6-Submission Instructions - RFP 721-721-26042.pdf
PDF 141 KB Posted
- Attached to
- Third Party Specialty Instruments & Scope Repair
- Solicitation number
- RFP 721-26042
- Issued by
- Travis County, Austin City, Texas
About this file
This is a submission instructions document for a Request for Proposal (RFP 721-721-26042) issued by the University of Texas at Austin for Third Party Specialty Instruments & Scope Repair services. The solicitation requires qualified vendors to submit comprehensive proposals through the Bonfire portal by January 14, 2026 at 2:30 PM CST. The question period runs from December 18, 2025 through January 7, 2026, providing potential respondents with three weeks to submit inquiries. Submissions must include a completed Respondent Company Information Questionnaire (Q-16HN) in Excel format, primary contact information, acknowledgment of all Addenda, a technical proposal in PDF format excluding pricing, supporting documentation, pricing and delivery information with signature page, exceptions to terms and conditions if applicable, a HUB Subcontracting Plan, and executed Appendix One documentation. The University recommends bidders begin the upload process at least one day prior to the closing deadline to accommodate potential technical delays.
The submission instructions specify that all requested documents must be uploaded to the designated Bonfire portal with a maximum file size of 1,000 MB per upload, with no embedded documents permitted. Text field responses are limited to 2,000 characters, and respondents are advised to prepare responses in advance to ensure compliance with length restrictions. Questionnaire response templates are available for download from the project listing on the Bonfire portal. Technical support for submission-related questions is available through Euna Procurement at support.bonfire@eunasolutions.com. The portal requires compatible browsers including Microsoft Edge, Google Chrome, or Mozilla Firefox, with JavaScript and browser cookies enabled. Upon finalization of submission, respondents will receive an email confirmation receipt with a unique confirmation number.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Respondent Company Information (Questionnaire) (Q-16HN)
Questionnaire:
Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this Questionnaire.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Who is the primary contact that UT Austin should use for addressing questions or communication as a result of the solicitation? Provide Name, Title, Email Address, Phone Number.
Data Type:
Text N/A Required
The Respondent hereby acknowledges receipt of all Addenda to the captioned RFP.
Data Type:
Yes/No N/A Required
Respondent’s Technical Proposal, excluding pricing information, submitted in accordance with Section 6.
File Type:
PDF (.pdf) Multiple Required
Supplementary Project File Type: Multiple Optional
Name Type # Files Requirement Instructions
Supporting Documents (optional)
PDF (.pdf)
Respondent's Submission Section 5 Pricing and Delivery Signature Page and Vendor Proposal
File Type:
PDF (.pdf) Multiple Required
If Respondent is requesting an exception to any terms or conditions set forth in Appendix Two, they must upload a list of exceptions for review.
Please specify the sections and the specific exceptions taken.
File Type:
PDF (.pdf) Multiple Required
ATTACHMENT
THREE_HUB
Subcontracting Plan
File Type:
PDF (.pdf) Multiple Required
APPENDIX ONE
EXECUTION OF OFFER
File Type:
PDF (.pdf) Multiple Required
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Data:
Please note that text fields have a limit of 2000 characters. We recommend you prepare your responses in advance to ensure they fit within the length restrictions. Learn more about Requested Data at the Euna Procurement Help Center.
Requested Questionnaires:
https://customer.eunasolutions.com/s/article/whats-a-data-field-or-slot
The Questionnaire Response Templates can be obtained at https://utexas.bonfirehub.com/opportunities/214828.
Please note that Questionnaires may take a significant amount of time to prepare.
2. Upload your submission at:
https://utexas.bonfirehub.com/opportunities/214828
The Question period for this opportunity starts Dec 18, 2025 12:00 PM CST. The Question period for this opportunity ends Jan 07, 2026 12:00 PM CST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jan 14, 2026 2:30 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
University of Texas at Austin uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://utexas.bonfirehub.com/opportunities/214828 https://utexas.bonfirehub.com/opportunities/214828 mailto:support.bonfire@eunasolutions.com https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support https://customer.eunasolutions.com/public/s/knowledge-base/bonfire-hub/vendor-submission-support
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