6-Brooklands Addendum 1.pdf

ADDENDUM NOTICE TO BIDDERS

Project Name: Brooklands Milling & Hauling

Solicitation Number: IFB# 2026-040-RC-02

Addendum Number: 1 (one)

Date Issued: 02/19/2026

NOTICE TO BIDDERS

This Addendum forms a part of the Contract Documents and modifies the original Solicitation Documents as noted below. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to acknowledge receipt of this Addendum may result in disqualification of the bid.

CHANGES TO THE SOLICITATION DOCUMENTS

The following revisions, clarifications, or additions are hereby made:

1. “Exhibit D- Brooklands Bid Form” was added to page 4 and 20 of the solicitation packet.

The bid form has been uploaded to the documents section of Bonfire.

ATTACHMENTS (If Applicable) List any revised specifications, drawings, or other documents included with this Addendum:

• Revised pages to follow

All other terms and conditions of the original Solicitation remain unchanged.

Issued By: Sabrina Manning

Title: Purchasing Officer

City: City of Hutto

Article I. Executive Summary and Exhibits

1.1

1.2

Executive Summary & Scope of Work

The City of Hutto, a home rule municipality, is soliciting sealed bids from qualified contractors for furnishing all labor, materials, and equipment for the milling of Brookland Blvd, located in Hutto, TX.

The contractor will bid on milling 10” of asphalt, base, and subgrade. Length of the area 750 LF by approximately 50 LF wide. This area is split by a median and is identified in the attached map. This bid would include use of equipment, trucks, associated dumping fees, and associated traffic control, cleanup, and compliance with city specifications. The contractor is required to make a field visit prior to submitting bids.

Each BID must be accompanied by Bid Security made payable to the City of Hutto in an amount of five percent (5%) of BIDDER's total Bid amount in the form of a certified or cashier's check on a state or national bank or an acceptable Bid Bond issued by a reliable surety company as a guarantee that the Bidder, if selected, will enter into a contract and execute the required Performance and Payment Bonds within ten (10) days after notice of award.

The City of Hutto will consider bids from business entities that demonstrate the ability to complete the Project within the guidelines of this solicitation, following all applicable federal, state, and local rules, laws, and regulations and the terms and conditions contained in Exhibit B. Respondent must execute Exhibit A and complete other items listed on the Submission Checklist to be considered for award.

Exhibits

Exhibit A – General Affirmations and Solicitation Acceptance Exhibit B – Standard Purchasing Terms and Conditions Exhibit C – Project Map solely for the protection of the City in the event the bidder defaults or terminates the contract.

6.3 Disclosure of Interested Parties

Prior to entering into a contract that requires action or vote by the City Council, the Respondent must electronically submit a “Certificate of Interested Parties” Form to the Texas Ethics Commission in accordance with Texas Government Code Section 2252.908, as amended, and a copy to the City of Hutto. The City of Hutto shall have no obligations arising from any Contract resulting from this solicitation until such form is completed and correctly submitted.

Article VII. Submission Checklist This checklist is provided for convenience only and identifies documents that must be submitted with this solicitation to be considered responsive. Any Solicitation Response received without required documents completed and signed may be disqualified for award.

Solicitation Responses – Section IV

Exhibit A – Affirmations and Solicitation Acceptance completed and signed

Exhibit B – Standard Purchasing Terms and Conditions reviewed

Exhibit C – Project Map reviewed

5% Bid Bond

Deviation or Compliance Form completed, if applicable

Access latest Conflict of Interest Questionnaire here. Please fill out and return with your submission. If no conflicts exist, write N/A on the “Name of Officer” line.

Access latest W-9 form here. Please fill out and return with your submission.