6-06-Fitness Exercise Equipment and Maintenance Repair Service.pptx
PPTX presentation 4 MB Posted
- Solicitation number
- BD26-00029553
- Issued by
- Dallas County, Texas
About this file
This is a presentation file for a Request for Bid issued by the City of Dallas, Texas for fitness and exercise equipment procurement and maintenance repair services. The City seeks to establish a five-year Indefinite Delivery/Indefinite Quantity (ID/IQ) agreement with qualified vendors to supply fitness and exercise equipment and provide ongoing maintenance and repair services for various City departments. As an ID/IQ agreement, specific quantities and delivery schedules cannot be predetermined, and services will be ordered on an as-needed basis throughout the agreement term. The presentation outlines the solicitation structure and requirements for vendors interested in providing these services to multiple City of Dallas departments.
The presentation file serves as supplementary material to support the formal bid solicitation process. Additional details regarding pricing terms, evaluation criteria, set-asides, bidder qualifications, specific equipment categories, maintenance service levels, response deadlines, and award procedures would be contained in the accompanying Request for Bid document and related bid specifications not included in this summary file.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 1-04 - OPS-FRM-640 -Team Make-Up and Local Workforce Form.xlsx | XLSX spreadsheet | |
| 3-02 - Standard Forms.pdf | ||
| 5-05-Vendor List.xlsx | XLSX spreadsheet | |
| 2-03 - Insurance Requirement .pdf | ||
| 4-01 - Specifications .pdf |
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Text version
PRE-BID MEETING
Tuesday 01, 13, 2026 @ 02:00 P.M. CDT Solicitation No. BD26-00029553 Title: Fitness/Exercise Equipment and Maintenance Repair Service
Request For Bid (RFB)
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INTRODUCTIONS
Office of Procurement Services Gwagee-Amos Gwagee III, Sr. Procurement Specialist
Park and Recreation (PKR) Laura Hurtado – Senior Contract Compliance Administrator
Pre-BID meeting
This is your opportunity to review the solicitation process and ask the Department questions.
During this meeting, please write down any questions you ask and submit through Euna Procurement Portal/Bonfire.
Following this meeting, all communications will be with the Procurement Specialist only through Euna Procurement Portal/Bonfire.
Procurement process
| RFB | RFCSP | RFQ/RFP | RFP only | ||
| Timeline (approx.) | 3 months | 6 months | 6-9 months | 6-9 months | |
| When to use | Straightforward goods | ||||
| (i.e. power tools, janitorial supplies, etc.) | Insurance, technology, general services | Certain professional services (architects, bond counsel) | Revenue contracts; contracts that do not require a competitive process | ||
| Evaluation | Lowest Responsive & Responsible Bidder | Most Advantageous Proposer | Most Qualified Proposer | Most Advantageous Proposer | |
| Negotiations | Not Allowed | Allowed | Allowed | Allowed |
Procurement process
Buyer review, including insurance by Office of Risk Management (ORM) and MWBE (OBD) review 1-3 weeks
Solicitation advertisement (pre-proposal meeting; written questions and answers) 4-6 weeks
Evaluation, including supplier presentations 2-4 weeks
Negotiations and formal contract preparation (CAO); Supplier shall sign contract before it is presented to Council 4-6 weeks
Council Agenda Process (Agenda Office) & Approval; OBD discusses minority participation goals with recommended Suppliers 4-8 weeks
Fully execute contract with stamped resolution from City Secretary’s Office (CSO) and enter information into City’s financial system 1-3 weeks
ONLINE SOLICITATION PORTAL
The City migrated to Bonfire now renamed Euna Procurement as of March 1, 2019. Please submit all proposals, questions, and correspondence through the online solicitation portal.
Please check Euna Procurement/Bonfire often.
Please ensure your Euna Procurement/Bonfire profile contact information is up-to-date.
Supplier names should be consistent with State registration.
Fitness/Exercise Equipment and Maintenance Repair Service
SOLICITATIONS & QUESTIONS
QUESTIONS DUE DATE
10:00 AM on 01/16/2026
SOLICITATION SUBMISSION DUE DATE
01:00 PM on 01/30/2026 Submissions may be updated, until the submission due date and time.
Please review and complete all required forms in Bonfire.
Other forms may be requested by City staff.
Start submission early and please submit before the due date.
PROJECT CONSIDERATIONS & REQUIREMENTS
Updated General Terms & Conditions Living Wage Affidavit Local Preference Insurance Requirement Etc.
Local preference program
The City’s Local Preference Program values the participation of companies who have their principal place of business in the City of Dallas and who hire City of Dallas residents.
Request for Bids A local firm whose bid is within the following percentages may be considered for award over the lowest bidder (City Council ultimately decides):
3% of the lowest bid for a contract valued at greater than $500,000 for goods.
5% of the lowest bid for a contract valued at less than $500,000 for goods or services.
5% of the lowest bid for a contract valued at less than $100,000 for construction services.
QUESTIONS
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