6-CITY OF LEANDER ADA SELF EVALUATION TRANSITION PLAN S26-010 FINAL.pdf

City of Leander, Texas

Purchasing

105 N Brushy St, Leander, Texas

78641 www.leandertx.gov

REQUEST FOR QUALIFICATION (RFQ)

ADA SELF EVALUATION & TRANSITION PLAN

SOLICITATION NUMBER S26-0010

JUNE 2026

http://www.leandertx.gov/

City of Leander

ADA SELF EVALUATION &

TRANSITION PLAN RFQ

No. S26-010 June 2026

1. SOLICITATION PACKET: This solicitation packet is comprised of the following:

Description Index

Part I – General Requirements Pages 3-7

Part II – Schedule Pages 8-9

Part III – Specifications Pages 10-12

Part IV – Response Requirements Pages 13-14

Part V – Confidentiality Pages 15

Attachment A – Reference Sheet Separate attachment

Attachment B – Conflict of Interest Questionnaire Separate attachment

Attachment C – Subcontractor Information Form Separate attachment

Attachment D - Business Questionnaire Separate attachment

Attachment E -City Assets and Facilities Separate attachment

2. SCHEDULE OF EVENTS: It is the City’s intention to follow the solicitation timeline below.

EVENT DATE

Solicitation released Thursday, June 18, 2026

Deadline for submission of questions Wednesday, July 1, 2026 @ 5:00 PM, CST

City responses to questions or addendums Tuesday, July 7, 2026 @ 5:00 PM, CST

Deadline for submission of responses Wednesday, July 22, 2026 @ 2:00 PM, CST

Oral Presentation (if necessary) August 10th-13th

Award Selection Target September 2026

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PART I

GENERAL REQUIREMENTS

1. PURPOSE: The City of Leander, herein after “the City” seeks proposals from qualified and experienced firms to this Request for Qualifications (RFQ) in search of professional consultants with project experience in

American with Disabilities Act (ADA) survey, evaluation, transition plan development and implementation to bring the City’s programs, services, and facilities into compliance with Title II of ADA and the Proposed

Accessibility Guidelines for Pedestrian Facilities in the Public Right-of-Way (PROWAG).. The major deliverable is a comprehensive ADA Self Evaluation and Transition Plan for the City. to conduct a comprehensive ADA self-evaluation and develop a transition plan aimed at enhancing accessibility across city programs, services, facilities, and digital platforms. This initiative is part of the city’s commitment to ensure compliance with ADA requirements and improve equitable access for individuals with disabilities. The project will assess current policies, practices, and physical infrastructure.)

The respondent should demonstrate the capability, expertise, and resources necessary to complete fully complete the project in their submission. Key elements to highlight include:

• Use of state of the art technology (360 imagery, LIDAR, motorized data collection, or equivalent) for survey and data collection.

• Use of advanced technology for data analysis and evaluation, including ESRI-based platforms for visualization, collection, management, and updates.

• Value-added methodologies used in past similar projects to deliver successful and achievable transition plans.

• A multidisciplinary project team with demonstrated expertise in ADA, PROWAG, accessibility design requirements and inspection, transportation/traffic engineering, and project planning and budgeting to support the varied needs of the project.

• Relevant experience and certifications of proposed team members.

The City of Leander is in Williamson and Travis County. The city has 364 centerline miles of City maintained roads, 33 signalized locations, 14 facilities and 11 parks. List of city facilities and other infrastructure are noted on Attachment E for reference.

2. BACKGROUND: The intent of this project is to perform the ADA Self-Evaluation and develop

Transition Plan for the City. The project shall include, but not be limited to, a review of City facilities and associated parking lots, parks and associated parking lots, signalized intersections, existing sidewalks and associated curb ramps, design, and construction standards, documented public concerns, programs, procedures, and policies, and public spaces in the City’s right-of-way (ROW).

3. DEFINITIONS, TERMS AND CONDITIONS: By submitting a response to this solicitation, the Respondent agrees that the City’s standard Definitions, Terms and Conditions, in effect at the time of release of the solicitation, shall govern but shall be superseded by those terms and conditions specifically provided for otherwise within this solicitation, in a separate agreement or on the face of a purchase order. The City’s Definitions, Terms and Conditions are herein made a part of this solicitation and can be found on the City’s Bonfire e-procurement site by visiting https://leandertx.bonfirehub.com/

3.1. Any exception to or additional terms and conditions attached to the response

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No. S26-010 will not be considered unless respondent specifically references them on the front of the Solicitation Document. WARNING: Exception to or additional terms and conditions may result in disqualification of the response.

4. CLARIFICATION: All questions or clarifications of specifications must be submitted via the City’s Bonfire e-procurement site at https://leandertx.bonfirehub.com/:

The individual listed above may be contacted by telephone or visited for clarification of the specifications only. No authority is intended or implied that specifications may be amended or alterations accepted prior to solicitation opening without written approval of the City of Leander through the Purchasing Department.

5. RESPONDENT REQUIREMENTS: The opening of a solicitation shall not be construed as the City’s acceptance of such as qualified and responsive.

5.1. Respondents shall be firms, corporations, individuals or partnerships normally engaged in the preparation of municipal ADA self-evaluation and transition plans.

5.2. Respondents shall have experience creating and updating ADA self-evaluation and transition plans for municipalities in the State of Texas.

6. EVALUATION AND CRITERIA: Respondents may be required to make an oral presentation to the selection team to further present their qualifications. These presentations will provide the

Respondent the opportunity to clarify their proposal and ensure a mutual understanding of the services to be provided and the approach to be used.

6.1. The City reserves the right to reject any or all responses, or delete any portion of the response, or to accept any response deemed most advantageous, or to waive any irregularities or informalities in the response received that best serves the interest and at the sole discretion of the City.

7. COMMITTEE REVIEW: An evaluation committee will review each response for solicitation compliance and technical scoring in each category using the following weighted criteria.

A consensus score will be assigned to each response.

Criteria Possible

Points

Relevant Experience:

• Respondents shall provide a representative list of similar completed projects in the past 5 years with a scale and complexity similar to the project being considered by the City. The representative project description shall include the location, City, services provided by the

Respondent, term of services, and an owner contact name, telephone and e-mail address. Include a brief overview of each project with, at a minimum, a short description of the services provided, and methodology used for projects.

• Also, identify which of the proposed team members contribute to each listed project, outlining their specific roles and the level of effort they dedicated to those projects.

Project Team Qualifications:

• Provide information on size, resources, locations and business history of the Respondent.

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Criteria Possible

Points

• Respondents shall identify key project staff, task leaders and sub-consultants along with their respective field and expected services to the

City for the Scope of Work on behalf of the Respondent. The project team must consist of experienced local representatives with relevant expertise. The City reserves the right to approve or disapprove all sub-consultants prior to any work being performed. Resumes shall be included for each of the individuals and sub-consultants referenced which demonstrate their qualifications to satisfy all the critical and service requirement areas. Information shall also include education and professional registrations.

• Respondents must provide organization charts for the proposed dedicated project team identifying their office location, role on the project, and the percentage of time allocation each member has to dedicate to the project.

• Proof of engineering firm registration shall be required with submittal.

Methodology, Approach and Timeline:

• Respondent shall define the method and approach to be used to completing the proposed project successfully and meeting all aspects of the Scope of Work found contained herein.

• Respondent shall identify any value-added approach or methodology that provides best value product.

• Respondent shall provide a schedule showing an anticipated schedule and milestones for deliverables as per the Scope of Work contained herein.

References Acceptable/

Inacceptable

Total 100

The evaluation process may reveal additional information for consideration. The City reserves the right to modify, without notice, the evaluation structure and weighted criteria to accommodate these additional considerations to serve the best interest of the City.

8. AGREEMENT TERM: The terms of the awarded agreement shall include but not be limited to the following:

8.1. The term “agreement” shall mean the executed contract awarded as a result of this solicitation and all exhibits thereto. At a minimum, the following documents will be incorporated into the agreement:

8.1.1. Solicitation document, attachments and exhibits;

8.1.2. Solicitation addendums, if applicable;

8.1.3. City’s Definitions, Terms and Conditions;

8.1.4. Successful Respondent’s submission.

8.2. The initial term of the resulting agreement shall be determined by the proposed and agreed upon Project timeline. The term of the Agreement shall begin from date of award and shall remain in full force for sixty (60) months.

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8.3. Upon expiration of the contract term, the Contractor agrees to hold over under the terms and conditions of this agreement for such a period as is reasonably necessary to re-solicit and/or complete the project up to 120 days.

8.4. If the Respondent fails to perform its duties in a reasonable and competent manner, the City shall give written notice to the Respondent of the deficiencies and the successful

Respondent shall have thirty (30) days to correct such deficiencies. If the Respondent fails to correct the deficiencies within the thirty (30) days, the City may terminate the agreement by giving the Respondent written notice of termination and the reason for the termination.

8.5. If the agreement is terminated, for any reason, respondent shall turn over all material, records and deliverables created to date within fifteen (15) working days after completion of duties through the termination date.

9. PRICE INCREASE: A price increase to the agreement shall not be permitted.

10. AWARD: The City reserves the right to enter into an Agreement or a Purchase Order with a single award, split awards, non-award, or use any combination that best serves the interest and at the sole discretion of the City. Award announcement will be made upon staff approval and executed agreement. Award announcement will appear on the City’s Bonfire Portal at https://leandertx.bonfirehub.com/

Once a selection is made and the City has the intent to award, the successful respondent will be required to submit Form 1295 to the State of Texas electronically prior to executing the agreement or purchase order.

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

11. POINT OF CONTACT / DESIGNATED REPRESENTATIVE:

11.1. Contractor’s point of contact: In order to maintain consistent standards of quality work performed across the City, the City shall be provided with a designated and identified point of contact upon award of the contract to include contact information. The City’s designated representative shall be notified by the Respondent immediately should the point of contact change.

11.2. The City’s designated representative:

Public Works Department

Attn: Roman Poudyal

Deputy Director of Public Works Phone: 512-259-2640

11.3. Do not contact the individual listed above with questions or comments during the course of the solicitation..

12. DELIVERY AND ACCEPTANCE: Acceptance inspection of each deliverable should not take more than thirty (30) working days. The vendor will be notified within this time frame if the goods delivered are not in full compliance with the specifications. If any agreement or purchase order is canceled for non-acceptance, the needed good may be purchased elsewhere and the vendor may be charged full increase, if any, in cost and handling.

http://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

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13. PROMPT PAYMENT POLICY: Payments will be made in accordance with the Texas Prompt

Payment Law, Texas Government Code, Subtitle F, Chapter 2251. The City will pay Vendor within thirty days after the acceptance of the supplies, materials, equipment, or the day on which the performance of services was completed or the day, on which the City receives a correct invoice for the supplies, materials, equipment or services, whichever is later. The Vendor may charge a late fee (fee shall not be greater than that which is permitted by Texas law) for payments not made in accordance with this prompt payment policy; however, this policy does not apply to payments made by the City in the event:

13.1. There is a bona fide dispute between the City and Vendor concerning the supplies, materials, services or equipment delivered or the services performed that causes the payment to be late; or

13.2. The terms of a federal agreement, grant, regulation, or statute prevent the City from making a timely payment with Federal Funds; or

13.3. There is a bona fide dispute between the Vendor and a subcontractor or between a subcontractor and its suppliers concerning supplies, material, or equipment delivered or the services performed which caused the payment to be late; or

13.4. The invoice is not mailed to the City in strict accordance with instructions, if any, on the purchase order or agreement or other such contractual agreement.

14. NON-APPROPRIATION: The resulting Agreement is a commitment of the City’s current revenues only. It is understood and agreed the City shall have the right to terminate the Agreement at the end of any City fiscal year if the governing body of the City does not appropriate funds sufficient to purchase the estimated yearly quantities, as determined by the City’s budget for the fiscal year in question. The

City may affect such termination by giving Vendor a written notice of termination at the end of its then current fiscal year.

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PART II

SCHEDULE

1. SOLICITATION SCHEDULE:

It is the City’s intention to comply with the following solicitation timeline:

2.

EVENT DATE

Solicitation released Thursday, June 18, 2026

Deadline for submission of questions Wednesday, July 1, 2026 @ 5:00 PM, CST

City responses to questions or addendums Tuesday, July 7, 2026 @ 5:00 PM, CST

Deadline for submission of responses Wednesday, July 22, 2026 @ 2:00 PM, CST

Oral Presentation (if necessary) August 10th-13th

Award Selection Target September 2026

All questions regarding the solicitation shall be submitted through Bonfire in writing by 5:00 PM, CST on the due date noted above. A copy of all questions submitted and the City’s response to the questions shall be posted on the City’s Bonfire e-procurement site in the form of an addendum at:

https://leandertx.bonfirehub.com/

The City reserves the right to modify these dates. Notice of date change will be posted to the City’s Bonfire e- procurement site: https://leandertx.bonfirehub.com/

3. SOLICITATION UPDATES: Respondents shall be responsible for monitoring the City’s website at https://leandertx.bonfirehub.com/ for any updates pertaining to the solicitation described herein. Various updates may include addendums, cancellations, notifications, and any other pertinent information necessary for the submission of a correct and accurate response. The City will not be held responsible for any further communication beyond updating the website.

4. PRE-SOLICITATION MEETING: No pre-solicitation meeting will be held.

5. RESPONSE DUE DATE: Appropriately submitted responses are due at or before 2:00 PM, on the due date noted in PART II, Section 1 – Schedule of Events. The Offeror shall respond via the City’s Bonfire e-procurement site at: https://leandertx.bonfirehub.com/

5.1. This request for qualifications (RFQ) does not commit the City to contract for any supply or service.

5.2. No paper or submittals outside of Bonfire will be accepted by the City for this solicitation.

5.3. Responses cannot be altered or amended after digital opening.

5.4. No response can be withdrawn after opening without written approval from the City for an acceptable reason.

5.5. The City will not be bound by any oral statement or offer made contrary to the written specifications.

5.6. Samples (if applicable) shall be provided at the Respondent’s expense and shall become the property of the City.

5.7. Late responses will not be permitted nor considered.

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6. SUSPENSION OR DEBARMENT CERTIFICATION: The provisions of the Code of Federal

Regulations 2 CFR part 180 suspension and debarment may apply to this agreement. The City of Leander is prohibited from contracting with or making prime or sub-awards to parties that are suspended or debarred or whose principals are suspended or debarred from doing business with the Federal

Government, State of Texas, or the City of Leander.

7. CERTIFICATE OF INTERESTED PARTIES: Section 2252.908 of the Texas Government Code requires the successful offeror to complete a Form 1295 “Certificate of Interested Parties” that is signed for a contract award requiring council authorization. The “Certificate of Interested Parties” form must be completed on the Texas Ethics Commission website, printed, signed, and submitted to the City by the authorized agent of the Business Entity with acknowledgment that disclosure is made under oath and under penalty of perjury prior to final contract execution. Link to Texas Ethics Commission Webpage:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

8. EX PARTE COMMUNICATION: Please note that to insure the proper and fair evaluation of an offer, the City of Leander prohibits ex parte communication (e.g., unsolicited) initiated by the Offeror to the City Official, Employee, City Consultant, or Evaluation Team member evaluating or considering the offers prior to the time an award decision has been confirmed. Communication between an Offeror and the City will be initiated by the appropriate City Official or Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the offer. Ex parte communication may be grounds for disqualifying the offending Offeror from consideration of award in evaluation or any future bid.

9. AGREEMENT NEGOTIATIONS: In establishing an agreement as a result of the solicitation process, the City may:

9.1. Review all submittals and determine which Respondents are reasonable qualified for award of the agreement.

9.2. Determine the Respondent whose submittal is most advantageous to the City considering the evaluation criteria.

9.3. Attempt to negotiate with the most responsive Respondent an agreement at fair and reasonable terms, conditions and cost.

9.4. If negotiations are successful, enter into an agreement or issue a purchase order.

9.5. If not successful, formally end negotiations with that Respondent. The City may then:

9.5.1. Select the next most highly qualified Respondent and attempt to negotiate an agreement at fair and reasonable terms, conditions and cost with that Respondent.

9.5.2. The City shall continue this process until an agreement is entered into or all negotiations are terminated.

9.5.3. The City also reserves the right to reject any or all submittals, or to accept any submittal deemed most advantageous, or to waive any irregularities or informalities in the submittal received.

10. POST AWARD MEETING: The City and Respondent shall have a post award meeting to discuss, but not be limited to the following:

10.1. Identify specific milestones, goals and strategies to meet objectives.

11. COSTS INCURRED: Respondent shall acknowledge that the issuance of a solicitation shall in no http://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

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No. S26-010 way obligate the City to award a contract or to pay any costs associated with the preparation of a response to said solicitation. The costs in developing and submitting proposals, preparing for and participating in oral presentations or any other similar expenses incurred by a Respondent are the sole responsibility of the Respondent and shall not be reimbursed by the City.

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PART III

SPECIFICATIONS

1. Introduction

The City of Leander is seeking qualified and experienced professional consultants with project experience in ADA surveys, evaluation, transition plan development and implementation to bring the City’s programs, services, and facilities into compliance with Title II of ADA and the Proposed Accessibility Guidelines for Pedestrian Facilities in the Public Right-of-Way (PROWAG). The major deliverable is a comprehensive ADA Self Evaluation and

Transition Plan for the City of Leander.

The respondent should demonstrate the capability, expertise, and resources necessary to complete the project in their submission. Key elements to highlight include:

• Use of state-of-the-art technology (360 imagery, LIDAR, motorized data collection, or equivalent) for survey and data collection.

• Use of advanced technology for data analysis and evaluation, including ESRI-based platforms for visualization, collection, management, and updates.

• Value-added methodologies used in past similar projects to deliver successful and achievable transition plans.

• A multidisciplinary project team with demonstrated expertise in ADA, PROWAG, accessibility design requirements and inspection, transportation/traffic engineering, and project planning and budgeting to support the varied needs of the project.

• Relevant experience and certifications of proposed team members.

The City of Leander is in Williamson and Travis County. The city has 364 centerline miles of City maintained roads, 33 signalized locations, 14 facilities and 11 parks. List of city facilities and other infrastructure are noted on

Attachment E for reference.

The scope details included here are general scope of services needed for project. The extent and details of the scope of services needed for the project will be negotiated and finalized after the selection of the successful respondent.

2. Scope

The intent of this project is to perform the Americans with Disabilities Act (ADA) Self-Evaluation and develop

Transition Plan for the City of Leander. The project will include, but not be limited to, a review of City facilities and associated parking lots, parks and associated parking lots, signalized intersections, existing sidewalks and associated curb ramps, design, and construction standards, documented public concerns, programs, procedures, and policies, and public spaces in the City’s right-of-way (ROW)

3. Project Management and Coordination

Provide necessary project coordination, administration, and management through the life of this project and interface with the City’s staff, to achieve project objectives. These services include, but are not limited to, the following:

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• Participate in a series of planning meetings with City staff to assess the City’s needs and determine the best approach and scope for the project.

• Conduct a kick-off meeting with the City to confirm and introduce the project tasks and schedule.

• Prepare a project schedule and update/submit monthly.

• Prepare and submit monthly progress reports and invoices.

• Conduct review/progress meeting(s). Could be virtual;

• Conduct community workshops, council meetings and/or public events to gather information, introduce the project update and provide updates as needed.

• Conduct workshops with City staff and Council to gather information, introduce the project update and provide updates as needed.

4. Self-Evaluation

4.1. Work with City staff and various departments to identify current programs, procedures, policies, and facilities related to the activities and services available to the public that need to be evaluated for compliance with the ADA. Items or areas that need to be evaluated may include following, but are not limited to:

o City Programs, services, and activities o City Policies, procedures, and guidance o City Website and published ADA information o City Buildings and associated parking lots o Existing Sidewalks and associated curb ramps o Signalized intersections o Services and programs requirements per TxDOT Subrecipient Compliance program o Staff education and training needs o City Parks and associated parking lots o Paved and unpaved trails o Pedestrian Bridges

4.2. Develop the inventory of all identified assets surveyed and develop an evaluation report.

5. Transition Plan Development

Develop an effective and feasible transition plan for the City for approvals by City staff, stakeholders, and the City

Council. Items or areas that need to be evaluated may include following, but are not limited to:

• Defining role and responsibilities of ADA coordinator and publicly accessible webpage with all needed information/forms

• Establishing Grievance Policy and procedure as needed

• Identification of any applicable exceptions and exemptions that may apply

• Development of project prioritization criteria and project ranking list

• Multiyear budget estimate and project plan (phased, grouped)

• Phased schedule or project grouping for the removal of the barriers

• Identifying various grant opportunities that are applicable to identified project needs.

• Transition project update tracking system

6. Public Outreach

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Conduct outreach events, workshops, and solicit input from community members and councils during the development of the evaluation and transition plan. Establish methodology for public input, outreach and provide update throughout the process.

7. Training

Provide all necessary training to City Staff for the successful implementation of ADA transition plan and provide recommendations of various available training opportunities for continued advancement and compliance.

8. Deliverables

In general, following are the essential elements to be included in the final report deliverable or in the project:

• Meeting presentation, posters or graphics, meeting agenda and minutes

• Evaluated asset data in GIS format compatible with the City’s GIS system

• List of identified barriers and detailed ranking report

• Dashboard for viewing collected data, project data including cost and priority and tracking/updating system

• Final Self Evaluation and Transition Plan Report to include detail findings of Self-Evaluation and proposed transition plan with phased schedule/budget.

• Executive Summary to include project details, processes, and significant findings and recommendations.

9. Other Services

City may consider including other services listed below under this project based on need and funding availability.

• Pursuing grant opportunities for any identified project

• Review of any applicable government code, statutes, and regulations

• Performing project specific field investigations and inspections

• Updating and maintaining the transition plan project map database

• Monitoring and updating the ADA Self-Evaluation and Transition Plan

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PART IV

RESPONSE REQUIREMENTS

1. SOLICITATION SUBMISSION REQUIREMENTS: To achieve a uniform review process and obtain the maximum degree of comparability, the responses shall be organized in the manner specified below. Responses shall not exceed twenty (30) pages in length (excluding title page, index/table of contents, and dividers). Information in excess of those pages allowed will not be evaluated. One page shall be interpreted as one side of a printed, 8 1/2” X 11” sheet of paper.

Appropriately submitted responses are due at or before 2:00 PM, on the due date noted in PART II, Section 1 – Schedule of Events. The Offeror shall respond via the City’s Bonfire e-procurement site at:

https://leandertx.bonfirehub.com/

If supplemental materials are included with the Response, each flash drive must include such supplemental materials. The Response and accompanying documentation are the property of the City and will not be returned.

1.1. Title Page (1 page) – Show the solicitation title and number, the name of your firm, address, telephone number(s) name of contact person and date.

1.2. Letter of Transmittal (1 page) – Identify the services for which the solicitation has been prepared.

1.2.1. Briefly state your firms understanding of the services to be performed and make a positive commitment to provide the services as specified.

1.2.2. Provide the name(s) of the person(s) authorized to make representations for your firm, their title(s), address, telephone number(s) and e-mail address.

1.2.3. The letter of transmittal shall be signed in permanent ink by a corporate officer or other individual who has the authority to bind the firm. The name and title of the individuals(s) signing the solicitation shall be clearly shown immediately below the signature.

1.3. Table of Contents (1 page) – Clearly identify the materials by Tab and Page Number.

1.4. Available Resources and Consultant Location – Respondent shall provide information on size, resources and business history of the firm in addition to the firm’s unique experience and qualifications needed for development of ADA self-evaluation and transition plan.

1.5. Project Team Experience and Qualifications – Provide detailed information on the proposed project team.

1.5.1. Respondent shall identify the project team and provide a Statement of Qualifications for those individuals to include education, professional registrations and area of expertise and years of service in the respective field. The Project Manager shall be identified as well as the role of each individual team member. An organizational chart of the proposed project team shall be included.

1.5.2. Respondent shall identify any sub-contractors along with their expected services to the

City for the scope of work on behalf of the firm. Qualifications of any sub- contractors shall be included and shall be shown in the organizational chart required in section 1.5.1 above.

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1.5.3. Provide the name, address, telephone number and e-mail address of a primary contact for at least three (3) municipalities that have utilized similar services from your organization, including the proposed Project Manager, within the last three (3) years. Include a brief overview of the work performed with, at a minimum, a short description of the services provided, including methodology used for the projects. City of Leander references are not applicable. References may be checked prior to award. Any negative feedback received may result in disqualification.

1.6. Issues and Opportunities Facing Leander – Respondent shall demonstrate their understanding of the project need and opportunities.

1.7. Methodology and Approach–Respondent shall describe the method and approach to be used to completing the proposed project successfully and meeting all aspects of the project need. Respondent shall identify any value-added approach or methodology that provides best value product.

1.8. Timeline – Respondent shall provide a detailed proposed schedule for the complete project as per the specifications contained herein.

1.9. Industry Awards – Respondent shall provide information on professional awards or recognition received for previously completed similar project if applicable.

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PART V

1. CONFIDENTIALITY OF CONTENT: All documents submitted in response to a solicitation shall be subject to the Texas Public Information Act. Following an award, responses are subject to release as public information unless the response or specific parts of the response can be shown to be exempt from the

Texas Public Information Act. Pricing is not considered to be confidential under any circumstances.

1.1 Information in a submittal that is legally protected as a trade secret or otherwise confidential must be clearly indicated with stamped, bold red letters stating "CONFIDENTIAL" on that section of the document. The City will not be responsible for any public disclosure of confidential information if it is not clearly marked as such.

1.2 If a request is made under the Texas Public Information Act to inspect information designated as confidential, the Respondent shall, upon request from the City, furnish sufficient written reasons and information as to why the information should be protected from disclosure. The matter will then be presented to the Attorney General of Texas for final determination.

2. ETHICS ORDINANCE AND DISCLOSURE STATEMENTS: The City’s Ethics Ordinance requires persons seeking to enter discretionary contracts with the City or appearing before the City Council or another City board or body to disclose certain conflicts of interest. The relevant sections of the Ethics

Ordinance are set forth below. The Ethics Ordinance can be found in Article 9.05, Chapter 9 of the City’s

Code of Ordinances at the following link Leander Code of Ethics Article 9.05:

Sec. 9.05.007 Persons doing business with the city

(a) Persons seeking discretionary contracts.

(1) For the purpose of assisting the city in the enforcement of provisions contained in this article, an individual or business entity seeking a discretionary contract from the city is required to disclose in connection with a proposal for a discretionary contract any conflict of interest. This is set forth in sections 9.05.004 and 9.05.005 of this article.

Further, the individual or business entity agree to abide by the same ethical standards as set forth for public servants in this article.

(2) Subsection (a) of this section will become a permanent footnote on documents contained in city bid packets for discretionary contracts.

(b) Disclosure of conflicts of interest by persons appearing before a board or city body. A person appearing before any city board or other city body for the purpose of doing business with the city shall disclose to that board or body any facts known to such person which may show or establish that:

(1) An employee or officer of the city that advises or makes presentations to the board or city body; or

(2) Any member of the board or city body;

has or may have a conflict of interest pursuant to chapter 171, Tex. Loc. Gov’t. Code, or an interest which would violate the ethical standards set forth in this article, if he or she were to

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Sec. 9.05.009(f) Disclosure by persons appearing before a city body. Any person who appears before any city body who has had business dealings within the preceding 12-month period involving one or more transactions of five hundred dollars ($500.00) or more each quarter, or for a total of twenty-five hundred dollars ($2,500.00) or more, within the preceding 12-month period with a councilmember, commissioner, or business entity in which a councilmember or commissioner has a substantial interest, shall disclose such business dealings at the time of the appearance. Any person who shall intentionally or knowingly fail to make the aforesaid disclosure shall be guilty of a misdemeanor and shall be fined in accordance with this article.