6-RFP 4452 - Page 3 Changes.pdf
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- Attached to
- Fireworks for Special Events
- Solicitation number
- 4452
- Issued by
- Cumberland County, Kentucky
About this file
The document is a Request for Proposal (RFP #4452) issued by the City of Owensboro for fireworks services for special events, with a proposal deadline of 5 PM CT on Friday, December 5, 2025. The RFP includes requirements for multiple events, with a specific focus on an airshow featuring a 15-minute fireworks display with a budget range of $5,000 - $7,500. The vendor will be responsible for providing all fireworks materials, firing equipment, licensed professional pyrotechnicians, and coordinating with a musical soundtrack. The proposal must include a narrative of proposed services, show design details including shell types and sizes, and a company profile demonstrating experience.
The vendor must secure and maintain all required federal, state, and local permits, including U.S. Coast Guard, ATF, and Kentucky State Fire Marshal approvals. Insurance requirements include naming the City of Owensboro as an additional insured, with specific insurance types and limits to be outlined in the final contract. The City reserves the right to cancel the event for reasons including weather, safety, or budgetary concerns, and requires vendors to clearly identify any associated cancellation fees. Vendor responsibilities include delivering and storing fireworks, setting up and firing the display, providing qualified and insured technicians, and ensuring compliance with NFPA 1123 and 1124 standards.
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Text version
FIREWORKS FOR SPECIAL EVENTS
RFP #4452
DEADLINE: 5PM CT Friday, December 5, 2025
• Providing the music soundtrack for the display to pyro company no later than 60 days prior to the date of the display.
Airshow:
A. Event Overview
• Date & Time: TBD
• Estimated length of show: 15 minutes.
• Budget expenditures for show: $5,000 - $7,500
• Firing location: Near the Airport property.
B. Vendor Responsibilities
• All fireworks material and all firing equipment material needed for the production.
• Licensed professional pyro technicians.
• Coordinated with musical soundtrack.
C. City Responsibilities
• Provide basic cleanup at each location the morning following the display.
Vendor Responsibilities for All Events:
• Secure and maintain all required federal, state, and local permits (including U.S. Coast Guard, ATF, and Kentucky State Fire Marshal where applicable).
• Provide and maintain all required insurance coverage naming the City of Owensboro as an additional insured. Required insurance types and limits shall be outlined in the final contract.
• Deliver and securely store fireworks upon arrival in Owensboro until showtime.
• Set up, load, and fire the display, providing qualified technicians covered by workers’ compensation insurance in accordance with Kentucky law.
• Provide qualified and licensed transportation personnel as required by the U.S.
Department of Transportation.
• Coordinate with City Public Events staff to ensure compliance with all safety and permitting requirements.
• Certify compliance with NFPA 1123 and NFPA 1124 standards.
• Provide a complete list of personnel handling fireworks, including their qualifications and certifications.
CANCELLATION OF EVENTS
The City of Owensboro reserves the right to cancel the fireworks event(s) for any reason, including, but not limited to weather, safety, or budgetary concerns. Proposals must clearly identify any associated cancellation fees or costs.
PROPOSAL SUBMISSION REQUIREMENTS
The proposal shall include, but is not limited to the following:
1. Narrative of Proposed Services
a. Vendor’s interpretation of the event scopes and how their approach will meet
City goals.
b. Description of show design, including shell types, sizes, and special effects.
c. Number of shells per size and anticipated visual effects.
2. Company Profile and Experience
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File details come from the government source that posted it. Updated .