6-RFP-RC-2025-020 Award.pdf

COUNTY OF ROCKLAND

Department of General Services Purchasing Division

Title: Forensic Psychologist Qualified Suppliers List

Contract Period: August 25, 2025 though August 24, 2026 w/ (4) 1-year options

Original Date of Issue: August 25, 2025

Date of Revision:

RFP No: RFP-RC-2025-020

Catalog: Health and Hospitals

Authorized Users: United States Agencies, Other States & Political Subdivisions Therein, Local Governments, School Districts & Non-Profit Agencies

Address Inquiries To:

Name: Claudia Moodie

Title: Purchaser II

Phone: 845-364-3821

Fax: 845-364-3809

E-mail: MoodieC@co.rockland.ny.us

Description

This contract is a qualified suppliers list for forensic psychologist consulting services.

Contract # Vendor Number Contractor & Address Telephone No.

RFP 25-020

0000029775 Ahmed Enaitalla, Ph.D.

418 Broadway, Ste 5556

Albany, NY 12207 doctorepsychology@gmail.com

347-674-8683

FAX: 347-212-2496

RFP 25-020-A

0000025205 Alexander S. Bardey, MD PLLC dba

Fifth Avenue Forensics

303 Fifth Ave., Ste 403

New York, NY 10016 labrahams@fifthavenueforensics.com drbardey@fifthavenueforensics.com

212-532-2322

FAX: 212-532-2219

Contract Award Notification mailto:MoodieC@co.rockland.ny.us mailto:doctorepsychology@gmail.com mailto:labrahams@fifthavenueforensics.com mailto:drbardey@fifthavenueforensics.com

N/A; Not Offered N/A; Not Offered

$750 $7500

$500 $5000

$500 $5000

$500 $10000

$500 $5000

$250

$300

$2500

$3000

$3000 Total

N/A

Ahmed Enaitalla, Ph.D.

Ahmed Enaitalla - Sole Proprietor; Licensed Clinical Psychologist

92-1476107

Lindsay Abrahams 1,000 for a basic report; $2,500 for a thorough report

Lindsay Abrahams 350/hour with a maximum of 20 hours

Lindsay Abrahams 350/hour

Lindsay Abrahams 500/hour in half day increments ($2,000/$4,000)

Lindsay Abrahams 350/hour with an estimate of ~5 hours

Lindsay Abrahams 350/hour

Lindsay Abrahams

Lindsay Abrahams

Lindsay Abrahams Maximum of $70,000

Lindsay Abrahams Maximum of $25,000

Lindsay Abrahams For a CPL 730 evaluation with 2 evaluators:

Lindsay Abrahams (**both types of reports provided in Appendix B)

Lindsay Abrahams $3,500

Lindsay Abrahams $3,500

Lindsay Abrahams Maximum of $80,000

Lindsay Abrahams $1,500

Lindsay Abrahams $1,750

~$17,500

Lindsay Abrahams 202,750

Lindsay Abrahams 1,000

Lindsay Abrahams Fifth Avenue Forensics

Lindsay Abrahams Alexander S. Bardey, MD

47-2811211

Edwin J. Day, County Executive

TITLE: Forensic Psychologist Qualified Suppliers List RFP NUMBER:

RFP-RC-2025-020

Department of General Services – Purchasing Division RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

The purpose of this request for proposal is to enter into a contract with a qualified firm, licensed psychologist or licensed psychiatrist to provide forensic evaluations for the Rockland County Department of Mental Health in accordance with New York State regulations. It is anticipated that this RFP may result in a contract award to multiple providers.

This RFP is designed to provide interested offerors with sufficient basic information to submit proposals meeting minimum requirements but is not intended to limit a proposal's content or exclude any relevant or essential data.

Offerors are at liberty and are encouraged to expand upon the specifications to evidence service capability under any agreement.

BACKGROUND

Rockland County seeks qualified mental health professionals to provide forensic evaluations. In its role as the Local Government Unit, the Rockland County Department of Mental Health (RCDMH) is mandated to provide CPL 730 examinations of defendants to determine capacity to understand the proceedings against them and to assist in their own defense. RCDMH also elects to provide custody, visitation and termination of parental rights evaluations to families with a demonstrated significant financial hardship, who are not able to afford these evaluations from private providers.

REFERENCES

Unless otherwise stated, proposal must include a minimum of 2 work samples, with identifying information redacted for similar evaluations within the last five (5) years..

ISSUING OFFICE AND RFP REFERENCE NUMBER

The County of Rockland’s Department of General Services – Purchasing Division is the issuing office for this document and all subsequent addenda relating to it, on behalf of the Rockland County Department of Mental Health.

The reference number for the transaction is Solicitation # RFP-RC-2025-020. This number must be referred to on all proposals, correspondence, and documentation relating to the RFP.

LENGTH OF CONTRACT

The Contract resulting from this RFP will be for a period of one (1) year with four (4) one (1) year renewal options

The County of Rockland reserves the right to review contract(s) on a regular basis regarding performance and cost analysis and may negotiate price and service elements during the term of the contract.

OPEN ENROLLMENT

This Qualified Suppliers List RFP is an open enrollment contract. After the initial deadline date of this RFP, the Division of Purchasing reserves the right to solicit and add additional positions, services and/or contractors to meet any unmet needs, as deemed by the County Executive’s Office and/or the Division of Purchasing, but not limited to:

• If/when all attempts to utilize awarded contractor(s) have been unsuccessful.

• If/when changing needs warrant a new specialization to be added.

Contractors will not be permitted to submit random proposals at their own discretion at any time to the Purchasing Division. The Division of Purchasing will only add qualified Contractors after a thorough proposal review to cover any unmet need(s), as identified by the Departments as indicated above.

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

DETAILED SCOPE OF WORK

The Department of Mental Health seeks to contract with qualified practitioners to provide evaluations of cases before all Courts in Rockland County: Family Court, Supreme Court, County Court, and Justice Court. The work consists of predominantly two types of evaluations (although requests for other types of evaluations may arise which may include issues of neglect and abuse, adoption, sanity and diminished responsibility defenses, as well as cases involving guardianship, and other issues before the Courts):

1. NYS Criminal Procedure Law 730 evaluations: The evaluator will make a determination of the individual as per NYS Criminal Procedure Law 730. After an examination of the defendant either in person or over a HIPAA-compliant telehealth platform (access to such a platform will be provided by the County for CPL 730 exams), a written report will be provided by the psychiatric examiner wherein they set forth their opinion as to whether the defendant is or is not an incapacitated person, the nature and extent of their examination and, if they find that the defendant is an incapacitated person, their diagnosis and prognosis and a detailed statement of the reasons for their opinion by making particular reference to those aspects of the proceedings wherein the defendant lacks capacity to understand or to assist in their own defense.

The state administrator and the commissioner of the Department of Mental Health must jointly adopt the form of the examination report; and the state administrator shall prescribe the number of copies thereof that must be submitted to the court by the director.

The County will coordinate scheduling of these exams with the defendant, their attorney and the evaluators. The County will provide access to a HIPAA-compliant telehealth platform for CPL 730 exams and will provide the evaluators with the available court documents. The County will receive the completed reports from the evaluators and forward them to the court.

2. Family Court ordered child custody and visitation evaluations.

The provider will perform the evaluations and prepare reports resulting from the evaluations of children and caregivers referred for such services. The services will include but are not limited to:

• Face to face interviewing (in person or over HIPAA compliant telehealth) of all parties involved in a case,

• Administering appropriate psychological testing and/or assessments, for example: MMPI, or other instruments that the evaluator deems necessary and appropriate

• Reviewing relevant written material and records

• Consulting with any agencies or individuals involved either directly or collaterally with the case, e.g.

Probation, Mental Health, Department of Social Services, healthcare providers and schools, etc, via telephone or email correspondence.

• Preparing formal written reports for submission to the court o Reviewing and editing reports

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

• Analyzing testing data

• Preparing for and testifying at trials.

The provider must be able to meet standard turnaround time for Family Court reports; typically 90-120 days from the time the order is received. Related to these evaluations is expert testimony before the Courts. For Family Court evaluations, examiners are expected to utilize the HIPAA-compliant telehealth platform of their choice, which they will purchase, obtain and maintain the license. The provider must follow all HIPAA and other applicable regulations regarding the use of videoconferencing for these purposes. The Department of Mental Health will provide light clerical support such as helping to coordinate interviews, requesting records and providing court documents to the evaluators. However, this work is largely independent of the Department. If in-person interviews are the evaluator’s preference, the County will provide access to an office to complete those interviews.

Evaluations should typically take place Monday through Friday during regular business hours.

Evening or weekend interviews of subjects and collaterals for family court evaluations are acceptable as long as appropriate for developmental age of the subject and agreeable to the subject/collateral.

3. Other court evaluations: The provider will perform risk evaluations for juveniles or adults referred by the Rockland County Department of Mental Health. These evaluations could include delinquency, risk of fire setting, reoffending, violence or mass violence, self-harm, etc. These individuals may be referred to the Department of Mental Health by the Rockland Threat Assessment Management Team. The provider will use standardized instruments, obtain collateral information, follow current best practices and provide a detailed report to the Rockland County Department of Mental Health.

4. Trainings or consultation: The provider will provide trainings or consultation as requested by the Rockland County Department of Mental Health on Forensic Mental Health or related topics.

Respondents to this RFP should specify which types of work, described in #1, #2 and #3, they are proposing to provide. Respondents must be willing to provide the work described in #1, #2 or #3 to be eligible to provide the work described in #4 above. That is, responses are not being sought for only trainings or consultation.

PROPOSAL REQUIREMENTS AND COMPANY QUALIFICATIONS

Qualified psychiatric examiners for both family court evaluations and CPL 730 evaluations shall be licensed by the State of New York and meet NYS regulatory requirements for required services. The professional shall be appropriately trained and have experience in performing evaluations as well as testifying as an expert witness in court. For the purposes of this request for proposal “psychiatric examiner” denotes a licensed qualified psychiatrist, or licensed qualified, doctorate-level psychologist.

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

For only the Family Court evaluations as described in #2: Licensed Clinical Social Workers may be considered, with a minimum of three (3) years’ experience providing similar services. Two (2) work samples with identifying information must be provided, along with applicable performance experience references.

The provider must submit information:

• Qualifications of staff that will be assigned to the project.

• Expertise of staff

• Staff time availability

• Average response time for evaluations

• Maximum number of evaluations per year that the provider will be able to provide.

The provider will obtain and maintain all permits and all necessary licenses required to perform the services described herein. All licenses, certifications or permits are at the expense of the provider.

Proposal Requirements

The provider must meet the turnaround time for reports ordered by courts or county departments which are typically a maximum of two weeks for CPL 730 exams and 90-120 days for Family Court evaluations.

Proposals must include curriculum vitae of agency / staff credential, including professional licensing, education, and experience in working with the identified population in the role of a Forensic evaluator and otherwise relevant skills and abilities in performing as specified.

Proposals must include a minimum of three references of similar services provided or ongoing forensic experience in one setting; preferably including experience with government entities.

The provider must provide a summary of similar projects or services performed within the past five (5) years.

Proposals shall include description of methodologies used to provide the assessments and psychological evaluations. Include the testing instruments that will be used on a regular basis in performing the assessments.

Records

Contractor will be required to maintain adequate records, both financial and case related, to enable the preparation of timely reports. All records and reports shall be made available to authorized County agents upon request, consistent with confidentiality, HIPPA and judicial requirements.

RFP Template updated 04/15/2023 50 Sanatorium Road, Bldg A, Pomona, NY 10970 – Tele: (845) 364-3820 – Fax: (845) 364-3809

Examination of Records

The Provider agrees that Rockland County or any of its authorized representatives shall at any time during the term of this contract have access to and the right to audit and examine, any pertinent records of the provider relating to this contract. The providers must keep all records not less than seven (7) years from the date the records are made, unless the County of Rockland authorized representative authorizes earlier disposition.

Cost Proposal

For the CPL 730 exams and the Family Court evaluations (described in #1 and #2 above) the providers should provide separate cost proposals which shall include either an hourly rate (with a maximum number of hours included) or a Fixed Price per case for interview, review of records, consultation with significant people (when appropriate), analysis of testing (as appropriate), and production of a report. A Fixed Price will be given preference. For those cases that go to trial, the proposal shall include a per hour rate which will be paid with a maximum of two hours allowed for trial preparation. This hourly rate will also be used for court waiting time when scheduled to testify. Proposals shall include hourly rates for the evaluations described in #3 and the training and consultation described in #4, if applicable.

Cancellation/No Shows

The provider must include a rate for cancellations on the cost proposal pages. The provider is subject to charge a cancellation fee if the evaluation is cancelled with 24 hours or less notice. All cancellations that occur with greater than 24-hour notice will not be charged.

The provider must include a rate for no show appointments. This rate will be for any appointment in which the provider has arrived at the appointment location or virtual platform and the interviewee did not show or call to cancel the appointment. The provider will be required to wait a minimum of 30 minutes. After 30 minutes the provider may conclude the appointment as a no show and charge the rate noted on the cost proposal.

Award

This contract will be awarded to multiple providers meeting the requirements. Experienced providers who are not a licensed psychologist or psychiatrist can submit a proposal for all evaluations, however they will not be considered for NYS Criminal Procedure Law 730 evaluations or the evaluations described in #3. Placement on the qualified suppliers list does not guarantee the County will require services.

DEPARTMENT OF GENERAL SERVICES, PURCHASING DIVISION

Dr. Robert L. Yeager Health Center

50 Sanatorium Rd, Building A Pomona, New York 10970

Phone: (845) 364-3820 Fax: (845) 364-3809 Email: purchasing@co.rockland.ny.us

Paul Brennan, FNIGP, NIGP-CPP, CPPO

Director of Purchasing

ADDENDUM # 2

RFP-RC-2025-017

Brief Family Therapy Services for the Department of Social Services

The information in this addendum supersedes any contradictory information set forth in the contract documents.

Acknowledge receipt of this addendum in the space provided on the signature page of the bid proposal. Failure to do so, may subject the bidder to disqualification. This addendum forms a part of the contract documents.

A pre-proposal meeting was held on Tuesday July 8, 2025 at 9:00am. The following were in attendance and questions were asked. Please note the question deadline has been extended to July 14, 2025 at 3pm.

Sabrina Samuels- Rockland County Purchasing Department

Wendy Gdanski- Rockland County Department of Social Services

Jennifer Parietti- Rockland County Department of Social Services

Jill Stoll- Rockland County Department of Social Services

Maureen Scanlan-Keywork- Rockland County Department of Social Services

Kimberly Bacon- Rockland County Department of Social Services

Deliah Lopez- NAFI

Jessica Clow- NAFI

Question #1- Is the payment structure based on a fee for service? Can other costs be submitted?

Response #1- Yes, if the firm would like to include a budget outlining the cost

Proposal based upon personnel and non/personnel expenses this will be reviewed and considered in the evaluation.

Question #2: The past and present reference form has a spot for a program/project manager and a contracting officer can we only provide one name if we only have one contact?

Response #2: Yes, that is acceptable, there must be contact information, however if one person is responsible for both Project Manager and Contracting officer that is acceptable.

Question #3: On page 5 of the RFP it asks for references; a minimum of three (3) current projects and two (2) past projects, however on page 17 it states three (3) references. Which is accurate?

Response #3: Please provide three (3) references from current projects and two (2) references from past projects as noted on page 5.

Question #4: Where should we upload the Federal Contract Clauses.

Response #4: Please upload these documents with the Statement of Required Disclosures.

SIGNED:

Paul J. Brennan

PAUL J. BRENNAN, FNIGP, NIGP-CPP, CPPO

DIRECTOR OF PURCHASING

ADDENDUM

7/10/25