2026 Sole Source Form

STATE OF NEW MEXICO

SOLE SOURCE REQUEST AND DETERMINATION FORM

A sole source determination is not effective until the sole source request for determination has been posted for thirty (30) calendar days without Protest and subsequently approved in writing by the State Purchasing Agent. The foregoing requirement is regardless of whether the sole source request for determination has been signed by the Agency.

I. Name of Agency: New Mexico Spaceport Authority

Agency Chief Procurement Officer: Becky Dean

Telephone Number: 575-636-9481

Agency Contact for this request: Eric Gensheimer

Email Address eric.gensheimer@spaceportamerica.com

II. Name of prospective Contractor: Ascent Aviation Group, Inc. (World Fuel Services)

SHARE Vendor Number (must be active): 0000137108

Address of prospective Contractor: P.O. Box 749893 Las Angeles, CA 90074-9893

Contact Name, Telephone Number and Email Address: Christopher Musco (315) 236-0097 cmusco@wfscorp.com

Amount of prospective contract before tax: $28,415.00

Estimated tax amount (tax is subject to change):

III. Term of prospective contract: 12 Months

Note: Please refer to §13-1-150 for contract term limits.

If this is an amendment request to an existing contract, include current sole source posting number issued by SPD:

IV. If this is a Sole Source for new or existing IT software licensing subscription(s), Agency is required to upload the Contractor’s draft Service Level Agreement (SLA) with the Sole

Source online submission.

V. Agency is required to provide the detailed scope of work (or amendment) for this sole source. Scope of work must match the scope included in the services determination and

Horizons declination.

PROJECT BACKGROUND AND DESCRIPTION STATEMENT: The fuel farm at SpaceportAmerica, like most fuel farms, requires several forms of mandated maintenance that range from daily onsite maintenance to annual maintenance. Spaceport America has several customers who utilize our

Docusign Envelope ID: DF86B510-277B-8551-8316-D841BEF963C9 fueling services. We have technicians on site who are trained to support most aircraft operations and strive to be on the cutting edge of fueling technology. Spaceport America has staff onsite to perform fueling operations Monday through Friday, and on weekends as necessary. The fuel farm consists of a 25,000-gallon Jet-A tank, a 12,000-gallon AvGas tank, a 7,500-gallon diesel tank, and a 7,500-gallon unleaded tank. We also have an Avgas truck with a 1,000-gallon tank and a Jet-A truck with a 3,000-gallon tank. To ensure we are up to date with codes and regulations, maintenance from outside sources is required, along with proper training from licensed instructors, and all software support.

Servic e No.

Description Service

Date

Quanti ty

Line Cost Line Total

2026/2027 Annual

Maintenance on fuel farm to include meter calibration & replacement filters.

Complete farm inspections, scheduling to be initiated by NMSA to

Huels Services

On or before

November

1 $5,150.00/ per year

$5,150.00

2026/2027 Bi-Annual maintenance of fuel trucks to include oil change, product filter changes, meter calibration, brake inspection, full PM inspection, scheduling to be initiated by

NMSA to Huels Services

On or before

November

2026 &

May 2027

2 $5,200.00 $10,400.00

Training: onsite aviation fuel handling, fuel dispensing, and fuel receiving procedures performed by license instructors, scheduling to be initiated by NMSA to

Aviation Training

Academy

On or

Before

November

1 $8,200.00 two day session

$8,200.00

TCS Software

Monitoring & Support July 1, 2026 –

June 30, 1 $3,240.00 $3,240.00

QT POD Software &

Support Septembe r 1, 2026 –

1 $1,425.00 $1,425.00

October

31, 2027

Cost reflects tax exemption Total $28,415.00

VI. Provide a detailed explanation of the criteria developed and specified by the agency as necessary to perform and/or fulfill the contract and upon which the state agency reviewed available sources. (Do not use “technical jargon;” use plain English. Do not tailor the criteria simply to exclude other contractors if it is not rationally related to the purpose of the contract.)

The purpose of this purchase is to ensure that all items pertaining to the NMSA Fuel Farm are properly maintained.

World Fuel constructed the current fuel farm, had the fuel trucks built and delivered, provided proper fuel handling training, and owns the software used to keep accurate records of fuel dispended and purchased at Spaceport America.

This contract is important in keeping to the high standards required in maintaining a fuel farm and resources pertaining to it.

VII. Provide a detailed, sufficient explanation of the reasons, qualifications, proprietary rights or unique capabilities of the prospective contractor that makes their company the only source capable of providing the required professional service, general service, construction or item(s) of tangible personal property. (Please do not state the source is the “best” source or the “least costly” source. Those factors do not justify a “sole source.”)

TCS communications links. This is necessary in order to continue to use the proprietary software that integrated with our air fuel system. The fuel storage tanks, and transport tanks have proprietary monitoring probes that track fuel levels integrated into the FBO Software allowing for proper inventory management of air fuel. Additionally, the software includes point of sale and invoicing features including the ability to accept payment from the proprietary aviation cards (Avcard), a standard in the air industry for procuring fuel by customers of spaceports. World Fuel is a respected name in the fueling industry and have proven to stand behind their work when it comes to the fuel farm.

World Fuel installed the fuel farm, had fuel trucks built to proper specifications, and performed all of the maintenance on all of the fueling equipment in the past. World Fuel has the capability and resources to bundle all required maintenance, training and software needs, which helps maintain effective record keeping.

VIII. Provide a detailed, sufficient explanation of how the professional service, general service, construction or item(s) of tangible personal property is/are unique and how this uniqueness is substantially related to the intended purpose of the contract.

The software related to the fuel farm is proprietary to World Fuel, they own the rights to it. The software is used to accurately track the type and amount of fuel sold to aviation customers. The trucks were built and delivered by

World Fuel as requested by Spaceport America in the initial RFP for the “Fuel

Farm and Trucks”, and the fuel aviation training and certifications were provided by World Fuel. This training is required to ensure that any and all aviation fuel distributed on site is performed by trained and qualified technicians. World Fuel was originally chosen for all of these items through the RFP process, pre-fuel farm construction.

IX. Provide a narrative description of the agency’s due diligence in determining the basis for the procurement, including procedures used by the agency to conduct a review of available sources such as researching trade publications, industry newsletters and the internet;;

contacting similar service providers; and reviewing the State Purchasing Divisions’

Statewide Price Agreements. Include a list of businesses contacted (do not state that no other businesses were contacted), date of contact, method of contact (telephone, mail, e-mail, other), and documentation demonstrating an explanation of why those businesses could not or would not, under any circumstances, perform the contract; or an explanation of why the agency has determined that no businesses other than the prospective contractor can perform the contract.

Other professional services cannot meet the criteria due to the fact that software for the fuel farm and fuel trucks is proprietary, nor can all of the services be bundled.

Agency certifies this sole source submission complies with NMSA 1978, Sections 13-1-28 through 13-1-199, the New Mexico Administrative Code (NMAC) and Governmental Conduct

Act, NMSA 1978, Sections 10-16-1 through 10-16-18.

Certified by: Date:____________________

Agency Chief Procurement Officer

Certifying Legal Sufficiency by: Date: ____________________

Agency Legal/General Counsel

Docusign Envelope ID: DF86B510-277B-8551-8316-D841BEF963C9

6/1/2026

Agency Approval by: Date: ____________________

Cabinet Secretary/Agency or Entity Head or Designee

APPROVED: Date:____________________

State Purchasing Agent

If this sole source is being submitted by a governmental agency or governmental entity not under the authority of the State Purchasing Agent, the State Purchasing Agent’s signature is not required. The signature line may be removed from this form or marked as N/A. Hard Copy

Documentation for Courtesy Postings do not need to be submitted to SPD for approval.

I. Name of Agency: New Mexico Spaceport Authority