6-RFP 26-21 Solicitation Document.pdf

The document is a Request for Proposals (RFP) 26-21 for K-12 Mathematics Textbook Adoption (Annual Contract) issued by the Savannah-Chatham County Public School System (SCCPSS) in Georgia. The RFP seeks to identify and contract with qualified vendors to provide comprehensive mathematics textbooks and related instructional materials for K-12 grade levels throughout the district. The school system, which is the tenth-largest in Georgia and serves approximately 36,000 students across 20 elementary schools, 9 K-8 schools, 8 middle schools, 11 high schools, and several alternative education sites, aims to adopt a Tier 1 mathematics curriculum aligned with the Georgia K-12 Mathematical Framework. The solicitation follows a multi-phase evaluation process with key dates including a September 14, 2025 RFP release, vendor proposals due by October 16, 2025, and a planned implementation spanning educator reviews, parent/community input, and classroom pilots from January to February 2026.

The pricing and contract terms are structured to provide flexibility and cost-effectiveness. Offers will submit pricing through the district's e-procurement portal, with the lowest-cost proposal receiving the maximum 30 points in the evaluation matrix. The contract will be an annual agreement terminable at 11:59:59 p.m. on the night before the one-year anniversary, with potential for two one-year renewals subject to mutual agreement and limited price increases (not to exceed 5% in the first renewal and 5% in the second renewal). The district reserves the right to purchase directly from publishers if more cost-effective and is not obligated to purchase the full estimated quantities. Vendors must meet specific qualifications, including a minimum of five years of experience providing educational goods/services, appropriate licensing, and demonstrable financial stability. The evaluation will consider technical capabilities, company experience, functionality, references, and a completed mathematics textbook rubric across multiple scoring categories.