6-SPEC or SOW Deviation Request 1.13.2026.xlsx

This is a Scope or Specification Deviation Request form for the Comprehensive Special Education, Health Records, and Medicaid Reimbursement Platform procurement issued by Dallas Independent School District in Texas. The form is designed to document and track requests for deviations from the specifications or scope of work outlined in the original Request for Proposal. The RFP seeks to procure software, systems, and related services across three primary functional areas: Case Management for Special Education, Dyslexia, and Section 504; Student Electronic Health Records (EHR); and Third-Party Medicaid Data Tracking and Billing Services. Vendors may submit proposals for a single comprehensive platform covering all areas or for individual standalone modules for district-wide use on an as-needed basis. The contract term consists of an initial three-year agreement with two successive one-year extension options, not to exceed five years total, contingent upon the long-range needs of the District and mutual consent of both parties.

The form requires that all variation requests receive written approval before implementation, with specified fields for documenting the scope or specification area subject to deviation, the reason for the deviation, recommended changes, and the impact on scope including effects on form, functionality, lead-time, and cost. The procurement is being conducted in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200 requirements and may utilize local, state, federal, and grant-funded programs. Either party must provide written notice no fewer than ninety days prior to contract expiration if they do not intend to renew, and failure by the District to timely exercise renewal options results in expiration of all remaining options.