Rev. 5-02-25

AMENDMENT INVITATION FOR BID (IFB)

Amendment No.

IFB No. Doc 1968711798

Project Name Purchase and Delivery of Diesel Exhaust Fluid For METRO's Transit Buses

COMPANY NAME AND ADDRESS (To be completed by Bidder)

Issued By

METROPOLITAN TRANSIT AUTHORITY

Procurement Division 1900 Main Street Houston, Texas 77002

Issue Date:

02/17/2026

The hour and date specified for receipt of Bids is:

[ ] Not extended [ X ] Extended to Wednesday, March 4, 2026 at

Date 3/04/26 Time 2:00 P.M.

The IFB is amended as follows:

1. Removed – “BRAND NAME” this is not a requirement -Bid/Contract Amount, Items And Prices (Section 2-2) Delete Schedule of Items and Prices in present contract and replace with new Schedule of Items and Prices Amendment 002 attached.

Please use the new Amended 002 Schedule

2. Correction to 1.1 – typographical error for correct gallons (315,00 to 375,000) – See section IX Exhibits Specified as Amendment 002 dated 2/16/2026.

3. Correction to IFB No. (196871198 to 1968711798)

4. Attached hereto are questions submitted by prospective bidders and METRO’s response thereto.

5. Bid Opening Date shall be – March 5, 2026 at 10:00 a.m.

Bid Due Date shall be March 4, 2026 @ 2:00 p.m.

6. Pre-Bid shall be held via Teams on February 18, 2026 at 9:45 a.m.

MS Teams Link: Join Microsoft Teams Meeting Dial-In Telephone No.: +1 281-925-7469

Conference ID: 214 485 982 103 83

7. A sample delivery schedule is hereby attached. See section IX Exhibits

Except as provided herein, all instructions and provisions of the IFB, as heretofore changed, remain unchanged and in full force and effect.

During the blackout period, prospective bidders are hereby reminded that any verbal communication, instructions or information provided at pre-bid meetings, and/or site visits are not binding. Only written communication issued by the contract administrator shall be considered valid and binding.

Bidders must acknowledge receipt of this amendment prior to the hour and date specified for bid opening, by one of the following methods:

(1) By acknowledging receipt of this amendment on the Bid Form;

(2) By signing and returning one [1] copy of this amendment with your Bid; or

(3) By separate letter or fax which includes a reference to the IFB and amendment number(s).

FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PROCUREMENT OFFICE PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR BID. If, by virtue of this amendment you desire to change your bid already submitted, such change may be made by electronic communication or letter, provided such electronic communication or letter makes reference to the IFB and this amendment, and is received prior to the opening hour and date specified.

BIDDER

(Authorized Representative)

BY NAME: _________________________________________________

SIGNATURE: _______________________________________________

TITLE: ____________________________________________________

SIGNATURE DATE: _________________________________________

METROPOLITAN TRANSIT AUTHORITY

(Authorized Representative)

BY NAME: Vadonica Johnson

SIGNATURE: Vadonica Johnson

TITLE: Contract Administrator

IFB No. Doc1968711798 Amendment 002

Please use this Bid Schedule when bidding

2 BID/CONTRACT AMOUNT, ITEMS AND PRICES

The Bidder agrees to furnish all resources necessary to supply and deliver (FOB Destination) material at the bid price(s) below:

All cost including any current or anticipated Federal excise tax or duty (tariff) should be included in the bid total.

The bid must be submitted in accordance with Section I of this IFB.

Item Description Unit Estimated

Quantity Per Year

Unit Bid Price

Year 1

Unit Bid Price

Year 2

Unit Bid Price

Year 3

Extended Bid Amount For Years 1 - 3

1 Diesel Exhaust Fluid (DEF) Gallon 375,000

Total

For multi-year contracts, the prices may change by giving METRO thirty (30) days notice if the prices are according to a Published Price List. If Contractor does not have Published Price List, then METRO shall use the Producer Price Index (PPI) as a guide for price changes.

NOTES:

The quantities listed above are estimates only and METRO shall not be obligated to purchase the entire quantity.

Diesel Exhaust Fluid shall be delivered FOB Destination in bulk form only. Loading Diesel Exhaust Fluid to METRO’s DEF storage containers/tanks from drums will not be acceptable.

SUBMITTALS

1. The following shall be submitted with the bid:

1.1 Product Data Sheet and MSDS

2. Failure to submit any or all the above shall render the bid as non-responsive.

- Corrected 2/16/2026

SECTION IX - EXHIBITS

SPECIFICATIONS

FOR

SUPPLY AND DELIVER DIESEL EXHAUST FLUID

1.0 GENERAL

1.1 The Contractor shall supply and deliver F.O.B destination up to 375,000 gallons of diesel exhaust fluid (DEF) over a

3-year period as required by METRO. The Contractor shall fill METRO empty 330-gallon totes and 500-gallon stationary tanks that are collocated at the bus operating facilities listed below. The 500-gallon tanks are equipped with a quick-disconnect for filling and the 330-gallon totes are filled via freefall.

1.2 The Contractor shall be responsible for cleaning up all spills caused by the Contractor’s employees.

1.3 The Contractor shall be responsible for all damages to METRO facilities caused by the Contractor’s employees.

1.4 Deliveries shall be completed within 24 hours of, and order being placed.

2.0 PRODUCT

2.1 The DEF shall meet/exceed the CUMMINS, ISO 22241-1 and AUS32 specifications. The DEF shall meet the following properties:

Properties Typical Urea (wt %) 31.8-33.2 %by weight Alkalinity as NH3 max 0.2 %by weight Biuret max0.3 % Insoluble max 20 ppm (parts per million) Aldehydes max 5 ppm Phosphate (PO4) max 0.5 ppm Aluminum max 0.5 ppm Calcium max 0.5 ppm Copper max 0.2 ppm Iron max 0.5 ppm Zinc max 0.2 ppm Chromium max 0.2 ppm Nickel max 0.2 ppm Magnesium max 0.5 ppm Sodium max 0.5 ppm Potassium Max 0.5 ppm Density at 68°F(20˚C) 9.07-9.12 lbs/gal

3.0 ORDERING AND DELIVERY REQUIREMENTS

3.1 The METRO personnel authorized to place release orders against this Contract will be identified in writing after the award. The Contractor shall complete, for each release order, a sales slip or invoice ticket containing at least, but not limited to the following information:

Name of Contractor Date of Purchase Itemized list of parts and/or supplies ordered Quantity Catalog Unit Price Discounted Unit Price Extended Price Date of Delivery Name and ID Number of METRO Staff placing the order Name and ID Number of METRO Staff receiving the order

- Corrected 2/16/2026

3.2 After the Contractor has had the appropriate METRO Staff receiving the item(s) sign their name and employee number on the sales slip(s) or invoice ticket(s), a copy of the sales slip(s) or invoice ticket(s) will be given to the employee.

3.3 Routine delivery of the item(s) shall be made within twenty-four (24) hours from the time that a verbal release is placed, unless otherwise agreed to by the Contract Administrator and the Contractor. The Contractor agrees that it shall at its expense; exert every reasonable effort necessary to meet the required delivery schedule.

3.4 Release orders issued before Contract expiration requiring delivery after that time shall be completed by the

Contractor within the time specified in the order. The Contract shall govern the Contractor's and METRO's rights and obligations with respect to the release order(s) to the same extent as if the release order were completed during the Contract term; provided, that the Contractor shall not be required to make any deliveries under this Contract more than thirty (30) calendar days after Contract expiration.

3.5 It shall be the responsibility of the Contractor to insure that release orders are delivered with no over shipments.

Any over shipped material will be kept by METRO and charges for these over shipments will be deducted from the Contractor's invoice.

3.6 The Contractor shall notify METRO immediately if, at any time, it appears that the delivery schedule set forth may not be met. Nothing herein shall be interpreted as waiving remedies otherwise available to METRO.

3.7 If METRO requires the item(s) to be shipped by air freight, METRO shall pay any extra cost associated therewith.

3.8 The Contractor shall deliver bulk Diesel Exhaust Fluid (DEF) to the facilities listed below. All deliveries shall be made F.O.B. destination with no minimum order requirement.

1. Kashmere Bus Operating Facility (BOF) 5700 Eastex Freeway Houston, TX 77026

2. West BOF 11555 Westpark Dr.

Houston, TX 77084

3. Polk BOF 5700 Polk Houston, TX 77023

4. Fallbrook BOF 111 Fallbrook Drive Houston, TX 77038

5. Hiram Clarke BOF 4175 Uptown Drive Houston, TX 77045

METRO may add an additional facility by notifying the Contractor in writing

3.9 Unless otherwise indicated in this Contract all goods supplied to METRO property shall be between the hours of 7:00 a.m. and 3:30 p.m. prevailing local time, Monday through Friday except for holidays observed by

METRO.

4.0 ACCEPTANCE

4.1 The Diesel Exhaust Fluid shall be reviewed and approved by METRO’s Project Manager.

Rev. 5-02-25 Page 1 of 3

Project Name:

Purchase and Delivery of Diesel Exhaust Fluid For METRO's Transit Buses

Date: 2/16/2026

Solicitation #: IFB No. Doc 1968711798

Amendment #: 002

Contract Administrator: Vadonica Johnson Project Manager: Jackson Matthew

Question 1 Please clarify the question due date and time and the bid due date and time.

Answer 1 Please note amendment 001 has been posted

Q2

Before finalizing pricing, can you please confirm whether Houston Metro would consider a cost-plus pricing structure for DEF, given the market volatility? Our preference would be cost + mark up?

NO

A2 The current IFB is straight cost

Q3 How often does each site need to be filled?

A3 Please review IFB No. Doc 1968711798

Q4 How many tote(s)/tank(s) are located at each site?

A4 No totes, 19 tanks. three 300 gallons tanks, four 400 gallon tanks, twelve 500 gallons tanks

Q5 Do bidders need to include all applicable taxes in the quoted pricing?

A5 We are tax exempt - TAX ID# 74-1998278

Q6 What is the anticipated contract start date?

A6 Anticipated date is 05/07/2026 but it subject to change.

Q7 What is the anticipated contract start date?

A7 See answer to #6 above

Q8 What is the anticipated award date?

A8 See answer to #6 above

Q9 Can you please re send the link to the pre bid meeting - link is broken in IFB?

A9 We will provide this information.

Q10 Is DEF typically delivered to all locations on the same day?

SOLICITATION QUESTIONS & ANSWERS

During the blackout period, prospective bidders are hereby reminded that any verbal communication, instructions or information provided at pre-bid/proposal meetings, and/or site visits are not binding. Only written communication issued by the contract administrator shall be considered valid and binding.

Rev. 5-02-25 Page 2 of 3

A10 No

Q11 How often does each site receive DEF deliveries? I could not locate delivery frequency in the IFB.

A11 Various times

Q12 Can you please confirm the delivery window, 2 different times are listed?

A12 7:00 AM – 3:30 PM except for holidays observed by METRO

Q13 Would Houston Metro consider a delivery window of 48 hours after ordering?

A13 Most of the time, we only need it after 48 hours; on some occasions, we need it sooner.

Q14 What is the annual usage at the Hiram Clarke BOF?

A14 The annual usage for Hiram Clarke is 54,835 gallons

Q15 What is the annual usage at the Fallbrook BOF?

A15 The annual usage for Fallbrook is 28,507 gallons

Q16 What is the annual usage at the Polk BOF?

A16 The annual usage for Polk is 56,103 gallons.

Q17 What is the annual usage at the West BOF?

A17 The annual usage for West is 87,387 gallons.

Q18 What is the annual usage at the Kashmere Bus Operating Facility (BOF)?

A18 The annual usage for Kashmere facility is 46,192 gallons.

Q19 What is the size of the tank(s) located at the Hiarm Clarke BOF site?

A19 Hiram Clarke has three 500 gallons tanks

Q20 What is the size of the tank(s) located at the Fallbrook BOF site?

A20 Fallbrook has three tanks, one 300 gallons and two 500 gallons.

Q21 What is the size of the tank(s) located at the Polk BOF site?

A21 Polk has four 400 gallons tanks.

Q22 What is the size of the tank(s) located at the West BOF site?

A22 West has four 500 gallons tanks

Q23 What is the size of the tank(s) located at the Kashmere Bus Operating Facility (BOF)?

A23 Kashmere has five 500 gallons tanks.

Q24 Who is the current incumbent?

Rev. 5-02-25 Page 3 of 3

A24 No current contract, this will be the first.

Q25 Please confirm the total amount of annual gallons. Addendum 1 has 315k annual gallons listed on page 26 but page 12 and the excel sheet state each 375k.

A25 see Amendment No 2 and new Amended Schedule of Items & Prices.

Q26 Would Houston Metro be interested in receiving a fixed differential off the NOLA index?

A26 No

Q27 Can you please clarify the estimated annual usage as there is conflicting information in the bid? (Listed is 375,000gal per year but later, 315,000 over 3 years is listed.)

A27 See A25 above

Q28 Please confirm the requested pricing method is firm fixed price?

A28 This solicitation is firm fixed price.