60-66500-26-EM009_66500 DOH Approved Emergency Procurement_FY26-002_Integrity_2.16.2026.pdf.PDF

2022 Emergency Form

STATE OF NEW MEXICO

EMERGENCY DETERMINATION FORM

The emergency procurement method (NMSA 1978, Section 13-1-127) may only be used when the service, construction or item of tangible personal property procured:

1. is needed immediately to:

a. control a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; or

b. plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event; and

2. cannot be acquired through normal procurement methods.

a. The agency entering into an emergency procurement should employ a competitive process to the extent practicable under circumstances.

The purchase or lease of heavy road equipment is not allowed under the emergency procurement statute.

The state purchasing agent or a central purchasing office that makes an emergency procurement shall outline its determination of the basis for the procurement and its selection of the contractor in writing and include the writing in the procurement file. (That writing can be made on this form.)

Promptly thereafter:

• the state purchasing agent shall post notice of the procurement on its website; or

• the central purchasing office shall post notice of the procurement on its website, if it maintains one, and shall transmit the notice to the state purchasing agent for posting on the state purchasing agent's website.

NOTE: the state purchasing agent or a central purchasing office that makes an emergency procurement to plan or prepare for the response to a serious threat to public health, welfare, safety or property caused by a flood, fire, epidemic, riot, act of terrorism, equipment failure or similar event shall account for the money spent in making the procurement and report on that accounting to the legislative finance committee and the department of finance and administration within sixty days after the end of the fiscal year in which the procurement was made.

I. Name of Agency: Department of Health (NMDOH)

Agency Chief Procurement Officer: Vincent Lujan

Telephone Number: 505.623.1168

II. Name of Contractor: Integrity Lock & Key, LLC.

Address of Contractor: 906 N Florida Ave.

Alamogordo, NM 88310

Docusign Envelope ID: 3753C832-199F-49E3-9C3D-C8B998A5BD86

Mark Melhoff Highlight

2022 Emergency Form

Amount of prospective contract: 162.28

Term of prospective contract: 30-Day

III. Thoroughly list the services (scope of work), construction or items of tangible personal property being procured:

Contractor shall provide entrance to the Public Health Office of Otero County’s

Pharmacy without damaging the locking mechanism. In addition to providing entrance additional keys including a master key to be created.

IV. Provide an explanation for the justification of the procurement including a description of the emergency condition(s) requiring use of emergency procurement and the practicable competition utilized in compliance with NMSA 1978, Section 13-1-127.

In accordance with NMSA 1978 13-1-127 “threat to public health and welfare” and

“disruption to government operation”. This service of unlocking and providing access to the Public Health Office Pharmacy. Pharmacy will be able to continue service to clients ensuring their pharmaceutical needs are met and no client will encounter a possible health or medical incident

V. Describe what measures are being taken to minimize the duration and effect of this particular emergency procurement (for example: is the emergency only in place until a competitive process can be completed, etc.).

This service is a one-time event and shall not exceed a 30-day period to ensure additional keys and locking mechanism operate properly.

VI. Describe what measures the Agency will take in the future to prevent/mitigate use of an emergency procurement under similar circumstances.

The Public Health Office Pharmacy now has additional keys that will be kept with staff including a master key that will be kept in building with remainder of master keys.

Certified by: Date: _______________

Agency Chief Procurement Officer

Agency Approval by: Date: _______________

Cabinet Secretary/Governmental Entity Head or Designee

Feb 10, 2026 | 2:34 PM MST

Feb 10, 2026 | 3:18 PM MST

Mark Melhoff FY26 Stamp

Highlight

ADMINISTRATIVE SERVICES DIVISION | NEW MEXICO DEPARTMENT OF HEALTH

1190 St. Francis Drive, N3500 • P.O. Box 26110 • Santa Fe, New Mexico • 87502-6110

(505) 827-2555 • FAX: (505) 827-2552 • www.nmhealth.org

MEMORANDUM

February 10, 2026

TO:

Mark Melhof, Acting State Controller/FCD Director Department of Finance & Administration

THRU: ____________________________________

Lydia Perez, Program Finance Director, DOH

Vincent Lujan, Chief Procurement Officer, DOH

FROM:

Shawnee Romo, Chief Financial Officer, DOH

SUBJECT: DECLARATION OF EMERGENCY (DOE)

Requesting Division: Public Health Division

Share Fund No. 06101

Share Department No. 2055001000

Share Project No. N/A

Share Budget Reference No. 126

Share Class No.: J0000

DOE No.: DOE2026-002_DOH

A. EMERGENCY

The Administrative Services Division (ASD) is declaring an Emergency at the Public Health Office –

Otero County at 1207 8th St., Alamogordo, New Mexico. The DOE will consist of locksmith services to unlock the Pharmacy. Public Health Division has negotiated an amount of one hundred sixty-two dollars and twenty-eight ($162.28) including NMGRT for the scope of work to mitigate the emergency.

B. JUSTIFICATION

Public Health Division contacted ASD on February 9, 2026. The Chief Procurement Officer of

Department of Health (DOH) authorized the Declaration of Emergency (DOE) on February 9, 2026. This condition is declared an emergency in accordance to NMSA 1978 13-1-127 “threat to public health and welfare” and “disruption to government operation”. This service of unlocking and providing access to the Public Health Office Pharmacy. Pharmacy will be able to continue service to clients ensuring their pharmaceutical needs are met and no client will encounter a possible health or medical incident.

C. SCOPE OF WORK

To mitigate the situation, the following work will be performed: Contractor shall provide entrance to the Public Health Office of Otero County’s Pharmacy without damaging the locking mechanism. In addition to providing entrance additional keys including a master key to be created.

D. VENDOR SELECTION

Integrity Lock & Key, LLC. was contacted on February 9, 2026 and informed of the oversight their bid one hundred sixty-two dollars and twenty-eight cents ($162.28) including NMGRT will be procured under this emergency. This vendor was given notice to proceed on February 9, 2026.

Attachments: Vendor Proposal

Emergency Determination Form

Copy: Dr. Mirand Durham, Division Director, DOH

Michelle Ortiz, PHD Contract Manager, DOH

EP Stamp

I. Name of Agency: Department of Health (NMDOH)