6-20260913 RFQ Downtown Library.pdf

REQUEST FOR

REQUEST FOR QUALIFICATION DESIGN SERVICES

FORT WORTH DOWNTOWN LIBRARY

PROJECT NUMBER: 107094

MATTIE PARKER

MAYOR

Jesus “Jay” Chapa

CITY MANAGER

Marilyn Marvin

Director, Property Management Department

Midori Clark

Director, Library

September 17, 2026

REQUEST FOR QUALIFICATION DESIGN SERVICES

FORT WORTH DOWNTOWN LIBRARY

NOTICE TO OFFEROR

The City of Fort Worth invites submittal Statements of Qualifications (SOQ) from qualified firms interested in providing architectural design services in connection with the new Downtown Library located on 900 Block of Summitt Street in Fort Worth, Texas.

The City of Fort Worth intends to construct an approximately 22,000 to 30,000 square foot library with planned expansion. The space should be inclusive of community rooms, storage and multipurpose spaces. The selected firm will provide services, including developing the program, creating architectural and engineering designs, audio visual and Security drawing coordination in collaboration with City Information Technology staff, estimating and compiling budgets and recommending furniture, furnishings and equipment. Demolition of three

(3) existing structures, associated retaining wall, and existing parking areas is an integral part of the project scope. Demolition shall be coordinated with the Downtown Library design and incorporated into the project construction documents and CMAR documents. The Consultant shall coordinate demolition limits, site restoration, utility impacts, hazardous materials requirements, and sequence with the City. Green site improvements should be integrated with the Downtown Library design and coordinated with the overall site plan. Improvements shall support the project’s sustainability, landscape, stormwater, pedestrian circulation, and outdoor-use goals within the established project limits. The City intends to request competitive bids from qualified general contractors who will perform the construction according to the plans and specifications proposed by the qualified firm chosen pursuant to this SOQ. The construction budget is approximately $25,000,000.00.

This request for SOQ and additional information, as required, will be posted on the City of Fort Worth’s Bonfire and can be accessed by logging onto: https://fortworthtexas.bonfirehub.com/login. All questions and answers will be answered through Bonfire and included in the final addendum.

The last day for questions from prospective Offerors is at 5:00 PM on Thursday, October 8, 2026. A final Addendum will be posted Monday October 12, 2026. Proposals will be received through Bonfire until 2:00 PM on Thursday, October 15, 2026, and will be opened and publicly read aloud approximately thirty minutes later.

Advertised: September 20, 2026

September 27, 2026 https://fortworthtexas.bonfirehub.com/login

TABLE OF CONTENTS

Notice to Offerors (Advertisement)………………………………………………………………………………1

Table of Contents………………………………………………………………………………………………………….2

I. SUBMISSIONS………………………………………………………………………………………..…..3

II. DESCRIPTION OF EVALUATION PROCESS…………………………………………………….5

III. PRE PROPOSAL MEETINGS (MANDATORY)………………………………………………….6

IV. SCHEDULE…………………………………………………………………………………………………..6

V. DETAILED SCOPE OF SERVICES…………………………………………………………………….7

VI. LIBRARY VISION AND PURPOSE (BUILDING A LEGACY)……………………………..19

ATTACHMENTS

1. Conceptual Site Layout

2. Tentative Schedule

3. Environmental Phase I

4. Library Vision Document

5. Community Engagement Report

I. SUBMISSIONS

Statements of Qualifications should be based on the Standard Form 330 (Architect-Engineer Qualification) and should include information on library projects, proposed project manager(s) and consultants and their qualifications, and client references with names, titles, telephone numbers, project names, and other pertinent data. The SOQ is limited to 32 pages total. Cover letters will not count as part of the 32 pages total. The SOQ should include the following information to address the selection criteria:

No. Evaluation Question (Yes / No) Max Points

Firm & Team Qualifications:

Firm Background, Structure & Availability of Project Team Organization & Key Personnel Relevant to Public Library/Civic Experience and Specialized Design

Experience with Project Type and working with Subconsultants:

Understanding of City of Fort Worth Processes, CMAR Delivery Method, Project Management & Schedule Controls (including change management), Design Review Comment Resolution, Construction Administration and Estimating reviews and Budget Management

Past Performance & References:

Representative Projects, Schedule, Cost, Owner/Client References, and Professional Performance History/ Design Excellence

Understanding of Project Vision & Schedule:

Incorporation of Project Vision into RFQ, Site Vision, Project Schedule, Critical Issues & Risk Management

5 Attend Mandatory Pre-Proposal Meeting PASS/FAIL

TOTAL POSSIBLE POINTS 100

1) Firm & Team Qualifications (20 Points):

a. Firm Background, Structure & Availability: Prime Firm history, office providing services, years in business, organizational stability, professional licensure, availability, workload, and commitment.

b. Project Team Organization & Key Personnel: Project Manager, Project Architect, discipline leads, and key consultants; organization chart; relevant resumes; and continuity of staff through design and construction.

c. Relevant Public Library / Civic Experience: Demonstrated success on urban public libraries or closely comparable civic/public facilities, including comparable complexity, public use of diverse constituent groups, and stakeholder engagement.

d. Specialized Design Qualifications: Biophilic design, WELL Building Standard principles, sustainable public-facility design, green site improvements, and other specialty expertise applicable to this project.

2) Experience with Project Type and working with Subconsultants (25 Points):

a. City of Fort Worth Processes: Knowledge of applicable City of Fort Worth development review, PDC, SDS, IPRC, permitting, public infrastructure, stakeholder coordination, and review processes.

b. CMAR Delivery Method: Experience collaborating with a CMAR during preconstruction, estimate reconciliation, constructability reviews, value management, GMP development, and scope alignment.

c. Project Management & Schedule Controls: Clear responsibility assignments, design-management approach, baseline schedule controls, consultant coordination, and schedule updates in Trimble Unity Construct.

d. Comment Resolution: Quality assurance/quality control procedures, document coordination, constructability review, City comment tracking and closure, and continuity from design through construction.

e. Cost Estimating & Budget Management: Independent cost-estimating methodology, estimate update frequency, budget reconciliation, scope/cost communication, and strategies to maintain the City’s project budget.

3) Past Performance and References (25 Points):

a. Representative Projects: Up to five projects of comparable scope, complexity, and delivery method, with priority given to public library and civic projects.

b. Schedule, Cost & Change Performance: Demonstrated record of maintaining design/construction schedules, controlling construction cost, and administering changes effectively.

c. Owner / Client References: Relevant owner references addressing quality, responsiveness, collaboration, technical performance, and successful project delivery. The City may contact listed or other relevant references and verify information contained in SOQ and request clarifications or supplemental information. Reference findings will be considered in the scoring.

d. Professional Performance History / Design Excellence: Claims, litigation, disciplinary matters, or professional liability history that could materially affect performance, together with recognized design awards or demonstrated design excellence.

4) Understanding of Project Vision and Schedule

a. Project Vision: Understanding the Downtown Library’s role as a flagship for the entire Fort

Worth Public Library system, public-service mission, flexible programming, digital/innovation spaces, children/youth spaces, community spaces, and staff operations.

b. Technical / Site Vision: Integration of biophilic design, WELL principles, functional nature-based stormwater retention, green site improvements, Downtown design requirements, and the City’s project budget.

c. Project Schedule: Realistic design and approval schedule that includes City reviews, permitting/PDC activities, stakeholder decisions, CMAR pricing/estimate reconciliation, and required approvals.

d. Critical Issues & Risk Management: Identification of critical project issues, decision points, schedule risks, permitting constraints, budget risks, and practical mitigation/recovery strategies.

5) Attend Mandatory Pre-Proposal Meeting

a. Firms who submit proposals without attending one of the two pre-proposal conference will not be reviewed.

II. DESCRIPTION OF EVALUATION PROCESS

The process for evaluation of architect services will proceed in two stages:

• Submission of Written Qualifications: A selection team consisting of members from the Library Department and Property Management Department will review and evaluate the written responses to the Statements of Qualifications (SOQ). The team will select up to five (5) qualified architectural firms to proceed to the interview stage of the evaluation process.

• Interview Stage: Each of the selected qualified architectural firms will participate in a detailed interview to discuss more fully how their approach to this project satisfies the evaluation criteria. In addition, the architectural firms will be required to answer questions posed by the selection team. It will be the sole responsibility of the selection team to evaluate the candidates on their communication and responses of the written questions provided to the short-listed teams, the teams chemistry and collaboration and understanding of deliverable stages and schedule. The top-ranking candidate shall then be invited to proceed to the negotiation stage.

III. Pre Proposal Meetings (Mandatory):

100 Fort Worth Trail, Fort Worth, Texas, October 6th and 8th, Mezzanine Level Room 5. Potential Vendors can take the low rise elevator up to the Mezzanine level. In person is preferred, however, a team’s link is provided in the schedule below for convenience of potential out-of-town firms. No site visit is scheduled at this time. Teams can visit site at leisure. Questions and Answers from the meeting will be provided to in Bonfire as an addendum.

IV. Schedule

The following Schedule is representative of the timeframe the city wishes to execute the design procurement for this project.

Event Estimated Date

Release RFQ September 17, 2026

Bonfire Advertisement Period September 17, 2026-October 15, 2026

Release PDC Comments as RFQ Addendum TBD (via Addendum)

Deadline for Written Questions October 8, 2026, EOD

Response to Written Questions October 12, 2026

Attend At Least 1 MANDATORY:

Pre-Proposal Conference 100 Fort Trail, Mezzanine Floor Room 5

October 6th 2026 11:00 am

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/2147799561464?p=Y3EYe1P4I2MXl WPPdr Meeting ID: 214 779 956 146 4 Passcode: mS7ga6Qm

October 8th 2026 3:00 pm Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/232840211936214?p=UdfAzIweydj sES8roi Meeting ID: 232 840 211 936 214 Passcode: aF3zb3E6

Deadline for Proposal Submissions Thursday Oct 15, 2026, 2:00 pm (CST)

Evaluation Period Begins October 16th through 30th

Finalist(s) Notification November 2, 2026

Finalist Interviews Week of November 16

City Council Consideration December 8th 2026

Notice to Proceed December 13th 2026 https://teams.microsoft.com/meet/2147799561464?p=Y3EYe1P4I2MXlWPPdr https://teams.microsoft.com/meet/2147799561464?p=Y3EYe1P4I2MXlWPPdr https://teams.microsoft.com/meet/232840211936214?p=UdfAzIweydjsES8roi https://teams.microsoft.com/meet/232840211936214?p=UdfAzIweydjsES8roi

V. Detailed Scope of Services:

The consultant will perform all engineering and project management related work necessary to prepare plans and specifications suitable for CMAR delivery and procurement. Consultant services shall include, but are not limited to: Project management, preliminary design, design development, CMAR documents, CMAR preconstruction and procurement support, and construction support services, as further detailed below.

The consultant will be the primary responsible party for managing the project’s schedule and consultant contract budget. In addition, the consultant is expected to attend a monthly progress) meeting and prepare action item logs for subsequent follow-up. The consultant is expected to maintain frequent and timely communication with City staff throughout the duration of the project. The Consultant will update project schedules in Trimble Unity Construct.

All project schedules shall be prepared in Gantt chart format, utilizing industry-standard scheduling software, with schedule updates maintained in the City of Fort Worth’s Trimble Unity Construct Software. Two weeks for each City review shall be included. Schedule updates shall be provided at all progress meetings. Consultant’s own team should have provisions for quality assurance/quality control over work product prepared for the City.

A statement of peer review will be required for overall constructability, coordination, and reasonable reduction in errors and omissions.

The construction project budget is $25 million. The Consultant is expected to communicate early and often regarding schedule and budget. The Consultant shall coordinate required pre-application meetings, appointments, reviews, and submittals with the City of Fort Worth and other authorities having jurisdiction at appropriate design milestones.

The City utilizes Trimble Unity Construct project management software, and the Consultant is expected to work within the Trimble Unity Construct system for this project. One Trimble Unity Construct software license will be provided to the Consultant for the duration of the project. Trimble Unity Construct software shall be utilized for all project management documentation and correspondence. Consultant shall coordinate with City staff for training materials and Trimble Unity Construct introduction.

A. SCOPE OF SERVICES TO BE INCLUDED IN SERVICES

• Architectural Design and project specifications: Specifications shall include City of Fort Worth

Special Provisions and Environmental documents including but not limited to environmental review and documentation required by applicable federal, State of Texas, and City of Fort Worth requirements.

• Site Planning: Site boundaries and Dimensions, Setbacks and Easements, Platts, traffic flows and Vehicle Access, etc.

• Civil Engineering: Including compliance with applicable City of Fort Worth stormwater criteria, NPDES/TCEQ requirements, and SWPPP requirements, as applicable.

• Utilities Design and Coordination: Detail water, sewer, electricity, gas, and telecommunications connections, including access points and underground service lines

• Landscape Design: For area immediately around the building, the corresponding parking lot(s) and required path of egress walkways connecting building, parking and public right-of-way. See Attachment #1 showing limit of work line for the project.

• Structural Engineering: Designing structural systems (e.g., steel, concrete, timber, or composite) that support all building loads, including gravity, wind, seismic, and other environmental forces

• Mechanical Engineering: New HVAC system shall be compatible with the City’s existing control system.

• Electrical Engineering: Including lighting design for both building and site as it relates to site egress, pedestrian circulation, parking areas, and green site improvements.

• Including fire alarm device location and specification

• Plumbing Engineering: Provide design and coordination of Intermediate Distribution Frame

(IDF)/Main Distribution Frame (MDF) which includes the following:

• Electrical Diagram (include circuit panels, wiring specs, power distribution): Low Voltage Diagram

(fiber cables, CAT 6 cables, patch panels, conduits and/or cable trays, wireless access points, card key access panels, CCTV, IP based PA system);

o Note that design team shall coordinate with City to document all elements necessary to make low voltage system a “turn-key” process

• Signage Design - Coordinate and secure required permits and approvals from the City of Fort Worth, State of Texas, and other authorities having jurisdiction.

• Furniture Selection and Documentation, including furniture list with finishes and materials

• Acoustic separation design -For sensitive spaces, room acoustics for community room, meeting and study rooms and the stack/study areas and HVAC noise and vibration for all spaces

• Audio Visual (A/V)/Security System: Coordination including related electrical and data requirements for Back boxes, J hooks, raceways and conduits

• Cost Modeling/Estimating services: Review and validation of CMAR estimates

• Scheduling (design and approvals process)

• Full-building energy modeling in accordance with applicable energy codes and project sustainability goals, including WELL Building Standard requirements if established by the City.

• Site Topographic and Boundary Surveys for the affected site area to encompass the three (3) existing structures, retaining wall, parking areas, the new library, and related green site and site improvements.

• Environmental studies in conformance with applicable federal, State of Texas, and City of Fort Worth requirements

• Geotechnical services for the building and immediately adjacent site area, including areas affected by demolition of the three (3) existing structures, retaining wall, parking areas, and proposed green site improvements.

• Coordination as needed with the City’s Hazardous Materials consultant for assessment of the three

(3) existing structures and other existing improvements to be demolished.

o Hazardous Materials assessment for the soils in the areas of improvement, includes:

Site reconnaissance Phase 1 ESA report

B. Design Deliverables Consultants shall be the Engineer of Record and responsible for design and preparation of complete plans and technical specifications for the project. The consultant must perform an adequate field investigation to confirm existing conditions. All work is to be in compliance with all applicable rules, regulations, code, law, and good practice for public facilities. When possible, the Consultant shall incorporate “green” building/construction practices, sustainability, energy efficiency, and low operations and maintenance costs into recommendations and subsequent design. Additional details for Design Requirements are listed below in the quality management section

Concept Design (15%) Schematic Design (30%) Interim Design (75%) Final Design (95%) Contract Documents (100%)

C. Construction Phase Services The Construction Phase Services will support project construction through the City and the CMAR. The Consultant shall provide construction administration services necessary to support the design intent and contract requirements throughout construction.

o Attend and prepare information for a coordination meeting between the design team, City, CMAR, and construction management team. The Consultant shall be prepared to address key project design drivers, potential construction issues affecting design intent, special working conditions, and schedule-sensitive submittal reviews.

o Attend the pre-construction meeting: Initial kick off meeting with the CMAR once Notice to Proceed for Constructin is issued.

o Attend Biweekly OAC Meetings: Attend approximately thirty-two (32) biweekly construction progress meetings. The quantity may be adjusted as appropriate to the construction schedule and pace of the work.

o Participate in the final walkthrough and development of punch lists.

o Respond to Requests for Information (RFIs), including clarifications, revisions, or additional detail where necessary on the plans and specifications. Responses shall be timely to avoid construction delays and claims.

o Stamp and sign revisions to the contract documents resulting from RFI responses or executed changes, when required. The Consultant shall ensure that revisions comply with applicable codes and coordinate with the City and authorities having jurisdiction.

o Review and respond to submittals within the time periods established in the contract documents.

o Review proposed substitutions, if any, for conformance with the plans, specifications, and design intent.

o Review and make recommendations regarding proposed changes to the contract, including requests for quotations and contract change orders, as applicable to the CMAR delivery method.

o Prepare Record Drawings based upon contractor-provided redlines and field reviews. Final Record

Drawings shall be submitted electronically in PDF and editable/native format as required by the City.

o Participate in a Lessons Learned Meeting with the project parties at the end of the project.

o Maintain and update applicable Consultant project schedules in Trimble Unity Construct during the construction phase.

D. Construction Phase Deliverables o Responses to Requests for Information (RFIs) o Submittal Reviews o Punch List o WELL Building Standard checklist and corresponding documentation by the project WELL professional demonstrating progress toward the City-established WELL certification target o Record Drawings o Meeting Documentation o Coordination of Red-Line sets

E. QUALITY MANAGMENT CHECKLIST FOR PROFESSIONAL DESIGN SERVICES

This checklist is intended to supplement the professional design services of a Consultant on a Project.

Not all items in this list may be applicable to a given project. This list is not exhaustive in nature and should not be limited to the information below. The appropriateness of a design checklist item is at the discretion of the Consultant and the CFW Project Manager.

1. Concept Design

a. This phase of the project represents about 15% design completion. During this phase, the Consultant is expected to identify general project goals and requirements.

2. Schematic Design (SD)

a. This phase of the project represents about 35% design completion. During this phase, the

Consultant is expected to have incorporated the efforts and requirements of the previous phase. In addition, the Consultant is expected to produce a schematic design inclusive of: life safety plans, site plans; demolition extents; floor plans; sections; elevations; descriptive media;

probable cost estimate; and outline specifications.

3. Design Development (DD)

a. This phase of the project represents about 65% design completion. During this phase, the

Consultant is expected to have incorporated the efforts and requirements of the previous phase. In addition, the Consultant is expected to refine the schematic design by including:

enlarged floor plans at critical features like restrooms and vertical circulation; exterior wall sections; opening details; structural plans and coordination; civil coordination; mechanical, electrical, and plumbing diagrams and coordination; FF&E development; digital finish boards;

probable cost estimate; and specifications.

4. Construction Documents (CD)

a. This phase of the project represents about 95% design completion. During this phase, the

Consultant is expected to have incorporated the efforts and requirements of the previous phase. In addition, the Consultant is expected to refine the design by including: details at critical features like wall and structural element intersections; exterior envelope details; civil grading, paving, and utility plans and details; foundation and structural details; mechanical, electrical, and plumbing plans, details, and schedules; FF&E plans and schedules; exterior renderings, probable cost estimate; full specifications. This portion of the drawing set should be prepared for permitting.

5. Issued For Construction (IFC)

a. This phase of the project represents about 100% design completion. During this phase, the

Consultant is expected to have incorporated the efforts and requirements of the previous phase. In addition, the Consultant is expected to have incorporated all permitting review comments prior to issuance of a document set for construction.

B. Prior to the submission of each phase, these checklists should be submitted along with the appropriate drawings, specifications, cost estimates, and other contract media.

1. All drawings should adhere to the most recent version of the United States National CAD Standard and the United States National BIM Standard.

Exhibit 1.2: Quality Management Checklist

Concept Design – 15%

# Item Description

Concept Review

SD

DD

CD

IFC

1 Review Project Intake Request form for general project information and requirements. ☐ ☐ ☐ ☐ ☐

2 If applicable for renovation or addition, obtain existing drawings and conditions assessments from CFW Facilities.

Verify any critical field measurements.

3 Identify all applicable building code, accessibility, parking, and zoning requirements. ☐ ☐ ☐ ☐ ☐

4 Identify all sustainability goals for the Project. ☐ ☐ ☐ ☐ ☐ 5 Review Project site for existing conditions including but not limited to grading, street access, utility capacity, and easements.

6 If applicable, Identify Fort Worth Public Art requirements. ☐ ☐ ☐ ☐ ☐ 7 Identify Project stakeholders in a responsibility matrix. ☐ ☐ ☐ ☐ ☐ 8 Utilize a risks assessment matrix to evaluate impacts to the project and inform any cost estimates. ☐ ☐ ☐ ☐ ☐

9 Review CFW Facilities Division Design Guidelines for applicable project criteria. ☐ ☐ ☐ ☐ ☐

10 Include programmed areas with corresponding square footages on a concept floor plan. ☐ ☐ ☐ ☐ ☐

Schematic Design – 30%

Incorporate all previous items plus the following:

# Item Description

11 Provide life safety plans which include: construction type;

maximum allowable heights, stories, and buildable areas;

primary and accessory occupancy classifications and the square footages of each; occupancy loads; paths of travel;

exiting requirements; and any accessibility requirements.

12 Review existing Phase I Environmental Assessment or request one if applicable to the project. ☐ ☐ ☐ ☐

13 If applicable, provide demolition drawings which include:

demolition site, floor, and reflected ceiling plans; notated items to be removed as dashed; notated items to remain and solid gray hatch; notated items to be salvaged;

demolition phasing; notated exterior envelope items, if any; labeled critical dimensions.

14 Continually incorporate all applicable building code, accessibility, parking, and zoning requirements. ☐ ☐ ☐ ☐

15 Provide site plans which include: consistent scale, layout, and building orientation across all disciplines, overall ☐ ☐ ☐ ☐ building dimensions; topographic and ALTA surveys;

critical site utility elements; roadways and sidewalks;

setbacks and impediments; coordinated critical elevations;

parking and dumpster layouts.

16 Provide floor plans at a typical 1/8” = 1’-0” scale which include: north arrows, match lines, and key plans;

structural grid markers; continuous exterior dimension strings which hierarchically define overall extents and gridlines; continuous interior dimension strings consistently measured to face of stud or masonry or centerline of openings; coordinated elevation, section, and callout markings; finish floor elevations and slope markings; plumbing fixture; footprints of mechanical and electrical equipment.

17 Provide reflected ceiling plans at a typical 1/8” = 1’-0” scale which include: north arrows, match lines, and key plans; ceiling type tag; ceiling height markers; room tags;

soffit type and overhang dimensions.

18 Provide roof plans at a typical 1/8” = 1’-0” scale which include: north arrows, match lines, and key plans;

structural grid markers; labeled roof drains, gutters, or scuppers; slope markers; coordination with structural requirements; coordination with energy requirements, coordination with life safety requirements.

19 Provide overall building elevations at a typical 1/8” = 1’-0” scale which include: match lines; all major building elevations; labeled finish grade, floor, and roof levels;

verify consistent material labeling.

20 Provide overall building sections at a typical 1/8” = 1’-0” scale which include: match lines; labeled finish grade, floor, and roof levels; room tags, labeled structural grids;

coordinated section markers; indication of vertical circulation.

21 Provide wall sections at a typical 3/8” = 1’-0” scale which include: match lines; labeled finish grade, floor, and roof levels; room tags, labeled face of wall or depth of overhang to structural grids; notated materiality, insulation, and roof features; coordinated section markers.

22 Provide vertical circulation drawings at 1/4"-1’0” scale which include: number of risers; tread dimensions; clear widths between handrails; clear depth of landings; ramp slope and length of run; coordination of elevator hoist way and pit clearance and depth.

23 Provide FF&E drawings at the same scale and orientation of the architectural floor plans which include: furniture plan; coordination with built-in electrical and telecom requirements; interior finish plan.

24 Provide structural drawings at the same scale and orientation of the architectural floor plans which include:

foundation plans and framing plans at each building level.

25 Verify infrastructural capacity with water, electrical, gas, and data utility service providers for the proposed design. ☐ ☐ ☐ ☐

26 Coordinate CFW ITS requirements with CFW IT PMO.

Verify applicability of AV, Networking, Security, Radio, and Locution components with ITS Subject Matter Experts.

27 Review CFW Development Process Chart. Discuss process flow options that are most appropriate for the project. ☐ ☐ ☐ ☐

28 Review project scope for known hazardous materials, if any. Coordinate abatement requirements with CFW PM and Environmental Services.

29 Review project scope for any PARD Forestry components.

Coordinate mitigation requirements with City Forester. ☐ ☐ ☐ ☐

30 Verify applicability of any and all development requirements including but not limited to: Urban Forestry, Zoning Special District, Platting, IPRC, and CFA processes.

31 Provide a Specification Table of Contents. ☐ ☐ ☐ ☐

Interim Design – 75%

Incorporate all previous items plus the following:

# Item Description

32 Continually incorporate all applicable building code, accessibility, parking, and zoning requirements. ☐ ☐ ☐

33 Update life safety plans to also include: labeled areas of refuge; clear exit widths; labeled fire extinguishers; labeled remote access key boxes;

34 Review existing Phase II Environmental Assessment or request one if applicable to the project. ☐ ☐ ☐

35 Provide site plans which also include: labeled accessible paths of travel across the site; landscaping and irrigation plans; erosion control plans; drainage plans; coordination of curbs, bollards, mechanical pads, fences, gates, flag poles, and other site features;

36 Provide floor plans at a typical 1/8” = 1’-0” scale which also include: room, partition, door, and window tags;

indications of slab penetrations and depressions;

indication of expansion joints at floors and walls;

indication of sound attenuation around spaces like mechanical rooms.

37 Provide reflected ceiling plans at a typical 1/8” = 1’-0” scale which include: coordinated lighting fixtures, AV, Locution, and other IT components; coordinated overhead structural elements; coordinated mechanical diffusers and registers; coordinated attic ladders and access panels;

labeled ceiling mounted equipment and partitions; labeled headers and expansion and control joints; coordinated exit and emergency lighting and sprinkler head locations.

38 Provide roof plans at a typical 1/8” = 1’-0” scale which include: coordination with structural requirements; ☐ ☐ ☐ https://www.fortworthtexas.gov/files/assets/public/v/1/development-services/documents/resources-applications-forms-videos/p/master-process-chart-2023.pdf coordination with roof mounted mechanical equipment and screening devices; indication of parapets, coping, flashing; indication of roof curbs, duct penetrations, and fall protection if applicable; indication of expansion joints and material transitions; verification of selected roof type by CFW Facilities Division.

39 Provide overall building elevations at a typical 1/8” = 1’-0” scale which include: coordinated finish schedules;

indication and coordination of control or expansion joints;

window and door tags; labeled scuppers, gutters, downspouts, and splash blocks; indication of reveals and material transitions.

40 Provide overall building sections at a typical 1/8” = 1’-0” scale which include: coordinated structural elements;

coordinated mechanical and electrical components;

verification of overhang depths and finish floor elevations;

coordinated wall section callout references.

41 Provide wall sections at a typical 3/8” = 1’-0” scale which include: enlarged details at roof eaves, rakes, soffits, material transitions, and foundations; indication of insulation and air barrier continuity requirements;

verification of structural connections to walls; indication of weep holes, flashing, brick ties, bring ledge, mortar net, and other envelope components.

42 Provide enlarged floor plans at a typical 1/4”=1’-0” scale which include: indication of plumbing fixture clearances and labeled toilet accessories; indication of casework, counters, and other built-in components; indication of miscellaneous items such as ladders, lockers, corner guards, railings, and other built-in architectural features.

Provide enlarger reflected ceiling plans at a similar scale when appropriate; indication of interior elevations.

43 Provide interior elevations and the same scale and orientation of enlarge floor plans which include: indication of casework, countertops and other built-ins; critical materiality in kitchens, restrooms, and other pertinent areas; coordination with CFW IT on AV and other equipment location and mounting height; labeled toilet accessories and plumbing fixtures.

44 Provide schedules of partitions, windows, doors, louvers, and panels which indicate location, materiality, hardware, fire and smoke rating, acoustic quality, and security rating.

Provide related head, jamb, and sill details for all openings.

45 Provide structural drawings at the same scale and orientation of the architectural floor plans which include:

framing plans

46 Provide vertical circulation drawings at 1/4"-1’0” scale which include: indication of standpipes and other impediments; hand rail, guard rail, and tread nosing details; continuity of fire and smoke rating of partition shaft walls; coordination of hoistway beam and other structural supports; coordination of emergency power, lighting and ventilation requirements; coordination of elevator machine room requirements.

47 Provide FF&E drawings at the same scale and orientation of the architectural floor plans which include: furniture plan; coordination with built-in electrical and telecom requirements; interior finish plan.

48 Provide mechanical drawings at the same scale and orientation of the architectural floor plans which include:

indication of exhaust vents; coordination of chases;

indication of plumbing fixtures; indication of ductwork and labeled air handlers, dampers, and other HVAC features;

provide fire sprinkler requirements and drawings as applicable; verify location and coordination of mop sinks and floor and trench drains. Coordinate fenestration U-value and SHGC and internal heat loads with energy models.

49 Provide electrical drawings at the same scale and orientation of the architectural floor plans which include:

indication of lighting zones and controls; coordinated light fixture model and finish; schedules of electrical panels, generators, UPS, and other relevant equipment.

50 Review cost estimate against project budget with CFW Project Manger. Conduct a value engineering study and evaluate options and alternates to ensure project feasibility.

51 Provide verification of resolved clashes via Navisworks or similar software to CFW PM. ☐ ☐ ☐

52 Provide Outline Specifications. ☐ ☐ ☐

Final Design – 95%

Incorporate all previous items plus the following:

# Item Description

53 Continually incorporate all applicable building code, accessibility, parking, and zoning requirements. ☐ ☐

54 Update life safety plans to also include: indication of exit and emergency lighting; indication of fire alarm pull stations; indication of smoke curtains or other devices.

55 Provide civil drawings which include: pavement details;

erosion control details; drainage details; irrigation details;

landscaping details.

56 Request a Pre-Development Conference with CFW Development Services and begin the permit review process.

57 Provide floor plans at a typical 1/8” = 1’-0” scale which also include: verification of exterior finish grades; coordination of floor outlets, shower pans, floor drains and other slab depressions; indication of blocking and other miscellaneous architectural features not previously mentioned.

58 Provide reflected ceiling plans at a typical 1/8” = 1’-0” scale which include: coordinated visual and auditory emergency devices like ceiling mounted speakers and locution systems; coordination of sprinkler head locations;

indication of location of ceiling mounted fixtures; labeled and dimensioned soffits and bulkheads.

59 Provide roof plans at a typical 1/8” = 1’-0” scale which include: verification of roof primary and overflow drainage capacity; coordination of walk pads and roof access hatch with structural requirements.

60 Provide enlarged floor plans at a typical 1/4”=1’-0” scale which include: indication of fire extinguisher mounting type; coordination of recessed items with wall type;

coordination of equipment like ice machines with floor drains and other MEP requirements; verification of mitigation of line-of-sight issues with restrooms and lactation rooms.

61 Provide verification of appropriate door types at transitions to semi-conditioned or unconditioned spaces.

Review schedules against updates to the plans. Coordinate any door hardware requirements with electrical drawings and CFW IT. Provide verification of UL information on all rated assemblies and openings.

62 Provide structural drawings at the same scale and orientation of the architectural floor plans which include:

foundation details; column and beam details; masonry details; verification of loading requirements based on previous design changes; coordination of foundation detailing; coordination of structural member detail;

verification of required special inspections; schedules for piers, lintels, grade beams, base plate and anchoring components.

63 Provide mechanical drawings at the same scale and orientation of the architectural floor plans which include:

coordination of plans, schedules, and details incorporating any design updates.

64 Provide electrical drawings at the same scale and orientation of the architectural floor plans which include:

coordination of plans, schedules, and details incorporating any design updates.

65 Provide vertical circulation drawings at 1/4"-1’0” scale which include: coordination of plans, schedules, and details incorporating any design updates, verification of basis of design for elevator with approval of CFW Project Manager.

66 Provide FF&E drawings at the same scale and orientation of the architectural floor plans which include: coordination ☐ ☐ of design updates to furniture and signage plans and schedules, coordination of updates to any millwork and casework details.

67 Coordinate any final CFW IT requirements. ☐ ☐ 68 Provide detailed specifications with revisions highlighted. ☐ ☐ 69 Verify contract documents have cohesive and appropriate pagination, bookmarks, and reference links. ☐ ☐

Contract Documents – 100%

Incorporate all previous items plus the following:

# Item Description

70 Incorporate all development review comments. ☐

C. Project Responsibility assignment Matrix

This checklist is intended to supplement the professional design services of a Consultant and the construction services of a Contractor for a Project. Not all items in this list may be applicable to a given project. This list is not exhaustive in nature and should not be limited to the information below. The appropriateness of a design checklist item is at the discretion of the Consultant, Contractor, and the CFW Project Manager.

1. Project Responsibility Assignment Matrix

a. To guide design and construction efforts, the Owner, Consultant, and Contractor should set initial project responsibility goals for action items that drive the critical path of a project. This should be revisited at every major milestone of the project. For example, items in this list could include project related items like permitting or M&C.

[PM to review at Project Kick off. Revise or add to this as relevant to the project]

Exhibit 1.3: Project Responsibility Matrix R – Responsible (Doer) A – Accountable (Reviewer) C – Consulted I – Informed

Design Team

Construct ion Team Owner Stakeholders

Item Description

Architect

Sub-C onsultant

Pre-C onstruction

Superintendent

Subcontractor

M ayor &

C ouncil

Sponsoring D epartm ent

Property M anagem ent

IT Services

D evelopm ent Services

[Project Requirements] R/A C R/ A R C/I I I A C C

[Risk Assessment] R C R A C - I A C C [Contracting and Administration] C I C C I R I R I I

[Engage in Design Process] R/A C A - - - C A C A [Construction Execution] A A - R A - I A A A [Schedule of Activities] C C A R C - I A A A [Project Closeout] R A - R A - R R A -

A. PROJECT RISK ASSESSMENT FORM

i. This checklist is intended to supplement the professional design services of a Consultant and the construction services of a Contractor for a Project. Not all items in this list may be applicable to a given project. This list is not exhaustive in nature and should not be limited to the information below. The appropriateness of a design checklist item is at the discretion of the Consultant, Contractor, and the CFW Project Manager.

1. Project Risk Assessment Form

a. To inform design and construction efforts, the Owner, Consultant, and Contractor should review the project scope for aspects that drive the critical path of a project. This should provide insight into existing and planned characteristics of the project. At the onset of a design endeavor, all stakeholders should identify possible risks to the project. Once identified, each risk should be assessed for likelihood and impact to the critical path utilizing Exhibit 1.4.2 Project Risk Assessment Matrix. A risk rating should be calculated for each item. Finally, a response or action item should be assigned to the given risk and discussed with the team.

[Add or revise risks. Utilize the Project Risk Matrix to determine the risk ratings.]

Exhibit 1.4.1 Project Risk Assessment Form

Risk Likelihoo d Impact Risk

Rating Response

[Existing hazardous materials are possible on the site] N/A N/A N/A

[Design includes a multi-story elevator which will require enhanced coordination]

N/A N/A N/A

[Site has limited working area and will require enhanced coordination]

[Insert additional project risks here]

[Insert additional project risks here]

2. Project Risk Assessment Matrix

a. Evaluate each risk item based on the chart provided below.

Exhibit 1.4.2 Project Risk Assessment Matrix

Likelihood

Im pa ct

Very Unlikely Unlikely Possible Likely Very Likely Catastrophic Moderate Moderate High Critical Critical

Significant Low Moderate Moderate High Critical Moderate Low Moderate Moderate Moderate High Minimal Very Low Low Moderate Moderate Moderate

Negligible Very Low Very Low Low Low Moderate

VI. BUILDING A LEGACY

There is a city where potential is born, legacies are built, and history is still being written. And that city is Fort Worth, Texas.

A unique opportunity is at hand in Fort Worth for an inspired architect willing to embrace the modern-day maverick mentality to design a flagship public library that can capture the industrious and invigorating spirit of the 10th-largest city in the United States.

The Fort Worth Public Library is quite literally building upon a 125-year legacy of cultural impact with a new flagship library located downtown that will meet the community’s desire for the community demands stand out as a destination and a work of art for our great city.

Some may call us Cowtown, others Panther City or Funkytown, but we’ve come to embrace what legendary actor Jimmy Stewart once called Fort Worth: “the unexpected city.”

Larger than San Francisco, Seattle, Washington DC, or Nashville and Washington D.C., Fort Worth is a pioneering city that is home to more than a million people who are finding ways to blaze new trails every day. And Fort Worthians want a destination library that will stand apart as a beacon of civic pride.

Historical Perspective

This project will be the fourth iteration of a downtown library in Fort Worth since the first Carnegie library opened in 1901. The Carnegie library was outgrown and followed in 1939 by an Aart Deco -inspired building funded by the Public Works Administration during the Great Depression. As the demand continued to grew even more, that building was replaced in 1978 with a subterranean central library that was expanded to the street level in the 1990s. As the needs of our community have shifted once again, it is time to reimagine what a true destination library can mean for our city.

Future Focused

City leadership has invested in purchasing an entire city block to dedicate to this project that should reflect innovative, versatile design that will allow this building to stand the test of time and adapt to the evolving needs of a diverse community. Esthetically artistic and impressive, this building should also be able to welcome residents as well as guests from around the world.

This new library will sit amidst a historic neighborhood where cattle barons, banking magnates and the social elite once built their mansions at the turn of the 1900s. Today, this area serves as a gateway from our downtown corridor into our cultural district.

Other architectural signature landmarks in Fort Worth include the Kimbell Art Museum designed by the legendary Louis Kahn, the Modern Art Museum of Fort Worth designed by globally renowned Tadao Ando and the Fort Worth Water Gardens designed by acclaimed architects Philip Johnson and John Burgee. All these iconic locations are merely minutes from the site for the new library’s location downtown, as are Queen Anne-inspired historic mansions, Aart Deco skyscrapers and the winding Trinity River.

In this unique position, we want a library that is iconic, impressive and inspiring. We want a destination library that will live up to the high standards set by other institutions that call Fort Worth home.

While we do not wish to predetermine the architectural vision or limit the creative exploration this project deserves, we encourage architects you to consider design approaches that bring natural light, greenery, and elements of biophilic design into the experience of the building, potentially creating a sense of park-like calm or an oasis within the urban core. These ideas are offered as inspiration, not prescription; we look forward to seeing how each of you interprets the spirit of the site and the aspirations of our community. We are also especially interested in creative solutions that address the challenges of operating a public building in an urban area. We are also especially interested in creative solutions that address the challenges of operating a public building in an urban area.

To ensure the final design reflects the diverse needs and hopes of Fort Worth residents, the selected firm must be prepared to conduct community listening sessions in December 2026. Our project timeline is ambitious, and we seek a partner who can balance innovative design thinking with efficient, proactive engagement and delivery.

Other architectural signature landmarks in Fort Worth include the Kimbell Art Museum designed by the legendary Louis Kahn, the Modern Art Museum of Fort Worth designed by globally renowned Tadao Ando and the Fort Worth Water Gardens designed by acclaimed architects Philip Johnson and John Burgee. All these iconic locations are merely minutes from the site for the new library’s location downtown, as are Queen Anne-inspired historic mansions, art deco skyscrapers and the winding Trinity River.

Investment in Growth

There is currently more than $2.8 billion in the development pipeline for Downtown Fort Worth, which will reshape the urban city center. This includes commuter rail infrastructure, a Tier -1 research university complex, a 300+ acre urban waterfront development and an expanded new Fort Worth Convention Center.

This is the opportunity to leave a mark on the landscape of flourishing city and become a part of the legacy of where the west begins.

ATTACHMENTS 1

Conceptual Site Layout (Separate Document)

ATTACHMENT 2

TENTATIVE SCHEDULE

ATTACHMENT 3

ENVIRONMENTAL PHASE I

ATTACHMENT 4

BUILDING A LEGACY: OFFICIAL LIBRARY VISION DOCUMENT

ATTACHMENT 5

COMMUNITY ENGAGEMENT REPORT