60-4006 Diego Garcia E1LA_vehicles.pdf

DEFENSE LOGISTICS AGENCY

DISPOSITION SERVICES

74 WASHINGTON AVENUE NORTH

BATTLE CREEK, MICHIGAN 49037-3092

INVITATION FOR BID (IFB)

SOLICITATION OF OFFERS FOR SALE OF

Scrap, Iron and steel scrap, mixed w/foreign attachments

IFB 60-4006

SEALED BID

One-Time

Diego Garcia scrap vehicles

Offer Closing: January 21, 2025, 1:00pm EST

Sales Contracting Officer: Scott Rogers

Site Point of Contact (SPOC) Prapun Jantawee, 315-630-1113, prapun.jantawee.tha@dla.mil

Alternate SPOC, Mezekiel Sims, 808-786-2074, Mezekiel.sims@dla.mil

DEFENSE LOGISTICS AGENCY (DLA) DISPOSITION SERVICES

74 Washington Ave. North

Battle Creek, Michigan 49037-3092 mailto:prapun.jantawee.tha@dla.mil mailto:Mezekiel.sims@dla.mil

A INTRODUCTION

A.1 Base Access Requirements:

A.2 Useful Websites:

A.3 Item Description:

A.4 Table 1: IFB Item Number Details:

A.5 Packing:

A.6 Removal:

A.7 Inspection:

A.8 Loading:

A.9 FAR Provision 52.204-24:

A.10 FAR Provision 52.204-25:

B SALE BY REFERENCE (SBR)

B.1 SBR Part 1:

B.2 SBR Part 2:

B.3 SBR Part 3:

B.4 SBR Part 4:

B.5 SBR Part 5:

B.6 SBR Part 6:

B.7 SBR Part 7:

B.8 SBR Part 8:

B.9 SBR Part 9:

B.10 SBR Part 10:

C BID EVALUATION AND CONTRACT AWARD

C.1 Bidding Process:

C.2 How to Bid:

C.3 Where to Submit Bid:

C.4 A Responsive Bid:

C.5 When to Send Bid:

C.6 How to Modify/Cancel Bid:

C.7 Bid Evaluation:

C.8 Ineligible Bidder:

C.9 Pre-Award Survey:

C.9.1 Alternate or Additional Destination:

C.10 Necessary Licenses, Permits and Certifications Shall be Reviewed:

C.11 Contract Award:

C.12 Post-Award Conference:

D PARTIES TO THE CONTRACT

D.1 Purchaser Information:

D.2 Contract of Sale:

D.3 Authority of Sales Contracting Officer (SCO):

D.4 Authority of Sales Point of Contact (SPOC):

E CONTRACT FINANCIAL RETENTION & INSURANCE AND BOND REQUIREMENTS

E.1 Payment:

E.2 Insurance and Bond Contract Requirements:

F CONTRACT PERFORMANCE

F.1 Performance Period:

F.2 Regulatory Compliance:

F.3 Environmental and Safety Notice:

G PAYMENTS

G.1 The Billing Cycle:

G.2 Types of Acceptable Payments:

G.3 Payment Confirmation:

G.4 Demilitarization Code Assignment:

H MATERIAL REFERRALS, TITLE TRANSFER

H.1 Classified Material:

H.2 Material Potentially Presenting an Explosive Hazard (MPPEH):

H.3 Radioactive Property:

H.4 Hazardous Property:

H.5 Other than "Demilitarization Code A” Scrap Property:

H.6 Demilitarization Code Assignment:

H.7 Foreign Attachment:

H.8 Title Transfer:

I COMPLIANCE WITH GOVERNMENT REGULATIONS

I.1 Bureau of Industry and Security (BIS):

J PURCHASER RESPONSIBILITIES

J.1 Safety Requirements:

J.2 Letter of Authorization (LOA):

J.3 Purchaser Awareness of the Agency’s Environmental Management System (EMS):

J.4 Purchaser Shall Not be allowed to Sell Material at Agency Locations:

J.5 Purchaser Use of Sub-Contractors:

K GOVERNMENT FURNISHED EQUIPMENT (GFE) & PURCHASER OWNED EQUIPMENT

K.1 Material Handling Equipment (MHE):

K.2 Requirement for Purchaser to use Purchaser owned MHE:

K.3 Government Furnished Equipment (GFE):

L GOVERNMENT FACILITIES

L.1 Compliance with Applicable Laws and Regulations:

L.2 Licenses and Permits:

M DISPUTES And Claims:

M.1 Disputes:

M.2 Alternative Dispute Resolution (ADR):

N MISCELLANEOUS PROVISIONS

N.1 Binding Effect:

N.2 Notices:

N.3 Headings:

N.4 Waiver:

N.5 Use of the Agency Name and Public Communications:

N.6 Tense and Gender:

N.7 Electronic Communication:

N.8 No Reimbursements:

N.9 Market, Resale and/or Export:

O ADDITIONAL CONTRACT ADVISEMENTS

O.1 Chemical Agent Resistant Coating (CARC) Paint:

O.2 Refrigerant:

P DEFINITIONS

A INTRODUCTION

Defense Logistics Agency (DLA) Disposition Services (hereinafter, the “Agency”) is offering a One-Time sale of scrap vehicles, E1LA. The scrap vehicles are derived from vehicles to include but not limited to trucks, SUVs, vans and passenger cars. The scrap vehicles are located at U.S. Naval Support Facility Diego Garcia, British Indian Ocean Territory.

These pictures were taking prior to preparation of the IFB and may not reflect the condition at time of removal, although no additional mutilation is anticipated. Also, the pictures do not show all the vehicles offered in the sale.

A.1 Base Access Requirements:

All locations where property is located may have strict rules that may prohibit access to some individuals. To access our facilities, an apparent high bidder or their agent shall be required to obtain base access through the host installation. The local location will be able to provide information on how to obtain base access. Purchaser is solely responsible for determining installation access requirements and complying accordingly. If necessary, the SCO can confirm that Purchaser is performing requirements under this IFB and the resulting contract.

A.2 Useful Websites:

DLA Disposition Services: https://www.dla.mil/DispositionServices.aspx DLA Auction Site: https://www.sales.dla.mil/dlab2b/init.do System for Award Management: https://sam.gov/ Bureau of Industry and Security: https://www.bis.doc.gov/ U.S. Department of the Treasury: https://home.treasury.gov/ Consolidated Screening List Search Engine: https://legacy.export.gov/csl-search

The following is for reference only and does not indicate endorsement of the information provided.

Commercial Scale Locator: https://catscale.com/cat-scale-locator/

A.3 Item Description:

This IFB relates to scrap derived from old vehicles to include but not limited to trucks, SUVs, vans and passenger cars, E1LA. Recyclable waste and discarded materials derived from items that have been rendered useless beyond repair, rehabilitation, or restoration such that the item’s original identity, utility, form, fit and function have been https://www.dla.mil/DispositionServices.aspx https://www.sales.dla.mil/dlab2b/init.do https://sam.gov/ https://www.bis.doc.gov/ https://home.treasury.gov/ https://legacy.export.gov/csl-search https://catscale.com/cat-scale-locator/ destroyed. Generally, scrap material sourced to the resulting contract(s) is considered safe to sell and has no additional restrictions by this Agency.

Scrap vehicles (15) with an estimated weight of 59,000 lbs.

DTID DTID

Description

MAKE MODEL VIN/SER NO MANU

FACT

URE

YEAR

N68539-2221-

FX67

PASSENGE

R VAN 7

PAX

N9339503

CHRYSLER PACIFICA

HYBRID

2C4RC1H72JR331305 2018

N68539-2221-

FX68

PICK UP

CREW CAB

4X2 N9486049

DODGE RAM 2500

ST

3C6TR4CT4DG53889 2013

N68539-3066-

FX77

PICK UP

TRUCK

N9486050

DODGE RAM 2500

ST

3C6TR4CT0DG539890 2013

N68539-3254-

FX82

TRUCK

PICK UP

N9487703

CHEVROLET COLORADO

-2M43

1GCGSAEA4F1158473 2015

N68539-3265-

FX83

TRUCK

CARGO

PICK UP

4X2 N9485048

CHEVROLET CC20943-

SIVA

1GC1CVCG3CF161103 2011

N68539-3304-

FX85

TRUCK

CARGO

PICK UP

4X2 N9485039

CHEVROLET COLORADO 1GCCSBF92C8134491 2011

N68539-3304-

FX86

TRUCK

CARGO

PICK UP

4X2 N9485053

CHEVEROLE

T

CC20943-

SIVA

1GC1CVCG9CF163457 2011

N68539-3304-

FX87

PICK UP

TRUCK

CREW CAB

4X2 N9486048

DODGE RAM 2500

ST

3C6TR4CT2DG539888 2013

N68539-3304-

FX88

TRUCK

CARGO

PICK UP

8500GVWR

N9486773

FORD F-150 1FTMF1CM7EKD28306 2014

N68539-3304-

FX89

TRUCK

CARGO

PICK UP

8500GVWR

N9486775

FORD F-150 1FTMF1CM0EKD28308 2014

R55457-2192-

PR47

FORD

TRUCK, F-

350, N94-

FORD F-350

TRITON V10

1FTWF33593EC58662 2003

84861

R55457-2192-

PR48

FORD

VAN, E-

350, N93- 37202

FORD E-350 1FBSS31L67DA55864 2007

R55457-2192-

PR49

FORD

TRUCK, F-

350, N94- 84862

FORD F-350 1FTSF31L315C97643 2001

N68539-4260-

FX04

PICK UP

TRUCK

CREW

SHORT

N9489021

CHEVROLET COLORADO

-2M43

1GCGSBEAXG1191808 2015

N68539-4260-

FX05

PICK UP

TRUCK

CREW CAB

4X2 N9486780

DODGE RAM 2500

ST

3C6TR4CT2EG167809 2015

All Vehicles have been drained and purged and Ozone depleting substances (ODS) or refrigerants will have been removed where applicable.

Notice: Purchasers are advised that the USG intends to sell this property as scrap however, since no mutilation or scrapping of the property may be conducted on the installation, except for the limited purposes of ensuring the scrap can fit within the conveyance, purchasers are cautioned that any country of import to which it removes the property may assign a tariff classification to this material that is different from what would be applied to scrap metal. The import states determination of how the property is to be characterized under its tariff schedule will be controlling as to how it applies its custom duties or fee structure, regardless of how the property is described in this IFB. Bidders are cautioned to coordinate with customs officials in any state to which they intend to import this material regarding how it will be assessed for customs purposes.

The scrap material issued under this contract shall be assigned a Demilitarization Code of A and will be categorized into the SCL(s) listed below. Over the duration of the performance period the Government guarantees to issue the Purchaser a minimum total weight equal to the “Minimum Guaranteed QTY (LBS.)” identified per SCL listed in Table

1. The maximum total weight the Government could issue during the base period is the “Maximum Allowed Qty (LBS.) per SCL listed in Table 1.

A.4 Table 1: IFB Item Number Details:

Table 1 provides specific information for the location, material and quantity.

Site Item Material

Total Estimated

QTY

(LBS.)

Minimum Guaranteed

QTY (LBS.)

Maximum Allowed

QTY

(LBS.)

Diego Garcia 1

SCRAP Vehicles, E1LA - derived from vehicles to include but not limited to trucks, SUVs, vans and passenger cars.

59,000

29,500

88,500

Note: The Total QTY (LBS.) column in Table 1 is provided solely for the purpose of bidding. The Government makes no guarantees regarding this quantity to be offered, the quantities offered are governed by the minimum and maximum columns in Table 1.

A.5 Packing:

Scrap vehicles are located at US NAVY SUPPORT FACILITY Diego Garcia, British Indian Ocean Territory and Naval Special Warfare Logistics Support US NAVY SUPPORT FACILITY Diego Garcia, British Indian Ocean Territory.

Purchaser will be responsible to provide ALL material handling equipment and loading of all materials, the site will not provide assistance or Material Handling Equipment.

A.6 Removal:

Monday-Friday8:30AM-3:00PM IOT, excluding US Federally and Thai National recognized Holidays.

Appointment for removal date and time is required and must be coordinated with the below POC.

Purchaser will be responsible to provide ALL material handling equipment and loading of all materials, the site will not provide assistance or Material Handling Equipment.

Purchaser is authorized to downsize material to the point the material can fit into the Purchaser’s conveyance in accordance to specifications providing by the base/installation. Purchaser is responsible for any required actions for completion of the downsizing (e.g. utilizing containment for residues from cutting/grinding) and any cleanup requirements for turning the site back over to the base/installation. This includes removal of residues or any spills that may arise from the downsizing and/or removal process. Spill kits, dry sweep/oil absorbent, containment and removal of debris and all costs associated to the cleanup are the responsibility of Purchaser.

A.7 Inspection:

Inspection by photograph only.

A.8 Loading:

Monday-Friday8:00AM-3:00PM IOT, excluding Federally and Thai National recognized Holidays.

Purchaser will be responsible to provide ALL material handling equipment and loading of all materials, the site will not provide assistance or Material Handling Equipment.

Appointment for removal date and time is required and must be coordinated with the below POC:

Site Point of Contact (SPOC) Prapun Jantawee, 315-630-1113, prapun.jantawee.tha@dla.mil

Alternate SPOC, Mezekiel Sims, 808-786-2074, Mezekiel.sims@dla.mil

Scrap vehicles are located at US NAVY SUPPORT FACILITY Diego Garcia, British Indian Ocean Territory and Naval Special Warfare Logistics Support US NAVY SUPPORT FACILITY Diego Garcia, British Indian Ocean Territory.

A.9 FAR Provision 52.204-24:

FAR Provision 52.204-24 is applicable.

PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

Full clause text included in attachment. The provision at FAR 52.204-24 requires an offeror to represent, on an Offer-by-offer basis, whether it will or will not provide any “covered telecommunications equipment or services to mailto:prapun.jantawee.tha@dla.mil mailto:Mezekiel.sims@dla.mil the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation.”

The Representation that must be signed will be sent at the same time the Statement of Intent (SOI) is sent to apparent high bidder as part of the pre-award process.

Full clause text included in attachment.

A.10 FAR Provision 52.204-25:

FAR Provision 52.204-25 is applicable.

FAR Provision 52.204-25 titled, “Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment” is incorporated by reference from the Federal Acquisition Regulation.

https://www.acquisition.gov/far/52.204-25

Full clause text included in attachment.

B SALE BY REFERENCE (SBR)

The following general information, instructions and special conditions of sales contained in Agency’s pamphlet entitled the “Sale by Reference Instructions, Terms and Conditions Applicable to Department of Defense (DoD) Personal Property Offered for Sale by DLA Disposition Services”, published July 2012, are hereby incorporated by reference and become a part of this IFB and any contract resulting from acceptance of a bid submitted pursuant to this IFB as fully as though such instructions, terms and conditions had been specifically set forth herein:

The Terms and Conditions of this IFB supersede the Sales by Reference wherever conflicted.

B.1 SBR Part 1:

General Information and Instructions: All conditions apply except:

Paragraph 4 is amended to Notice of Award.

Paragraph 5.

Paragraph 12.

B.2 SBR Part 2:

Sale of Government Property General Sale Terms and Conditions: All conditions apply except:

Paragraph 12.

Paragraph 13.

Paragraph 19.

Paragraph 28.

Paragraph 29.

Paragraph 34.

Paragraph 33. DISPUTES is changed to read “Any contract awarded as a result of this sale is subject to the Contract Disputes Act 1978 (41 U.S.C. 7101-7109)”

B.3 SBR Part 3:

Sale of Government Property Special Sealed Bid Conditions: All articles apply.

B.4 SBR Part 4:

Sale of Government Property Special Sealed Term Conditions: Does not apply.

B.5 SBR Part 5:

Additional Special Circumstance Conditions - Miscellaneous: All articles apply except:

Article A.

https://www.acquisition.gov/far/52.204-25

Article D. Paragraph D(a) is amended to: The Purchaser shall, at no expense to the Government and prior to contract performance, will confirm with the Sales Contracting Officer the following Certificates of Insurance will be effective throughout the term of the contract or any extensions thereof.

Article G.

Article L.

B.6 SBR Part 6:

Additional Special Circumstance Conditions - Demilitarization and Mutilation: Does not apply.

B.7 SBR Part 7:

Additional Special Circumstance Conditions - Hazardous and Dangerous Property: All articles apply except:

Article F.

Article G.

Article H.

Article P.

Article W.

B.8 SBR Part 8:

Additional Special Circumstance Conditions - Foreign Excess Personal Property: All Conditions Apply.

B.9 SBR Part 9:

Special Spot Bid Conditions of Sale of Government Property: Does not apply.

B.10 SBR Part 10:

Sale of Government Property Special Auction Conditions: Does not apply.

C BID EVALUATION AND CONTRACT AWARD

C.1 Bidding Process:

The Purchaser’s bid shall consist of an amount per unit of issue specified in U.S. currency. Prospective bidders should be aware of certain risk factors that could affect a bidder’s assessment of this contract and the calculations supporting the resulting bid. Under no circumstances is the Agency or the Government responsible for any assumptions, planning factors, or decisions the Purchaser made related to determining their high bid. This is a firm fixed price contract where the bid price is expressed in U.S. currency specified by the bidder, per unit of issue.

The Government expects the Purchaser to perform all the requirements under this contract at the bid price submitted by the Purchaser. At no time shall the Government pay the Purchaser to take material offered. There shall be no reimbursement to the Purchaser under this contract except for the limited circumstances related to reimbursement of actual expenses incurred for return of property directed by the Government. The Government is not responsible for any indirect, inconsequential, or completeness (through assumption of sales value, act or omission of factors) of expenses related to performance under this contract. The measure of the Government’s liability, in any case where liability of the Government to the Purchaser has been established, shall not exceed refund of such portion of the purchase price as the Government may have received.

C.2 How to Bid:

Bidders shall use the following documents provided with this IFB to submit a bid: the SF114 and SF114A. Bidder shall enter bid as a price per unit of issue not to exceed five decimal places (example 0.01000). Minimum bid is $0.01000 per unit of issue. Multiply your bid price by the quantity indicated in the “Total QTY” column advertised in Table 1 p. 9 to calculate your extended bid amount.

Purchaser will be expected to pay the Unit Bid Price upon removal based on weight.

The highest priced bid will be determined by each bidder’s total contract price identified in the “total amount” on the SF114. “Total Amount” block on the SF 114 will be equal to the total from all CLIN 1 from column “Total Price Bid” on the SF 114A.

The bidder with the highest “TOTAL AMOUNT” bid will be considered the apparent high bidder and will be vetted prior to award in accordance with provisions in Section D below. It is expected that the awarded company will remove all of the items in this IFB. The awarded company must possess all appropriate license for all items or have sub-contractors with appropriate licenses to remove all Items. Award will not be made to a bidder who demonstrates a capability to remove some, but not all, of the items listed in the IFB.

For illustrative purposes, if the item advertised for sale in the IFB is in pounds, CLIN 1- 449,000 lbs. Bidder A bids- CLIN 1 $0.010, “Total Priced Bid” on Example 1 shows Bidder A’s total bid price on CLIN 1. Example 2 shows Bidder A’s “Total Amount” equals $4,490 for the CLIN awarded. Do not email bids or call-in bids directly to the SCO.

C.3 Where to Submit Bid:

DO NOT email bids or call-in bids directly to the SCO.

Bids shall be submitted via email only to: DLADSSalesBids@dla.mil

EXAMPLE 1: SF 114A

EXAMPLE 2: SF 114

mailto:DLADSSalesBids@dla.mil

C.4 A Responsive Bid:

Complies with the terms and conditions of the sales offering and satisfies the requirements as to the method and timeliness of the submission. Only responsive bids will be considered for award. A responsive bid submission shall contain at a minimum:

• SF114 completed and signed.

• SF114A.

• The bid must remain valid 90 calendar days from the bid opening unless otherwise modified or cancelled.

C.5 When to Send Bid:

Bids must be in the possession of the Agency’s Public Sales Contracting Division by the offer closing date and time specified in this IFB. If the bid is not submitted on time, it shall be considered non-responsive. Late rules are outlined in FAR 52.212-1(f). Pay particular attention to the provisions that relate to the timing of e-mail submissions.

C.6 How to Modify/Cancel Bid:

In addition to SBR Part 3, Articles B and C, by submitting a new bid in the same manner as the previous bid.

Separately, without disclosing bid amounts, notify the SCO of the modification. To cancel a bid, submit a zero (0) bid in the same manner as the original bid. Notify the SCO of the bid cancellation (specify date, time, and method of bid submission).

C.7 Bid Evaluation:

A responsible bidder is one that has the necessary organization, experience, financial resources, accounting process, operational controls, technical equipment and facilities, or the ability to obtain them, to perform the requirements of the sales contract, has no disqualifying factors (i.e., is not suspended, debarred or an ineligible transferee) and able to pass the Agency’s vetting process. A responsive bidder is one that has complied with all instructions for properly submitting a bid. Submitting the highest bid price does not convey any special right nor does it imply that the Purchaser shall be the primary removal company or exclusively allowed to remove throughout the term of this contract. The Government reserves the right to reject any bids that are not in the best interest of the Government. The general standards in FAR Part 9 on contractor responsibility determinations that are applicable to procurement contracts are not directly applicable to sales contracts awarded under 40 U.S. Code § 545 but may be considered by the Sales Contracting Officer in evaluating bidder responsibility.

The Government intends that a single award will be made to a responsible bidder with the highest priced responsive bid inclusive of all lines unless a determination is made to reject the bid under SBR Part 2, paragraph 3.

C.8 Ineligible Bidder:

Bidder will not be eligible for award if they are:

• Officially indebted to the Government.

• Excluded from Federal programs by the General Services Administration as identified in the System for

Award Management at https://sam.gov/.

• Subject to denial, suspension, debarment, or other sanctions pursuant to export control and related laws, regulations, or orders administered by the DOS, DOC, DHS, or USTD. The DOS, DOC, DHS, and USTD name these entities, individuals, and countries in the Federal Register and at the following website:

Consolidated Screening List Search Engine (https://legacy.export.gov/csl-search).

C.9 Pre-Award Survey:

The Agency will conduct a Pre-Award survey of only the Apparent High Bidder. The SCO will provide notification that you are the Apparent High Bidder (AHB), and Statement of Intent (SOI) DLA Form 2536 will be included in https://sam.gov/ the notification. The SOI must have parts 1-6 completed and signed. The Pre-Award survey may be conducted at the AHB’s facility. The Pre-Award survey may include but is not limited to a review of facilities, equipment, financial capability, quality assurance, safety, environmental responsibility and transportation capabilities.

The Apparent High Bidder shall cooperate in the Pre-Award process by assisting in arrangements and/or by providing requested information in a timely manner. Be advised that the Pre-Award survey and providing documents to the Government is part of the evaluation to determine responsibility and is not a guarantee of contract award.

To facilitate the Pre-Award Survey, you have ten business days to:

• Complete and return SOI to the SCO.

• Complete and return FAR Provision 52.204-24.

C.9.1 Alternate or Additional Destination:

Should Purchaser desire to use an alternate or additional destination at any time during the performance period, Purchaser will provide an updated SOI. Purchaser is not authorized to use a facility that has not been through the ERD process.

C.10 Necessary Licenses, Permits and Certifications Shall be Reviewed:

Prior to the award of a contract, the SCO or his authorized representative shall determine whether the potential Purchaser has the necessary permits/licenses, experience, organization, and technical qualifications (either through its own facilities or facilities of a sub-contractor) to perform the work specified in this contract and is capable of complying with the applicable Host Nation, state and local laws, ordinances, and regulations.

If at any point the SCO determines the bidder that submitted the apparent high, responsive bid cannot be found responsible, the next highest bidder will be assessed in the same pre-award survey process. This same process of vetting the next highest responsive bidder may continue, at the sole discretion of the Sales Contracting Officer, until a responsive bidder is identified and is determined to be responsible.

C.11 Contract Award:

The SCO shall determine if each bid is responsive and responsible prior to award of the contract. The contract shall be awarded to the highest responsive, responsible bid. In the event of termination of the original Purchaser, the SCO may award the contract to the next highest responsive, responsible bidder if bids have not expired, and such award is otherwise determined to be in the Government's best interest.

The Government intends that a single award will be made to a responsible bidder with the highest priced responsive bid per contract line item unless a determination is made to reject the bid under provision in Title 40, U.S.C., Chapter 7.

Under Title 40, U.S.C., Chapter 7, the Agency reserves the right to accept or reject any or all bids. The Agency may reject any or all bids when such action is advantageous to the Government, or when it is in the public interest to do so.

When you have successfully completed the pre-award assessment as the apparent high bidder, you will receive a Statement indicating the amount of payment due. Submit payment within ten business days of the Statement.

When payment is posted and confirmed by the SCO; and all other vetting has been completed, the Post-Award Conference for the Start of Work meeting will be scheduled.

C.12 Post-Award Conference:

The Government shall conduct a post-award conference within 10 calendar days after award. The purpose of the conference is to ensure the Purchaser fully understands the terms and conditions of this contract. The Agency shall determine the method, date, time, and location of the post award conference. The Purchaser is responsible for any cost incurred by their organization and staff. The Government shall not provide any compensation for costs incurred to attend meetings.

D PARTIES TO THE CONTRACT

D.1 Purchaser Information:

Within 10 calendar days of the date of contract award, the Purchaser shall provide the Agency the following information: Designation of key persons, to include their full name, title, telephone number, email address and a synopsis of their duties under the contract. Purchaser shall provide the SCO notification of any changes to the above within 10 calendar days of the change.

D.2 Contract of Sale:

Relationship of Parties - This contract is an agreement for the sale of the material by the Agency as seller to the Purchaser. Purchaser and the Agency expressly disavow the creation of any other relationship, including without limitation principal-agent, master-servant, employer-employee, general or limited partnership, or joint venture, between the Agency and the Purchaser.

Parties to the Contract: The parties to this contract are the Agency and the Purchaser.

D.3 Authority of Sales Contracting Officer (SCO):

On behalf of the Agency, the SCO has the authority to represent the Agency and to commit the Agency to take such actions as permitted or required and to extend or waive timing requirements or deadlines as may reasonably be required under the performance of this contract. The exclusive representative of the Agency for all purposes under this contract is the SCO, and all notices, demands, requests, consents, approvals, declarations, reports, and other communications to the Agency from the Purchaser shall be deemed invalid unless addressed to the SCO.

Communications from the Purchaser to anyone other than an SCO shall not be deemed received by the Agency.

D.4 Authority of Sales Point of Contact (SPOC):

The SCO designates the SPOC to provide direct oversight of the Purchaser and/or their agents to ensure they meet the terms and conditions of the contract. The SPOC does not have the authority to make binding contractual obligations, such as adding, deleting, or modifying terms and provisions in this IFB. All changes or modifications to contractual provisions in this IFB must be approved in advance by the SCO.

E CONTRACT FINANCIAL RETENTION & INSURANCE AND BOND

REQUIREMENTS

E.1 Payment:

Purchaser shall provide the Agency a payment in the amount specified on the Notice of Award. The payment shall be in the form of a guaranteed instrument (cashier’s or certified check), Electronic Funds Transfer (EFT), or via wire payment. Payment options and instructions will be provided to the apparent high Bidder with the Notice of Award.

This is a one-time sale full payment must be received before the removal of any property.

E.2 Insurance and Bond Contract Requirements:

Purchaser shall obtain the minimum coverage specified unless the Agency approves a variance from such minimum coverage. Purchaser shall obtain and maintain the insurance and bond requirements throughout the performance period.

F CONTRACT PERFORMANCE

F.1 Performance Period:

The Purchaser shall have 90 calendar days from the date of award/signing of the 1427 to remove the material specified in this IFB. There are no extension options available. The SCO may extend the removal period for extenuating circumstances. Prior to the end of the removal period, a written request for extension must be received from the Purchaser detailing the circumstances that delayed removal.

F.2 Regulatory Compliance:

The Purchaser shall assume full responsibility and liability for compliance with all applicable Host Nation, state, local codes, DoD regulations, and the Environmental Final Governing Standards for Deigo Garcia (as amended) pertaining to the health and safety of personnel and environmental management during the execution and loading operations. All work shall be completed and performed IAW the best practices of the trade and in compliance with all applicable Host Nation, state, local codes and IAW regulations.

F.3 Environmental and Safety Notice:

It is the responsibility of the Purchaser to ensure that the ultimate end use of the property is performed in an environmentally compliant manner. As such, prior to the award of any hazardous item, each high bidder’s premises and/or the intended disposal facility may be subject to an on-site inspection by a Government representative. All Bidders/Purchasers are advised that they must comply with all applicable Host Nation, state and local laws, ordinances, regulations, and the Environmental Final Governing Standards for Diego Garcia (as amended) with respect to human safety and the environment during the processing, use, or disposal of material purchased from the DoD.

G PAYMENTS

G.1 The Billing Cycle:

This is a one-time sale; full payment must be received prior to the removal of any property. The Notice of Award is the only invoice or billing document.

G.2 Types of Acceptable Payments:

All payments, including those for storage charges, liquidated damages and interest shall be in U.S. currency.

Acceptable forms of payment include Electronic Fund Transfer (EFT), Bank Account (ACH), cashier’s check, certified check, travelers check, bank draft, money order or credit card (Master Card, Visa, Discover Card, and/or American Express).

Make checks payable to the U.S. Treasury are acceptable. When using a credit card method of payment, the credit card number, credit card security code (3-or 4-digit code on the back of the card), name as printed on the credit card, and the expiration date shall be provided. The U.S. Treasury limits all credit card transaction to $24,999.99.

Transactions greater than $24,999.99 cannot be split into two or more credit card transactions. Bidders whose payment is accompanied by a letter of credit or who have on file an approved bid bond (SF 24 or SF 34) may make their payments by uncertified personal or company checks, but only up to an amount equal to the penal sum of their bond or the amount of their letter of credit.

Address all hand-carried or delivered payments to the following:

DLA FINANCE, J8B

ATTN: CASHIERS OFFICE

74 WASHINGTON AVENUE, N

BATTLE CREEK, MI 49037-3092

Credit Card payments within the United States can be made using the website at:

https://www.pay.gov/paygov/forms/formInstance.html?agencyFormId=25176217 Should Purchaser need to make a payment for less than $1.00, the website credit card payment method cannot be used.

Instead, Purchaser will be required to complete the manual credit card form and fax it to (269) 961-7230.

G.3 Payment Confirmation:

The Government does not provide payment confirmation. Purchaser shall submit proof of payment to the SCO, showing type of payment, amount, and date submitted. The SCO will ensure payment is applied to the Purchaser’s account.

G.4 Demilitarization Code Assignment:

Other DoD agencies have the responsibility to identify property that requires Demilitarization/Mutilation by assigning the applicable Demilitarization Code. Due to changes in requirements, these codes are subject to change without notice. The Agency has no control over the Demilitarization coding of individual items or commodity streams. The Agency ‘s customers determine material for turn-in. The Agency cannot forecast future commodity streams or quantities. Historical quantities are provided for planning purposes only and are not indicative, warranted, or guaranteed in any form that may indicate future commodity streams or quantities delivered under this contract.

H MATERIAL REFERRALS, TITLE TRANSFER

H.1 Classified Material:

Performance of this contract neither requires nor authorizes the Purchaser to handle classified property or documents. Should Purchaser’s employees handle actual or suspected classified property or documents, the Purchaser shall immediately secure the documents or property from both physical loss and compromise and immediately notify the Agency’s Site Lead and the SCO of the discovery. The Purchaser shall submit a SF364 ROD as outlined below. The Agency will arrange for pick up and removal of such material. Under no circumstances shall the Purchaser release the property or documents to anyone other than designated personnel. If the contents of said documents or property are at a level that requires debriefing, the Purchaser’s personnel shall be made available to the proper Government authorities for this action.

H.2 Material Potentially Presenting an Explosive Hazard (MPPEH):

Performance of this contract does not require nor authorize the Purchaser to handle MPPEH. Despite all best efforts by the Government, MPPEH may be discovered; the Purchaser shall immediately take the necessary action for protection of personnel and property. This shall include the evacuation and security of the immediate area. The Purchaser shall not attempt to handle or move the suspected property until a technically qualified trained Government representative investigates the incident. The Purchaser shall notify the Agency’s Site Lead and the SCO of the discovery immediately and submit a SF364 ROD. The Agency will arrange for pick up and removal of such material.

H.3 Radioactive Property:

Performance of this contract does not require nor authorize the Purchaser to handle radioactive property. Despite all best efforts by the Government should property activate a radiation detector alarm; the Purchaser shall immediately take the necessary action for protection of personnel and property. This shall include the evacuation and security of the immediate area. The Purchaser shall not attempt to handle or move the suspected property until a technically https://www.pay.gov/paygov/forms/formInstance.html?agencyFormId=25176217 qualified trained Government representative investigates the incident. The Purchaser shall notify the Agency’s Site Lead and the SCO of the discovery immediately and submit a SF364 ROD. The Government will arrange for pick up and removal of such material.

H.4 Hazardous Property:

Performance of this contract does not require nor authorize the Purchaser to handle Hazardous Property. Despite all best efforts by the Government, should Hazardous Property be discovered, the Purchaser shall immediately take the necessary action for protection of personnel and property. This shall include the evacuation and security of the immediate area. The Purchaser shall not attempt to handle or move the suspected property until a technically qualified trained Government representative investigates the incident. The Purchaser shall notify the Agency’s Site Lead and the SCO of the discovery immediately and submit a SF364 ROD outlined below. The Government will arrange for pick up and removal of such material.

H.5 Other than "Demilitarization Code A” Scrap Property:

Performance of this contract DOES NOT require the Purchaser to receive nor process other than “Demilitarization Code A” scrap property. Should Purchaser employees suspect other than “Demilitarization Code A” scrap property, the Purchaser shall immediately secure the property and notify the Agency’s Site Lead and the SCO of the discovery immediately. The Purchaser shall notify the Agency’s Site Lead and the SCO of the discovery immediately and submit a SF364 ROD. The Government will arrange for pick up and removal of such material.

H.6 Demilitarization Code Assignment:

Other DoD agencies have the responsibility to identify property that requires Demilitarization/Mutilation by assigning the applicable Demilitarization Code. Due to changes in requirements, these codes are subject to change without notice. The Agency has no control over the Demilitarization coding of individual items or commodity streams. The Agency ‘s customers determine material for turn-in. The Agency cannot forecast future commodity streams or quantities. Historical quantities are provided for planning purposes only and are not indicative, warranted, or guaranteed in any form that may indicate future commodity streams or quantities delivered under this contract.

H.7 Foreign Attachment:

Most SCLs include foreign attachments as part of the total weight. The weight of foreign attachments is an important factor in determining bid amounts. Foreign attachments are not dunnage or miscellaneous debris.

H.8 Title Transfer:

Title shall transfer when, the DLA Form 1367 is released by the Government and accepted by the Purchaser or their agent as indicated by their respective signatures, on the 1367, when removed from Government premises. A Certificate of Release, SF 97, is not provided for any item released under the terms and conditions of this contract.

I COMPLIANCE WITH GOVERNMENT REGULATIONS

I.1 Bureau of Industry and Security (BIS):

The BIS advances U.S. national security, foreign policy and economic objectives by ensuring an effective export control and treaty compliance system, and by promoting continued U.S. leadership in strategic technologies. BIS accomplishes its mission by maintaining and strengthening adaptable, efficient, effective export controls and treaty compliance systems, along with active leadership and involvement in international export control regimes. If required, on Destination Control Statement BIS form 711 (All exports of CCL not designated as EAR99, unless export is made under License Exception BAG or GFT. the minimum BIS statement is as follows: “These items are controlled by the U.S. Government and authorized for export only to the country of ultimate destination for use by the ultimate consignee or end- user(s) herein identified. They may not be resold, transferred, or otherwise disposed of, to any other country or to any person other than the authorized ultimate consignee or end-user(s), either in their original form or after being incorporated into other items, without first obtaining approval from U.S. Government or as otherwise authorized by U.S. law and regulations.” https://www.commerce.gov/bureaus-and-offices/bis

U.S. Export Administration Regulations (EAR) - Links to important EAR information for exporters.

https://www.state.gov/strategictrade/resources/c43182.htm. U.S. Department of Commerce, Bureau of Industry and Security https://www.commerce.gov/ Bureau of Industry and Security Mission: Advance U.S. national security, foreign policy, and economic objectives by ensuring an effective export control and treaty compliance system and promoting continued U.S. strategic technology leadership. https://www.bis.doc.gov/

The Purchaser warrants and covenants that none of the items identified in the Public Sales offering and listed on its Public Sales contract shall be directly or indirectly used or disposed of for military use or exported unless a full disclosure of the origin of the property is made by the Purchaser.

Items in the product pool, which is only DEMIL A, may be subject to export control restrictions.

Once title transfers, the Purchaser shall consult with Department of State and Department of Commerce export control regulators if there are doubts about the type of export controls that apply to any item, regardless of DEMIL code. The Purchaser may request a formal Commodity Classification from the Department of Commerce, Bureau of Industry and Security, or submit a General Correspondence request to the Department of State, Directorate of Defense Trade Controls. Information on managing exports of CCL items can be found at the Bureau if Industry and Security website at https://legacy.export.gov/csl-search.

The Purchaser shall comply with U.S. export control laws and regulations. The Purchaser is referred to the EAR including parts 732, 736 and 746. The Purchaser is advised that USML and CCL items may not be sold in foreign countries or to foreign persons unless there is compliance with Department of State/Commerce licensing requirements, or a proper determination is made that no license is required.

The Purchaser shall notify all subsequent Purchasers, in writing, of their responsibility to comply with U.S. export control laws and regulations. The Purchaser shall refer buyers in writing to the EAR, and provide them guidance and information in subchapter C, parts 732, 746, and 736. Specifically, the Purchaser shall advise buyers that exports of these items may require licenses when destined to certain prohibited entities or destinations and this property may not be re-exported or transferred in contravention of the General Prohibitions specified at 15 CFR Part 736.

The Purchaser is cautioned that prior to resale of the property acquired under this contract, they should become familiar with their customer and the purposes for which it is acquiring the property. The US export control regulations specified above, may apply to subsequent transactions of the property. The Purchaser shall obtain a statement from the buyer, containing information similar to that contained in the Government’s EUC, and must check any prospective buyer to ensure the buyer is not on the Department of Commerce proscribed party list (entity and person), and prohibited country list; that the transfer shall not violate 15 CFR Part 736 and issue a destination control statement in accordance with the EAR. Additional Information on managing exports of CCL items can be found at the Bureau if Industry and Security (BIS) website at https://legacy.export.gov/csl-search.

The Purchaser shall retain all relevant export control information on file for all prospective resale buyers and transactions. The Agency or any other U.S. Government entity including investigative and enforcement agencies must make this information available for review. Failure to obtain and maintain such data may result in a negative determination of responsibility and prevent participation on future Public Sales contracts with the Government.

Purchaser shall refer to the BIS website provided above, for information on compliant export management policies.

J PURCHASER RESPONSIBILITIES

J.1 Safety Requirements:

Purchaser shall comply with all applicable Host Nation Facility Safety, Environmental and Security requirements;

Host Nation, state, local laws, ordinances, regulations, and the Environmental Final Governing Standards for Diego Garcia (as amended) in connection with performance of the requirements under this contract, and especially with all environmental laws designed to protect human health and the environment during the processing, use, or disposal of https://www.commerce.gov/bureaus-and-offices/bis https://www.state.gov/strategictrade/resources/c43182.htm material purchased from the Agency. All work shall be completed and performed IAW the best practices of the trade.

J.2 Letter of Authorization (LOA):

Purchaser will provide DLA Form 2538 Sales Contract Letter of Authorization (LOA) to the SCO and the location’s Sales POC, for any contracted transportation picking up property on the Purchaser’s behalf.

J.3 Purchaser Awareness of the Agency’s Environmental Management System (EMS):

The Agency implemented Environmental Management System (EMS) in accordance with ISO 14001:2004(E). An EMS is an overall management system that includes organizational structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing and maintaining the environmental policy of an organization. The Agency’s EMS is designed to ensure all personnel, including Purchasers whose work activities are being conducted on Government premises and could cause real or potential environmental impacts, are aware of how their work supports the EMS.

J.4 Purchaser Shall Not be allowed to Sell Material at Agency Locations:

All sales of material must occur after removal from the Agency’s location or RIP location. For property removed from Agency locations or RIP locations the Purchaser is not limited on the number of processing facilities. All processing facilities will be identified on the DLA Form 2536 (SOI).

J.5 Purchaser Use of Sub-Contractors:

Purchaser may sub-contract with other entities to perform the special terms and conditions required for removal of scrap at Agency locations. All sub-contractors shall be approved by the government and shall comply with all terms and conditions of this IFB. Sub-contractors shall be vetted through the same process as the Purchaser as described throughout this IFB. Material may also be processed at sub-contractor facilities approved under the terms of this IFB.

Failure of sub-contractors to perform the special terms and conditions required under this sale are grounds for default and shall result in termination if not cured. The Purchaser’s contract with the sub-contractor must include Sales by Reference, Part 5, Article C, subparagraphs a through c.

K GOVERNMENT FURNISHED EQUIPMENT (GFE) & PURCHASER OWNED

EQUIPMENT

K.1 Material Handling Equipment (MHE):

When MHE is required, the use of MHE at each Agency location shall comply with all Federal, state, local and DoD requirements. Purchasers shall be required to use their own personnel to operate the MHE. Purchaser is required to provide documentation to the SPOC that personnel are trained in accordance with 29 CFR 1910.178 to operate the MHE and shall ensure that all personnel possess the required licenses to operate the MHE. The Purchaser shall ensure that all work is performed in full compliance with all Federal, state, local and DoD occupational safety and health regulations. All incidents, including near miss incidents, involving operation of MHE shall be reported in accordance with Agency and location regulations. Agency staff will provide awareness training for specific, known hazards in and around the worksite areas of operations.

K.2 Requirement for Purchaser to use Purchaser owned MHE:

The Purchaser must provide MHE as necessary to meet terms and conditions. Purchaser shall not allow Agency personnel to use Purchaser owned equipment. All equipment used for contract performance at an Agency location is subject to the approval of the Agency and subject to host installation constraints.

K.3 Government Furnished Equipment (GFE):

The Purchaser’s personnel and sub-contractors are only permitted to use Government owned MHE with prior coordination and approval by Agency’s Site Lead or Area Manager. There is no guarantee that GFE or Government personnel will be available to assist with loading/removal. MHE is dispatched (checked-out and turned-in) daily in accordance with local policies. MHE shall not be left in the custody of Purchaser’s employees overnight or during periods when the Agency location is closed.

Purchaser shall be liable for loss or damage to MHE caused by intentional acts or negligence of the Purchaser’s personnel operating the equipment. All repairs shall be made at the Government's direction and at the Purchaser’s expense. In the case of damaged MHE, the amount of compensation due the Government by the Purchaser shall be the actual cost of repair, provided such amount does not exceed the economical repair value (75 percent of the costs to replace such item). In the case of items lost or damaged beyond economical repair, the amount of the Purchaser’s liability will be the depreciated replacement value of the item as determined by the SCO. Purchaser shall make payment for lost items or items damaged beyond economical repair within 30 calendar days from the SCO determination. Any failure of the Purchaser to agree with such determination shall be treated as a dispute pursuant to the clause of this sale entitled "Disputes."

The Agency remains responsible for all regular preventive maintenance of equipment provided under this section.

L GOVERNMENT FACILITIES

L.1 Compliance with Applicable Laws and Regulations:

Purchaser shall comply with the requirements of all applicable Host Nation, state, installation, and local laws, regulations, ordinances, directives, and instructions connected with the performance of this contract, including without limitation such requirements pertaining to income and payroll taxes, environmental matters, occupational safety and health, and retention of business documents and records.

L.2 Licenses and Permits:

Purchaser shall obtain any necessary licenses and permits, and comply with all Host Nation, state, and local laws and regulations in connection with the performance of the work. This responsibility requirement shall be a matter of inquiry during the SCO’s pre-award evaluation of the bidder’s capability to perform the contract satisfactorily. It shall also be a continuing matter of inquiry by the SCO during the performance of the contract.

M DISPUTES And Claims:

M.1 Disputes:

Any contract awarded from this sale is subject to the…