6 - SOW BULK OXYGEN with future construction.docx

STATEMENT OF WORK (SOW)

“Bulk” Liquid Oxygen Contract

1. GENERAL: VA Long Beach Healthcare System requires a contract for Liquid oxygen tanks and associated equipment (meters/valves/pressure gauges/flow meters/alarms) as may be present and part of the storage at the various locations as directed by the Facilities Management Engineer. The contractor shall provide all labor, personnel, equipment, tools, materials, supervision, and other items and provide all services stated in this Statement of Work (SOW). VA Long Beach will be constructing and moving the bulk oxygen tank farm within FY28-FY29.

2. BACKGROUND: VA Long Beach Healthcare System supplies medical grade quality “Bulk” liquid oxygen for patient care.

3. PERFORMANCE REQUIREMENTS:

a.

b. The Contractor shall provide all labor, personnel, equipment, tools, materials, supervision and other items and services necessary provide medical grade quality “Bulk” liquid oxygen for patient care to the VA Long Beach Healthcare System, CA Facility (VALBHS) 5901 E. 7th Street, Long Beach, CA 90822.

Liquid oxygen tanks located adjacent to locations as directed by the Facilities Management Engineer. Provide main and reserve tanks as well as provide liquid oxygen products, tank and alerting systems, inspection, calibration of flowmeters, and annual certifications of all tank/flow/pressure gauges and ALL associated alarm system. Include all maintenance upon request from VALBHS Facilities Management.

c. EQUIPMENT: Liquid oxygen tanks and associated equipment (meters/valves/pressure gauges/flow meters/alarms) as may be present and part of the storage at the various locations as directed by the Facilities Management Engineer. The current tank farm will be moved to a new location, located behind Bld 1 at the Dietary Loading Dock. The vendor will need to provide and install new tanks that fit the required space at this new specified location. The new Tank Farm is projected to move in FY28 through project number 600-20-143 Correct Site Civil FCA Access Def. Prior to construction, VA will have design Architect Engineer reach out to new vendor to obtain information on changing the current design to meet the new vendor’s site requirements for equipment. Additionally, vendor will need to provide details of their involvement and requirements to complete the successful installation of new equipment and tanks in the new location. This shall include, but not be limited to: whether the vendor will perform the installation themselves, if the VA is responsible for the installation and if approved installers are required.

d. AREAS TO BE MAINTAINED: Building 5C and new proposed location liquid oxygen tanks including de-icing as required; and all alarm systems associated with the storage facilities.

e. TASK FREQUENCY AND INSTRUCTIONS: Refill tanks with liquid oxygen as may be required to maintain the minimum “SAFE” fill level (or as determined by facilities management and medical support staff) – provide telemetry for automatic refill notifications as well as maintain such systems; maintain and/or calibrate any remote alarms/pressure sensors/alert systems as necessary (for any cause). ( the facilities Building Management System BMS is Metasys from Johnson controls (sole source). The system shall be equipped with Metasys capabilities and connected to our BMS) Contractor shall make a best effort to have a truck onsite to refill before the tank reaches 35% filled. A daily Bulk inventory report shall be issued to Facilities Management at the VALBHS.

f. SPECIAL WORK REQUIREMENTS: a. Upon the delivery of bulk oxygen supply, contractor shall provide a signed, legible, written/typed/printed receipt to the Engineering Department Facilities Management Team indicating the date of delivery. Prior to departing the station, all bulk oxygen system components will be checked for proper functioning. The report format will be approved by the appropriate government Engineering employee. b. The contractor shall have competent, documented experience as a medical grade oxygen maintenance and repair provider per NFPA & CGA and comply with all pertinent regulations of the State of California.

g. PROPERTY DAMAGE: The contractor shall take all necessary precautions to prevent damage to any government property.

h. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA REGULATIONS: The contractor's employees shall always wear visible identification while on the premises of the VA property. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police-Security Service. The VA will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited on the premises of the VA facility. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, and shall NOT be removable to a local district, state, or municipal court venue.

4. REFERENCE/REQUIREMENTS: The requirements of the following references must be always met:

a. VA Directive 7343, Utilization of Personal Property.

b. VA Directive 7345, Sale, Abandonment, or Destruction of Personal Property, and Utilization.

c. VA Directive 7346, Utilization and Disposal of Personal Property Pursuant to Exchange/Sale Authority.

5. PROTECTION OF GOVERNMENT PROPERTY: During work execution, the Contractor shall take special care to protect Government property including interior and exterior buildings, furniture, walls, baseboards, and other surfaces. Damage resulting from Contractor operations shall be repaired by the Contractor, including painting, refinishing, or replacement (if necessary), at no additional cost to the Government.

6. PERMITS AND RESPONSIBILITIES: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations in connection with the prosecution of the work. Contractor shall be similarly responsible for all damages to persons or property. Contractor shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

Contractor shall furnish proof of guaranteed available disposal privileges with their quote. Once contract award has been made, the VA reserves the right to request proof of guaranteed available privileges from the Contractor at any time during the contract period. All costs associated with the disposal facility shall be included in the unit prices proposed by the Contractor.

7. ADMINISTRATION

a. Accident Reporting: In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the VA Police immediately. A report shall be provided to the Contracting Officer and POC in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) Corrective action to prevent future occurrences.

b. Federal Holidays: The Vendor is not required to provide service on the following National holidays, nor shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government:

If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States.

c. Invoice and Payments:

(1) Invoices will be submitted quarterly in arrears electronically to https://portal.tungsten-network.com

8.Construction documents:

A. Contractor shall furnish all labor, equipment, certification, supervision, and materials necessary to perform all operations in connections with this order. Contractor shall perform work in strict accordance with the General Specifications, Statement of Work, schedule, and all other supporting documents for this contract. Contractor shall work with the Architect/Engineer (A/E) to furnish accurate As-Built Drawings and test results.

B. All construction items are to be provided by the General Contractor, unless specified to be VA provided.

9.Specifications:

A. The VA Master Construction Specifications contain work procedures and material requirements designed to meet regulatory compliance requirements. Whenever possible, the Master Construction Specifications shall be used as the basis for project designs.

B. A complete list of these specifications can be viewed at the following website: http://www.cfm.va.gov. Specifications which address EOSH requirements include, but are not limited to, the following:

1. SECTION 01 00 00 – General Requirements

2. SECTION 01 33 23 - Shop Drawings, Product Data, and Samples

3. SECTION 01 57 19 – Temporary Environmental Controls

4. SECTION 01 74 19 – Construction Waste Management

5. SECTION 02 82 11 – Traditional Asbestos Abatement

6. SECTION 02 82 13.13 – Glove bag Asbestos Abatement

7. SECTION 02 82 13.19 – Asbestos Floor Tile and Mastic Abatement

10. Construction Scope:

A. Contractor shall inquire to procure existing Matheson tanks on site, if this option is not available, contractor will provide a new set of bulk oxygen tanks as needed for VA Long Beach per TIL requirements. Contractor shall provide proposals with both options to the government.

B. Contractor shall inspect current site for compatibility with their equipment and tanks. All site modifications to adapt new equipment shall be at no cost to the government.

C. Contractor shall perform all necessary site preparation at no additional cost to the government to install, connect and commission a fully operational bulk oxygen system

D. Contractor shall provide a written and VA approved plan to provide oxygen prior to the existing tanks being removed.

E. Contractor to coordinate all demolition and construction with VA’s Engineering project manager for construction.

F. Contractor shall coordinate project schedule with the removal schedule of the Matheson bulk oxygen system.

G. No more than 10 days after oxygen removal, contractor shall begin installation of new equipment or begin site preparation for new equipment. Contractor will provide temporary oxygen, as submitted in VA approved plan, prior to existing oxygen tanks reaching 35% fill level of Matheson’s existing tanks and will maintain temporary oxygen supply to VA’s “Emergency Oxygen Supply Connection” (EOSC) for duration of construction and commissioning of new equipment at no additional cost to the government.

Note: A new site location will be constructed in future construction project starting in FY28 project number 600-20-143 Correct Site Civil FCA Access Def. Prior to construction, VA will have design Architect Engineer reach out to new vendor to obtain information on changing the current design to meet the new vendor’s site requirements for equipment. Additionally, vendor will need to provide details of their involvement and requirements to complete the successful installation of new equipment and tanks in the new location. This shall include, but not be limited to : whether the vendor will perform the installation themselves, if the VA is responsible for the installation and if approved installers are required.

11. PERIOD OF PERFORMANCE: The period of performance will be Base year with the option to extend. Base year to start 12/1/2026 FY27

12. PLACE OF PERFORMANCE: VA Long Beach Healthcare System, 5901 E. 7th Street, Long Beach, CA 90822.