6-Teasel Management Invitation to Bid Terms and Conditions Project Specs (002).pdf

SB-FP-07-2526

1996 South Kirk Road, Suite 320, Geneva, Illinois 60134

Bill Lenert, President Benjamin Haberthur, Executive Director

(630) 232-5980 Fax: (630) 232-5924 www.kaneforest.com

INVITATION TO BID

Teasel Management Project

SB-FP-07-2526 February 2, 2026

The District is seeking a contractor to control invasive teasel across three different preserves through targeted herbicide applications. Each project will be awarded individually.

HOW TO BID: www.kaneforest.bonfirehub.com

QUESTIONS: Via Euna (formerly Bonfire) by February 5, 2026 at 2:00pm CST

ADDENDUM WITH ANSWERS: February 6, 2026 at 4:00pm CST (if needed)

SUBMISSION DEADLINE: February 10, 2026 at 2:00pm CST (must submit online)

BID OPENING: February 10, 2026 at 3:30pm CST - District Boardroom

PROJECT AWARD DATE: March 10, 2026

BID REQUIREMENTS: Submit all required documents via Euna

FINAL COMPLETION DATE: July 26, 2026

REQUIRED DOCUMENTS: Bid Form (Contact, Affidavit of Corporation, Certification &

Proposal)

References

Subcontractors

Substance Abuse Statement

AT TIME OF AWARD: Certificate of Insurance with Endorsements naming FPDKC as additional insured per contract

Performance Bond/Payment Bond

Contract

PROJECT MANAGER: Jason Johnson, Natural Resource Manager http://www.kaneforest.com/

SB-FP-07-2526

1996 South Kirk Road, Suite 320, Geneva, Illinois 60134

Bill Lenert, President Benjamin Haberthur, Executive Director

(630) 232-5980 Fax: (630) 232-5924 www.kaneforest.com

INSTRUCTIONS TO BIDDERS - TERMS AND CONDITIONS

1. BID OPENING. Sealed Bids must be received as indicated on cover sheet. Bids received after this time will not be accepted or opened. Bids will be opened publicly and available for inspection immediately after the specified closing time. All interested parties are welcome to attend the bid opening. The bid opening will be held at the Forest Preserve District of Kane County Office, 1996 South Kirk Road, Suite 320, Geneva, IL 60134.

2. PRE-BID MEETING. A Pre-Bid Meeting may or may not be offered based on the scope and location of the project. If mandatory, all Bidders (hereafter referred to as Contractor, Seller or Vendor) must be present to qualify for bidding. The Forest Preserve District of Kane County (hereafter referred to as District or Owner) will have representatives available at all pre-bid meetings to address questions raised by Bidders. It is the responsibility of each Bidder, before submitting a bid, to (a) thoroughly examine the Contract Documents; (b) visit the site to become familiar with local conditions that may affect cost, progress, performance, or furnishing the work; (c) consider federal, state, and local laws and regulations that may affect cost, progress, performance or furnishing of the work; (d) study and carefully correlate Bidder's knowledge and observations with the Contract Documents.

3. SPECIAL ACCOMMODATION MEETING. These meetings will be accessible to individuals in compliance with Executive Order #5 (1979) and pertinent state and federal laws upon notification of anticipated attendance. For questions about accessibility or to request special accommodations, please contact ADA Coordinator Zach Tegge, Forest Preserve District of Kane County, 1996 South Kirk Road, Suite 320, Geneva IL 60134; or call voice: (630) 232-5980; TTY Relay: (800) 526-0844; or e-mail ada@kaneforest.com prior to bid due date.

4. BID SUBMISSIONS. All bids must be submitted via www.vendor.bonfire.com, an online public bidding portal. Bids submitted in an otherwise manner will not be considered. Bids received after the close date and time specified per project details in Bonfire will not be accepted. It is the responsibility of the bidder to make sure their bid is submitted via Bonfire on time.

5. BID FORM PREPARATION. All blanks on the Bid Form must be completed in their entirety, typed or printed legibly in ink (black or blue ink only). In signing this bid, Bidder certifies this bid is genuine and not made in the interest or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; Bidder has not directly or indirectly induced or solicited any other Bidder to submit a http://www.kaneforest.com/ mailto:ada@kaneforest.com http://www.vendor.bonfire.com/

FOREST PRESERVE DISTRICT OF KANE COUNTY

- 3 -fraudulent or dishonest bid; Bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and Bidder has not sought by collusion to obtain for itself any other advantage over any other Bidder or over the District. All names must be typed or printed in ink below each signature. Bids by corporations must be executed in the corporate name by the president or vice-president (or by an authorized representative accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or assistant secretary. The corporate address and state of incorporation must be shown below the signature.

Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

Bids shall be submitted before the close date and time via Bonfire as indicated in the project details and Advertisement for Bids.

6. MODIFICATION/WITHDRAWAL OF BID. Bids may be modified or withdrawn by an appropriate document, duly executed (in the manner that a bid must be executed), and delivered to the Forest Preserve District of Kane County Office, 1996 South Kirk Road, Suite 320, Geneva, IL 60134, at any time prior to the opening of Bids. If, after the Bids are opened, any Bidder that files a duly signed, written notice with the District and promptly thereafter demonstrates, to the reasonable satisfaction of the District, that there was a material and substantial mistake in the preparation of its bid, that Bidder may, with consent of District, withdraw its bid and the bid security will be returned. Thereafter, that Bidder will be disqualified from further bidding on the Work to be provided under the Contract Documents.

The Contractor certifies that, to the best of their knowledge, no officer or employee has been convicted of bribery or attempting to bribe an officer or employee of the Forest Preserve District of Kane County, nor has any officer or employee made an admission of guilt of such conduct which is a matter of record.

7. RESERVED RIGHTS. FOREST PRESERVE DISTRICT OF KANE COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL BIDS or to waive any informality or technicality in any bid in the interest of the District. If the District finds reason to disqualify or reject the apparent low Bidder, the District reserves the right to award the Contract to the next lowest responsible Bidder, or to rebid the entire Project, or to cancel the Project. All bids will remain subject to acceptance for 60 calendar days after the day of the bid opening; but the District may, in its sole discretion, release any bid and return the bid security prior to that date. The Forest Preserve District of Kane County will not be liable in any way for any costs incurred by respondents in replying to this bid.

8. DISCRETIONARY TERMINATION. The District, at its sole discretion, reserves the right to terminate this Contract or any part hereof at any time the District determines it necessary. Upon notification by the District of such termination, the Vendor shall immediately stop all Work hereunder, and shall immediately cause any of its suppliers or subcontractors to cease such Work. The Vendor shall be paid a percentage of the order price reflecting the percentage of the Work performed prior to the notice of termination. The Vendor shall not be paid for any Work done after receipt of the notice of termination, nor for any costs incurred by the Vendor's suppliers or subcontractors which Vendor could reasonably have avoided. The Forest Preserve District of Kane County shall be the sole judge as to the acceptability or quality of material bid.

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9. TERMINATION FOR CAUSE. The District may terminate this Contract or any part hereof for cause in the event of any default by the Vendor, or if the Vendor fails to comply with any of the terms and conditions of the Contract. Late deliveries, deliveries of products which are defective or which do not conform to this Contract, and failure to provide the District, upon request, reasonable assurances of future performance, shall be reasons allowing the District to terminate this Contract for cause. In the event of termination for cause, the District shall not be liable to Vendor, for any amount, and Vendor shall be liable to the District for any and all damages, sustained by reason of the default which gave rise to the termination, including, but not limited to, all remedies available under the Illinois Uniform Commercial Code.

10. MODIFICATION OF AWARDED BID.

The Vendor and the District agree that no change order or other directive may be issued by the District which requires additional compensable Work to be performed, which Work causes the aggregate amount payable to exceed the amount appropriated for this Contract, unless the Vendor has been given a written assurance by the District that lawful appropriations to cover the costs of the additional Work have been made or unless such Work is covered under a remedy-granting provision in this Contract.

The Vendor and the District further agree that, regardless of any other provision of this Contract, the Vendor shall not be entitled to any additional compensation, whether by law or equity, unless prior to commencing the additional Work, the Vendor was given a written change order describing the additional compensable Work to be performed, and setting forth the amount of compensation to be paid, which change order was signed by the District's Director of Finance and Executive Director.

The District shall have the right at any time to make changes in drawings, designs, specifications, materials, packaging, time, and place of delivery and method of transportation. If any such changes cause an increase or decrease in the cost, or the time required for the performance, an equitable adjustment may be made and this Contract shall be modified in writing accordingly. Vendor agrees to accept any such changes subject to this paragraph.

The Forest Preserve District of Kane County is exempt from paying Illinois Retailers Occupation Tax and Federal Excise Tax.

11. PAYMENT.

As part of the award of this contract, the District shall reserve the right to set the payment terms, prior to the signing of the Contract. Retention of 5% will be held by the District until examination of the site is conducted by authorized representatives of the District. Payment shall be made to the Contractor by the District only after the Contractor has fully performed the Contract Work.

12. PAYMENT APPLICATION.

Payment Applications need to be submitted on District approved form (See attached example).

13. BONDS.

All bonds that are required of the Contractor or Sub-Contractor(s) must include such provision as will guarantee the faithful adherence to the District prevailing wage clause.

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14. IRREVOCABLE LETTER OF CREDIT/PERFORMANCE BOND.

Upon execution of a Contract, the selected Contractor will submit an Irrevocable Letter of Credit or a Performance Bond for one hundred percent (100%) of the total contract price. Should the vendor default on any requirement of the Contract resulting in cancellation by the District, the proceeds from the Irrevocable Letter of Credit or Performance Bond will be used by the District to cover any additional costs incurred by the District to complete the project. If an Irrevocable Letter of Credit is provided, it must be drawable by the District. The Banking Entity chosen is contingent upon the District’s approval. If a Performance Bond is provided, the bond must be issued by a company licensed with and by the State of Illinois. For either instrument, the terms should be extended to the completion of the project.

15. PAYMENT BOND.

The Contractor must furnish, prior to commencement of work, a payment bond in accordance with acceptable standards, with good and sufficient securities for the performance and payment of material used in such work and for all labor performed in such work, whether by Sub-Contractor or otherwise, issued by a company licensed with and by the State of Illinois.

16. WAIVER OF LIEN.

The Contractor must furnish appropriate Waivers of Lien from all Sub-Contractors, Materialmen, and Others as required as a condition precedent to receipt of any payments forthcoming under a contract payment schedule.

17. CERTIFICATE OF INSURANCE REQUIRED BY FOREST PRESERVE DISTRICT OF KANE COUNTY.

A. Commercial General and Umbrella Liability Insurance

Contractor shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $2,000,000 each occurrence. If such CGL insurance contains a general aggregate limit, it shall apply separately to this project/location.

CGL insurance shall be written on Insurance Services Office (ISO) occurrence form CG 00 01 10 93, or a substitute form providing equivalent coverage, and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract).

Owner shall be included as an insured under the CGL, using ISO additional insured endorsement CG 20 10 or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance afforded to Owner. Any insurance or self-insurance maintained by Owner shall be excess of the Contractor’s insurance and shall not contribute with it.

There shall be no endorsement or modification of the CGL limiting the scope of coverage for liability arising from pollution, explosion, collapse, or underground property damage.

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B. Continuing Completed Operations Liability Insurance

Contractor shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella liability insurance with a limit of not less than $2,000,000 each occurrence for at least three years following substantial completion of the work.

Continuing CGL insurance shall be written on ISO occurrence form CG 00 01 10 93, or substitute form providing equivalent coverage, and shall, at minimum, cover liability arising from products-completed operations and liability assumed under an insured contract.

Continuing CGL insurance shall have a products-completed operations aggregate of at least two times its Each Occurrence limit.

Continuing commercial umbrella coverage, if any, shall include liability coverage for damage to the insured’s completed work equivalent to that provided under ISO form CG 00 01.

C. Business Auto and Umbrella Liability Insurance

Contractor shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto including owned, hired and non-owned autos.

Business auto insurance shall be written on Insurance Services Office (ISO) form CA 00 01, CA 00 05, CA 00 12, CA 00 20, or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage equivalent to that provided in the 1990 and later editions of CA 00 01.

D. Worker’s Compensation Insurance

Contractor shall maintain Worker’s Compensation as required by statute and employer’s liability insurance. The commercial umbrella and/or employer’s liability limits shall not be less than $1,000,000 each accident for bodily injury by accident or $1,000,000 each employee for bodily injury by disease.

If Owner has not been included as an insured under the CGL using ISO additional insured endorsement CG 20 10 under the Commercial General and Umbrella Liability Insurance required in this Contract, the Contractor waives all rights against Owner and its officers, officials, employees, volunteers and agents for recovery of damages arising out of or incident to the Contractor’s work.

E. General Insurance Provisions

1. Evidence of Insurance

Prior to beginning work, Contractor must furnish Owner with a Certificate of Insurance (COI) and applicable policy endorsement(s), executed by a duly authorized representative of each insurer, showing compliance with the insurance requirements set forth above. The District shall be named as Certificate Holder and an additional insured on the COI as Forest Preserve District of Kane County, 1996 South Kirk Road, Suite 320, Geneva, IL 60134.

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All certificates shall provide for 30 days’ written notice to Owner prior to the cancellation or material change of any insurance referred to therein. Written notice to Owner shall be by certified mail, return receipt requested.

Failure of Owner to demand such certificate, endorsement or other evidence of full compliance with these insurance requirements or failure of Owner to identify a deficiency from evidence that is provided shall not be construed as a waiver of the Contractor’s obligation to maintain such insurance.

Owner shall have the right, but not the obligation, of prohibiting the Contractor or any Sub- Contractor(s) from entering the project site until such certificates or other evidence that insurance has been placed in complete compliance with these requirements is received and approved by Owner.

Failure to maintain the required insurance may result in termination of this Contract at Owner’s option.

With respect to insurance maintained after final payment in compliance with a requirement above, an additional certificate(s) evidencing such coverage shall be promptly provided to Owner upon request.

The Contractor shall provide certified copies of all insurance policies required upon award of contract.

2. Acceptability of Insurers

For insurance companies which obtain a rating from A.M. Best, that rating should be no less than A VII, using the most recent edition of the A.M. Best’s Key Rating Guide. If the Best’s rating is less than A VII or a Best’s rating is not obtained, the District has the right to reject insurance written by an insurer it deems unacceptable.

3. Cross-Liability Coverage

If the Contractor’s liability policies do not contain the standard ISO separation of insured’s provision, or a substantially similar clause, they shall be endorsed to provide cross-liability coverage.

4. Deductibles and Self-Insured Retentions

Any deductibles or self-insured retentions must be declared to the Owner. At the option of the Owner, the Contractor may be asked to eliminate such deductibles or self-insured retentions, as respects the Owner, its officers, officials, employees, volunteers, and agents, or required to procure a bond guaranteeing payment of losses and other related costs including, but not limited to investigations, claim administration, and defense expenses.

5. Sub-Contractors

Contractor shall cause each subcontractor employed by Contractor to purchase and maintain insurance of the type specified above. When requested by the Owner, Contractor shall furnish copies of certificates of insurance evidencing coverage for each sub-contractor.

F. INDEMNIFICATION

To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the Forest

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Preserve District of Kane County and their officers, officials, employees, volunteers and agents from and against all claims, damages, losses and expenses including but not limited to legal fees (attorney’s and paralegals’ fees and court costs), arising out of or resulting from the performance of the Contractor’s work, provided that any such claim, damage, loss or expense (i) is attributable to bodily injury, sickness, disease or death, or injury to or destruction of tangible property, other than the work itself, including the loss of use resulting there from and (ii) is caused in whole or in part by any wrongful or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Paragraph.

Contractor shall similarly protect, indemnify and hold and save harmless the Owner, its officers, officials, employees, volunteers and agents against and from any and all claims, costs, causes, actions and expenses including but not limited to legal fees, incurred by reason of Contractor’s breach of any of its obligations under, or Contractor’s default of, any provision of the Contract. Including the loss of use resulting therefrom, or is attributable to misuse or improper use of trademark or copyright protected material or otherwise protected intellectual property, to the extent it is caused in whole or in part by any wrongful or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable.

18. WARRANTY.

Contractor and/or Seller (as case may be) expressly warrants that all goods and services (real property and all structures thereon) will conform to the drawings, materials, performance, and any other specifications, samples, or other descriptions furnished by the District, and will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship. Contractor and/or Seller (as case may be) agrees that these warranties shall run to Forest Preserve District of Kane County, its successor, assigns, customers, and users of the products or services, and that these warranties shall survive acceptance of the goods or performance of the services.

Contractor and/or Servicer and/or Seller shall provide to the Forest Preserve District of Kane County proof of adequate insurance coverage to satisfy the indemnification provisions herein.

19. EQUAL EMPLOYMENT OPPORTUNITY.

WHEREAS, the Act, upon which Article VI, Section 2-211 of the County Code is based, has been repealed and superseded by the Illinois Human Rights Act (Ill. Rev. Stat. Ch. 68, Sec. 1-101, et seq.

1987); and

WHEREAS, Forest Preserve District of Kane County is required to comply with the Illinois Human Rights Act and the rules and regulations promulgated thereunder by the Illinois Human Rights Commission, and

WHEREAS, the rules and regulations promulgated by the Human Rights Commission require that the Equal Employment Opportunity Clause shall be deemed to be a part of every public contract.

NOW, THEREFORE, BE IT ORDAINED by the Forest Preserve District of Kane County that Article VI, Section 2-211 of the Kane County Code, be amended to read as follows;

The equal employment opportunity clause required by the Illinois Human Rights Commission is hereby incorporated by reference in all contracts made by the Forest Preserve District of Kane County and in

- 9 -all bid specifications therefore furnished by the District to all bidders, contractors, and sub-contractors.

20. PREVAILING WAGE RATES IF APPLICABLE.

The successful Bidder hereby agrees to pay the current Illinois Department of Labor Prevailing Wage Rates for any and all projects worked on for the Forest Preserve District of Kane County, and guarantee all Sub-contractors will also pay the prevailing rate of wages.

The successful Bidder will be required to post prevailing wage at jobsite, as required.

The successful Bidder will be required to comply with the Illinois Act on Substance Abuse Prevention on Public Works Projects (Act 095-0635) and supply the District with a copy of the program for the Contractor and all Sub-contractors.

The successful bidder and sub-contractors will submit all applicable paperwork, including bonds, insurance, and substance abuse program, within thirty (30) days of approval of the bid. Failure on the part of the bidder to submit the documentation within thirty (30) days may result in the District cancelling the bid award.

Illinois Department of Labor Prevailing Wage Rates are applicable to the Forest Preserve District of Kane County pursuant to ** Act (820 ILCS 130/1, et seq.)** Prevailing wage rates are subject to revision monthly. Current wage rates are always available online at the Illinois Department of Labor web site: https://labor.illinois.gov/laws-rules/conmed/rates. A link to this information is also available at https://kaneforest.com/bids-proposals.

21. "APPROVED EQUAL".

If and wherever in the specifications reference is made to a brand name, catalog number, etc., it is only for the purpose of establishing a grade or quality required. Since the Forest Preserve District of Kane County does not wish to rule out other competition, the phrase "or approved equal" is added.

An "approved equal" is identical or superior in grade or quality. The Forest Preserve District of Kane County will be the sole judge as to acceptability of an "approved equal."

By signing this bid document, the Bidder hereby acknowledges and certifies that, should the bid submitted by the Bidder be the same (identical) to the bid of another Bidder, the District shall be the sole judge as to the successful qualified low Bidder. The District shall be the sole judge as to "same or identical" in any bids received.

22. PATENTS AND COPYRIGHTS. Vendor agrees upon receipt of notification to promptly assume full responsibility for defense of any suit or proceeding which may be brought against the District or its agents, customers, or other vendors, for alleged patent or copyright infringement, as well as for any alleged unfair competition resulting from similarity in design, trademark or appearance of goods, furnished hereunder, and Vendor further agrees to indemnify the District, its agents and customers, against any and all expenses, losses, royalties, profits, and damages, including court costs and attorney's fees, resulting from any such suit or proceeding, including any settlement. The District may be represented by and actively participate through its own counsel in any such suit or proceeding, if it so desires, and the costs of such representation shall be paid by Vendor.

https://labor.illinois.gov/laws-rules/conmed/rates https://kaneforest.com/bids-proposals

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23. DEFAULT.

In case of default of the Contractor, the Forest Preserve District of Kane County may procure the items and services from other sources and hold the Contractor responsible for any excess cost occasioned thereby.

By signing the bid document, the Bidder hereby certifies that they are not barred from bidding on this contract as a result of a violation of Article 33E, Public Contracts of the Illinois Criminal Code of 1961, as amended (IL Revised Statutes Ch.38, Par.33E-1,et seq.).

24. LIQUIDATED DAMAGES.

Failure to complete this project by the required completion dates will result in $500.00 a day in liquidation damages until the project is completed to the satisfaction of the Forest Preserve District of Kane County. Contractor shall not damage trees which shall remain in place. Damage to trees such as mature oaks, hickory, walnut etc. shall be assessed at $400.00 per caliper inch, measured 4 1/2 feet above the ground. Damage charges will be assessed directly to the Contractor.

25. SUB-CONTRACTORS.

The Contractor must list the major sub-contractors that have submitted proposals to said Contractor, and that said proposals are included in the Base Bid amount, and that should the Contractor be awarded the Contract, unless otherwise mutually agreed upon by this Contractor and District, the listed sub-contractors will perform the work indicated. List sub-contractors on the Sub-Contractors Form where indicated. Bidders are required to perform the majority (50%+) of work with their staff – not with sub-contractor.

26. QUALIFICATIONS OF BIDDERS.

To demonstrate qualifications to perform the Work, each Bidder must be prepared to submit, within three working days after bid opening, upon Owner's request, detailed written evidence; such as financial data, previous experience, present comments, and other such data that may be called for in the Bidder's Qualifications Statement. Each bid must contain evidence of Bidder's qualification to do business in the State of Illinois and a certification that the Bidder is not barred from bidding on the Work as a result of previously violating either Section 33E-3 or 33E-4 of Article 33E of the Criminal Code of 1961. Bidders must be experienced in work referenced in this bid. Bidders must provide a list of similar type projects.

27. SCHEDULE OF WORK.

The successful Bidder will be required to present a schedule of work if required for this project to the District after receiving the notice of award. This schedule will be reviewed with District Staff for compliance with the Bid Specifications. No changes from this schedule will be permitted without permission of the District. Contractor will be required to conduct a pre-construction meeting with a District Representative, prior to the start of any work

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28. MINIMUM REQUIREMENTS.

1. The award of this bid will be based on the total bid from the qualified bidder.

2. Change of work orders, change of fee, or contracted add-ons will be issued by the District.

3. The District will supply a contract to the successful bidder. The successful bidder must complete the contract and return it to the District along with all other required entire bid package before work can begin.

4. Contractor must perform the specified testing, arrange for all inspections, and pay all associated fees and costs.

5. Contractor will be responsible to provide facilities for workman on site to be determined by Owner.

6. Work area needs to be cordoned off from the General Public as the preserve will be open during construction.

7. Confine operations to areas within Contract limits indicated. Portions of preserve areas beyond which work is indicated are not to be disturbed. Conduct work in a manner that minimizes noise and avoids disruption of ongoing occupancy in adjacent areas.

8. All work is to be done in a single shift during normal working hours. The Contractor may elect to work outside of normal working hours, with the approval of the Owner, at their own expense in order to comply with the completion dates and local municipal code. If work outside of normal hours is ordered by the Owner, additional cost thereof will be paid by the Owner in accordance with the terms of the Contract.

9. Keep public areas adjacent to the work area free from accumulation of waste, material rubbish, or construction debris, and dispose of properly.

10. Contractor shall provide all machinery required, and fees and permits necessary to complete the specified work and as required to comply with all local building laws. All equipment will be provided by Contractor and will be furnished in accordance with all agencies having jurisdiction.

11. Any items of historic nature found during the construction are the property of the Forest Preserve District and need to be turned over to the District immediately.

12. Parking during construction and staging of equipment must be located in designated areas.

Entrance to the site to be only at the construction entrance.

13. The District requires a schedule of work prior to start of work.

14. The successful Bidder will be required to comply with the Illinois Act on Substance Abuse Prevention on Public Works Projects **(Act 095-0635)** and supply the District with a copy of the program.

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15. District staff will delineate staging areas. The Contractor will load, unload, and store equipment, and will mix all herbicide in the staging areas. Equipment storage in the staging area must not interfere with public use of District properties.

16. Contractors and Sub-contractors must supply the District with a Certificate of Insurance and their

Substance Abuse Policy prior to the start of work.

17. The District will retain 5% of payment until final site restoration has been completed and approved.

18. Contractor shall not damage trees which shall remain in place. Damage to trees such as mature oaks, ash, hickory, walnut, etc. shall be assessed at $400.00 per caliper inch, measured 4 1/2 feet above the ground. Damage charges will be assessed directly to the Contractor.

19. Contractors must place caution signs alerting patrons of work being done on site. During machine operation, the Contractor must clearly post professionally made 36” x 36” blaze orange signs indicating “Work Ahead.”

20. Contractor shall contact J.U.L.I.E. (1-800-892-0123) and have the worksite checked for buried utility lines.

Any questions related to the Terms and Conditions may be made to the Forest Preserve District of Kane County at (630) 232-5980.

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PROJECT SPECIFICATIONS

TEASEL MANAGEMENT

1.0 GENERAL

1.1 PROJECT OVERVIEW

See Project Overview at “Defined Terms” page, attached hereto. Defined terms appear in bold herein.

1.2 BASIS OF PAYMENT

This work shall be paid for on a total not-to-exceed basis. The proposed price shall include all material, equipment, and labor necessary to complete the work. The District shall pay 90% of the contract upon the satisfactory completion of the Initial Treatment Period. The remaining 10% will be released once the overall performance standard stated herein is achieved.

1.3 PROJECT DEADLINE

All work on this project must be complete by the Project Deadline.

1.4 CONTRACTOR QUALIFICATIONS

The Contractor shall have a valid Illinois Department of Agriculture Commercial Pesticide Applicators License. All workers under the Contractor’s supervision shall have a Commercial Pesticide Applicator or Commercial Pesticide Operator license registered to the Contractor’s Commercial Pesticide Applicators License. Copies of all Applicator’s and Operator’s licenses must be provided to the District prior to the commencement of any field work. The Contractor shall be able to provide the specified equipment and manpower to successfully complete all phases of the job(s) in the time frame indicated herein.

2.0 MATERIALS

2.1 MACHINERY

a) All equipment and work clothing, including boots, shall be clean and free of any seeds prior to entering or leaving work area to prevent the spreading of invasive species within and among job sites and other areas where the Contractor may have worked. Large machinery must be inspected by Project Manager prior to unloading from the trailer at the project location and be found to be clean and free of weed seeds.

b) Project Manager is not immediately available to inspect equipment. Therefore, the Contractor shall coordinate equipment inspection times and locations at least 24 hours in advance.

2.2 HERBICIDE

a) All chemicals necessary for completion of the contract shall be provided by the Contractor.

b) The Contractor shall comply with all Herbicide Requirements.

c) Surfactant shall be added at the highest recommended rate for application to Target Species.

d) The Contractor shall comply with all pesticide label guidelines and requirements.

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e) The Contractor shall mix only the amount of solution to be used during that day’s work, as reduced activity may result from use of leftover solutions. The Contractor shall not apply herbicide solution mixed on previous days.

f) All chemical containers and herbicide application equipment must be clearly labeled with the chemical name and concentration. All herbicide must be dyed in order to determine where chemicals have been sprayed.

g) The Project Manager has the right to designate mixing and staging areas at the preserve after the contract is awarded. All herbicide mixing, tank cleaning, and equipment maintenance should be performed within these staging areas to limit the potential for damage in the event of a spill.

h) Extreme care must be taken to avoid contamination of non-target species with herbicides and herbicide spills within the project area. Damage to non-target species is a concern of the District;

as such the Contractor shall follow all applicable label recommendations for drift management.

The Contractor shall not spray herbicide when winds exceed 12 mph. Additionally, low-pressure sprayers and nozzles that produce larger droplets are desirable to reduce the likelihood of drift.

Application should not occur on days where the chance for precipitation is 30% or higher. The

District reserves the right to prohibit spraying on days where weather conditions are not favorable. Significant damage to non-target species will result in the termination of the contract and contract obligations.

2.3 SAFETY EQUIPMENT

The Contractor shall ensure that the following safety equipment is available at the project site at all times for personnel involved in this project:

• First Aid Kit

• Portable emergency eye wash station

• Chemical spill kit

• All required Personal Protective Equipment (PPE)

• All appropriate herbicide labels and Material Safety Data Sheets (MSDS) for the chemicals being applied

2.4 PROJECT SPECIFICATIONS

The Contractor shall have a copy of these Project Specifications, with attachments, available at the project site at all times.

3.0 EXECUTION

3.1 PROJECT TIMEFRAME

a) The Contractor is required to coordinate all herbicide application dates with the Project

Manager. Herbicide treatment during the Initial Treatment Period is anticipated to be most effective. However, the actual approved start date for herbicide treatments will be based on current conditions.

b) Application of District–approved herbicide shall begin only when Target Species plants are actively growing and as designated by the Project Manager.

c) The Contractor must initiate herbicide treatment of the Target Species before native species have emerged.

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d) The Contractor must allow time for a second treatment application to be made to treat any plants that were missed. No payment will be made to the Contractor until satisfactory completion of the Initial Treatment Period.

e) The Contractor may not apply herbicides to Target Species plants if leaves maintain any surface moisture (e.g., dew) or if rain is predicted within time constraints of labeled rain-fast duration.

f) In order to minimize non-target mortality and maximize efficiency, the Contractor must utilize approved Treatment Methods.

g) The Contractor shall not perform project work on Saturdays or Sundays.

3.2 SAFETY

a) It shall be the responsibility of the Contractor to adhere to all applicable District and OSHA safety regulations and guidelines, as well as Federal Construction Safety and Health Standards while carrying out activities related to this project.

b) Herbicide applicators shall, at all times, have on the work site the appropriate herbicide labels and Material Safety Data Sheets (MSDS) for the chemicals being applied. All herbicide applications shall follow appropriate label instructions.

c) Herbicide applicators and operators should use all applicable and standard personal protective equipment during work and shall meet OSHA requirements.

3.3 COMMUNICATION

a) Communication and coordination with the Project Manager must be made for on-site inspection prior to the start of work to formalize access points, appropriate staging areas, site conditions for work, chemical selection, etc.

b) The Project Manager must be given a 24-hour notice prior to the start of any work.

c) The Contractor’s foreman shall attend progress meetings at times and locations designated by the Project Manager to discuss work progress and other issues.

d) The Project Manager reserves the right to restrict the Contractor’s access to the Project Area with 24-hours’ notice.

e) The Project Manager must be immediately notified if more than 1 oz. of herbicide concentrate is spilled near the project site.

3.4 SIGNAGE

The Contractor must place blaze orange signs warning the public of herbicide applications.

Signs must be set at two locations at each preserve on the day of spraying work. Signs must measure no smaller than 24” x 24” and contain wording such as “CAUTION HERBICIDE WORK AHEAD” or similar wording as approved by the District.

3.5 ACCESS

The Contractor shall limit vehicular access to paved roads or to routes approved by the Project Manager.

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3.6 PERFORMANCE STANDARD

The Contractor shall contact and schedule a final on-site meeting with the Project Manager when the Contractor assesses that they have achieved the Performance Standard. The percent kill will be evaluated during a joint meeting with the Project Manager and the Contractor no less than 10 days after the final herbicide treatment (which shall occur no later than the Project Deadline). If the Performance Standard is not met, then the Contractor will be responsible for additional treatments until the necessary kill rate is achieved. The Contractor is responsible for any expenses which the District may incur as a result of inadequate treatment where follow-up is required to meet the Performance Standard.

4.0 REPORTING

The Contractor shall complete an up-to-date herbicide log detailing the kind and amount of herbicide applied each day. The District has provided the Contractor with a Daily Herbicide Report Form (attached hereto). The complete current Daily Herbicide Report Forms must be submitted to District Headquarters via fax or electronic copy upon demand and at Project Completion.

5.0 DAMAGES

5.1 DAMAGES – General

The Contractor shall be held solely responsible for any claims of damages, foreseen or unforeseen, resulting from the performance of the Contract, including, but not limited to, the following damages.

5.2 DAMAGE TO NON-TARGET SPECIES

The Contractor shall be responsible for positively identifying the Target Species before application of herbicide. Application of herbicide to non-target species plants will damage the District, and any such plants shall be repaired or replanted at the Contractor’s expense.

5.3 DAMAGE TO TURF

Repairs for damage to turf grass by machinery operated by the Contractor shall be the sole responsibility of the Contractor. Repairs include, but are not limited to, filling ruts, adding soil, gill raking, hand raking, leveling, and seeding or installing and watering sod.

5.4 PAVED SURFACES

The Contractor shall not damage roadway surfaces, parking areas, trails, or roadway shoulders with machinery used on this project. Repair of any and all damaged roadway, shoulder, or parking area asphalt or gravel base is the sole responsibility of the Contractor and shall be performed in accordance with IDOT and ASTM paving standards.

5.5 DAMAGE TO ADJACENT LANDS

The Contractor shall not cross the established limits of the Project Area to limb, trim, apply herbicide to, or otherwise remove trees, brush, vines, or obstructions from property adjoining District property. If damage to private property occurs as a result of the Contractor’s operations, then the Contractor shall pay any and all damages.

DEFINED TERMS

PROJECT 1

Project Overview: This project seeks to control invasive teasel (Dipsacus laciniatus, Dipsacus fullonum) across approximately 108 acres of the Oakhurst Forest Preserve located in Aurora, IL

(see attached County Locator Map). The goal of this project is a one-season kill of 95% for teasel growing in the Project Area (see attached Project Area Map). This shall be accomplished through herbicide applications during May, June, and July of 2026.

The project area is located within a heavily impacted area including a large man-made sledding hill, wetland surrounding a lake, and degraded grasslands and woodlands. Largely monotypic stands of teasel are present in the project area. However, it is the Contractor’s responsibility to positively identify teasel and prevent herbicide application to non-target species.

Areas adjacent to the project area contain uncommon and rare plants that will be in various stages of growth during this project. Prospective contractors MUST demonstrate past experience working on weed management in State Nature Preserves and demonstrate staff has an advanced knowledge of regional flora.

The Project Area shall be designated by District’s Project Manager prior to the initiation of work and fall within the defined boundaries as illustrated on the Project Area Map.

Timeframes:

- Initial Treatment Period: May, June, July of 2026

- Project Deadline: 7/26/2026

Performance Standard: One–season only kill of 95% of Target Species plants in the Project

Area.

Project Area: See attached Project Area Map.

Treatment Methods: Spot treatment with backpack sprayers in areas of moderate to high Target

Species density is anticipated to be the most common method of treatment. Gun spraying from a tank located on the back of an ATV/UTV is only permitted in dense, monotypic stands of the

Target Species. Following flowering of the Target Species Contractor must cut and remove flower heads from the site. Collected flower heads may be disposed of at Mill Creek Greenway

Forest Preserve if desired. Cutting of heads shall be done by hand and collected in bags rather than mowed.

Herbicide Requirements:

- The Contractor shall only use clopyralid at 0.75 - 1% solution from concentrate.

- The Contractor must obtain Project Manager’s prior approval of any herbicide to be used.

Target Species: Teasel (Dipsacus laciniatus, Dipsacus fullonum).

PROJECT 2

fullonum) across approximately 176 acres of the Settler’s Hill Golf Course located in Geneva, IL

(see attached County Locator Map). The goal of this project is a one-season kill of 95% for teasel growing in the Project Area (see attached Project Area Map). This shall be accomplished through herbicide applications during May, June, and July of 2026.

The project area is located within the out of play areas spread across an 18-hole golf course.

Course is expected to be open to play throughout treatment application period. Largely monotypic stands of teasel are present in the project area. However, it is the Contractor’s responsibility to positively identify teasel and prevent herbicide application to non-target species.

Prospective contractors MUST demonstrate past experience working on weed management in

State Nature Preserves and demonstrate staff has an advanced knowledge of regional flora.

The Project Area shall be designated by District’s Project Manager prior to the initiation of work and fall within the defined boundaries as illustrated on the Project Area Map.

Timeframes:

- Initial Treatment Period: May, June, July of 2026

- Project Deadline: 7/26/2026

Performance Standard: One–season only kill of 95% of Target Species plants in the Project

Area.

Project Area: See attached Project Area Map.

Treatment Methods: Spot treatment with backpack sprayers in areas of moderate to high Target

Species density is anticipated to be the most common method of treatment. Gun spraying from a tank located on the back of an ATV/UTV is only permitted in dense, monotypic stands of the

Target Species. Following flowering of the Target Species Contractor must cut and remove flower heads from the site. Collected flower heads may be disposed of at Mill Creek Greenway

Forest Preserve if desired. Cutting of heads shall be done by hand and collected in bags rather than mowed.

Herbicide Requirements:

- The Contractor shall only use clopyralid at 0.75 - 1% solution from concentrate.

PROJECT 3

fullonum) across approximately 126 acres of the Stearns Road Corridor and McLean Road Fen located in South Elgin, IL (see attached County Locator Map). The goal of this project is a one-season kill of 95% for teasel growing in the Project Area (see attached Project Area Map). This shall be accomplished through herbicide applications during May, June, and July of 2026.

The project area is located within degraded woodlands, prairies and wetlands. One parcel follows the floodplain of Brewster Creek. Teasel is present throughout and concentrated along rights of way. Largely monotypic stands of teasel are present in the project area. However, it is the

Contractor’s responsibility to positively identify teasel and prevent herbicide application to non-target species.

Areas adjacent to the project area contain uncommon and rare plants that will be in various stages of growth during this project. Prospective contractors MUST demonstrate past experience working on weed management in State Nature Preserves and demonstrate staff has an advanced knowledge of regional flora.

The Project Area shall be designated by District’s Project Manager prior to the initiation of work and fall within the defined boundaries as illustrated on the Project Area Map.

Timeframes:

- Initial Treatment Period: May, June, July of 2026

- Project Deadline: 7/26/2026

Performance Standard: One–season only kill of 95% of Target Species plants in the Project

Area.

Project Area: See attached Project Area Map.

Treatment Methods: Spot treatment with backpack sprayers in areas of moderate to high Target

Species density is anticipated to be the most common method of treatment. Gun spraying from a tank located on the back of an ATV/UTV is only permitted in dense, monotypic stands of the

Target Species. Following flowering of the Target Species Contractor must cut and remove flower heads from the site. Collected flower heads may be disposed of at Mill Creek Greenway

Forest Preserve if desired. Cutting of heads shall be done by hand and collected in bags rather than mowed.

Herbicide Requirements:

- The Contractor shall only use clopyralid at 0.75 - 1% solution from concentrate.

DAILY HERBICIDE REPORT FORM

1996 S Kirk Rd., Suite 320, Geneva, Illinois 60134

William Lenert, President Tel: (630) 232-5980 Benjamin Haberthur, Executive Director Fax: (630) 232-5924 www.kaneforest.com

Record of Pesticide Application

Forest Preserve: Date of Application:

Contractor Name: Herbicide Applied: Conc.:

Operator/Applicator:

Adjuvants used : Conc.:

IL Dept of Ag.