5875-0 Sole Source Determination.pdf

SOLE-SOURCE DETERMINATION MEMO

FOR SUPPLIES AND SERVICES

Date: 05/14/2024 Sole source number: S-10000-00010409

To: Kirk N. Rhoades, Designated Procurement Officer ODHS Office of Contracts & Procurement

Requestor: Kristen Khamnohack Agency/division: ODHS, herein after referred to as “Agency” Program/office: Office of Child Welfare Programs / Oregon Child Abuse Hotline Contract specialist: Louie Thomas

Agency Sole source rule: Sole source authority:

ODHS OAR 125-247-0275 OAR 125-246-0170(2)

Estimated total contract value: $52,000

Agency reserves the right to amend or extend the Contract for additional periods of time up to a total Contract period of five years, to add addition monies not to exceed thresholds for an Intermediate Procurement, to continue customization, or for further implementation of roll-out activities or extending the evaluation phase.

Description of goods or services: AWAKEN: A Practice For Conscious Decision-Making

1. Background: This sole source justification applies to the purchase of:

a) The Oregon Department of Human Services (“ODHS”) seeks to create a Child Welfare Division (“CW”) that supports the individual needs of families and best serves Oregon’s children and young people. Within this purpose, The Oregon Child Abuse Hotline (“ORCAH”) desires to partner with Affinità Consulting LLC to strengthen conscious decision-making within the Child Welfare workforce to ensure more accurate decisions to simultaneously ensure child safety, family wellbeing, and family autonomy.

AWAKEN is a mindful organizing strategy program, created by Affinita Consulting and available solely through Affinita Consulting, and is used to strengthen individual and team-based decisions.

b) The proposed twelve to eighteen-month timeline and scope of work includes three phases: phase 1 is AWAKEN content customization, which is scheduled to be accomplished within 6 months of contract execution; phase 2 AWAKEN “Training the Trainers” and implementation rollout, with separate tracks for supervisory and casework professionals, is scheduled to be completed by the end of the eighteen-month timeline; and somewhat concurrently with phase 2, an evaluation phase which will include a closing summary and recommendations for statewide implementation.

c) AWAKEN was developed by Affinità Consulting LLC and they are the only seller of the model and customized curriculum.

2. Prospective contractor/vendor:

Legal entity name: Affinita Consulting LLC

DBA:

Address: 8025 Brightwater Way, Spring Hill, Tennessee 371174 Contact person: Christina Rosato Phone: (615) 423-6219 Email: christinarosato@affinitaconsulting.com

Protests are due by 3:00 PM within seven calendar days after the first date the notice is posted on OregonBuys. Protests must be sent via email. No other method is authorized.

Protests via telephone will not be accepted.

Oregon Department of Human Services Office of Contracts and Procurement ATTN: Louie Thomas, Procurement and Contract Specialist Address: 500 Summer Street NE E03, Salem, Oregon 97301 Phone: (971) 2834755 Email: louie.thomas@odhs.oregon.gov

Agency reserves the right to amend or extend the Contract for additional periods of time up to a total Contract period of five years, to add addition monies not to exceed thresholds for an Intermediate Procurement, to continue customization, or to further implementation of roll-out activities or extend the evaluation phase..

3. Written findings of fact (market research):

The findings below must include factual information supporting the determination that meet the sole source requirement in statute.

Pursuant to ORS 279B.075, Agency must conduct market research that supports the assertion that there is only one source that can provide the goods or services. Market research includes utilization of the internet, trade journals, agency vendor lists, professional organizations, studies, catalogs/industrial periodicals, vendor sources, yellow pages, etc.

For information technology contracts, any ownership or proprietary issues should be fully addressed with written documentation to support facts.

Agency must select at least one of the findings and prepare the determination as it specifically relates to the good or service being procured. More than one finding can be addressed. The findings are as follows:

Pursuant to ORS 279B.075 (2)(a): Provide findings supporting the determination that the efficient utilization of existing goods requires the acquisition of compatible goods or services from only one source. [Enter supporting documentation] or Pursuant to ORS 279B.075 (2)(b): Provide findings supporting the determination that the goods or services required for the exchange of software or data with other public or private agencies are available from only one source. [Enter supporting documentation] or Pursuant to ORS 279B.075 (2)(c): Provide findings supporting the determination that the goods or services are for use in a pilot or an experimental project. [Enter supporting documentation] or Pursuant to ORS 279B.075 (2)(d): Any other findings that support the conclusion that the goods or services are available from only one source.

See attached confirmation from Affinita Consulting LLC

APPROVED:

By:

Signed by DPO electronically via OregonBuys Kirk N. Rhoades, ODHS and OHA DPO

BRAND NAME DETERMINATION:

If a brand name is involved, Agency must also satisfy the requirements of OAR 125-247- 0691 by completing Attachment 1.

ATTACHMENT 1

DETERMINATION OF BRAND NAME SPECIFICATION

Requestor: Kristen Khamnohack Agency/division: ODHS, herein after referred to as “Agency” Program/office: Office of Child Welfare Programs / Oregon Child Abuse Hotline

Agency Brand name statute/rule: Brand name authority:

DHS OAR 125-247-0691 OAR 125-246-0170(2)

Total estimated cost: $52,000

Agency reserves the right to amend or extend the Contract for additional periods of time up to a total Contract period of five years, to add addition monies not to exceed thresholds for an Intermediate Procurement, to continue customization, or for further implementation of roll-out activities or extending the evaluation phase.

1. Background: This sole source justification applies to the purchase of:

a) The Oregon Department of Human Services (“ODHS”) seeks to create a Child Welfare Division (“CW”) that supports the individual needs of families and best serves Oregon’s children and young people. Within this purpose, The Oregon Child Abuse Hotline (“ORCAH”) desires to partner with Affinità Consulting LLC to strengthen conscious decision-making within the Child Welfare workforce to ensure more accurate decisions to simultaneously ensure child safety, family wellbeing, and family autonomy.

AWAKEN is a mindful organizing strategy program, created by Affinita Consulting and available solely through Affinita Consulting, and is used to strengthen individual and team-based decisions.

b) The proposed twelve to eighteen-month timeline and scope of work includes three phases: phase 1 is AWAKEN content customization, which is scheduled to be accomplished within 6 months of contract execution; phase 2 AWAKEN “Training the Trainers” and implementation rollout, with separate tracks for supervisory and casework professionals, is scheduled to be completed by the end of the eighteen-month timeline; and somewhat concurrently with phase 2, an evaluation phase which will include a closing summary and recommendations for statewide implementation.

c) AWAKEN was developed by Affinità Consulting LLC and they are the only seller of the model and customized curriculum.

2. Brand name to be acquired:

Legal entity name: Christina Rosato DBA: Affinita Consulting LLC Address: 8025 Brightwater Way, Spring Hill, Tennessee 371174 Contact person: Christina Rosato Phone: (615) 423-6219 Email: christinarosato@affinitaconsulting.com

3. Findings to satisfy required standards:

Use of a brand name specification is unlikely to encourage favoritism in the awarding of public contracts or substantially diminish competition for public contracts because:

or Use of a brand name specification would result in substantial cost savings to the agency or the public because:

or

There is only one manufacturer or seller of the product of the quality, performance or functionality required; because:

AWAKEN was developed by Affinità Consulting, LLC and they are the only seller of the model and customized curriculum.

or The efficient utilization of existing goods requires the acquisition of compatible goods or services because: [

FINDINGS

The findings are accepted, adopted, and incorporated by reference herein.

mailto:christinarosato@affinitaconsulting.com

May 14, 2024

Dear Kristen Khamnohack, Please accept this letter as a clear statement that Christina Rosato and Jordan Constantine, Co-Founders of Affinità Consulting, LLC are the co-creators and sole provider of the AWAKEN framework and all associated customized curriculum.

Sincerely, Christina Rosato

Jordan Constantine