6. Draft PWS (Sep 24) (CAO 11 Sep 24).docx

REQUEST FOR INFORMATION (RFI)

FOR

UNITED STATES TRANSPORTATION COMMAND (USTRANSCOM)

PENTAGON DISPLAY

RFI TRANSCOM25D008

USTRANSCOM highly encourages responses from capable businesses of all sizes, large and small business concerns, to include all the socioeconomic categories.

Description/Scope

The United States Transportation Command (USTRANSCOM) is seeking sources that possess the availability and capability to fabricate and install a USTRANSCOM display at the Pentagon, Washington DC.

The intent is to professionally develop, fabricate and install a USTRANSCOM graphic display on the 8th Corridor within the Pentagon building. This display will replace a command display that is currently installed in the Pentagon. The display will utilize pictures, captions, and organizational symbols to depict the command’s Unified Command Plan responsibilities, its assigned subordinate commands and the command’s associated capabilities. Attachments 1 through 4 contain a draft concept of the display with initial specifications developed during the design process.

The display will consist of three panels connected end-to-end and enclosed in a frame of brushed aluminum material. The overall dimensions of the display are 17 feet long by 5 feet high, made up of the two smaller panels (4 feet long by 5 feet high) attached on either side of a central panel (9 feet long by 5 feet high). Once assembled in the Pentagon, the display will mount to the interior wall utilizing toggle bolts and be easily transferable to an alternate location within the building if required later.

The general concept for display construction includes pictures, captions, and symbols provided by USTRANSCOM and then recreated in full color Duraflex (or similar material) applied to non-glare, UV protected, Plexiglas and mounted to Medium Density Overlay (MDO) board. Corner bolts will be utilized to provide stand-off for various pictures, symbols, etc. The Government will provide all high-resolution, camera-ready images to be used in the display. Additionally, the design concept provide by the Government will include all required text (the font can be provided by USTRANSCOM upon request). The display shall not include an independent light source.

As assembled and installed, the display will not protrude over 4 inches from the wall and will not obstruct electrical outlets, fire sprinkler system, etc., per Pentagon building regulations. Any foam plastic material utilized in fabrication of the display must comply with IBC 2018, Section 402.6.4 in that the material will: 1) have a maximum HRR of 150 kW when tested in accordance with UL 1975 (or when tested in accordance with NFPA 289 using 20kW ignition source), 2) have not less than 20 pcf in density, and 3) have thickness of 0.5 in. or less.

The display will be of modular design/construction allowing for ease of updating photos and captions as required at later dates.

1. Design Development Package:

a) After award of the contract, the Contractor shall provide a design development package in written form and by presentation at the USTRANSCOM Pentagon Liaison Office. The USTRANSCOM Pentagon Liaison Office (the Government Point of Contact) will perform a review and provide the Contractor with written comments. The design development report package shall provide sufficient detail for evaluation of the various components of the project. Samples of graphics (such as title letters, etc.) and fabrication materials (such as metals, laminate materials, Plexiglass, etc.) are to be provided before fabrication begins. The government is open to suggestions from the Contractor and supporting vendors as to fabrication feasibility, materials utilized and construction techniques.

b) The design development package shall include supporting illustrations and catalog cuts that describe the following information: Drawings that provide a clear understanding of the overall size, appearance, and organization of the display’s elements, including the incorporation of graphics (title texts, etc.), etc.

2. Display Design, Text, Cost, Design Drawings and Preliminary Specifications: The Contractor shall produce a display drawing package. The written specifications, drawings and detailed estimate of all display costs shall be prepared. The final plan shall include all corrections and revisions resulting from the Government’s review of the submittals.

a) Graphics:

1) Schedule. The schedule shall include the height and width of graphics, as specified on the display plan, the format, intended use, and location.

2) Special Shapes/Cut Outs. When the images are to be cut out or used with special shapes, these shall be marked with the cut out line and specific directions provided as to the tightness of the cut out and edge treatment.

3) Display Drawing Package. The exhibit drawing package shall be produced and organized in the following manner:

a) Cover. Shall contain the title of the display, the name and location of the project site, completion date, name of planner and designer, index of drawings and an approval block.

b) Site Plan. Shall contain a map or plan that indicates the location of the display and its elements. Existing site conditions that may have an impact on the installation of the display shall be noted.

c) Color/Material/Finish Schedule. Shall include colors, finishes and materials.

d) Maintenance Access. Easy accessibility shall be designed into the display for maintenance, the ability to make changes to the display, or the need to clean display components. Where access panels are accessible to the public, screws or locks shall be used to secure these panels. If locks are used, two (2) keys shall be provided to the government.

e) Accessibility for the Disabled. The display will provide the appropriate clearances to accommodate the disabled as per the latest ADA compliance requirements.

f) Drawing Package Standards.

-Drawings shall be submitted on standard 17” x 22” sheet for half-scale inspection. Any variation in size shall require approval from the Government prior to preparation of final drawing package. Drawings shall have consistent line density and clear, legible lettering. Drawings that cannot be reproduced clear and legible at half-size will not be acceptable.

-Drawing Scale and Dimensions. All dimensions 1’ – 0” and over shall be indicated in feet and inches. Common industry measure shall be the standard.

-Contractor shall provide a usable compact disk (CD) with each set of drawings to the Government POC. Each CD shall be identified with the project information, date and software used to produce the drawings. Project CD shall be considered government property and shall be included as a part of the final project submission. The Contractor shall also supply any documentation in regards to formatting of the CD, use of the CD and any alterations, additions or modifications of the program used to produce the work.

g) Detailed estimate. The Contractor shall prepare a detailed, line-by-line, itemized estimate of all costs for fabricating, shipping and installation of the display and shall be specific regarding direct material costs and labor hours for each display unit. Fees for the purchase of all graphic sources, hardware, materials, etc., shall be itemized. Separate costs shall be provided for planning and production, acquisition of graphic sources and licenses, etc.

**Note: Drawings, all display materials, colors, letter-type designs, etc., must be approved before any fabrication begins. Manufacturing of display components prior to government approval shall be at the contractor’s risk. Display components not given prior approval could be rejected. Errors in fabricated display text shall be corrected at the contractor’s expense.

3. Removal and Disposal of Current Display; Delivery and Installation of New Display. Contractor shall provide adequate transportation, personnel and equipment to:

a) Uninstall, disassemble, and remove current display from the Pentagon; dispose of current display.

b) Deliver (including loading and unloading) all display components, text panels, etc., to the immediate installation site.

c) Install and properly setup the display.

d) Have display ready for inspection and acceptance by the Government. The display will not be accepted unless it is properly installed and free of flaws.

**Note: Storage. Due to any unforeseen events that may prevent the Contractor from gaining timely access to the installation site, it may be necessary for the Contractor to store all materials at the Contractor’s facility or at a facility leased at the Contractor’s expense. The cost for storage time shall be a separate line item and bid on a monthly basis not to exceed 6 months. The Contracting Officer will exercise this option if and when needed.

4. Progress Meetings. The Contractor shall be required to visit the USTRANSCOM Pentagon Liaison Office following the award of this contract a minimum of three (3) times. The purpose of these meetings is for the Contractor to acquire material, discuss progress and any problems that may arise. The Government will coordinate the scheduling of these meetings with the Contractor at least five (5) work days in advance. Progress meetings shall be conducted at no additional cost to the Government. These meetings shall occur during normal office hours, 8:00 a.m. through 4:00 p.m., Monday through Friday excepting federal holidays.

5. Computer Files. Although the Contractor may utilize any computer platform, computer files of all final deliverables shall be provided in Windows-based software formats. For reports produced in a page layout program, the file format required is Adobe PageMaker. Database files shall be provided in .dbf format; spreadsheet files shall be provided in Microsoft Excel .xls format. In addition to the data files described above, the Contractor shall also submit fully integrated files (text and images/charts in a single un- editable document) in Adobe Acrobat (.pdf format). Each disk shall be clearly labeled with the following information at a minimum: report title, report number, Contractor’s name, file names and format. The Contractor shall also supply a complete listing of all computer files submitted. This listing shall include file names, file types (software and version), disk number and file description (e.g. Chapter 1, Figure 5, design file overlay, etc.).

6. Clearance, Copyright and Ownership. The Contractor shall turn over to the Government full right to ownership and use without restrictions, all art, images and intellectual property, whether used in the final product or not. This shall include but is not limited to:

a) The Contractor relinquishes the work, originals and copies, of all items/products developed under this contract to the Government.

b) All items/products used shall be free of the Contractor name, logos or other identifiers and of other corporate/company identifications.

c) The Contractor may use photos and other graphic representations of the work for their own professional marketing purposes. Such representations shall be credited to the United States Transportation Command.