6-SOW Training Program.pdf

Federal Bureau of Prisons Central Office, Washington, D.C.

Training Program and Curriculum Development Statement of Work

Introduction

The Federal Bureau of Prisons (BOP) is an agency of the Department of Justice (DOJ). It consists of 122 institutions throughout the United States, including Hawaii and Puerto Rico;

6 regional offices, a Central Office (headquarters), 2 staff training centers, and 26 Residential Reentry Management offices (previously known as community corrections offices).

The Bureau is responsible for the custody and care of approximately 153,000 adult Federal offenders. Approximately 87 percent of these inmates are confined in Bureau-operated facilities, while the balance is confined in secure privately managed or community-based facilities and local jails.

The BOP’s Women and Special Populations Branch (WASPB), one of the six branches of the Reentry Services Division (RSD), ensures the provision of evidence-based services to meet the needs of federally incarcerated women and other special populations to include pregnant offenders and parents. As the agency’s primary source for subject matter expertise on women, the WASPB is involved in national policy development and ensuring new initiatives address gender-specific needs are gender-responsive and trauma-informed. More information about the agency can be found on the BOP’s public site, www.bop.gov.

In 2021 there were a total of 74 pregnant women in federal custody, 49 live births and 20 were released before giving birth. The remaining outcomes included: abortion, ectopic pregnancy, miscarriage and still birth.

The cornerstone of the BOP’s management of women is the Female Offender Manual. The updated policy made official a number of existing practices and requirements outlined in the First Step Act of 2018 (FSA) as well as best practices. These include:

• The prohibition of the use of restraints on pregnant women. Prior to passage of the FSA, the BOP limited the use of restraints on pregnant women. WASPB led the agency effort toward prohibition and implemented this standard though policy implementation and staff training.

• Tracking of prenatal and postpartum women. Beginning in 2017, WASPB began working toward the standardization of http://www.bop.gov/ tracking pregnant and postpartum women. This practice ensures mothers are afforded the correct level of prenatal and postpartum care. These practices are now in policy as the result of inclusion in the Female Offender Manual.

• Restricting the use of restrictive housing for pregnant women. WASPB had input in and ensured the BOP’s awareness and compliance with the Department of Justice’s Report and Recommendations Concerning The Use of Restrictive Housing. This requires that pregnant and postpartum women are only placed in restrictive housing in very limited circumstances with stringent reporting procedures in place should this occur.

• The use of breast pumps and nursing. Though the advocacy and educational efforts of the WASPB, postnatal women are now afforded the opportunity by policy to pump breast milk in an institution for as long as they desire. Also, the nursing of inmates is allowed in the visiting room.

• Developing resources for pregnant women. To assist expectant mothers, A Guide for Expecting Mom’s in the BOP as well as What Incarcerated Mothers Need to Know about the Child Welfare System have been developed and provided at all facilities housing women.

Purpose

Research has shown women who use a doula as a member of the birth team decreases the overall cesarean rate by 50%, the length of labor by 25%, the use of oxytocin by 40% and requests for an epidural by 60%. Establishing doula training program within the BOP will provide the opportunity to gain doula certification to assist in meeting their reentry career goals.

Research indicates formerly incarcerated women who participated in a doula training program are less likely to recidivate and assist in addressing cultural gaps in pregnancy care in underserved communities.

The goals for doula training programs are as follows:

• Provide incarcerated women the opportunity to earn a certification for birth, antepartum and/or postpartum doulas.

• Prepare incarcerated women to earn a certification from a nationally recognized doula training organization.

• Assist in addressing cultural gaps in pregnancy care in underserved communities.

Scope of Work

The contractor will train incarcerated women to become doulas and develop a National Doula Career Training Program and Curriculum within BOP facilities for justice-involved women.

The contractor will conduct the doula training to include but are not limited to the following:

• Childbirth education

• Prenatal and postpartum support

• Understanding the role of medication

• Birth planning

• Pain management before, during and after birth (non-medicinal)

• Lactation support and newborn care techniques

• A minimum of 60 hours of instructor led training

• Provide a doula certification for prenatal and postpartum

• Establish mentorship and support services to inmates who completed the program

Curriculum

The curriculum will be developed for birth and postpartum doulas and will include: a facilitator’s guide, program materials, and resource information for participating inmates. All of the curricula must meet the criteria of an Evidence-Based Recidivism Reduction (EBRR) program or Productive Activity (PA) as defined in the FSA. The contractor will provide modules for each lesson in the curriculum.

The National Doula Career Training Program will require a minimum of 100 hours of class participation to comply with BOP’s marketable skills standards.

Specific Requirements and Tasks

1. To develop a National Certified Doula Career Training Program. Submit a detailed outline of curriculum that will be developed.

2. Provide the doula training program to single or multiple sites with up to 10 participants at each site.

3. Establish a timeline for development of the National Certified Doula curriculum and deliverables as indicated below. (Example: 2 to 3 months for curriculum development; 2 to 3 months for development of deliverables) Curriculum should be develop within the first 3 to 6 months of contract award.

4. To develop a timeline for implementation of the National Certified Doula Career Training Program. Implementation can be completed as a rollout phase; however, the training program should be started by the end of the first 18 months of the contract.

5. Provide a clear outline of doula certification requirements and implementation plan. (Example number of training hours, live birth requirements, mentorship, etc.)

6. In the event the unavailability to enter the institutions (i.e., pandemic, extended lockdown, etc.) an alternative approach to conduct the training may be needed (via VTC or on-line).

Qualifications/Minimum Technical Requirement

The contractor must specifically identify the individual(s) that will be performing these services under any subsequent contract award. The contractor must provide proof that their candidate(s) meet all qualifications. The candidate(s)'s name and qualifications must be submitted at the time the quote is submitted. Contractors must submit with their quote a resume, photocopies of documents evidencing education, training, and experience. The contractor shall possess the necessary skills, abilities, and credentials to provide doula services, training and to develop a National Doula Career Training Program.

Professional staff shall only perform those duties for which their position, certification and degree dictates.

• The contractor must demonstrate experience, knowledge, and familiarity with the following: advocacy for justice-involved offenders, in-prison adult populations, female offender populations, treatment approaches used for victims of abuse and the potential ensuing trauma, and cognitive-behavioral interventions.

• The contractor should have experience in developing curriculum for incarcerated individuals.

• The contractor must have knowledge of international, federal, state, and local laws regarding child custody and experience in providing counseling/consultation in these areas.

• Staff must be approved by the Bureau prior to providing services.

• The contractor shall hire key personnel to be approved by the Bureau to meet SOW requirements.

• The contractor will identify the key personnel by name, position, and responsibility.

• The contractor will staff all key personnel positions throughout the performance of the contract.

• The contractor will notify the Bureau in writing if any key personnel vacate a position permanently and indicate when an equivalent replacement will be made. The replacement staff must be equivalent in credentials and experience. The notification to the BOP will occur within three calendar days of the vacancy.

Deliverables

The contractor must provide the BOP with a National Doula Career Training Program consisting of no less than:

• Facilitator Guide

• Participant curriculum booklets

• Handouts

• Program activities

• Specialized training videos

The contractor will provide progress updates in accordance with the schedule listed below:

Deliverable Format Description Due Date Meeting Minutes for Bimonthly Meetings

MS Word Record of significant meeting discussion to include action items and responsible parties.

Within 2 business days of meeting’s conclusion

Weekly MS Word Status report of Weekly, within

Payment Schedules/Invoices

The contractor will provide an itemized invoice for all services rendered on a monthly basis as verified by the Contracting Officer’s Representative (COR). Itemized invoices will include:

the specific deliverable accomplished; the hours associated with the tasks as associated with the project team member; and a description of the work performed with sufficient detail for the COR to review. The contractor will submit invoices and deliverables via e-mail to the Bureau of Prisons Central Office Business Office (BOP-ADM-Businessoffice-S@bop.gov) and the COR (BOP-RSD-WASPBranch-S@bop.gov) Payments will be made to the contract for work completed in the prior month. Final payment during the year will be made to the consultant/contractor after the review of all deliverables are completed with no identified issues.

Program Evaluation

The doula training and development of the National Doula Career Training Program will incorporate the identified project components and key requirements stated in each of this SOW. The contractor will work with the COR to ensure all components needed for the program evaluation is completed (insert date)

Progress Report completed work during the previous and subsequent week.

This report will be provided by email to the COR. This report will also identify any foreseeable or unresolved issues.

3 business days after the end of the week

Monthly Progress Report

MS Word Status report of completed work during the previous 30 days and subsequent 30 days.

This report will be provided by email to the COR. This report will also identify any foreseeable or unresolved issues.

Monthly, within 4 business days after the end of the month mailto:BOP-ADM-Businessoffice-S@bop.gov mailto:BOP-RSD-WASPBranch-S@bop.gov

Period of Performance

The period of performance for this contract is a base period with four one-year option periods as follows:

Base Period 02/01/2023-01/31/2024

Option Period One 02/01/2024-01/31/2025

Option Period Two 02/01/2025-01/31/2026

Option Period Three 02/01/2026-01/31/2027

Option Period Four 02/01/2027-01/31/2028

The BOP anticipates the overall engagement of this contract to begin in February 2023. Upon the award of the contract, the COR will host a mandatory preliminary meeting for initial introductions of involved parties. This meeting may be held via video or teleconference.

Place of Performance

The work (e.g., implementation of the training and development of the National Doula Career Training Program will occur at all or some of the following locations: Dallas-Fort Worth, Texas;

Dublin, California; Greenville, Illinois; Waseca, Minnesota and Aliceville, Alabama. The curriculums and related materials will be reviewed by the COR and Central Office staff prior to the dissemination and implementation at BOP facilities.

Security and Clearance Requirements

If/when it becomes necessary for a contractor to enter a secure BOP facility, all required contractor personnel shall have personnel security clearances consistent with the Homeland Security Presidential Directive 12 (HSPD 12) for the highest level of information processed by the system(s) they use. The provisions of Department of Justice Order DOJ 1700.01, “Contractor Security Requirements”, Federal Bureau of Prisons Information Security Program Statement 1237.16 and the Federal Bureau of Prisons Human Resource Management Manual 3000.03 shall be followed to determine appropriate security clearance levels.

The contractor will follow the DOJ CONTRACTOR RESIDENCY

REQUIREMENT BUREAU OF PRISONS (JUNE 2004).

Contractor security clearances, including the submission of security clearance forms, etc., shall be coordinated with the Technical Point of Contact (TPOC) prior to contract employee arrival at the BOP institution. As determined by the TPOC and/or Human Resource Security Specialist, clearances may require one or all of the following:

• National Crime Information Center (NCIC) check

• DOJ-99 (name check)

• FD-258 (fingerprint check)

• Law Enforcement Agency checks

• Vouchering of Employers over past five years

• Resume/Personal Qualifications

• OPM-329-A (Authority for Release of Information)

• NACI check (if applicable)

• Urinalysis Test (for detection of marijuana and other drug usage)

Note: If it is determined that a urinalysis (U/A) is required, it will be administered at the closest BOP site. If a test is positive for drug usage, the assigned individual(s) shall be excluded from performance of work for this requirement, and subject to the same security requirements, the contractor shall provide acceptable replacement staff.

The contractor shall employ effective safeguards and security controls to ensure information associated with the work is protected from loss, damage, computer viruses, or other destructive incidents. The safeguards employed should ensure that materials and services are secured in a manner that prevents tampering, sabotage, or other means of deliberate alteration. This provision applies to all BOP information resources while under the control of the contractor. As referenced in the BOP Policy Statement 1237.13, Information Security Programs, the contractor, while controlling BOP information assets, shall implement necessary safeguards, including administrative, physical, and personnel controls as outlined in said policy.

DOJ 2640.2F: The Department of Justice does not permit the use of Non-U.S. citizens in the performance of this contract or commitment for any position involves access to or development of any DOJ IT systems. By signing the contract document or beginning performance, the contractor agrees to this restriction.

Project Management and Coordination:

The BOP will appoint a COR for this project. The COR is responsible for: receiving all deliverables; inspecting and accepting the services provided for this requirement in accordance with the terms and conditions of this contract;

providing direction to the contractor which clarifies the contract effort; fills in details or otherwise serves to accomplish the contractual scope of work; evaluates performance;

and certifies all invoices/vouchers for acceptance of the services furnished for payment prior to forwarding the original invoice to the payment office and a copy to the contracting officer.

The COR does not have the authority to alter the contractor's obligations under the contract action, direct changes that fall within the change clause, and/or modify any of the expressed terms, conditions, specifications, or costs of this agreement.

If, as a result of technical discussions, it is desirable to alter/change the contractual obligations or requirements, the Contracting Officer shall issue such changes in writing under signature.

The contractor will provide a Project Manager and contact information. The Project Manager will lead the overall execution of the activities in this SOW, including providing oversight of any tasks required by the SOW. The Project Manager will serve as the primary liaison between the Government and the contractor.

Additionally, the Project Manager shall ensure that:

• All contractor staff are knowledgeable regarding SOW requirements

• All staff are highly qualified/efficient and capable of completing a variety of tasks related to the SOW

• All issues related to the project are communicated to and coordinated with the COR