File Summary

This is a solicitation document for San Juan County, New Mexico, seeking renewal of Enterprise Resource Planning (ERP) software to support all county operations. The county is requesting proposals for comprehensive ERP software solutions that will integrate financial management, human resources, procurement, payroll, and other operational functions across all departments. The solicitation seeks qualified vendors capable of providing both software licensing and implementation services. A pre-proposal bidders' conference is scheduled to allow potential respondents to clarify requirements and ask questions about the scope of work. Proposals are due by the specified deadline outlined in the solicitation, with evaluation and award anticipated following a competitive selection process. The contract will include an initial term with renewal options to ensure continuity of critical operational systems across the county.

The solicitation specifies pricing terms requiring vendors to submit detailed cost proposals including software licensing fees, implementation costs, training expenses, and ongoing support and maintenance charges. San Juan County will evaluate proposals based on technical qualifications, pricing competitiveness, vendor experience with similar implementations, and ability to meet the county's operational requirements. The incumbent vendor information and current ERP system environment details are referenced to establish baseline expectations for the replacement system. Funding for this renewal will be allocated through the county's operating budget, with specific line items designated for software licensing and implementation expenses. The county seeks solutions that provide scalability, security, and integration capabilities to support current operations while accommodating future growth and changing departmental needs.