6-Bid 26-136 Apple Reseller Bid Specifications.pdf

REQUEST FOR BID

BID SPECIFICATIONS (THIS IS A FORMAL BID)

PROPOSAL

NUMBER:

26-136

DATE PUBLISHED:

May 12, 2026

GOODS / SERVICE AREA:

Apple Reseller

BID OPENING:

Date: May 22, 2026 Time: 11:00 AM CST

Location:

MEETING ID PHONE PIN

https://meet.google.co m/wha-ohjs-pqw?hs=1 22&authuser=0 tel:+1-224-662-0479 876 916 200#

CONTRACT PERIOD:

Three (3) years from date of award, with two (2) - one year extensions

ADDRESS INQUIRIES ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

RETURN BID ON:

The Parkway School District Bonfire Portal at https://parkwayschools.bonfirehub.com/

SB-1 GENERAL INFORMATION

Parkway School District (PSD) seeks an Apple reseller to be Parkway’s vendor of choice for the resale of Apple related devices that the district is retiring from its fleet. These devices can range from iMacs, Mac Minis, Macbooks (Pro, Air, Neo, etc.), iPads (all generations) and Apple TVs.

SB-2 BID AWARD METHOD

It is the District's policy to award a bid based on the lowest or best bid. However, the District retains the right to award in whatever manner serves the best interests of the District.

SB-3 CONTACT METHOD

Any bidder with questions must submit in writing via the bidding platform, Bonfire. Questions are to be submitted through the Opportunity Q&A via the Messages panel. All questions must be submitted by the Bid’s Question Due Date. Every attempt shall be made to ensure that the bidder receives a prompt response https://parkwayschools.bonfirehub.com/ if such questions are received in a timely manner. Any questions submitted outside the Bonfire platform shall not be answered.

SB-4 PROPOSAL FORMAT AND CONTENTS

The vendor’s proposal package shall contain a signed RFP cover sheet created by the vendor and the following items in the order listed below and utilize the forms provided. The Vendor is urged to be concise yet thorough in its presentations. Pertinent supplemental information should be referenced and included as attachments. All proposals must be organized and tabbed to comply with the following sections. Where there are no provided bid forms, the vendor is to use company letterhead to address the components of the RFP. Where a discrepancy exists between an amount submitted as figures and words, the amount expressed in words shall govern. Any interlineations, alterations or erasures must be initiated by the signer of the Proposal.

1. PROPOSAL ON COMPANY LETTERHEAD

The vendor shall submit a proposal on company letterhead that includes:

● A summary of the Company’s experience on similar types and sizes of engagements. This summary must include the Company’s experience for the services requested.

● A detailed description of how requirements applicable sub-sections of SB-8 will be met.

Format for response should be organized by each numerical subsection of SB-8.

● A detailed implementation plan.

● A statement indicating that the Company has a clear understanding of the services to be provided and demonstrates substantial knowledge and experience in the interpretation of state and federal laws as they relate to political subdivisions of the State and to school districts in particular.

● Profile and Experience - The Parkway School District is interested in the experience of the provider. Provide related work experience, training, and any other pertinent data that would demonstrate competence and experience in this type of work. Indicate any work with the school district.

2. REFERENCES AND EXPERIENCE

Each vendor must submit a minimum of three (3) references. Each reference must be presently using services similar to those requested in this RFP. No reference may be an affiliate of the vendor or the vendor’s officers, directors, shareholders or partners. Include the following items in the narrative:

● Location; (highlight any other school districts)

● Date and description of service;

● Contract name, title, address and phone number

3. VENDOR SIGNATURE PAGE

This cover sheet identifies the vendor’s legal name, mailing address, telephone, fax, email address and contact persons. An officer of the vendor’s company must sign the Vendor Signature Page. The vendor must be registered to do business in the state of Missouri.

4. FEDERAL WORK AUTHORIZATION (E-VERIFY) PROGRAM

The vendor shall complete the form.

5. SPECIFICATION SHEET/MANUALS

The vendor must provide a complete set of comprehensive and easy to understand manuals (as applicable) for service, operation, parts, and repair. All manuals must be written in American English.

6. AFFIDAVIT OF NON-COLLUSION

The vendor shall complete the form.

7. COMPANY W-9

The vendor shall provide a current signed and dated W-9

8. PRICING SHEET

The vendor shall complete the Bonfire 26-136 bid table BT-57FM.

SB-5 FORM OF SUBMISSION

Vendors must submit their responses electronically via Bonfire:

Any response not received via Bonfire before the Bid Close Date will not be considered. Each vendor is solely responsible for ensuring that their response is acknowledged and confirmed. Responses will receive a Bonfire email confirmation upon receipt. When using Bonfire Tables, you must ensure you save your file, before uploading back in Bonfire.

SB-6 DISTRICT TERMS

● Should any differences arise as to the meaning or intent of the specifications, the District’s decision shall be final and conclusive.

● If the scope of the agreement changes substantially, the district will have the option to request new proposals.

● The District reserves the right to reduce or increase the amount of services from the original request proposal.

● Federal and State laws, Local ordinances and Board policies apply to contracted services. No portion of any master service agreement or contract may violate these laws, ordinances, and policies. Any such portion of a master service agreement or contract that does violate these laws, ordinances, and policies will be considered null and void.

● It shall be the proposer’s responsibility to ensure that their proposal has been received by the Parkway School District before the opening date and time.

SB-7 OBJECTIVES

Parkway School District is located in west St. Louis County. Parkway consists of nineteen elementary schools, five middle schools, four high schools, and three early childhood centers. Parkway serves approximately 17,000 students and 3,000 staff.

Parkway is seeking resale rates from Apple device purchasers for the purpose of identifying the most competitive vendor to enter into an agreement to be Parkway’s vendor of choice for the resale of deprecated Apple equipment from Parkway’s inventory. As part of a large refresh, Parkway will be reselling a large amount of Apple equipment this summer, and will continue to use the winning vendor for smaller Apple device sales until the next large Apple refresh, at which time Parkway will rebid.

SB-8 MANDATORY REQUIREMENTS:

1. Companies must submit pricing estimates and supporting documentation for examples of the most common items Parkway is looking to resell this summer as part of Bid Table XX-XXX

○ Companies must submit device grading options (example: A, B, C, D, F, etc.) and grade definitions for each of the device grades proposed.

○ Companies must provide the highest and lowest possible value for each device type.

○ All pricing must be firm, fixed, and all-inclusive. The District will not accept any additional fees, charges, or deductions after proposal submission. Companies will be required to provide details on any applicable fees or costs associated with device chargers or other accessories.

○ All devices are sold “as is” and all sales are final.

2. Companies must also submit details on device retrieval and inspection processes, including timeframes from notification to pick up, expectations of the district for prepping devices for collection, and any other details relevant to picking up the devices from the district.

○ Companies must provide an estimated time frame for final inspection and payment from the time of retrieval.

○ Companies must provide their own personnel/labor, verify and securely package devices,

○ provide packaging and shipping materials, make all shipping arrangements and pay all shipping costs.

○ Companies must provide their own personnel to transport the devices from a storage location at the District to a Company-provided truck or other vehicle.

○ Companies must provide details and assurances that any device with user data will be appropriately wiped (erased) in accordance with all laws and regulations. Should a device still contain data, the Company must securely erase its data according to data erasure certifications held by the Company.

○ The winning Company must provide an electronic file in a CSV or .xlsx (Excel) format, including the serial numbers of all devices collected (listed or unlisted) by model, processor, memory, hard drive storage and device grade (if a condition grading scale is used).

3. Companies must provide customer references, with preference given to Missouri schools with projects of similar scope.

4. The vendor must provide a copy of a current R2 certification issued by SERI or an equivalent certificate and governing body. Equipment must be disposed of by the industry standards required to obtain such certification, and a serialized certificate of destruction must be provided to the District.

5. All devices are asset tagged with tamper-proof asset tags that will be the responsibility of the vendor to remove.

6. All devices are currently managed with Apple School Manager and Mosyle. The devices will be released from Apple School Manager and deprovisioned before sale. Devices will have been removed from Apple School Manager and will not have an iCloud or Activation Lock.

SB-9 PRICING:

1. All relevant pricing information is covered in SB-8, Mandatory Requirements. All pricing must be submitted on the associated Bid Table, but may also be submitted through the written proposal document.

2. All quantities listed are estimates and no guarantee is made that any of the equipment listed will actually be included.

SB-10 RELATED AND/OR SIMILAR SERVICES:

Parkway School District reserves the right to order similar and/or related services under the same terms and conditions stated herein.

SB-11 SELECTION PROCESS AND MINIMUM REQUIREMENTS

● The provider must conform to the requirements listed in this request.

● By submitting a RFP, the provider specifically agrees that the decision of the Parkway

School District is final and binding and agrees to all contents of this RFP.

● All factors will be considered in evaluating each RFP, including, but not limited to:

o The provider’s overall proposal to include the ability to provide required services to the district o Pricing o References similar in scope and size, which may include history of working with

Parkway School District o Finalist Presentation (if needed) o Any other factor deemed relevant by the district

SB-12 CONFIDENTIALITY OF PROPOSAL INFORMATION

All proposals and supporting documents will remain confidential until a final contract has been executed.

All responses become the property of the Parkway School District and will be part of public record.

SB-13 PROHIBITED

The awarded provider is prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of this proposal or any resultant agreement or its rights, title, or interest therein or its power to execute such agreement to any other person, company or corporation without the previous written approval of the District.

SB-14 LAW GOVERNING

All contractual agreements shall be subject to, governed by, and construed according to the laws of the State of Missouri.

SB-15 CONFLICT OF INTEREST

The successful bidder shall not have conflicts of interest as to revenues derived from the results of transactions made on behalf of the Parkway School District. No salaried officer or employee of the District and no member of the School Board shall have a financial interest, direct or indirect, in this contract. A violation of this provision renders the contract void. The proposer further covenants that in the performance of this contract no person having such interest shall be employed to work on this project. The proposer should list and describe any prior or ongoing engagements or professional relationships that would constitute a potential conflict of interest, together with a statement explaining why such relationships do not constitute a conflict of interest. The proposer covenants and agrees that officers, employees, and subcontractors will have no interest, including personal financial interest, and will acquire no interest, either directly or indirectly, that will conflict in any manner with the performance of the services called for under this RFP.

SB-16 COSTS

All costs incurred in the preparation of the response to this request for proposal shall be the sole responsibility of the firm.

SB-17 INSURANCE COVERAGE:

The successful bidder will be required to provide to the District at the time of contract award, a certificate of insurance indicating that the contractor has, and will keep in effect for the term of the contract, the following types of insurance:

1. Worker's Compensation:

a. State: Missouri Statutory

b. Employer's Liability:

$100,000 per accident $500,000 Disease, policy limit $100,000 Disease, each employee

2. Comprehensive or Commercial General Liability (including premises-operations;

independent contractors protective, products and completed operations; broad form property damage).

a. Bodily injury: $1,000,000 combined single limit

b. Property damage: $1,000,000 combined single limit

c. Products and completed operations to be maintained for one (1) year after final payment:

$1,000,000 combined single limit

d. Property damage liability insurance shall provide X, C and U coverage.

e. Broad form property damage coverage shall include completed operations.

3. Contractual Liability:

a. Bodily injury: $1,000,000 combined single limit

b. Property damage: $1,000,000 combined single limit

4. Personal injury, with employment exclusion deleted: $1,000,000 combined single limit

5. Business auto liability (including owned, non-owned and hired vehicles):

a. Bodily injury: $1,000,000 combined single limit

b. Property damage: $1,000,000 combined single limit

6. If the General Liability coverages are provided by a commercial liability policy, the:

a. General aggregate shall be not less than $1,000,000 and shall apply, in total, to this project only. This shall be confirmed by a Certificate of Insurance.

b. Fire damage limit shall be not less than $50,000 on any one fire.

c. Medical expense limit shall be not less than $5,000 on any one person.

Parkway School District to be named as "Additional Insured".

SB-18 PROCUREMENT TIMELINE:

Action Date*

Bid Issue May 12, 2026 11:00 AM Q&A End May 15, 2026 11:00 AM Intent to bid May 22, 2026 10:30 AM Bid Close May 22, 2026 11:00 AM Vendor Notified of Award (Tentative) June 11, 2026 4:00 PM

*all time are CST

SB-9PRICING: