Article Test (FAT) - Contractually required testing and inspection of a supplier's preproduction, production, or "production representative" specimens to evaluate a manufacturer's ability to produce conforming product prior to the Government's commitment to receive subsequent production items. First Article Testing is product specific and does not assess manufacturing process controls nor does it assure the effectiveness of the manufacturer's quality program.

LICN: 3439-LL-N05-0278 L1 PAGE 10

6.1.6 Objective Quality Evidence (OQE) - The quantitative and qualitative data of all mechanical, chemical, and performance tests performed (as required by the applicable specification, drawing, or purchase document) to prove that the material supplied conforms to the specified requirements.

6.1.7 Surface Discontinuity - Any surface irregularity, marking, or localized change in physical character of the surface, other than dimensional, that exists infrequently at one or several places. (Examples: burrs, dents, nicks, scratches, gouges, pits, center-punches, scribes, and tool marks) Surface discontinuities less than 0.005-inch in depth are acceptable provided they do not violate any other design requirements specified in this Contract/Purchase Order.

6.1.8 Traceability Code - A code or number providing traceability to the actual chemical and mechanical properties of the specified heat, batch, or form from which the material originated.

6.1.9 Verification - An examination performed to determine compliance with a specific requirement.

6.1.10 Nonconformance - Defined as affecting or violating the following:

- The requirements of this contract/purchase order.

- Contractually invoked drawings (i.e. envelope dimensions, interface dimensions with mating parts/equipment, center of gravity, weights, piece part identification, material, etc.).

- Contractually invoked federal, military, or commercial specifications and/or standards.

- Form, fit, function, performance to contract requirements, reliability, maintainability, interchangeability, safety of personnel or equipment, or additional cost to the Government.

6.1.11 Waiver - A written authorization to accept an item, which during manufacture, or after having been submitted for Government inspection or acceptance, is found to depart from specified requirements, but nevertheless is considered suitable for use as is or after repair by an approved method.

6.1.12 Deviation - A specific written authorization (granted prior to the manufacture of an item) to depart from a particular requirement(s) of an item's current approved configuration documentation for a specific number of units or a specified period of time, and to accept an item which is found to depart from specified requirements, but nevertheless is considered suitable for use "as is" or after repair by an approved method.

6.1.13 Critical Waiver/Deviation - This waiver/deviation consists of a departure involving safety.

6.1.14 Major Waiver/Deviation - This waiver/deviation consists of a departure involving:

- Performance.

- Interchangeability, Reliability, Survivability, Maintainability, or Durability of the item or its repair parts.

- Health or Safety.

- Effective Use or Operation.

- Weight, Stability, or Structural Integrity.

- System design parameters as schematics, flows, pressures or temperatures.

- Compartment arrangements or assigned function.

6.1.15 Minor Waiver/Deviation - This waiver/deviation consists of a departure which does not involve any of the factors listed as critical or major.

6.1.16 Engineering Change (EC) - A change to the current approved configuration documentation of a configuration item at any point in the life cycle of the item.

6.1.17 Engineering Change Proposal (ECP) - A proposed Engineering Change and the documentation by which the change is described, justified, and submitted to the Government for approval or disapproval.

LICN: 3439-LL-N05-0278 L1 PAGE 11

6.2 In accordance with OPNAVINST 5510.1 all documents and drawings provided by the U.S. Navy to perspective Contractors must include a "Distribution Statement" to inform the contractor of the limits of distribution, and the safeguarding of the information contained on those documents and drawings.

6.2.1 There are 7 (seven) separate distribution statement codes used for non-classified documents and drawings. The definition for each is as follows:

A... approved for public release; distribution is unlimited.

B... distribution authorized to US Governments agencies only.

C... distribution authorized to US Government agencies and their contractors.

D... distribution authorized to DoD and DoD contractors only.

E... distribution authorized to DoD Components only.

F... further distribution only as directed by Commander, Naval Sea Systems Command, code 09T.

X... distribution is authorized to US Government agencies and private individuals or enterprises eligible to obtain export controlled technical data in accordance with

OPNAVINST 5510.161.

6.3 Ordering Information for Document References - The Department of Defense Single Stock Point (DODSSP), Website http://www.dsp.dla.mil/, provides product information for the Department Of Defense Index Of Specifications and Standards (DODISS) (i.e. Military/Federal Specifications and Standards), Data Item Descriptions (DIDs), and other DODSSP Products. Most Specifications can obtained directly from http://quicksearch.dla.mil/

A. Availability of Cancelled Documents - The DODSSP offers cancelled documents that are required by private industry in fulfillment of contractual obligations in paper format.

Documents can be requested by phoning the Subscription Services Desk.

B. Commercial Specifications, Standards, and Descriptions - These specifications, standards and descriptions are not available from Government sources. They may be obtained from the publishers of the applicable societies.

C. Ordnance Standards (OS), Weapons Specifications (WS), and NAVORD OSTD 600 Pages - These type publications may be obtained by submitting a request to:

Commander, Indian Head Division, Naval Surface Warfare Center Code 8410P, 101 Strauss Avenue Indian Head, MD 20640-5035

D. On post-award actions, requests for "Official Use Only" and "NOFORN" (Not Releasable To Foreign Nationals) documents must identify the Government Contract Number, and must be submitted via the cognizant Defense Contract Management Command (DCMC) for certification of need for the document. On pre-award actions such requests must be submitted to the PCO for certification of need for the document.

E. NOFORN Military Specifications and Standards (including Amendments, Change Notices and Supplements, but NOT interim Changes) to be ordered from:

Contracting Officer

NAVSUP-WSS

Code 87321 5450 Carlisle Pike P.O. Box 2020 Mechanicsburg, Pa. 17055-0788

F. Nuclear Reactor Publications Assigned NAVSEA Documents and Identification Numbers (i.e. NAVSEA Welding Standard, NAVSEA 250-1500-1) are to be ordered from:

Commanding Officer

NAVSUP-WSS

Code 009 5450 Carlisle Pike

LICN: 3439-LL-N05-0278 L1 PAGE 12

P.O. Box 2020 Mechanicsburg, Pa. 17055-0788

G. Technical Manuals Assigned NAVSEA Identification Numbers (i.e. NAVSEA Welding And Brazing Procedure, NAVSEA S9074-AQ-GIB-010/248) are to be ordered from:

Commanding Officer

NAVSUP-WSS

Code 1 Support Branch 700 Robbins Avenue Philadelphia, Pa. 19111-5094

H. Interim Changes and Classified Specifications must be obtained by submitting a request on DD Form 1425 to NAVSUP-WSS.

7. DD FORM 1423 COMMENTS