6-ITB-25-00248 Irrigation Systems Installation Services - FINAL.pdf

Invitation to Bid Irrigation Systems Installation Services

ITB-25-00248

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SOLICITATION TYPE: Competitive Sealed Bids

SOLICITATION NUMBER: ITB-25-00248

SOLICITATION TITLE: Irrigation Systems Installation Services

BRIEF DESCRIPTION: Hillsborough County Parks and Recreation Department (PRD) seeks a qualified Contractor to provide ongoing and as-needed “all-inclusive” installation of irrigation systems services at various locations throughout Hillsborough County for a four (4) year period.

DUE DATE & TIME: August 6, 2025 2:00 P.M. Eastern Time (our clock)

PRIMARY CONTACT: James O’Brien, Senior Buyer

BID SUBMISSION: The County will only accept bids submitted through its electronic bidding system (Bonfire). Bids that are submitted or delivered by non-electronic means (hard-copy paper), facsimile, electronic mail (e-mail), electronic file, or means other than through the County's electronic bidding system (Bonfire) will not be accepted or considered. Please visit our vendors webpage (hcfl.gov/vendors) for information regarding vendor registration, electronic bid submission, procurement opportunities, and other important resources.

TIMELINESS: To preserve the integrity of the competitive sealed bid process, bids submitted after the due date and time listed above, unless otherwise amended, cannot and will not be accepted. Please do not wait until the last minute, hour, or day to submit your bid, as you may encounter technical difficulties or issues that cannot be resolved before the due date and time. When preparing to submit your bid, please read and follow all instructions regarding formatting and other details related to the form(s) to be used. Again, please do not wait until it’s too late for assistance. We value and need your participation, so the last thing we want is for you to miss this opportunity.

QUESTIONS: ● Questions regarding technical difficulties or errors encountered while submitting proposals through Euna Procurement must be directed to Euna Procurement Support at 1-844-226-3862 or support.bonfire@eunasolutions.com.

● Questions regarding the specifications or solicitation document must be directed to the primary contact listed above using the “messages” section in Bonfire for this particular procurement.

IMPORTANT! PLEASE READ CAREFULLY BEFORE SUBMITTING BID

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• To be given consideration, such requests must be received no later than 14 calendar days after the date of Solicitation issuance in Bonfire, site visit, or pre-bid conference, whichever is later.

● Questions regarding vendor registration, training, or general questions must be directed to the Supplier Engagement Team at (813) 272-5790 or iSupplier@HCFL.gov.

CONE OF SILENCE: A Cone of Silence is in effect for this procurement; therefore, no bidder, interested party and/or their principals, officers, employees, attorneys, or agents shall communicate with County employees, the Hearing Master assigned to hear the applicable protest appeal and/or members of the Board of County Commissioners, including their aides and employees regarding this procurement and/or a related protest, except as otherwise provided in the Hillsborough County Procurement Protest Policy and Procedures Ordinance. The Cone of Silence does not prohibit a bidder from communicating with the Director of Procurement, staff in the Procurement Services Department, or the County’s attorney assigned to this procurement. Violating the Cone of Silence may disqualify the bidder from consideration for award. Please refer to the Instructions for complete details about the Cone of Silence.

INSURANCE: Insurance coverage is required for this procurement. Please see Special Terms and Conditions for complete details and requirements.

SURETY (BONDS): Bid, performance, and/or payment surety is not required for this procurement. Please see Special Terms and Conditions for complete details and requirements.

E-VERIFY: The Department of Homeland Security's Image Program and E-Verify apply to this procurement. Please see General Terms and Conditions for complete details and requirements.

mailto:iSupplier@HCFL.gov https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI https://library.municode.com/fl/hillsborough_county/codes/code_of_ordinances,_part_a?nodeId=HICOCOORLA_CH2AD_ARTVIPR_DIV3HICOPRPRPOPR_S2-562TI

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1. SPECIFICATIONS

1.1. Scope

Hillsborough County Parks and Recreation Department (PRD) seeks a qualified Contractor to provide ongoing and as-needed “all-inclusive” installation of irrigation systems services at various locations throughout Hillsborough County. The work may be at active construction sites and performed in phases along with construction projects.

1.2. Applicable Terminology

The following terminology(s) of the issue in effect on date of this solicitation, forms a part of this specification:

1.2.1 ANSI: Identified as “American National Standards Institute”.

1.2.2 ASTM: Is identified as “American Society for Testing and Materials” a standards organization that develops and publishes voluntary consensus technical international standards for a wide range of materials, products, systems and services.

1.2.3 AutoCAD: Identified as: A computer-aided design software developed by the company Autodesk (hence the name AutoCAD). It allows you to draw and edit digital 2D and 3D designs more quickly and easily than you could by hand.

1.2.4 GPM: Identified as “Gallon Per Minute”.

1.2.5 PGV: Defined as a Professional Grade Valve delivering top performance in any setting. Available in an array of configurations, this hardworking, heavy-duty valve offers extreme durability to handle the rigors of residential and light commercial sites.

1.2.6 PVB: Identified as a testable mechanical backflow preventer that consists of an independently acting, spring-loaded check valve and an independently acting, spring-loaded air inlet valve on the discharge side of the check valve.

1.2.7 PVC: Defined as “Polyvinyl Chloride” is a type of plastic used for pipes that carry water and for many other products.

1.2.8 ROW: Identified as “Right of Way”.

1.2.9 SPO: Identified as “Standard Purchase Order”.

1.2.10 Thumb Drive: is defined as a small rectangular device that is designed to be plugged directly into a USB port on a computer and is often used for transferring files from one computer to another. called also thumb drive.

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1.3. Bidder Qualifications

1.3.1 The Bidder shall possess a current Irrigation License and any other appropriate necessary certifications prior to submitting a bid. The Contractor shall have held the Irrigation License for a minimum of five (5) years consecutively.

1.3.2 The Bidder shall have an established office in the local area to meet the immediate and sometimes emergency service and commodities needs of Hillsborough County.

1.4. Requirements of Work

1.4.1 The Contractor shall furnish all labor, materials, and equipment to install all irrigation system components from half inch (1/2) inch to four (4)-inch lines up to the source valves and provide proper sod replacement as required upon proper authorization in writing by a County Representative. All valves, once installed, shall be located in the Global Positioning System (GPS), with submeter accuracy and coordinates shared with the county.

1.4.2 The Contractor shall have sufficient well-trained personnel and equipment to undertake several big, high-dollar projects at a time, as well as on call or after-hours personnel to respond to issues that may cause injury to the public or the play surface.

Mobilization shall occur no more than 15 calendar days upon approval of a Purchase Order by the County. Due to the likely potential that two (2) or more jobs must be underway at once, the Contractor shall have at least three (3) trucks and crews with full set of equipment in each truck including a wheel or chain trencher and other hand tools.

Additionally, the Contractor shall have a small backhoe for the quick excavation of mainlines and mainline leaks. The Contractor shall respond to a service call within two

(2) business days.

1.4.3 All park surfaces shall be left in a safe and playable condition if the project is left incomplete overnight unless authorized by the County. The Contractor shall stake, flag or barricade as necessary to ensure safety.

1.4.4 The Work may be unscheduled and intermittent. The Work shall be on an as-needed time and materials basis, and no minimum or maximum quantity of service calls are guaranteed. The work can be on an active construction site and the contractor shall stake work to protect the finished product from damage from other construction operations. Sleeving will need to be placed prior to the construction of hardscapes.

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1.4.5 The Contractor shall provide all tools, equipment, and parts necessary to perform specified work. The Contractor shall provide a list of available equipment upon County request.

1.4.6 The Contractor shall respond to emergency service calls onsite within four (4) hours, which includes weekends and holidays. Location of an underground sprinkler system will be shown on drawings if provided and if available.

1.4.7 There shall be no substitutions on irrigation system controls, heads, or valves due to the need to standardized parts. Design and installation of the system included in this section.

1.4.8 The following list are the type of Packages to be installed as part of this contract:

1.4.8.1 One (1)-inch I-25-6 Stainless Steel Rotary Ten (10) Head Package.

• Ten (10) HSJ-one (1) Prefabricated one (1)-inch PVC Swing Joint.

• PGV-201 two (2)-inch Globe/Angle Valve with flow control.

• Rainbird Irrigation Box Standard Square 21 inch x 16 inch.

• Shall include associated pipe, fittings, wire, nipples, tips to accommodate application, miscellaneous parts, and labor to install 18 inch deep.

• Head spacing will depend on pressure and gallons per minute (GPM). The final outcome must accomplish 100% coverage.

1.4.8.2 One (1)-inch I-25-6 Stainless Steel Rotary Five (5) Head Package.

• Ten (10) Hunter Swing Joint one inch-(1) Prefabricated inch PVC Swing Joint.

• PGV-201 two (2)-inch Globe/Angle Valve with flow control.

• Rainbird Irrigation Box Standard Square 21 inch x 16 inch.

• Shall include associated pipe, fittings, wire, nipples, tips to accommodate application, miscellaneous parts, and labor to install 18 inch deep.

1.4.8.3 Six (6)-inch Pop Up Ten (10) Head Package.

• Ten (10) HSJ-1 Prefabricated one (1)-inch PVC Swing Joint.

• PGV-201 two (2)-inch Globe/Angle Valve with flow control.

• Rainbird Irrigation Box Standard Square 21 inch x 16 inch.

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• Shall include associated pipe, fittings, wire, nipples, tips to accommodate application, miscellaneous parts, and labor to install 18 inch deep.

1.4.8.4 Six (6)-inch Pop Up Ten (10) Head Package.

• 1800 Series Seal-A-Matic (SAM) with a nozzle to match application (No PRS).

application, miscellaneous parts, and labor to install 1 inch deep. Head spacing will depend on pressure and gallons per minute (GPM). The final outcome must accomplish 100% coverage.

1.4.8.5 Six (6)-inch Pop Up Five (5) Head Package.

• 1800 Series Seal-A-Matic (SAM) with a nozzle to match application (No PRS).

application, miscellaneous parts, and labor to install 18 inches deep. Head spacing will depend on pressure and gallons per minute (GPM). The final outcome must accomplish 100% coverage.

1.4.9 Quality Assurance

All Work shall be installed by a licensed irrigation Contractor using skilled personnel, proficient in the trades required, in a neat, orderly, and responsible manner with recognized standards of workmanship. Material installations are to conform to manufacturer specifications.

1.4.10 Product Data

The Contractor shall submit the manufacturer's technical data for all materials and installation instructions for the underground sprinkler system prior to starting Work on the project site.

1.4.11 Drawings

The Contractor shall digitally provide design drawings that include plan layout and details that illustrate the location and type of heads, valves, piping circuits, controls, and accessories. If requested by the County, the Contractor shall provide design calculations demonstrating how the system component sizes were derived.

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1.4.12 Format

The irrigation system design plans shall be done in AutoCAD to scale. These plans shall be provided to the County prior to the final acceptance of the project. The Contractor shall provide a thumb drive containing AutoCAD (DWG files) 2013 version minimum and the Contract’s general provision requirements.

1.4.13 Backflow Preventer

PVB (pressure vacuum breaker) with ball valves sized to match the system and installed on galvanized risers.

1.4.14 Pipe Size

• Increased to allow expansion or nozzle size change.

• No flow shall exceed four foot (4) per second.

• All laterals to heads shall be one (1)-inch or larger on rotors and three-quarters of an inch (¾inch) or larger on pop-ups, bubblers, and Quick Couplers.

• Nozzle and zone size shall be calculated to provide a maximum precipitation rate to reduce watering time based on meter size.

• No pipe smaller than three (3)-quarters of an inch (¾ inch).

1.4.15 Sleeving

Sleeving shall be installed for all hardscape surfaces including, but not limited to, sidewalks, courts, etc. Contractor shall verify Schedule 40 or high-density polyethylene (HDPE) pipe. Sleeve size shall be two (2) time irrigation pipe size minimum. For all sleeves containing lateral pipe and wiring, all wire shall be in its own conduit.

1.4.16 Adhesives

All connections, four (4)-inches and less, shall be Weld-On PC-68 or PC-70 purple primer and Weld-On PVC 717 or 727 clear cement.

1.4.17 Pipe Fittings

1.4.17.1 Socket Fittings: ASTM D 2466 socket fittings Schedule 40 shall be used for PVC pipe. Put purple primer first, cement after.

1.4.17.2 American National Standards Institute (ANSI) B 16.3 galvanized malleable iron screwed fittings shall be used for all galvanized pipes.

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1.4.18 Manual Valves

Manufactured as follows: PVC Schedule 40 ball valves unless otherwise indicated.

1.4.19 Quick Coupling Valve

Standard is Rain Bird #3RC with minimum lateral size three-quarters of an inch (¾ inch).

Athletic fields with wells are Rain Bird 44RC with a minimum lateral size of half an inch (½ inch). Ensure two (2)-inches of clearance of all valve handles. (See "Quick Coupling Valve Detail “for installation.)

1.4.20 Electric Valves

Rainbird 100-DV-9V series electric valve with flow control. For DC, a separate common wire for each six (6) zones shall be installed. Master valve to be used with more than two

(2) zones or if the mainline crosses a roadway. No pressure regulator on valves. For reclaimed applications, use Rainbird 100-DV-9V with a scrubber kit valve.

1.4.21 Automatic Valve Wiring

14-gauge direct burial wire color-coded as follows: red for zones; blue for master valve and black for extras. Two (2) black extra wires to be run to the furthest valve from the controller in each direction. Wire splices shall be made at a common location, contained in a valve box, and spliced using greased filling King wire nuts. All wire to be brought within six (6)-feet of timer location, into a junction box, and paired 18-gauge wire run into the timer box with a three (3)-foot pigtail. Provide 12-gauge white common wire for any runs over 100 feet.

1.4.22 Sprinkler Heads

The Manufacturer's standard unit designed to provide uniform coverage over the entire area of spray shown on drawings at available water pressure and installed using K-flex pipe and Schedule 40 PVC connectors as follows:

• Rain Bird Bubbler - #1402 – 0.5 gallons per minute (GPM) on K-Flex pipe (two

(2) per tree).

• Rain Bird Pop-up - 1800 series seal-a-matic (SAM) with a nozzle to match application (No PRS).

• Hunter Stainless Steel Bodied Rotor - Hunter I-20 or I-25 (athletic fields) with a nozzle to match the application.DF

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• Micro (Maxi-Jet) - to be matched to the job and used only with the County's approval.

1.4.23 Valve Box

Provide a plastic valve box with cover, size as needed, or as specified on drawings. Place level on brick or stone backs. The open side of the valve box to be wrapped in ground cloth. The top of valve box installed flushed with finished grade. Any valve placed in concrete shall be concrete or double-wall concrete rated plastic box.

1.4.24 Computerized Irrigation Controller

Computerized irrigation controller and cabinet shall be supplied and installed by the Contractor. The Contractor shall coordinate the installation of the controller with the County Project Manager.

1.4.25 Computerized Irrigation Equipment : The following is part of the computerized system and is the responsibility of the Contractor:

1.4.25.1 Computerized systems shall utilize a flow meter by Master Meter Inc.

matched to the water meter size, with a one (1) or ten (10) gallon pulse depending on zone GPM.

1.4.25.2 Wiring from the flow meter to the controller shall be 14-2 Maxi-com cable. No splices should be made in the Maxi-com cable. Maxi-com to be run under the mainline or in conduit.

1.4.25.3 Power source at the timer should be A/C. D/C (requires special wiring) is used only if all A/C sources have been exhausted.

1.4.24 Water Source

To be coordinated with the County Project Manager prior to the design of the irrigation system. If available, reclaimed water shall be used for irrigation. Any system that is to be connected to reclaimed water or is indicated to have reclaimed in the near future shall have all materials for the appropriate color to indicate the use of reclaimed water.

1.4.25 System Design

System design shall consider existing physical and cultural features and all proposed site improvements to avoid conflicts and ensure an efficient optimal system.

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1.4.26 Design Pressures

Verify available water source and pressure prior to system design. Design system throughout to be compatible with an available water source. Use reclaimed water whenever available. Athletic fields to be on a well system whenever possible.

1.4.27 Loaction Heads

Design locations in accordance with accepted sprinkler practice to provide 100% head-to-head coverage. Make minor adjustments as necessary to avoid structures and other obstructions.

1.4.28 Minimum Water Coverage

1.4.28.1 100% of all landscape beds and turf areas. Layout may be modified, if necessary, to obtain coverage and to suit manufacturer's standard heads. Do not decrease the number of heads indicated unless approved in writing by the County. The County shall also approve any proposed decreases.

1.4.28.2 Group valves close to a water source in one (1) or two (2) locations and outside any apparent vehicle travel paths. Planting beds, trees, and turf areas shall be on separate zones.

1.4.28.3 Minimize wiring runs. Maximize the use of lateral lines. Keep valves five (5)-feet from the closest hardscape.

1.4.28.4 No flow shall exceed four (4)-feet per second.

1.4.28.5 Top of pipe to grade shall be:

1.4.28.5.1 Manifolds - Six (6)-inches;

1.4.28.5.2 Laterals - 12-inches;

1.4.28.5.3 Mainlines - 18-inches;

1.4.28.5.4 Design zones to have matched precipitation rates;

1.4.28.5.5 Do not use pressure-regulating sprinklers.

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1.4.28.5.6 Insert sprinklers three (3)-inches from curbs, hardscapes, and structures to allow for edging. Pop-ups or bubblers associated with newly planted trees shall be placed in water wells and inside of tree staking to protect the head from mower strikes.

1.4.28.5.7 The Contractor shall install computerized irrigation system controllers. The Contractor shall verify the controller's location prior to the installation of the irrigation system and related electrical wiring.

1.4.28.5.8 No pipe smaller than three-quarters of an inch (¾I Inch).

1.4.28.5.9 The Contractor shall locate the quick coupler valve (Rain Bird #3RC or 44RC for athletic field applications) in a valve box with the quick coupler cap within two (2)-inches of the bottom of the valve box lid.

Provide three (3)-inches of galvanized main line up to and after a galvanized T. Provide two (2)-feet of vertical galvanized pipe, capped at the bottom. Mount QC valve on a galvanized nipple, length as required.

Quick Coupler to be on a separate mainline (See Quick Coupler valve detail).

1.4.28.5.10 Coordinate and confirm the exact water source and electric source with the County Project Manager.

1.4.31 Trenching and Backfilling

Protect existing utilities, paving, plants, trees, and other facilities caused by irrigation operations. The Contractor shall be responsible for the repair of any damage to existing utilities and paving. The Contractor shall excavate straight and true with bottom uniformly sloped to a low point. Some areas and work will require hand work.

1.4.32 Sunshine 811

The Contractor shall be responsible for notifying underground utilities 48-hours prior to beginning work at (800) 432-4770. No site work shall commence until all underground utilities have been properly located and identified.

1.4.33 Backfill

1.4.33.1 The Contractor shall backfill with clean material from excavation.

Remove organic material as well as rocks and debris larger than one (1)-inch diameter. Place acceptable back fill material six (6)- inches lifts, compacting each lift.

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1.4.33.2 Existing Lawn trenching is required across existing lawns, trench no wider than necessary to accommodate pipes.

1.4.33.3 Backfill trench to within six (6)-inches of finished grade with acceptable topsoil and compact to bring the area to the elevation of the existing lawn.

1.4.33.4 If the trench is more than six (6)-inches in width, relay or plant new sod within seven (7) days after removal, roll, and water generously.

1.4.33.5 Restore to original condition any sod areas, not in a healthy condition equal to adjoining lawns 30 days after planting.

1.4.34 Existing Trees

All efforts shall be made to avoid trenching under existing trees' driplines and a canopy spread of proposed trees. All proposed trenching or other Work under the limb spread of all trees shall be done by hand so that no limbs or branches or roots are damaged in any way.

1.4.35 Trenching

1.4.35.1 Trenching shall comply with Chapter 13-146, Technical Manual, and shall be done to minimize root disturbance. The County shall be present prior to beginning work to determine the limits of root pruning and approve any work taking place within a protective radius of trees. All tree roots shall be severed cleanly.

1.4.35.2 Protective radius reads as follows:

1.4.35.2.1 One (1)-inch caliper – no trenching within four (4)-feet of tree trunk;

1.4.35.2.2 Six (6)- inches – 14-inch caliper – no trenching within six (6)-feet of tree trunk;

1.4.35.2.3 15- inches – 34 inches-inch caliper – no trenching within 15-feet of tree trunk; or 34-inches and greater – no trenching within 20-feet unless approved by the County.

1.4.35.2.4 Six (6)-inches – 14-inches caliper – no trenching within six (6)-feet of tree trunk;

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1.4.35.2.5 15-inches– 34-inches caliper – no trenching within 15-feet of tree trunk; or 34-inches and greater – no trenching within 20-feet unless approved by the County.

1.4.36 Pavement

1.4.36.1 Boring is the preferred method. Open cuts shall be approved by the County. Where existing pavements shall be crossed to install a landscape irrigation system, saw cut straight clean lines six (6)-inches wider than the trench.

1.4.36.2 Excavate trench to required depth and width.

1.4.36.3 Remove cut out pavement and excavated material from the site.

1.4.36.4 Backfill with dry sand fill material, placing in six (6)-inches lifts to meet the County compaction requirements.

1.4.36.5 Repair or replace pavement cuts with equivalent materials and finishes.

1.4.36.6 If a concrete sidewalk is cut or damaged, the full section shall be replaced.

1.4.36.7 Piping under hardscape that is five (5)-feet wide or greater shall be sleeved.

1.4.36.8 The Contractor is responsible for daily cleanup of operations to include debris, directional bore slurry, and any hydraulic fluids.

1.4.37 Installation

A pre-construction meeting shall occur on-site prior to commencement of Work.

1.4.38 General

1.4.38.1 The Contractor shall be responsible for filing and obtaining all agency permits, as described.

1.4.38.2 All Work shall conform to the County and the latest adopted plumbing code. Any work taking place along a County, city, or state road or median shall comply with appropriate regulating authority guidelines for Traffic Control for Construction and Maintenance Operations.

1.4.38.2.1 Required Inspections

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1.4.38.2.2 Piping - Prior to covering.

1.4.38.2.3 All materials prior to planting and/or mulching.

1.4.38.2.4 24-hour notice of inspection required.

1.4.38.2.5 Main lines require pressure tests of 50-PSI to be maintained for a minimum of one (1) hour.

1.4.39 Control Valves

1.4.39.1 Install in the valve box. Arrange in the box for easy adjustment and removal. Adjust the size of automatic control valves to provide a flow rate of rated operating pressure required for each sprinkler zone.

1.4.39.2 All zone wiring and Maxi-com cable to be installed under the mainline or in conduit. Wiring that shares a sleeve with irrigation water lines shall be contained in its own conduit.

1.4.39.3 Provide 18-inches of straight, uninterrupted PVC pipe in front of the Master Meter and 12-inches of straight behind.

1.4.40 Piping

1.4.40.1 Lay the pipe on a solid sub-base uniformly sloped.

1.4.40.2 Install PVC pipe in dry weather when the temperature is above 40-degrees Fahrenheit in strict accordance with the manufacturer's instructions.

Allow joints to cure at least 24 hours at temperatures above 40-degrees Fahrenheit (four (4)-degrees Celsius) before testing unless otherwise recommended by the manufacturer. All PVC connections shall be cleaned with purple primer prior to cementing.

1.4.40.3 Mainline depth shall be 18-inches.

1.4.40.4 Lateral line depth shall be 12-inches.

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1.4.41 Sprinkler Head

1.4.41.1 Flush circuit lines with full pressure and install nozzles after the hydrostatic test is completed.

1.4.41.2 Install all heads at the manufacturer's recommended heights.

1.4.41.3 Locate part-circle heads to maintain a minimum distance of three (3)-inches from curbs, hardscape, and structures.

1.4.41.4 After completion of grading, seeding or sodding, and rolling the grass areas, carefully adjust lawn sprinkler heads to be flush with grade.

1.4.41.5 Pop-ups installed on half of an inch (½ inch) flex hose using Schedule 40 PVC connectors.

1.4.41.6 Rotors to be installed on appropriate size flex hose using Schedule 40 PVC connectors. Ensure spray Rotor or pop-ups water does not directly contact existing structures or hardscape areas.

1.4.42 Dielectric Protection

Use dielectric fittings at the connection where pipes of dissimilar metal are joined.

1.4.43 Wiring

All wiring shall be performed by the Contractor, as shown on drawings. All wiring shall be run from the point of connection back to the controller.

1.4.44 Quick Coupler Valves

Build and install per details on construction drawings. The valve box shall be adequately sized and installed so as not to interfere with the operation of the quick coupler key.

1.4.45 Final Inspection

1.4.46.1 The County shall perform the inspection of irrigated areas upon the Contractor's request. The County shall provide a punch list of those items, which shall be corrected before re-inspection for final acceptance. The County shall schedule an appropriate timeframe in which the punch list items shall be corrected.

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1.4.46.2 The Contractor shall provide the County Project Manager advance notification of at least two (2) working days prior to inspection.

1.4.46.3 System shall be run through all zones' electronic cycles to ensure all components work properly.

1.4.46.4 System shall be run through County programming for one (1) week prior to final acceptance.

1.4.47 As-Built Drawings

1.4.47.1 At project closeout, the Contractor shall submit complete electronic drawings showing any changes from the approved shop drawings. These shall be included as part of the required As Built/Record Drawing requirement of the general provision.

1.4.47.2 As-built drawings shall include the following:

• Irrigation system as installed;

• Water source location and size;

• Power source location;

• Changes to controller type or location;

• Changes in type or location of the flow meter or master valve;

• Any wiring changes in location, number, type, color;

• Valve locations should be dimensioned, and areas controlled identified;

• Location, depth, and size of mainline and feeder lines. Off-set to the mainline requested;

• Location of maxi-com cable; and Location and depth of all directional bores.

1.4.48 Other Provisions

1.4.48.1 The Contractor shall be staffed to respond during and after normal working hours, including weekends and holidays, and is expected to work on multiple Release Purchase Orders concurrently, if required.

1.4.48.2 The Contractor shall provide all labor, equipment, materials, supervision, insurances, permitting (if required), Sunshine 811 coordination, ITB-25-00248 Page 17 scheduling, and incidentals necessary to perform the Work through completion of all projects.

1.4.48.3 All Work in this Contract shall comply with all state and federal regulations.

1.4.48.4 The Contractor shall provide and maintain such modern plant, tools, and equipment as may be necessary, in the opinion of the County Project Manager or Designee, to perform in a satisfactory and acceptable manner all the Work required by this Contract. Only equipment of established reputation shall be used. The Contractor shall be solely responsible for the adequacy of his equipment.

1.4.48.5 Staging/Employee Parking - The Contractor is responsible for his or her own staging, if required, and shall provide the appropriate staging of equipment or materials outside the public Right-Of-Way (ROW).

1.4.48.6 Customer Complaints - The Contractor shall be responsible for addressing any complaints from adjacent property owners within 24 hours of either being directly notified by the property owner or by being notified by the County Project Manager or Designee. The Contractor shall notify the County's Project Manager or Designee immediately to discuss the resolution of the issue(s). The Contractor shall notify the County Project Manager or Designee of the resolution taken and its outcome. At no time shall the Contractor represent that she or he is an agent of the County.

1.4.49 Timeliness of Services – Quoting Projects

1.4.49.1 Upon identifying the need for Work to be performed under this Contract, the County Project Manager or Designee will schedule via e-mail an on-site meeting with the Contractor to review the site and establish a scope of Work.

The Contractor shall acknowledge the request and reply to the County Project Manager or Designee within 24-hours of its issuance. The Contractor shall meet on-site with the County Project Manager or Designee within two (2) days of the initial e-mail notice of the need.

1.4.49.2 Within three (3) calendar days following the on-site meeting, the Contractor shall submit an itemized quote using the prices included in the Price Schedule, Bid Proposal. The quote shall include a Contractor-developed, detailed statement of work, project completion date, and where appropriate, include drawings/sketches for the project.

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1.4.49.3 The Contractor shall ensure the quote is completed using the applicable specifications and standards included in the Specifications.

1.4.49.4 The County Project Manager or Designee will review and advise the Contractor if any adjustments to the quote are required. If no adjustments are required, the County Project manager or Designee will prepare and send a Release Purchase Order to the Contractor that authorizes the project work. If adjustments in the quote are required, the Contractor shall make the necessary adjustments and resubmit to the County Project Manager or Designee within 24-hours of the Conty Project Manager or Designee’s request.

1.4.49.5 The Contractor shall be expected to prepare its quote expeditiously. In no event shall the quote preparation time, mobilization time, or order completion time exceeds the time specified in the Release Purchase Order. The Contractor shall complete all Work within three (3) days of issuance of the Purchase Order.

The County Project Manager or Designee must approve Work that is anticipated to require more than three (3) days from the date the Purchase Order is issued prior to the start of any Work.

1.4.49.6 The County Project Manager or Designee reserves the right to reject any quote and shall have no obligation to issue a Release Purchase Order or a Revised Release Purchase Order.

1.4.49.7 The Contractor shall notify the County Project Manager or Designee in writing within two (2) The County Project Manager or Designee shall inspect the Work within two (2) days of the Contractor's notice that the Work has been completed. The County Project Manager or Designee shall notify the Contractor in writing if the Work is satisfactory or unsatisfactory.

1.4.49.8 The Contractor shall correct all Work determined to be unsatisfactory within 48 hours of written notification of such determination. The Contractor shall not invoice the County until all unsatisfactory Work has been corrected.

1.4.49.9 The Contractor shall not invoice the County for any defective work that was/is required to be corrected.

1.4.50 Pricing of Orders

1.4.50.1 The County reserves the right to verify unit prices and negotiate the quantities proposed in the quote, after which the County shall issue a Standard Purchase Order (SPO).

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1.4.50.2 All Purchase Orders shall consist of firm-fixed-prices. The Contractor shall perform the Work at the agreed-upon fixed-price. If the Contractor's costs exceed the fixed price, the excess costs shall be at the risk and expense of the Contractor. As such, it is important that the Contractor closely monitor costs while performing the Work.

1.4.50.3 Purchase Order pricing shall be accomplished by multiplying the appropriate contract unit prices by the quantity of each line item required for the Work to arrive at a Pay Quantity for that line item, then adding all such line item Pay Quantities to arrive at the Purchase Order amount.

1.4.50.4 It shall be the Contractor's responsibility to advise the County and obtain prior approval for any additional quantities to be utilized beyond those specified in the Release Purchase Order.

1.4.50.5 The Contractor shall not be compensated for any materials or Work without written authorization from the County Project Manager or Designee. The Contractor shall be compensated only for authorized additional quantities on the Revised Purchase Order after completion of the Work.

1.4.50.6 If in the County Project Manager or Designee's opinion, additional unit price items or quantities are required to complete the project, a revised Release Purchase Order detailing the additional Work will be issued.

1.4.50.7 The Contractor shall review the revisions and submit a new detailed quote.

1.4.50.8 The County Project Manager or Designee will review the Contractor's proposal and, if approved, will issue a revised Release Purchase Order.

1.4.50.9 It shall be the Contractor's responsibility to notify the County Project Manager or Designee if the additional quantities are likely to exceed the Release Purchase Order limit and obtain prior approval. Prior approval shall be granted by way of a field change order followed by a Revised Release Purchase Order.

1.4.51 Workmanship and Materials

1.4.51.1 All materials and types or methods of construction shall be in accordance with the Specifications and any reference requirement and shall in no

ITB-25-00248 Page 20 event be less than that necessary to conform to the requirements of any applicable law, ordinances, and codes.

1.4.51.2 The materials and equipment shall be new, unused, and correctly designed. They shall be of standard first-grade quality, produced by expert personnel, and intended for the use for which they are offered.

1.4.51.3 Materials or equipment that, in the County Project Manager or Designee's opinion, are inferior or of a lower grade than indicated, specified, or required shall not be accepted.

1.4.51.4 The quality of Workmanship and Materials entering the Work under this Contract shall conform to the requirements of the pertinent sections, clauses, and sentences, both directly and indirectly applicable thereto, of that part of the Technical Specifications, whether or not directly referenced to such occurs in the Contract Item.

1.4.52 Warranty of Work

The Contractor warrants and guarantees to the County that all materials and equipment will be new unless otherwise specified and that all Work will be of good quality, performed in a workmanlike manner, free from faults or defects, and in accordance with the requirements of the Contract Documents and any inspections, tests, or approvals referred to in this Clause. All unsatisfactory Work, all faulty Work, and all Work not conforming to the Contract Documents requirements or such inspections, tests, approvals, or all applicable building, construction, and safety requirements shall be considered defective. Should defects be identified, the Contractor shall replace such defective materials or products or remedy any such defective workmanship within 30 days after notice of existence thereof. In the event of failure by the Contractor to do so, the County may seek a remedy through other forces at the Contractor's expense. The warranty with respect to corrected or replaced Work shall be the greater of one

(1) year from acceptance by the County or as may be defined in the plans (if applicable), or these specifications, or upon mutual agreement between the County and the Contractor.

1.4.53 Standard Work Hours

Standard work hours shall be 7:00 A.M. to 7:00 P.M., Eastern Standard Time, Monday through Friday, excluding County-observed holidays and weekends.

Work outside these hours shall require 24-hour notice and written approval from

ITB-25-00248 Page 21 the County Project Manager or Designee. Standard work hours may be impacted by the requirements of Right-of-Way or Modification of Traffic permits.

1.4.54 Emergency Work

• In the event of emergency work, as identified by the County Project Manager or Designee, the Contractor shall be required to mobilize within four (4) hours of verbal notification, including weekends and holidays.

• Failure to meet this contract requirement may result in the following:

• Work being performed by others.

• No further Release Purchase Orders being issued to the Contractor.

• Termination of the Contract; and/or assessment of liquidated damages against the Contractor.

• In the event of an emergency condition, certain purchase restrictions may be waived by the County.

1.4.55 Personnel (Contractor Representative)

1.4.54.1 The Contractor shall have sufficient qualified personnel available to perform the services contemplated herein within the time prescribed in the Contract.

1.4.54.2 Prior to beginning to Work under this Contract, the Contractor shall provide the County Project Manager or Designee with the name, Cell Phone number, and e-mail address of the Contractor's representative.

1.4.54.3 The Contractor shall ensure that additional representatives are available to provide coverage when their scheduled Contractor representative utilizes their holiday/vacation/sick time to ensure non-interruption of services provided.

1.4.54.4 Contractor personnel is prohibited from bringing unauthorized persons, such as but not limited to, friends and/or family members onto a county worksite.

Should such an event occur, the County Project Manager or Designee shall remove such unauthorized persons from the County's worksite.

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1.4.56 Equipment

1.4.56.1 The Contractor shall clearly display their company logo while on County property.

1.4.56.2 The Contractor shall ensure that each of its representatives who operate a motor vehicle in the performance of the Contractor's responsibilities hereunder is properly licensed by the State of Florida to operate that vehicle.

1.4.57 Attire

1.4.57.1 Onsite Worker Attire and Uniform Name and/or Logo Requirements - Contractor personnel may be required to stop Work if not properly attired in a commensurate manner with the Work being performed. Contractor personnel is expressly prohibited from wearing short-shorts, tank tops, muscle shirts, halter tops, sandals, flip-flops, or any type of open-toed shoes. Working bare-footed is also prohibited.

1.4.57.2 The Contractor shall ensure that each of its representatives wears a shirt that plainly and prominently identifies the Contractor's/Sub-Contractor's company name and/or contains the Contractor's imprinted, embroidered, or applique of the company logo affixed thereto.

1.4.58 Safety

1.4.58.1 The Contractor shall provide all reasonable measures necessary to safeguard property and persons from its operations herein.

1.4.58.2 The Contractor shall ensure all personnel wears appropriate personal protective equipment.

1.4.58.3 The Contractor shall immediately report to the County Project Manager or Designee all injuries and all damages occurring to public or private property, resulting from the Contractor's performance hereunder.

1.4.58.4 The Contractor shall repair/replace any such property at their own expense and shall not invoice the County for any such repairs.

1.5. Preparation for Delivery

Delivery of the goods and/or performance of the Services and/or Work must be no later than 14 Days after Contractor's receipt of a Purchase Order from the County. The

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Contractor shall be solely responsible for all freight charges. Offers that propose delivery timelines that do not fall within the aforementioned delivery time frame will be subject to rejection.

2. SPECIAL TERMS AND CONDITIONS

2.1 Allowance

An Allowance, in the amount of $75,000.00, will be added to the total Bid amount.

Commodities and/or Services ordered through the Allowance are limited to the items/services listed above. Costs for the commodities/services must be pre-approved by the County and deemed to be fair and reasonable by County staff.

2.2 Basis for Award (Overall Low)

Award will be made to the lowest, responsive, and responsible Bidder meeting Specifications. Award will be made to a single Bidder for all line items. If a Bidder fails to submit an Offer on all line items, then that Bidder is not eligible for award.

2.3 Contract Provisions for Contracts Funded In-Whole or In-Part by Federal Funds where the Contractor is a Non-Federal Entity

2.3.1 Access to Records and Work Site(s)

2.3.1.1 The Contractor agrees to provide the County, the person and/or entity that is the beneficiary of the commodities, Services or Work that is the subject of this Solicitation Document, the XXX Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this Contract for the purposes of making audits, examinations, excerpts, and transcriptions.

2.3.1.2 The Contractor agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

2.3.1.3 The Contractor agrees to provide the Contract Administrator or his/her authorized representatives access to construction or other work sites pertaining to the Work being completed under the Contract.

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2.3.2 Byrd Anti-Lobbying Amendment, 31 U.S.C. ss 1352 (as amended)

2.3.2.1 This subsection shall only be applicable to contract awards of One Hundred Thousand Dollars ($100,000) or more.

2.3.2.2 For the purpose of this subsection, “U.S.C.” shall mean the Code of Laws of the United States of America/United States Code.

2.3.2.3 Contractors who apply or bid for an award of One Hundred Thousand Dollars ($100,000) or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. ss 1352.

Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient.

2.3.3 Clean Air Act and the Federal Water Pollution Control Act

2.3.3.1 This subsection shall only be applicable to Contract awards in excess of One Hundred and Fifty Thousand Dollars ($150,000).

2.3.3.2 For the purpose of this subsection, "U.S.C." shall mean the Code of Laws of the United States of America/the United States Code.

2.3.3.3 For the purpose of this subsection, "FEMA" shall mean the Federal Emergency Management Agency.

2.3.3.4 Clean Air Act

2.3.3.4.1 The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. section 7401 et seq.

2.3.3.4.2 The Contractor agrees to report each violation to Hillsborough County and understands and agrees that Hillsborough County will, in turn, report each violation as required to assure notification to the XXX, and the appropriate Environmental Protection Agency Regional Office.

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2.3.3.4.3 The Contractor agrees to include these requirements in each subcontract exceeding one hundred and fifty thousand ($150,000) dollars financed in whole or in part with Federal assistance.

2.3.3.5 Federal Water Pollution Control Act

2.3.3.5.1 The Contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq.

2.3.3.5.2 The Contractor agrees to report each violation to Hillsborough County and understands and agrees that Hillsborough County will, in turn, report each violation as required to assure notification to the XXX, and the appropriate Environmental Protection Agency Regional Office.

2.3.3.5.3 The Contractor agrees to include these requirements in each subcontract exceeding one hundred and fifty thousand ($150,000) dollars financed in whole or in part with Federal assistance.

2.3.4 Compliance with Federal Law, Regulations, and Executive Orders

2.3.4.1 This subsection shall only be applicable if the Contract is funded in whole or in part by FEMA.

2.3.4.2 Contractor acknowledges and understands that FEMA financial assistance will be used to fund the Contract. Accordingly, the Contractor agrees that it shall comply with all applicable federal laws, regulations, executive orders, and FEMA policies, procedures and directives in its performance under the Contract.

2.3.5 Contract Work Hours and Safety Standards Act

2.3.5.1 This subsection shall only be applicable to contract awards in excess of One Hundred Thousand Dollars ($100,000) that involve the employment of mechanics and/or laborers.

2.3.5.2 Overtime Requirements. No Contractor or Subcontractor contracting for any part of the Contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any

ITB-25-00248 Page 26 workweek in which he or she is employed on such Work to work in excess of forty

(40) hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than (1 ½) one and one-half times the basic rate of pay for all hours worked in excess of forty (40) hours in such workweek.

2.3.5.3 Violation; Liability for Unpaid Wages; Liquidated Damages. In the event of any violation of the clause set forth in the “Overtime Requirements” paragraph of this subsection, the Contractor and any Subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such Contractor and Subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in the “Overtime Requirements” paragraph of this subsection, in the sum of ten ($10) dollars for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty (40) hours without payment of the overtime wages required by the clause set forth in the “Overtime Requirements” paragraph of this subsection.

2.3.5.4 Withholding for Unpaid Wages and Liquidated Damages. The Federal agency providing funding for the commodities, Services and/or Work that is the subject of this Solicitation Document and/or the County shall, upon its own action, or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from monies payable on account of Work performed by the Contractor or Subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other Federally -assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to the necessary to satisfy any liabilities of such Contractor or Subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in the “Violation; Liability for Unpaid Wages; Liquidated Damages” paragraph of this subsection.

2.3.5.5 Subcontracts. The Contractor or Subcontractor shall insert in any subcontracts the clauses set forth in the “Overtime Requirements,” “Violation;

Liabi…