009+State+Contract+Summary-Cole+Paper-Updated.docx

ND STATE CONTRACT INFORMATION

1300 38th St N Fargo, ND 58102 Contact: Jessica Wright, jwright@colepapers.com 701-499-2257

CONTRACT INTRODUCTION

This contract is for the purchase of janitorial products and disposable food service products.

COOPERATIVE PURCHASING

This contract is a cooperative purchasing contract established pursuant to North Dakota Century Code (N.D.C.C.) §§ 54-44.4-13. This contract is made available to state entities, institutions under the jurisdiction of the State Board of Higher Education, other government entities (including counties, cities, townships, public primary and secondary educational entities, governmental boards and commissions), nonprofit entities established on behalf of public entities, tribal agencies, transportation providers under N.D.C.C chapter 39-04.2, and the International Peace Garden. Participation in this open-ended contract is not mandated; therefore, the estimated volume of this contract is not known.

PRICING

Pricing under this contract shall be as Firm-Fixed with Adjustment. The total bid price is to include all discounts and deductions, and is to be less federal and state taxes, for which exemption certificates will be furnished upon request. Pricing shall be firm for the first 90 days of the contract period. All shipments are to be billed at prices in effect at the time of the order, not the date the shipment is made.

SMALL ORDER EXEMPTION

Orders of less than one case of product on this contract are excluded from this contract.

PURCHASING CARDS

The Purchasing Agency may place orders by issuance of a purchase order or use of a government purchasing card. The contractor will accept a purchasing card without passing the processing fees for the purchase card back to the Purchasing Agency.

RETURNS

Any product that is expired or visibly damaged or that fails inspection by the receiving facility will be rejected and the contractor must replace it immediately at no additional expense to the Purchasing Agency. Any product delivered that does not conform to requirements will be returned for full credit, at the contractor’ expense. The contractor will issue a return authorization upon request of the Purchasing Agency.

F.O.B. POINT AND FREIGHT

Delivery and passage of title under this contract shall be F.O.B. Destination, any North Dakota location. The freight is to be included in the price of the products. Title for goods will pass to Purchasing Agency upon delivery to the specified destination. Delivery 10 days ARO.

DELIVERY REQUIREMENTS

Palletized Large Orders. Purchasing state agencies or institutions may order in pallet quantities. The pallet orders will accommodate a pallet jack to facilitate unloading from the truck to the agency point of receipt.

DELIVERY LEAD TIME AND ORDERING

Delivery must be made within 10 days after the contractor receives an order from the Purchasing Agency by use of a purchase order or purchasing card by fax, phone or email. If delivery requirements cannot be met within the specified delivery lead time, the contractor must notify the Purchasing Agency in writing of the delay and the approximate date delivery may be expected. Delivery delays may be grounds for termination of the contract. Any item not delivered within the established delivery period may be canceled or returned, at no cost to the State and purchased elsewhere. State requires contractor be available to take orders from 8:00 am to 4:30 pm CT, with the exception of North Dakota State holidays.

Contracted Groups:

Brenco Corp

· Group 1 - Polystyrene Foam Food Containers, Plastic Bowls & Lids

· Group 3 – Cups, All Types

· Group 6 - Paper Towels-Folded & Disposable Towels

· Group 7b – Roll Paper Towles

· Group 13 – Hand Soap – Bismarck – DOCR

Cole Paper Inc.

· Group 2 – Plates, All Types

· Group 4 - Tableware, Plastic Cutlery & Meal Kits

· Group 5 - Napkins All Types

· Group 7a – Roll Paper Towels

· Group 8 - Bathroom Tissue and Facial Tissue

· Group 9 - Miscellaneous Food Service Products and Epp Alternative Products

· Group 10 - Paper Food Basket

· Group 11 – Hand Soap – Fargo

· Group 15 – Hand Soap – ND State Hospital

· Group 16 – Bar Soap

Dacotah Paper Company

· Group 12 – Hand Soap – Grand Forks

· Group 14 – Hand Soap – Bismarck – Capital Tower

· Group 17 – Cleaning Liquids

· Group 18 – Cleaning Supplies

ENVIRONMENTALLY PREFERABLE PRODUCTS

The Office of Management and Budget, institutions under the jurisdiction of the State Board of Higher Education, state agencies and institutions are encouraged to purchase (EPP) environmentally preferable products. OMB supports procuring environmentally friendly goods and services that meet users' needs and provide the best value to the state in response to North Dakota Century Code section 54-44.4-07, which was enacted on July 1, 2008.

The EPP items offered on Term Contract 009- Janitorial Paper Goods and Disposable Food Service Products are an optional product for the contractor. EPP products are highlighted on the price sheet. Delivery lead times on EPP items may be extended, as the EPP items may not be stocked inventory. It is highly recommended that users request samples before purchasing EPP items. The contractors will provide samples and estimated lead times. The EPP items are highlighted to indicate ‘green products”.

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