Enclosure No. 1 - Request for Proposal Construction.pdf

ANL-858 March 10, 2025

REQUEST FOR PROPOSAL (RFP)

CONSTRUCTION

Financial Management and Procurement Services Procurement Department

Argonne National Laboratory

9700 South Cass Avenue, Bldg. 201 Lemont, IL 60439

REQUEST FOR PROPOSAL (RFP) NO. 5-B164-P-00147-00

This document includes:

• RFP Letter (Enclosure 1 Part A)

• Instructions for Preparation of Proposals (Enclosure A Part B)

• Notices To Offerors (Enclosure A, Part C)

Enclosure 1 Part A:

June 16, 2025

To All Prospective Offerors:

Subject: Request for Proposal (RFP) No. 5-B164-P-00147-00 based on Argonne Statement of

Work for “Substation 551 LLE Construction”, Revision 0, dated 06/12/2025

UChicago Argonne, LLC, operator of Argonne National Laboratory (Argonne or Laboratory) under a prime contract with the U.S. Department of Energy (DOE), has the responsibility of obtaining the service(s) which are the subject of this Request for Proposal (RFP). You are invited to submit a firm fixed price proposal for meeting this requirement. Your attention is directed to the enclosed documents which constitute requirements for this RFP and should be fully complied with or completed as indicated. Note that this is a request for proposal, not a contract/agreement.

The Laboratory intends to issue an award resulting from this solicitation based on the Best

Value/Trade-Off methodology.

It should be understood, this RFP neither commits nor obligates the Laboratory to purchase any services under this RFP.

1. DESCRIPTION AND LOCATION OF WORK

All base and any optional work shall be performed in accordance with the drawings listed in the specifications and specifications entitled, “Substation 551 LLE Construction”, Revision 0, dated 06/12/2025.

RFP No. 5-B164-P-00147-00

A. BASE PROPOSAL (Base Scope) - Purchase, Fabrication, Delivery of Substation 551

Long Lead Equipment

The work consists of the furnishing of all materials, labor, supervision, equipment, tools, and appurtenances necessary for procurement of long lead equipment (substation transformers, pre-fabricated electrical house, and all electrical equipment located inside the pre-fabricated enclosure including but not limited to switchgear, panelboards, batteries, cable tray). All work shall be performed in accordance with the drawings listed in the specifications and specifications entitled, “Substation 551 LLE

Construction”, Revision 0, dated 06/12/2025.

B. OPTIONS

1. Option No. 1 - Substation 551 Long Lead Equipment Construction

The Contractor shall provide all labor, materials, tools, equipment, supervision and all necessary appurtenances for installation of long lead equipment, including foundations and all miscellaneous products and materials required for a complete installation. All work shall be performed in accordance with the drawings listed in the specifications and specifications entitled, “Substation 551 LLE Construction”, Revision 0, dated 06/12/2025.

The Laboratory may exercise the Option work by issuing contract modification(s) at any time, but no later than 10/01/2026. If and when the Laboratory exercises the Option, the work shall be completed 07/31/2028.

2. SMALL BUSINESS SIZE STANDARDS

This acquisition is not set aside for small business however for informational purposes the applicable annual receipt criterion for a small business concern in this area of construction is a concern that had average annual receipts for the preceding three (3) years not exceeding

$45 Million (NAICS CODE 236220).

3. PRE-PROPOSAL MEETING

A virtual Pre-Proposal Meeting is scheduled for 8:00am, local prevailing time, 06/24/2025. The meeting can be accessed by the following link Join the meeting now.

The meeting can also be attended in person on site at Building 202 B169. The meeting provides an opportunity to discuss and clarify this RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment. Prospective offerors are requested to submit written questions relative to the RFP in advance of the meeting so the contract specialist may prepare responses.

A Site Tour is scheduled for 9:00am, local prevailing time, 06/24/2025 following the

Pre-Proposal Meeting. All General Contractors shall coordinate their subcontractor https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjAyNWYwMDktNDZmYy00YTg5LWFjNTktNWFjNTVjMWYyMGI1%40thread.v2/0?context=%7b%22Tid%22%3a%220cfca185-25f7-49e3-8ae7-704d5326e285%22%2c%22Oid%22%3a%224f0db833-de2c-4767-aa7f-0bc29935767b%22%7d attendance for the site tour and notify the Procurement Official, Nicholas Hitzler by email

(nhitzler@anl.gov) no later than 3:00 P.M. CST two (2) days prior to the site tour of all attendees. Information provided to procurement shall include, name of individual attending, company representing, email, and if the individual a U.S. Citizen.

4. PERIOD OF PERFORMANCE

Work on site will commence within ten (10) calendar days after the effective date of the contract. The base work shall be completed not later than 05/01/2028.

5. INSURANCE AND BONDS

A. Certificates of insurance of the types and in the amounts set forth in “Bonds and

Insurance” clause in the enclosed Appendix A, Argonne Terms and Conditions for

Fixed-Price Construction Contracts (Enclosure No. 2A), will be required of your company before physical work at the site commences. In accordance with paragraph

(g) of “Bonds and Insurance” clause, all policies shall provide by appropriate language that UChicago Argonne, LLC, the University of Chicago, and the United States

Government, and any other parties identified in the clause are additional insureds, that the insurance afforded by such policies is primary insurance, that all rights of the insurer for contribution from other insurers of UChicago Argonne, LLC, the University of Chicago and the United States Government are waived, and that subrogation is waived.

B. If the contract exceeds $35,000.00, the successful offeror will be required to furnish

Argonne with a Payment Bond (Enclosure No. 2E) within (10) calendar days after the effective date of the contract in a form and with sureties satisfactory to Argonne. (see the “Bonds and Insurance” clause and the “Additional Bond Security” clause in the enclosed Appendix A (Enclosure No. 2A).

C. If the contract exceeds $150,000.00, in addition to the Payment Bond, the successful offeror will be required to furnish Argonne with a Performance Bond (Enclosure No.

2F) within (10) calendar days after the effective date of the contract in a form and with sureties satisfactory to Argonne. (see the “Bonds and Insurance” clause and the

“Additional Bond Security” clause in the enclosed Appendix A (Enclosure No. 2A).

6. DAVIS-BACON COMPLIANCE

The minimum wages paid laborers and mechanics engaged in construction work within the scope of this request shall be in accordance with the U.S. Department of Labor minimum wage determination in effect on the date of the solicitation (see the applicable Labor

Standards clauses in the enclosed Appendix A - Enclosure No. 2A). The appropriate determination will be attached to the contract as “Appendix-Wage Rates.” A sample copy of “Appendix-Wage Rates” setting out the wage rates now in effect is included with this

RFP (Enclosure No. 2B). Submission of Certified Payrolls shall occur electronically via

LCPtracker. Argonne currently holds the licensing agreement with LCPtracker and the use of its system will be free to all Contractors and/or subcontractors

7. ILLINOIS OCCUPATION AND USE TAXES

Any resulting contract will be exempt from Illinois Occupation and Use Taxes.

8. NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS

All offers shall be in compliance with FAR 52.225-9 Buy American – Construction

Materials, FAR 52.225-140 Notice of Buy American Requirement – Construction

Materials, and FAR 52.225-11 Buy American – Construction Materials under Trade

Agreements, as applicable, of Appendix A. In accordance with the terms of Appendix A, all offerors shall appropriately identify and notify the Procurement Official of any foreign construction material planned for use under this requirement as soon as it is anticipated and with the submission of the offer. Form ANL-BAA-CM (February 21, 2022) is included with the RFP for use if needed.

9. SAFETY PERFORMANCE REQUIREMENTS

Offerors and their subcontractors shall have a record of good safety performance in order to be determined responsible and, therefore, eligible for contract award by the Laboratory.

10. PRE-AWARD SURVEY

The Laboratory may conduct a pre-award survey to confirm any information furnished by the apparent successful offeror. The Laboratory may also require other evidence such as, but not limited to, said offeror’s managerial, financial, technical, safety and other capabilities, the existence of which the Laboratory determines is necessary for the successful performance of the contract.

The apparent successful offeror must affirmatively demonstrate its responsibility, and, if requested by the Laboratory, the responsibility of its proposed subcontractors.

11. SUBCONTRACTING PLAN (IF APPLICABLE)

The Laboratory will require submittal of a subcontracting plan in accordance with Clause entitled, “Small Business Subcontracting Plan” of the Appendix A Argonne Terms and

Conditions for Fixed Price Construction Contracts from the successful offeror. The

Laboratory will examine the plan to determine its acceptability. The accepted plan will be incorporated into any resultant contract. The requirement for submittal of a subcontracting plan does not apply if the successful offeror is a small business concern or if your proposal does not exceed $1.5 Million.

Enclosure No. 1: RFP (Part A), Instructions for Preparation of Proposals (Part B), and

Notices to Offerors (Part C).

Enclosure No. 2: Agreement Articles and General Provisions applicable to any resultant agreement, including:

2. Sample Fixed-Price Construction Contract, ANL-21 (May 31, 2023) amended for RFP No. 5-B164-P-00147-00. (For Review Only-Do

Not Complete).

2A. Appendix A, Argonne Terms and Conditions for Fixed-Price

Construction Contracts, ANL-526 (October 23, 2023).

2B. Appendix B, Wage Rates, General Decision Number IL20250008, Modification No. 5, dated 04/25/2025.

2C. Appendix C, Drawings and Specifications entitled, “Substation 551

LLE Construction”, Revision 0, dated 06/12/2025.

2D. Appendix D-9, Intellectual Property Provisions – Special Works, Construction, Architect-Engineer, ANL-538IP (December 12, 2023).

2E. Form ANL-22, Payment Bond (October 31, 2006). (Do not complete at this time, for reference only).

2F. Form ANL-24, Performance Bond (October 31, 2006). (Do not

2G. Certificate of Labor Compliance, ANL-564 (5/97). (Do not

2H. Model Small Business Subcontracting Plan, PD-135 (April 18, 2024). (Submit if applicable; see Paragraph 11 above).

2I. Argonne Construction Contractor Safety Documentation &

Training Requirements (Rev.1).

2J. U.S. Department of Labor Payroll Form, WH-347 (Nov 1998) and

Instructions for completion. (Do not complete at this time, for reference only).

Enclosure No. 3: Proposal Form dated June 16, 2025. (Complete and Return).

Enclosure No. 4: Evaluation Criteria, dated June 16, 2025.

Enclosure No. 5: Representations and Certifications, ANL-70A, dated January 13, 2025

(Complete, Sign, Date, and Return).

Enclosure No. 6: Argonne National Laboratory Contractor Safety Information

Questionnaire, PFS-525 (8/05). (Complete, Sign, Date, and Return).

GENERAL INFORMATION AND INSTRUCTIONS

A. Enclosure No. 1 provides instructions for preparation of your proposal.

B. Enclosure No. 2 represents the anticipated agreement format, including standard terms, provisions, and scope of work. This enclosure was provided for your information and review. Unless notified during any subsequent negotiations, these documents will be included in any resultant agreement. Any request for deviation or waiver from terms or conditions provided herein must be addressed in writing with your proposal. Your request must specify the particular term or condition that you desire altered, changed, or deleted.

Identify the basis of your request. Such exceptions, deviations or conditional assumptions will not of themselves automatically cause a proposal to be deemed unacceptable to the

Laboratory. However, a large number of exceptions or one or more significant exceptions not providing benefit to the Laboratory may result in rejection of your proposal(s) as unacceptable.

C. Enclosure No. 3 is the pricing format to be used when submitting your price proposal.

Instructions are provided below.

D. Enclosure No. 4 sets forth proposal evaluation criteria and their relative importance.

E. Enclosure No. 5 is the Representations and Certifications and must be completed in its entirety, signed, dated, and returned with your proposal. This document is considered essential, and no award will be issued without receipt of a properly executed

Representations and Certifications. Please note that your company is encouraged to have an active registration on SAM.gov prior to award.

F. Enclosure No. 6 is the Contractor Safety Information Questionnaire which shall be completed and submitted as a part of your Technical Proposal.

This RFP is not intended and shall not be construed to commit the Laboratory to pay any cost incurred in connection with any proposal or to procure or contract for any supplies/services. The

Laboratory reserves the right to accept or reject any or all proposals if that is determined to be in the best interest of the Laboratory. Award may be made without discussion; and hence, your proposal should be submitted initially on the most favorable terms.

Please acknowledge receipt of this RFP by return email to nhitzler@anl.gov.

Sincerely, Nicholas Hitzler

Procurement Specialist III nhitzler@anl.gov

Enclosure 1 Part B:

INSTRUCTIONS FOR PREPARATION OF PROPOSALS

Proposal Submission Format:

The proposal shall be in three (3) parts: Part I – Technical Proposal, Part II – Business Management

Proposal, and Part III – Cost/Price Proposal. Each part shall be separate and complete in itself so that evaluation of one may be accomplished independently of and concurrently with evaluation of the other. In no instance shall Part I, Part II, and/or Part III be bound together or presented in such manner as to make them not severable. The Technical and Business Management Proposals shall not contain any reference to cost/pricing. The Technical Proposal must disclose your project approach in as much detail as possible including, but not limited to, the requirements of the

Technical Proposal instructions.

Proposals should be prepared with maximum economy, without elaborate visual content, consistent with this particular procurement, to ensure the resources of both offerors and Laboratory evaluators are efficiently utilized. EMAIL SUBMITTAL OF PROPOSAL IS REQUIRED.

Proposals shall be e-mailed with each part attached as a separate file: one file for Part I -

Technical Proposal, a second file for Part II – Business Management Proposal, and a third file for Part III – Cost/Price Proposal. DO NOT INTERMINGLE THESE DOCUMENTS.

Submissions not conforming to all the requirements of this solicitation may result in rejection of your offer.

Offerors should indicate on the first page and on each subsequent page of their proposal only those pages, sections, paragraphs, or areas, which they consider to be proprietary (do not mark the entire proposal proprietary). UChicago Argonne, LLC, operator of Argonne National Laboratory

(Argonne or Laboratory) assumes no liability for disclosure or use of unmarked data and may use or disclose such data for any purpose.

A. Part I – Technical Proposal:

Part I of your proposal should address the way your firm proposes to perform the requirements established in this RFP. It should address each of the technical factors described below. The Technical Proposal shall be separate from the documents required for the

Cost/Price Proposal and Business Management Proposal. Do not intermingle these documents.

In order to facilitate review of proposals, the information presented shall follow the same format and arrangement sequence as outlined below.

Criterion 1: Experience and Technical Competence of Firm in Comparable Work

The Offeror shall provide documented evidence that demonstrates successful past performance in high voltage substation work and transformers/switchgear buildings. The Contractor shall provide documented evidence that demonstrates experience in performing similar work in laboratories or other equivalent building types within the last five (5) years.

This information will be utilized to assess the Contractor’s past performance.

A list of three (3) contracts in the past five (5) years that have been awarded to the Offeror of similar complexity as Offeror’s proposal, that have been completed and are as similar as possible in nature to the requirements identified in the Statement of Work. The list should provide the following information for each contract:

1. Contract Title

2. Contract Number

3. Date of Award

4. Client’s Name and Address

5. Contract Amount

6. Name of Client’s Contact(s) regarding performance evaluation

7. Telephone/E-mail numbers for Client Contact(s)

8. Ability to meet contract deadline

9. Quality of products/services

Identify all subcontractors & major equipment vendors that will be used on the agreement to be executed based on this RFP. Indicate their specific role(s) and outline their experience on similar or related work.

Criterion 2: Experience and Technical Competence of Team Leads and Subcontractor in Comparable Work

Provide a list of members of the proposed team (including subcontractors), indicating the specific role of each member, and clearly identify the Project Manager, Superintendent/Foreman and Safety Supervisor.

Provide a professional resume for each key member of the proposed team (including sub-contractors), indicating the extent of his/her experience on projects related to this type of work.

Demonstrate that the personnel and firms who will conduct and provide the services required by the particular discipline for which you are applying possess current licenses, certifications, and accreditations as required by the applicable codes, regulations or laws.

Criterion 3: Environmental Safety and Health Program (ESH)

The Contractor’s standard Health and Safety Plan shall be submitted with the proposal. The submitted plans must address 29 Code of Federal Regulations (CFR) 1926 Construction Industry Standards and 10 CFR 851 (Worker Safety and Health Program (WSHP)).

Contractor must address the company’s safety performance over the last ten years and must address their company’s current safety implementation plan.

Enclosure No. 6 ANL Contractor Safety Information Questionnaire, PFS-525 (8/05) shall be completed and submitted and OSHA logs for the prior three (3) years be provided.

Criterion 4: Key Product Information / Schedule

Contractor shall submit detailed technical information for the following:

337313 – Liquid-Filled Substation Transformers

1. Product Data Sheets for Major Components and Assemblies

2. Equipment Ratings

a. Equipment nameplate and electrical ratings

3. Drawings

a. Identifying weights and overall dimensions.

b. Preliminary wiring diagrams

4. Bill of Materials

5. Installation Instructions

6. Specification Compliance Statement Mark-up: Shall include each specification subsection stating paragraph-by-paragraph compliance with the specification, proposed deviation, or exceptions taken. Provide a short description of minor nonconformities, and detailed explanation of other nonconformities.

261326 – Medium-Voltage Metal-Clad Switchgear

1. Product Data Sheets for Major Components and Assemblies

2. Equipment Ratings

a. Assembly

1. Maximum Design Voltage

2. Continuous Current (all sections)

3. Short Circuit Rating

4. Weight of shipping sections

5. Conductor terminal sizes

b. Primary Devices

1. Maximum Design Voltage

2. Continuous (Nameplate) Current

3. Fault Interrupting Rating

3. Drawings

a. Front Elevation Drawing of complete switchgear and control cabinets.

b. Typical section view drawings for individual switchgear cubicles, one for each significant variation of internal cubicle design.

1. Drawings to show drawout elements, such as circuit breakers, VT’s and fuse holders, in both the connected and disconnected positions to fully depict the clearance to the devices on the doors.

c. Floor Plan View Drawing of complete switchgear house, switchgear and control cabinets.

1. Show location of anchor bolts and leveling channels.

d. Power Single-Line Diagram of complete switchgear showing all instrument transformers, relays, meters, test switches and connections to internal busses.

e. Conduit Entry Windows

f. Lift Points

g. Shipping Splits

4. Nameplate Schedule

5. Bill of Materials

6. Specification Compliance Statement Mark-up: Shall include each specification subsection stating paragraph-by-paragraph compliance with the specification, proposed deviation, or exceptions taken. Provide a short description of minor nonconformities, and detailed explanation of other nonconformities.

Contractor shall submit a schedule that includes (at minimum) the following milestones/activities):

• Shop drawing approval & release for fabrication

• Fabrication period

• Equipment foundations & 13.2kV UG duct bank

• Equipment delivery

• Testing, commissioning, start-up of equipment

• Project completion

Contractor shall include written correspondence from major equipment vendors that the proposed schedule will be achieved and delivery dates met.

A. Part II – Business Management Proposal:

a. Financial Condition and Capability: The offeror's financial condition and adequacy of working capital will be evaluated to determine if adequate resources are available and committed to allow for successful performance. Contractor shall provide their most recently completed quarterly or yearly financial statements, inclusive of notes to the consolidated financial statements, in addition to any other supporting documentation that demonstrates the financial health or viability of offeror’s organization. Financial statements should contain prior period(s) information. Audited Financial Statements are preferred, but not required. Unaudited financial statements may result in additional inquiry and/or required supporting evidence. Preference will be given to offerors that demonstrate minimal financial risk in ability to successfully execute the agreement.

b. Acceptance Period of Proposal: Offeror shall provide a statement that the proposal will remain valid for acceptance for a minimum period of 90 days after the closing date set for receipt of proposals.

c. Authorized Representatives: Offeror shall provide the names, titles, email address, and telephone numbers of the person(s) authorized to negotiate on behalf of the offeror with the Laboratory.

d. Pre-Award Information. Include a fully completed and signed “Pre-Award

Information and Booklet of Representations and Certifications” with your proposal. A copy of the Booklet is included as Enclosure No. 5 to this RFP. In addition, to be considered for award, Offeror is encouraged to register in System for Award

Management (https://www.sam.gov/).

e. Subcontracting Plan. The Laboratory may require submittal of a subcontracting plan in accordance with Argonne Terms and Conditions for Fixed-Price Construction

Contracts (ANL-526). If there will be any subcontracting opportunities in performing work, they shall be identified (Enclosure No. 2H). The Laboratory will examine the plan to determine its acceptability. The accepted plan will be included in any resultant agreement. The requirement for submittal of a subcontracting plan does not apply if https://www.sam.gov/portal/public/SAM/ the successful offeror is a small business concern or if your proposal does not exceed

$1.5 Million.

f. Exceptions and Deviations. Offeror shall provide comments describing whether or not they accept proposed agreement, its schedule articles, statement of work and general/specific terms and conditions. The exceptions, deviations, or conditional assumptions taken must contain sufficient amplification and justification to permit evaluation(s). Such exceptions, deviations or conditional assumptions will not of themselves automatically cause a proposal to be deemed unacceptable to the

Laboratory. However, a large number of exceptions or one or more significant exceptions not providing benefit to the Laboratory may result in rejection of your proposal(s) as unacceptable.

B. Part III – Cost/Price Proposal:

Each offeror is requested to submit a cost/price proposal in the format provided as

Enclosure No. 3 – Proposal Form.

Enclosure 1 Part C:

NOTICES TO OFFERORS

I. Explanation to Prospective Offerors

Any prospective offeror desiring an explanation or interpretation of the solicitation, statement of work, etc. must request it in an email to nhitzler@anl.gov by 1:00PM CST on 07/11/2025, to allow a reply to be provided to all prospective offerors. Any information given to a prospective offeror concerning a solicitation will be furnished promptly to all prospective offerors as written addenda to the solicitation if such information is necessary for submission of an offer, or if the lack of the information would be prejudicial against any other prospective offeror. Oral explanations or instructions given before the award of an agreement will not be binding.

II. Submission of Offers

A. Offers and amendments thereof shall be submitted to the email specified below and shall display the date and time set for closing for receipt of proposals, the solicitation number, and the name and address of the offeror. A signed proposal shall be submitted via e-mail to nhitzler@anl.gov on or before 3:00 P.M., local prevailing time, 07/31/2025:

Reference: RFP: 5-B164-P-00147-00

Facsimile and hardcopy offers will not be accepted.

B. Late Proposals and revisions.

Any proposal received at the email designated in the solicitation after the exact time specified for receipt of offers will not be considered unless it is received before award is made and it is determined by Argonne to be in the best interest of the Laboratory.

C. Offerors may submit modifications to their proposals at any time before the solicitation closing date and time, and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

D. Following the solicitation closing date, offerors may submit revised proposals only if requested or allowed by the Laboratory Procurement Official.

E. Proposals may be withdrawn by email notice received at any time before award.

III. Selection and Award

A. A proposal may be eliminated from consideration if the proposal is so grossly and obviously deficient as to be totally unacceptable (e.g. should the proposal not represent a reasonable initial effort to address itself to the essential requirements of RFP or clearly demonstrate that the offeror does not understand the requirement of the RFP).

B. Offerors should be prepared to respond to requests by the Laboratory Procurement

Official for oral presentations or written discussions, or both, facility surveys and other information as may be necessary to assist in the detailed evaluation process.

The Laboratory reserves the right, however, to 1) make a selection without discussion with any of the offerors; 2) reject any and all offers; and 3) waive informalities and minor irregularities in offers received. It is, therefore, emphasized that each initial offer should be submitted on the most favorable terms to the Laboratory that the offer can submit.

C. The Laboratory may solicit, from available sources, experience data concerning an offeror’s past performance and will consider such information in its evaluation.

D. The Laboratory intends to award an agreement resulting from this solicitation to one or more responsible offeror(s) whose proposal(s) conforms this RFP and represents the best value after evaluation in accordance with the evaluation criteria stated in Enclosure No. 4. responsible.

E. If the Laboratory Procurement Official determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Laboratory Procurement Official may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

IV. Amendments To Solicitation

If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge, in writing, receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

V. Proposal Preparation Cost

This Request for Proposal does not commit the Laboratory to pay any cost for the preparation and submission of a proposal, and such costs shall not be paid.