6-2557-04181 Addendum No. 1 (7-16-25)-1.pdf

ADDENDUM NO. 1

July 16, 2025

Trash Can Liners for Various Cook County Agencies

IFB No. 2557-04181

To: Interested Vendors of Record

A. General:

This addendum revises the above-referenced solicitation. This addendum is issued prior to execution of the contract, forms a part of contract documents and modifies previously issued documents. Insofar as previously issued contract documents are inconsistent with modifications indicated by this addendum, modifications indicated by this addendum shall govern. Where any part of the contract documents are modified by this addendum, all unaltered provisions shall remain in effect.

B. Acknowledgement:

Acknowledge receipt of this Addendum by returning a signed copy of the Addenda Acknowledgement Form included with the solicitation. Since all addenda become a part of the Proposal, all addenda must be signed by an authorized Proposer representative and returned with the Proposal on or before the Proposal due date. Failure to sign and return any and all addenda acknowledgements may be grounds for rejection of the Proposal.

C. Attachment:

This addendum includes the attachments described below. One copy of each attachment is issued with this addendum, unless otherwise indicated.

Insert the attachment(s) in the solicitation document in the correct sequence and location. Revise your response to this solicitation to reflect the modifications per this addendum, as applicable.

• Attachment 1: Vendor Questions and Answer Sheet.

• Attachment 2: Revised Special Conditions Page SC-4A

D. Changes:

1. Attachment 2: Trash Can Liners Special Condition (Section SC-12). See Attachment 2.

E. Response to Vendor’s Question Questions: See Attachment 1 of this Addendum.

Response: See Attachment 1 of this Addendum

Angelique Randle______ Maye E. Kelsey ______(ER)_

ORIGINATED BY: Maye E. Kelsey Angelique Randle Deputy Chief Procurement Officer Lead Contract Negotiator

OFFICE OF THE CHIEF PROCUREMENT OFFICER

RAFFI SARRAFIAN

CHIEF PROCUREMENT OFFICER

161 North Clark Street, Suite 2300 ⚫ Chicago, Illinois 60601 ⚫ (312) 603-5370

TONI PRECKWINKLE

PRESIDENT

Cook County Board of Commissioners

TARA STAMPS

1st District

MICHAEL SCOTT JR.

2nd District

BILL LOWRY

3rd District

STANLEY MOORE

4th District

KISHA MCCASKILL

5th District

DONNA MILLER

6th District

ALMA E. ANAYA

7th District

JESSIAA VAZQUEZ

8th District

MAGGIE TREVOR

9th District

BRIDGET GAINER

10th District

JOHN P. DALEY

11th District

BRIDGET DEGNEN

12th District

JOSINA MORITA

13th District

SCOTT R. BRITTON

14th District

KEVIN B. MORRISON

15th District

FRANK J. AGUILAR

16th District

SEAN M. MORRISON

17th District

IFB No. 2557-04181 - Addendum No. 1

Attachment 1:

Vendor Questions and Answer Sheet.

No. Question Response

1 Based on previous ordering history and purchase orders, about how often are the trash liners ordered (Monthly, quarterly or other) and what is an approximate case order? If it is as needed and quantities vary can you please provide the quantity of the last order placed?

See Attachment No. 2 in Addendum No. 1 and

Special Conditions Section SC-12 Anticipated

Usage and Past Usage for information on past usage.

2 Can you please provide the previous award tabulation with winning vendors and individual item prices?

Please refer to Cook County website for previous award tabulation. Previous contract #2102-18729.

Please enter the contract number in the link below.

https://datacatalog.cookcountyil.gov/Finance-

Administration/Procurement-Awarded-Contracts-

Amendments/qh8j-6k63/data

3 Can we call FedEx at our expense and pick up a sample of each of the liners, so we can see exactly what you are happy with. If yes, can you provide us with the address where FedEx should go, a contact name, phone number & email address, and times that FedEx can come. If no, would you please provide the case weight and bill of lading?

Refer to the Specifications trash can liners which are being requested by Cook County. The

Specification provides a complete description for the trash can liners which inclides the maximum case load.

4 Can trash liners deliveries be made via UPS or

FEDEX?

Trash can liners may be delivered via UPS provided it satisfies the requirements of the

Contract including the Special Conditions

(including Special Conditions Sections SC-07

Service Location and SC-08 Delivery Instructions) and Specifications.

5 How long after the award of the contract are deliveries expected? We are looking for time given to build up inventory.

Refer to Special Conditions SC-07 Service

Location for delivery times

6 Will this be awarded line by line or this is a 1 winner take all bid?

Refer to Special Conditions SC-03 Award of

Contract.

7 Can we provide alternatives? Yes, Refer to Section SC-09 Or Equal Product for additional information.

8 What is the budget for this bid? At this stage of the procurement process, we are unable to disclose specific budget information. Our intention is to encourage vendors to submit their best offer. We appreciate your understanding and encourage you to submit a submission that reflects your best approach to meeting the outlined needs.

9 What are your current pricing and product brands for this bid?

See the response to Question No. 2

10 Do you require samples? No

11 Do you accept minimum orders? Yes, Refer to Special Conditions Section SC-11

Availability of Products and Minimum Order.

12 What ship time is acceptable after ARO? See the response to Question No. 5.

13 Will you consider out of state vendors? Yes, Cook County will consider out of state vendors.

17 Regarding estimated spend compared to quantities listed on the proposal. The annual spend calculated is ~$60K but there’s a quanitited of 16K cases for one of the line items. Is there any chance we could get clarity on that?

The estimated quantity detailed on the bid proposal page/excel spreadsheet is the estimated quantiy over 3 year contract base term.

CONTRACT NO. 2557-04181

RESPONSE TO BIDDERS' QUESTIONS INQUIRIES DUE 6-27-25

IFB No. 2557-04181 - Addendum No. 1

Attachment 2:

Revised Special Conditions Page SC-4A

SPECIAL CONDITIONS

Contract No. 2257-04181 Addendum #1

SC-4A

SC-11 AVAILABILITY OF PRODUCTS AND MINIMUM ORDER

The Vendor must maintain adequate quantities of all required products listed in Attachment A to permit timely filling of all orders within ten (10) business days. Using Agencies will order supplies on an as-needed basis with a minimum order amount of $200.00 per location.

SC-12 ANTICIPATED USAGE AND PAST USAGE

Cook County anticipates placing up to ten orders per quarter for approximately $15,000 $50,000.00 per quarter. The aforementioned is an estimated usage. By submitting a bid, the Vendor agrees to provide the trash can liners regardless of the actual usage.

Past quarterly usage for trash can liners was between $6,000 to $10,000.00 $20,000.00. Cook County reserves the right to increase or decrease quantities ordered. Nothing herein will be construed as an intent or obligation on the part of the County to purchase any goods, equipment, supplies or services beyond those determined by the County to be necessary to meet its needs.

SC-13 ADDITIONAL PRODUCTS

This Contract identifies specific Trash Can Lines (“supplies”) to be supplied, however, it is hereby agreed and understood that additional supplies may be added to this contract at the option of the County up to 10% of the contract award value. When additional supplies are required, the successful vendor under this Contract shall submit a price quote for the additional supplies for the County’s consideration. Additional supplies, as approved by the Chief

Procurement Officer, must be added to the contract via a fully-executed Contract Amendment.

SC-14 INVOICES

The Vendor shall send invoices via email to the User Agencies upon delivery of order. Payment terms are net 60 days.

Invoices shall be sent to the Using Agency’s contacts below:

COOK COUNTY FACILITIES MANAGEMENT

Attn: Patricia Copeland, 2650 S. California Chicago, IL 60602 E-mail: patricia.copeland@cookcountyil.gov

COOK COUNTY SHERIFF'S OFFICE

Niki Solomon, Business Manager 50 W. Washington, Room 707 Chicago, IL 60602 Email: niki.solomon@ccsheriff.org

JUVENILE TEMPORARY DETENTION CENTER

Sharon McDowell 1100 S. Hamilton Ave, 2nd Floor Chicago, IL 60612 Email: sharon.mcdowell@cookcountyil.gov

SC-15 USING DEPARTMENT CONTACTS

Upon execution of the contract, the Vendor shall contact the Using Department as detailed below.

COOK COUNTY FACILITIES MANAGEMENT

Patricia Copeland E-mail: patricia.copeland@cookcountyil.gov

COOK COUNTY SHERIFF'S OFFICE

Niki Solomon Email: niki.solomon@ccsheriff.org

JUVENILE TEMPORARY DETENTION CENTER

Sharon McDowell Email: sharon.mcdowell@cookcountyil.gov

COOK COUNTY

OFFICE OF THE CHIEF PROCUREMENT OFFICER

69 West Washington, Suite 3000 Chicago, Illinois 60602

(312) 603-5370

ADDENDA ACKNOWLEDGEMENT FORM

IMPORTANT NOTICE: Bidders shall acknowledge receipt of any addenda issued on the spaces provided below and submit this form with its Bid. Failure to acknowledge receipt of any addenda issued and submittal of this form may render the Bid non-responsive.

Bid No.:

Project Name:

Addendum No. 1

Addendum No. 2

Addendum No. 3

Addendum No. 4

Addendum No. 5

Other:

N/A (No Addenda Issued)

Signature: Date:

Name: Title:

Company:

Address: